805C Envelope Specs R-8-19~4.doc
DOC document 103 KB Posted
- Contract number
- 22-416CMS-BOSS4-P-38944
- Issued by
- Illinois
About this file
This document is a detailed specification sheet for a state contract issued by the Illinois Department of Healthcare and Family Services (HFS), specifically outlining requirements for a specialized envelope to be used by the Illinois Office of the Comptroller for IV-D warrant mailings. The contract involves precise envelope manufacturing specifications for use on a Bell & Howell MailStar 825 automated insertion machine.
The envelope specifications include precise dimensional requirements: 4-3/16" depth, 9-1/4" length, with a specific window size of 5-1/8" wide and 1" high, positioned 1-3/8" from the left edge and 1-3/4" from the bottom. The envelope must be constructed of 24# white wove material with a 2-17/32 flap, featuring diagonal seams fully glued and an inside security tint. The contract requires the vendor to provide 2,500 test envelopes for approval by the Illinois Office of the Comptroller, with delivery mandated within 30 days after test envelope approval. Printing specifications include black ink with specific address information on the upper left corner and back flap.
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Other files
| File | Type | Posted |
|---|---|---|
| 805C envelope white sample.pdf |
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Text version
Illinois Department of
Healthcare and Family Services (HFS)
HFS 805C (R-08-19) HFS Envelope, Window, Comptroller, IV-D Warrant Mailing
Envelope Size and Construction
4-3/16 depth and 9-1/4” length
Open side, diagonal seams fully glued with inside security tint as per sample provided.
Envelope Weight and Color
24# White Wove
Flap
2-17/32 2-18DC
Envelope is used on a Bell & Howell MailStar 825 automated insertion machine.
Window Size
5-1/8” wide and 1” high
Window Placement/Position
1-3/8” from the left edge of envelope.
1-3/4” from the bottom edge of the envelope.
Window Material
POLYETHYLENE PATCH (Not glassine) window. Must be securely glued to edge on both sides and top on inside of envelope so as not to impede the automatic inserting process
| Printed Matter Text |
| Black Ink PDF supplied to vendor upon request: |
| Upper left hand corner card to read |
| ILLINOIS OFFICE OF COMPTROLLER |
325 WEST ADAMS STREET
SPRINGFIELD, IL 62704-1871
Back Flap to read
HFS 805C (R-08-19)
Test Envelopes
REQUIRED
After approval of the Proofs, the awarded vendor is to provide 2,500 Envelopes for testing and approval by the Illinois Office of the Comptroller Ship test envelopes to:
Illinois Office of the Comptroller
325 W. Adams Street
Springfield, IL 62704-1858
Attn: Dan Bulinski Telephone (217) 785-1117.
Shipping
>>>DELIVERY REQUIRED WITHIN 30 DAYS AFTER APPROVAL OF TEST ENVELOPES<<<
Once the test envelopes are approved by the Illinois Office of the Comptroller, the Illinois Department of Healthcare and Family Services will provide written authorization to the awarded vendor to begin total envelope job production
Illinois Office of the Comptroller
325 W. Adams Street
Springfield, IL 62704-1858
Attn: Dan Bulinski Telephone (217) 785-1117
| Packaging/Identification |
| 500 per box/5 boxes per case |
Packing and palletizing specifications per the Illinois Office of the Comptroller.
| Packing/Palletizing |
| Each case/carton to be plainly identified on exterior of container as to contents: |
HFS 805C (R-08-19)
Purchase Order #____ [to be provided]
All Invoices, Bills of Lading, Weigh Bills and Correspondence must contain the Illinois Department of Central Management Services – Purchase Order number. Freight to be included in bid price and pre-paid by the Vendor.
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