80101507-21-STC - Information Technology Independent Verification.pdf

3/10/2025

How to Use This Contract Information Technology Independent Verification and Validation Services

(80101507-21-STC)

Contractor information, pricing, and contract documents are located on the contract webpage at https://www.dms.myflorida.com/business_operations/state_purchasing/state_contracts_and_agreeme nts/state_term_contracts/information_technology_independent_verification_and_validation_services.

State Agencies

• Agencies must ensure that an RFQ is issued to a minimum of 25 contracted vendors on the contract for Information Technology Independent Verification and Validation Services.

Some contractors may not be contracted to provide all of the [“services”, “service categories”, “job titles”, “products”, “regions”, etc.] that are available under this contract;

the selected vendors must offer the [“services”, “service categories”, “job titles”, “products”, “regions”, etc.] requested in the RFQ. Please refer to the contract webpage, [Pricing section] to determine the [“services”, “service categories”, “job titles”, “products”, “regions”, etc.] that each contractor is contracted to provide.

Using STC RFQ Templates in Ariba on Demand (AOD)

• The State of Florida’s online procurement system, MyFloridaMarketPlace (MFMP), is the preferred method for obtaining quotes, placing orders, and making payments for this contract. The MFMP Ariba On Demand (AOD) application provides three ways to create an STC RFQ. Training materials that provide detailed instructions and information about the groups required for each option can be found in the Informal Solicitations in AOD Guide on theMFMP Agency Customer webpage.

1. STC RFQ Sourcing Process using the Sourcing module in AOD allows agency customers to customize attachments and questions, interact with vendors, edit the event, and collaborate with individuals within the same agency. After awarding the business, a requisition must be manually created with the awarded vendor and pricing information. More detailed information can be found in the STC RFQ Sourcing Process section of the Informal Solicitations in AODGuide.

2. STC RFQ templates in Guided Buying contain pre-built content, and the vendors in the template have been awarded the contract. After awarding the business, AOD generates a requisition with the awarded vendor and pricing information. More detailed information can be found in the STC RFQ Guided Buying Process section of the Informal Solicitations in AODGuide.

http://www.dms.myflorida.com/business_operations/state_purchasing/state_contracts_and_agreeme https://www.dms.myflorida.com/business_operations/state_purchasing/state_contracts_and_agreements/state_term_contracts/information_technology_independent_verification_and_validation_services https://www.dms.myflorida.com/business_operations/state_purchasing/state_purchasing_service_updates/an_rfq_for_services_or_it_commodities_must_be_issued_to_at_least_25_vendors_on_the_contract_or_all_vendors_if_less_than_25 https://www.dms.myflorida.com/business_operations/state_purchasing/state_purchasing_service_updates/an_rfq_for_services_or_it_commodities_must_be_issued_to_at_least_25_vendors_on_the_contract_or_all_vendors_if_less_than_25 https://www.dms.myflorida.com/business_operations/state_purchasing/myfloridamarketplace/mfmp_agency_customers/mfmp_university/electronic_quotes_equotes https://www.dms.myflorida.com/business_operations/state_purchasing/myfloridamarketplace/mfmp_agency_customers/mfmp_university/electronic_quotes_equotes https://www.dms.myflorida.com/business_operations/state_purchasing/myfloridamarketplace/mfmp_agency_customers/mfmp_university/manuals_and_job_aids

3. Collaborative Requisitions may be used to create an STC RFQ when agency customers need to invite specific vendors, edit the STC RFQ after submission, and use messaging. After awarding the business, AOD generates a requisition with the awarded vendor and pricing information.

More detailed information can be found in the Collaborative Requisitions section of the Informal Solicitations in AOD Guide.

• For assistance using AOD to create an STC RFQ, please contact the MFMP Customer Service Desk at 866-352-3776 or BuyerHelp@myfloridamarketplace.com.

Creating a Requisition for an STC RFQ in AOD

• When manually creating a requisition for an STC RFQ, confirm the following values:

o Create a non-catalog requisition in AOD using instructions found in the Buyer Guide on the

MFMP Agency Customer webpage.

o CATALOG TYPE: None - Create a requisition and click the ‘Create Non-Catalog Item’ button. In the ‘Supplier’ field, use the appropriate contractor’s FEIN, as provided on the contract webpage. In the ‘State Contract ID’ field, select the contract number shown on the specific contract for the selected contractor.

o COMMODITY CODE: 80101507 or select the most appropriate eight-digit commodity code under 81111500, 81111600, 81111700, 81111800, or 81112200; the current list of commodity codes activated in MFMP is located at https://dms.myflorida.com/commodity_codes.

o METHOD OF PROCUREMENT: B - State term contract with RFQ.

• Please use the appropriate contractor’s FEIN, as provided on the contract webpage, when making payments in the Florida Accounting Information Resource (FLAIR); also, please use the appropriate contractor’s FEIN when recording purchasing card (PCard) payments in FLAIR.

Eligible Users

• Eligible users, as defined by Rule 60A-1.001, Florida Administrative Code, must create an RFQ to place an order using this contract. Contractor contact information is accessible from the contract web page. The RFQ must include the information listed in the “State Agencies” section above.

Frequently Asked Questions

• Can I purchase from a vendor outside of this contract if they offer better pricing?

o In accordance with section 287.056, Florida Statutes, state agencies are required to purchase commodities and contractual services from state term contracts procured by the Department of Management Services.

• What should I do if I have an issue with the contractor?

o If you are unable to resolve an issue with a contractor, you may contact the contract manager listed on the contract webpages to explore additional options. These options include: complete a vendor performance survey online to document the issue, work with the contract manager to elevate the issue with the contractor representatives, or submit a vendor complaint that requires a formal response from the contractor.

mailto:BuyerHelp@myfloridamarketplace.com http://myfloridamarketplaceflair.procurement3.ariba.com/?guidedbuyredirect=true https://www.dms.myflorida.com/business_operations/state_purchasing/myfloridamarketplace/mfmp_agency_customers/mfmp_university/manuals_and_job_aids https://dms.myflorida.com/commodity_codes https://buyer.myfloridamarketplace.com/

Contact Information

• If you have any questions or require assistance specific to this contract (e.g. pricing, contract requirements, etc.), please contact the contract manager listed on the contract webpage.

• If you have any questions or require assistance specific to MFMP (e.g. system access, purchase orders, catalogs, etc.), please visit the Division of State Purchasing’s MFMP webpage located at

• If you have any questions or require assistance specific to MFMP (e.g. system access, purchase orders, catalogs, etc.), please visit the Division of State Purchasing’s MFMP webpage located at https://www.dms.myflorida.com/business_operations/ state_purchasing/myfloridamarketplace.

http://www.dms.myflorida.com/business_operations/