Attach_J-A,_Project_Deliverables.pdf

NNASA/KSC SOLICITATION 80KSC019R0014

ATTACHMENT J-A PROJECT DELIVERABLES

Incidental deliverables (manuals, reports, plans, and other written documentation) to be provided under this contract are identified in this Attachment J-A. Nothing contained in this Attachment J-A shall relieve the Contractor from furnishing data called for by, or under the authority of, other provisions of this contract which are not identified and described in this Attachment J-A. The costs for data to be furnished in response to Attachment J-A are included in the firm-fixed price of this contract.

J-A-1 SUBMITTAL SCHEDULES (JAN 2017)

Within five days of Notice of Award, the contractor shall request a submittal register from the government, by submitting a request to the contractor officer or assigned representative:

(a) At the Pre-work Conference, the Contractor shall provide, for approval by the Contracting

Officer, the following schedules of submittals:

(1) A schedule of all shop drawings and technical submittals required by the specifications and drawings. The schedule will indicate the specification or drawing reference requiring the submittal; the material, item, or process for which the submittal is required; the "SD" number and identifying title of the submittal; the Contractor's anticipated submission date and the approval need date.

(2) A separate schedule of all other submittals required under the contract but not listed in the specifications or drawings. The schedule will indicate the contract requirement reference; the type or title of the submittal; the Contractor's anticipated submission date and the approval need date (if approval is required).

(b) All submittals called for by the contract documents will be listed on one of the above schedules. If a submittal is called for but does not pertain to the contract work, the Contractor will include it in the applicable schedule and annotate it "N/A" with a brief explanation. Approval of the schedules by the Contracting Officer does not relieve the Contractor of supplying submittals required by the contract documents but which have been omitted from the schedules or marked "N/A".

(c) Copies of both schedules will be re-submitted monthly annotated by the Contractor with actual submission and approval dates. When all items on a schedule have been finally approved, no further re-submittal of the schedule is required.

(End of Project Deliverable Requirement)

J-A-2 SHOP DRAWINGS (JAN 2017)

Pursuant to FAR clause 52.236-21 entitled "Specifications and Drawings for Construction"; the Contractor shall submit Shop Drawings as detailed below. For purposes of this clause, the term “Shop Drawings” shall be construed to include all “Submittal Descriptions” (Type SD-01, SD- 02, SD-03, etc., as required by project technical specifications) that are necessary to fully describe contractor supplied materials and installation methods and demonstrate their compliance with the technical and performance requirements of the contract. Submittal Descriptions include drawings, design data, catalog cuts, descriptive literature, illustrations, schedules, performance and test data, and similar materials to be furnished by the contractor. The preparation and distribution requirements described herein apply to all such SD submittals except as noted in technical specifications or otherwise directed by the Contracting Officer.

(a) Shop Drawing submittals, will be processed by the government utilizing a SharePoint website and the contractor will be required to use this as the main interface for project documentation unless otherwise noted or directed by the contracting officer. Paper hard copy shop drawings are still required for the following systems:

(1) Fire Alarm

(2) Fire Suppression System

(3) Controls System Systems which have been delegated engineering for design and construction shall be submitted as hardcopies in addition to the electronic files for review and approval by the government unless otherwise approved by the government.

(b) Shop Drawing submittals where SharePoint is not being used; provide complete sets to KSC functional organizations as required by the government, up to 10 printed hard copies may be required per shop drawing. Hardcopies will need to be submitted to the government appointed administrative assistant.

(c) Shop drawings will be returned to the Contractor within 21 calendar days of the recorded submission date with appropriate review and approval notations in a process as described below.

NOTE: If the contractor needs additional time for revision, a request shall be submitted to the contracting officer with a new proposed submission date.

(d) Submission to the government shall be complete and detailed and shall contain all information required for checking without reference to material contained in separate shop drawings. Partial submittals will not be accepted unless specifically approved by the Contracting Officer. Any partial submittals shall be so indicated and any outstanding submittal required to complete the package shall be identified.

(e) Shop drawings will be returned to the contractor with one of the following dispositions:

(1) Approved (A) – Contents indicated on the shop drawings are approved for implementation.

(2) Approved as Noted (AN): Contents are conditionally approved for implementation, the government will identify conditions for approval. The Contractor may proceed with the work covered provided he takes no exception to the corrections noted. The notes shall be incorporated on the shop drawings prior to submission of the final shop drawings.

(3) Not Approved (NA): Contents are not approved for implementation, reason for disapproval will be identified by the government. Contractor to make the necessary corrections and revisions on the drawings and re-submit them for approval, prior to proceedings with any of the work depicted on the drawings. Document shall be revised

Contractor Submits Shop Drawing For Review and

Approval

Government Distributes Shop Drawing For Review to A&E and System Engineers (LDEs)

A&E and LDEs provide review comments, to

Project Design Manager and Construction COR

Design Manager and Construction COR Provide

Final Review and Disposition

Document Approved

Contractor Addresses Comments and Resubmit within 10 business days.*

NO

YES

Contractor Proceeds with Approved SD and resubmitted for review and approval no later than ten business days after government disposition, unless a written consent has been provided by the contracting officer or assigned delegate.

The Contractor shall make any corrections required by the Contracting Officer. If the Contractor considers any correction or notation indicated on the returned shop drawings to constitute a change to the contract drawings or specifications; notice as required under the clause entitled "Changes" shall be given to the Contracting Officer

(4) Returend for Correction Correction (RC): Document does not contain sufficient detail or information for approval e.g. Shop drawing form is not properly filled out, Indicators not included as part of catalog cuts etc. Document shall be revised and resubmitted for review and approval no later than ten business days after government disposition, unless a written consent has been provided by the contracting officer or assigned delegate.

(5) Record Only (RO): Document has been reviewed and processed, no approval deemed necessary.

(f) Contractor shall utilize NASA KSC form 50-308 for submission of the shop drawings, the form shall be clearly filled out with the specific section and paragraph of the contract specification or drawing, for which contractor is submitting the shop drawing for. The government reserves the right to reject shop drawings if this form is not properly filled out or if document does not contain sufficient detail for approval.

(g) Digital shop drawing shall be assembled as a Portable Digital Format document portfolio utilizing Adobe Acrobat or government approved equivalent.

(h) Shop drawings shall be submitted in a logical sequence that is duly coordinated with long lead-time procurements and with fabrication and construction schedules. A filename structure is encouraged to be coordinated with the government appointed official for filing purposes.

(i) Shop drawings for certain systems (e.g. fire detection/suppression) must be submitted as soon as 60 days following contractor’s Notice to Proceed, and associated as built drawings, software, programs and test procedures must be submitted no later than 60 days prior to acceptance or functional testing. See shop drawing and submittal references in project technical specifications for affected submittals and their respective deadlines.

(j) “Drawings” as opposed to "Shop Drawings" shall mean actual drawings, diagrams, layouts and schematics. "Drawings" fall under the more general term "Shop Drawings" which include other required materials.

(1) Drawings shall be uniform in size, nominally 24 by 36 inches, with a maximum size of

28 by 40 inches. All drawings shall have dark lines on a white background.

(2) Drawings shall be numbered in logical sequence. The Contractor may use his own numbering system. Each drawing shall bear the number of the submittal (e.g. First Submittal, Second Submittal, etc.) in a uniform location adjacent to the title block. The NASA contract number shall appear in the margin, immediately below the title block, for each drawing.

(3) A blank space, no smaller than 4 by 5 inches shall be reserved on the right hand half of each sheet for the Government disposition stamp.

(k) The Government’s engineering review of Contractor’s shop drawing submittal(s) is for general conformance with the design concept of the project and the information given in the contract documents. As such, approval of the shop drawings by the Contracting Officer shall not be construed as a complete check, but will indicate only that the general method of construction and detailing is satisfactory. It is the contractor sole responsibility to verify field dimension and design adequacy. Contractor is responsible for connection details; confirming and correlating all quantities and dimensions; selecting fabrication processes and techniques of construction; coordinating the work with that of other trades and performing the work in a safe and satisfactory manner, and certifying that proposed products meet all technical specifications and all contractual provisions, especially those relating to the ‘Buy American Act’. Corrections or comments made as part of the Government review do not relieve the Contractor from compliance with the requirements of the contract documents. Likewise, any approval of a Shop Drawing Submittal containing an unidentified deviation from the technical requirements of the applicable contract drawings, maps and specifications, shall not relieve the contractor from compliance with the technical requirements.

(l) If changes are necessary to approved shop drawings whether as a result of a contract change or for any other reasons, the Contractor shall make such revisions and resubmit the shop drawings in accordance with the procedures in paragraphs a. through c. above. No item of work requiring a shop drawings change shall be accomplished until the changed shop drawings are approved.

(m) Whenever the Contractor's shop drawings contain any changes or deviations from the technical requirements of the applicable contract drawings, maps and specifications, they shall be clearly identified on the shop drawing concerned. All shop drawings containing deviations must be accompanied by a Contractor Request for Deviation / Waiver, KSC FORM 50-314, submitted in accordance with the provision (in Section I) entitled "Deviations and Waivers". Any Deviation request addressing Contractor’s inability to comply with ‘Buy American Act’ provisions must be accompanied by a ‘Request for Determination of Inapplicability of the Buy American Act’. Failure to note a deviation on a submitted shop drawing that is subsequently returned as “approved” or “approved as noted” will not constitute approval of the deviation.

(n) Progress payments will not be made on materials and equipment that have been delivered to the job site but not approved on shop drawings.

J-A-3 RECORD DRAWINGS (MAR 2014)

(a) After completion of all construction and before final payment is made, the Contractor shall submit one complete set of full size blue line contract drawings with fully dimensioned changes shown in red pencil to the Contracting Officer.

(b) The Contractor shall verify all dimensions and Geographical Information System (GIS) data shown on the contract drawings. Civil discipline systems, such as site dimensions and elevations, underground utilities, manholes, access points, paving, etc. and systems requiring state certifications, such as stormwater systems, shall require verification by a registered land surveyor. As-built dimensions and GIS data shall be at the same level of detail as the contract drawings.

(c) All dimensional changes shall be reflected as corrected dimensions by striking through the dimension value with a single line and circling this change. A leader shall point from the actual, as-built dimension to the circled change. All utility routing and interface changes shall be reflected on the drawings to scale and defined with sufficient dimensions to be able to locate. Indicating by reference alone, for example to a change order number, will not be acceptable.

(d) These record drawings shall be maintained by the Contractor at the work site and shall be updated based on job progress to reflect all changes and deviations and actual routing of all field-routed utilities and services. All lines, letters, and details shall be sharp, clear, and fully legible. All additions to the drawings shall be precisely drawn to scale of the original drawing and their locations shall be dimensioned.

(e) Final Systems Drawings for Wiring/Devices/Control Systems:

(1) Final system drawings for wiring and control systems shall be prepared and submitted as described below, and in accordance with additional requirements as described in technical specifications.

(2) Record drawings shall be made available for Government review on a monthly basis at the job site. This monthly review of record drawings will be part of the monthly monetary progress review.

(3) Drawings for installation of wiring, devices and/or controls that require field routing must be red- lined, reproduced, verified for accuracy, and submitted for approval per the requirements set forth under the section entitled Shop Drawings herein a minimum of two weeks before requesting a final walkdown of the following systems. These drawings shall be labeled “FINAL SHOP DRAWINGS”. In addition to hardcopy reproductions, the final drawings submittals shall include electronic files in Intergraph or Microstation format or in a Computer Aided Design (CAD) format compatible with Intergraph or Microstation.

(4) Final Systems Drawings are required for:

(i) HVAC

(ii) Paging/Area Warning

(iii) Premise Wiring

(iv) Electrical control schematics and connection diagrams

(v) Elevators

(vi) Fire detection/suppression systems

(vii) Any other system involving wiring and controls, with the exception of facility lighting

(f) Sewer System Certification:

For all work involving sewer system installations or modifications, the Contractor shall provide to the Contracting Officer three (3) sets of drawings in the form of an As-Built Survey signed and sealed by a State of Florida Registered Land Surveyor for the sewer system. The as-built survey shall show all locations and invert elevations of the sewer system to verify that its placement is per contract drawings. The submittal shall be complete and sufficient for the Engineer’s of Record certification to the Florida Department of Environmental Protection. The as-built survey level of detail shall be the same as shown in the contract drawings. If significant differences exist between the contract requirements and as-built conditions as evidenced by the survey, the differences shall be corrected and a new as-built survey made and submitted as before. Drawings shall be provided prior to the final inspection.

(g) Record drawings shall be made available for Government review on a monthly basis at the job site. This monthly review of record drawings will be part of the monthly monetary progress review.

(h) Contractor is responsible to provide a full set of construction as-builts at the completion of the project, this is to include as-built to any delegated design and fabrication scope of the project. For all delegated design and fabrication scope, contractor shall be responsible for submitting original CAD Native files

(i) Contractor is required to include as-built drawing status and completion percentage in the construction schedule and all schedule submittals. As-built status and submittal is a requirement on all pay request submittals.

(j) An integrated construction set copy of the as-built drawings or redlined drawings is to be readily available at all times on jobsite in prime contractor’s possession, for review by government, inspectors, or government authorized personnel.

(k) The contractor is required to electronically publish the as-builts on a monthly basis to

SharePoint in pdf format, independently from pay requests.

(l) The requirements established herein are applicable to all contract drawings issued at the time of award and the conformed set incorporated into the contract after award. The requirements established herein are also applicable for any delegated designs and fabrication drawings required as submittals for government approval by individual contract specification sections.

All delegated design as-builts shall be submitted to the government in its native format.

J-A-4 MISCELLANEOUS DOCUMENTATION (MAR 2014)

(a) Documentation submitted under this clause shall not be submitted as shop drawings.

(b) The Contractor shall submit an original and one copy of all correspondence, delivery tickets, soil compaction reports, contractor daily reports, concrete test reports, and welding certifications or other worker qualification certifications, to the Contracting Officer.

(c) The Contractor shall submit an original and four copies of all other documentation (except shop drawings) pertaining to this contract, including asbestos abatement plans, to the Contracting Officer.

(d) In the event of a conflict within this contract, the provisions of this requirement shall take precedence over any other contractual requirement pertaining to the number of copies to be submitted except for shop drawings which shall be submitted in accordance with Project Deliverable Requirement J-A-2, Shop Drawings, set forth under this Attachment J-A.

J-A-5 PROGRESS SCHEDULES (JAN 2017)

Scheduling requirements and progress schedules shall follow the Unified Facilities Guide Specifications (UFGS) Section 01 32 01.00 10.

Per the UFGS, update the Progress Schedule on a regular basis, monthly at a minimum.

As-built drawing status shall be updated in all progress schedules.

Pursuant to FAR 52.236-15, entitled "Schedules for Construction Contracts," the Contractor shall include no less than the following information on the Progress Schedule:

(a) For projects involving the installation or modification of Fire Alarm systems, include at a minimum, the following line items on the Statement of Values:

(1) Fire Alarm Rough-In Material

(2) Fire Alarm Rough-In Labor

(3) Fire Alarm Trim Material

(4) Fire Alarm Trim Labor

(5) Fire Alarm Preliminary Testing

(6) Fire Alarm Final Testing

(b) For projects involving the installation or modification of Building Controls (i.e. HVAC, lighting, etc) systems, include at a minimum, the following line items on the schedule of values:

(1) Controls Rough-In Material

(2) Controls Rough-In Labor

(3) Controls Trim Material

(4) Controls Trim Labor

(5) Controls Testing

(c) Separate line items for Mobilization and Shop Drawing submittal and approval (these items are to show no associated costs).

(d) The Progress Schedule shall indicate the file date and status date (data date).

(e) The Progress Schedule shall contain clearly defined and labeled relationships of the conventional type (i.e. Finish-to-Start (FS), Start-to-Start (SS) or Finish-to-Finish (FF)).

Negative lags will not be permitted nor will positive lags inserted for the purpose of sequestering float. The Schedule shall contain only two open ends, one predecessor open end prior to NTP or Project Start and one successor open end following Project Complete. Activity date constraints shall be kept to a minimum, limited primarily to project and/or contractual milestones. Contract downtime shall be shown in the schedule as “downtime activities” or shall be specifically defined in project calendars. Downtime shall not be incorporated into activity durations.

(f) Statement of Values (SOV): To determine progress, the contractor must submit a detailed continuation sheet of the contractor pay request (Contract Attachment J-D) (Statement of Values) in the native format, preferably compatible with Microsoft Excel.

The detailed continuation sheet shall provide categories for:

(1) Item Number

(2) Description of the Work

(3) Scheduled Value

(4) Work Completed – Previous

(5) Work Completed – This Period

(6) Materials Presently Stored

(7) Total Completed and Stored To Date

(8) Total Percent Complete

(9) Balance To Finish

(10) Retainage (if applicable)

J-A-6 SCHEDULING (MAR 2014)

(a) The Contractor will be required to provide detailed scheduling information regarding planned operations to the Contracting Officer’s designated representative for input to the LC 39 area 72 hour/11-day operations schedule (a total of 14 days). This schedule input must be provided on a daily basis prior to 1:00 P.M. The schedule must show the Contractor's planned operations in detail for the next 3 days in hourly increments and in shift increments for the following 11 days.

(b) All Contractor operations requiring support from KSC, such as outages or fire and safety standby, for hazardous operations, shall be identified.

J-A-7 TOXIC METALS SAFETY AND HEALTH PLAN (OCT 2015)

(a) The use of paints containing heavy metals and polychlorinated biphenyls PCB) has been commonplace at the Kennedy Space Center. The Contractor shall assume that all existing painted surfaces encountered in the performance of work contain heavy metals and PCB when developing the Toxic Metals Safety and Health Plan and performing work. The Contractor may, at his discretion, test any painted surfaces, in accordance with appropriate regulatory standards, to determine the absence of heavy metals and PCB in the paint.

(b) In addition to and separate from the Safety and Health Plan required under this solicitation/contract, the Contractor shall submit a detailed Toxic Metals Safety and Health Plan. The Toxic Metals Safety and Health Plan shall disclose how the Contractor intends to protect NASA and contractor employees as well as the environment from toxic metals during the ongoing activities of this contract. The contractor shall submit a minimum of five (5) copies of the Toxic Metals Safety and Health Plan for review and approval by the Contracting Officer. The Contracting Officer will forward one copy each to SI-E for review.

(c) The Toxic Metals Safety and Health Plan shall provide a description of the Contractor’s approach to contain and control dusts, fumes and other airborne or waterborne emissions from the work site for the protection of other personnel at the work location and the environment. This part of the plan shall also discuss monitoring activities during the work in progress to assure the effectiveness of the Contractor’s emission control measures.

(d) The Toxic Metals Safety and Health Plan shall also provide written policies, plans, and procedures detailing how the contractor intends to comply with the Occupational Safety and Health Administration (OSHA) Construction Industry Standards (29 CFR 1926) and applicable General Industry Standards (29 CFR 1910). As a minimum, the Toxic Metals Safety and Health Plan shall address how compliance with the following regulations will be achieved:

(1) 19 CFR, Part 1926, Safety and Health Regulations for Construction, Subpart D, Occupational Safety & Health Environmental Controls

(2) 1926.55, Gases, Vapors, Fumes, Mists, and Dusts

(3) 1926.59, Hazard Communication

(4) 1926.62, Lead

(5) 1926.1127, Cadmium, Subpart E, Personal Protective and Life Saving Equipment

(6) 1926.103, Respiratory Protection

(7) 1926.353, Ventilation and Protection in welding cutting, and heating

(8) 1926.154, Welding, cutting, and heating in way of preservative coatings

(9) KHB 1840.1 (Latest Edition), KSC Industrial Hygiene Handbook, as applicable

(10) KHB 1820.4 (Latest Edition), KSC Respiratory Protection Program, as applicable

The regulations require strict contractor adherence but are not limited to items such as employee training, respiratory protection, protective clothing and equipment, employee medical surveillance, hygiene facilities, warning signs, record keeping, air monitoring, and housekeeping.

J-A-8 LIFTING PLAN AND RIGGING PLAN (MAR 2014)

A detailed Lifting and Rigging Plan shall be submitted by the Contractor 14 days prior to lifting operations. Lifting operations include work performed within the Logistics Facility vicinity that requires the use of cranes or lifting equipment to include chokers, slings, and shackles used to move material, personnel, and equipment to/from heights in excess of 25 feet. One lifting and rigging plan may be submitted for multiple lifts using the same equipment by utilizing the most stringent applicable conditions. Four (4) copies of a detailed Lifting and Rigging Plan shall be submitted for approval to the Contracting Office using the attached form. The lifting plan shall address:

(a) The specific crane(s) lifting and rigging equipment that will be on site

(b) The maximum swing radius to be used and the degrees in relation to the crane, such as 360 degrees over the counterweight, etc.

(c) A sketch of where the crane will be located in relation to where the loads will be situated

(d) The estimated maximum load weights

(e) The type and weight of rigging to be used and how it will be configured

(f) A copy of the crane capacity chart to be used

(g) A copy of all crane deductions

(h) Maximum crane boom to be used

(i) Counterweight configurations

(j) Certifications of the crane, operator, and rigging

(k) Certifications of rigging personnel

(l) General narrative description of lift operations, plan of approach, and safety measures to be implemented during the lifting operations