8. FAR 52 212-1 Inst to Offerors-Commercial Items.docx

Solicitation FA527021XXXXX – Attachment 8 - FAR 52 212-1 Inst to Offerors-Commercial Items 52.212-1 Addendum Instructions to Offerors (ITO) Corrosion Control and Prevention

1. PROPOSAL PREPARATION INSTRUCTIONS

1.1. This acquisition will use the Lowest Price Technically Acceptable (LPTA) source selection procedures in accordance with (IAW) Federal Acquisition Regulation (FAR) 15.101-2. Technical tradeoffs will not be made and no additional credit will be given for exceeding acceptability.

1.2. To assure timely and equitable evaluation of proposals, offerors must follow the instructions contained herein. Offerors are required to meet all solicitation requirements, including all stated terms, conditions, representations, certifications, and technical requirements, in addition to those identified as evaluation factors or sub- factors. Offerors must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale. The Offeror shall submit all exceptions within 14 days of the release of the solicitation. The response shall consist of four (4) separate volumes; Volume I - Price, Volume II - Technical, Volume III - Past Performance, and Volume IV – Contract Documentation.

2. PROGRAM STRUCTURE AND OBJECTIVES

2.1. The Government intends to award one contract for the corrosion control and prevention requirement. However, the Government reserves the right to award no contract at all if the Source Selection Authority (SSA) determines it is in the Government's best interest. The SSA will consider the Government's expected volume of work, available funding, adequate competition, and the availability of best value proposals. If the Government determines to not award a contract, the Government is not liable for the costs incurred. The Government intends and reserves the right to award a contract without discussions; therefore, it is imperative that offerors submit its best pricing and proposal terms initially. However, if during the evaluation period, it is determined to be in the best interest of the Government to hold discussions, offeror responses to Evaluation Notices (ENs) and the Final Proposal Revision (FPR) will be considered in making the source selection decision.

2.2. Budget and Funding Information – Funds will not be obligated on the basic IDIQ contract. Funding will be obligated on each task order awarded under the basic IDIQ contract. The Government reserves the right to cancel this solicitation, either before or after the closing date. In the event the Government cancels this solicitation, the Government has no obligation to reimburse an Offeror for any costs. The minimum guarantee for this contract will be met with the issuance of the first task order.

3. GENERAL INSTRUCTIONS

3.1. This section provides general guidance for preparing proposals as well as specific instructions on the format and content of the proposal. The offeror's proposal must include all data and information requested and must be submitted IAW these instructions. Any offeror who submits an incomplete package may be considered ineligible for award and eliminated from the competition. The offer shall be compliant with the requirements as stated in the Performance Work Statement (PWS) and Solicitation. Non- conformance with these instructions may result in an “Unacceptable” proposal evaluation.

3.2. The proposal shall be clear, concise, and shall include sufficient detail for effective evaluation and for substantiating the validity of stated claims.

3.3. The proposal acceptance period is specified in Block 13 (D) of Section A (front page) of the contract and solicitation. Offerors providing less than the specified calendar days for Government acceptance after the date offers are due may be considered non-compliant.

3.3.1. The Offeror agrees to hold the prices in their proposal for 120 calendar days from the date specified for receipt of offers.

3.4. IAW FAR 4.8 (Government Contract Files), the Government will retain one copy of all unsuccessful proposals. Unless the offeror requests otherwise, the Government will destroy extra copies of such unsuccessful proposals.

3.5. Points of Contact - The Contracting Officer (CO) and the contract specialist are the sole points of contact for this acquisition. Address any questions, concerns, or written requests of clarification you may have to the CO and contract specialist listed below:

3.6. Debriefings

3.6.1. Post-Award Debriefings - The CO will notify unsuccessful offerors in the competitive range of the source selection decision IAW FAR 15.506. Upon such notification, unsuccessful offerors may request and receive a debriefing. Offerors requesting a debriefing must make the request IAW FAR 15.505 or 15.506 requirements, as applicable.

3.7. Discrepancies - If an offeror believes that the requirements in these instructions contain an error, omission, or are otherwise unsound, the offeror shall immediately notify the CO and the contract specialist in writing with supporting rationale. The offeror is reminded that the Government reserves the right to award this effort based on the initial proposal, as received, without discussions.

3.8. Electronic Reference Documents - All referenced documents for this solicitation are available on the website https://beta.sam.gov/. Potential offerors are encouraged to subscribe for real- time e-mail notifications when information has been posted to the website for this solicitation.

3.9. Oral Presentation - Oral presentations will not be allowed.

3.10. Amendments to Solicitation - If this Request for Proposal (RFP) is amended, all terms and conditions that are not amended remain unchanged. Offerors shall acknowledge receipt of any amendment to this request by signing and returning the front page of each amendment with its proposal.

3.11. Submission, Modification, Revision, and Withdrawal of Proposals - Proposals and modifications to proposals shall be submitted in both paper and electronic media to the Point of Contacts in Paragraph 3.6 of this document, and showing the time and date specified for receipt, the solicitation number, and the name and address of the offeror.

3.12. Submission of Offers-Paragraphs 52.212-1(b), Submission of offers. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. Offers may be submitted on the SF 1449, letterhead stationery, or as otherwise specified in the solicitation.

3.12.1. At a minimum the offeror must show

3.12.1.1. Solicitation number

3.12.1.2 The time specified in the solicitation for receipt of offers;

3.12.1.3 The name, address, and telephone number of the offeror;

3.12.1.4 A technical description of the services being offered in sufficient detail to evaluate compliance with the requirements in the solicitation.

3.12.1.5 Price and any discount terms;

3.12.1.6 “Remit to” address, if different than mailing address;

3.12.1.7 A completed copy of the representations and certifications at FAR 52.212-3 (see FAR 52.212-3(b) for those representations and certifications that the offeror shall complete electronically);

3.12.1.8 Acknowledgment of Solicitation Amendments;

3.12.1.9 Past performance information to include recent and relevant contracts for the same or similar items and other references (including contract numbers, points of contact with telephone numbers and other relevant information); and

3.12.1.10 If the offer is not submitted on the SF 1449, include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Offers that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration.

3.12.2 Paragraph 52.212-1(c), “Period for Acceptance of Offers,” is tailored as follows: “The offeror agrees to hold the prices in its offer firm for 120 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.”

3.12.3 To assure an equitable evaluation of proposals, offerors must follow the instructions contained herein. Offerors are required to meet all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements, in addition to those identified as evaluation factors or subfactors. Offerors must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale. The response shall consist of three (3) separate parts; Part I –Price Proposal, Part II Technical Evaluation, Part III – Past Performance and Part IV – Contract Documentation.

Addendum Paragraph Number

5 – Management Plan/Quality Control

Table 1 - Proposal Organization

3.13 Page Limitations - Page limitations shall be treated as maximums. If exceeded, the excess pages will not be read or considered in the evaluation of the proposal. Page limitations may be placed on responses to Evaluation Notices (ENs). The specified page limits for EN responses will be identified in the ENs to the offerors. Each page shall be counted except the following: blank pages, title pages, tables of contents, tabs, glossaries, and those noted in the Proposal Organization Table as “Unlimited.”

3.14 Pricing Information - All pricing information shall be addressed ONLY in the Price Volume.

3.15 Page Size and Format-A page is defined as each face of a sheet of paper containing information. Page size shall be 8.5 x 11 inches, shall not include any foldouts, and shall be printed on both sides A page is defined as each face of a sheet of paper containing information. Page size shall be 8.5 x 11 inches, shall not include any foldouts, and shall be printed on both sides Sheets shall be double-sided which will count as two pages. Except for the reproduced sections of the solicitation document, the text shall be Times New Roman and font size shall be no less than 12 points and lines shall be single spaced. Tracking, kerning, and leading values shall not be changed from the default values of the word processing or page layout software. Use at least 1 inch margins on the top, bottom, and both sides. Pages shall be numbered sequentially by volume. These page format restrictions shall apply to responses to ENs. These limitations shall apply to both electronic and hard copy proposals.

4. VOLUME 1 – PRICE

4.1 General Instructions – The pricing criteria will be: (1) Reasonableness, and (2) Total Evaluated Price (TEP) as defined in FAR 52.212-2 Addendum – Evaluation Factors for Award - Commercial Items of the RFP which will be assessed from the information provided in this volume. Offerors shall review FAR 52.212-2 Addendum Evaluation Factors for Award -Commercial Items criteria to ensure the minimum requirements are met. The government will rank all offers by their calculated total evaluated price (TEP), including all option period prices. The government reserves the right to perform price realism analysis. If the Government elects to perform a price realism analysis, the Government reserves discretion over the method within which it performs its price realism analysis. If the Government elects to perform a price realism analysis and finds a proposal unrealistic, the Government may withhold award to that offeror.

4.2 Cost or Pricing Information Requirements - IAW FAR 15.402, 15.403-1(b) and 15.403-3(a), “information other than cost or pricing data” may be required to support price reasonableness. If, after receipt of proposals, the CO determines that there is insufficient information available to determine the reasonableness of the proposed pricing the offeror shall be required to submit additional information other than cost or pricing data. If, during the source selection process, the CO determines that adequate competition no longer exists, then cost and pricing data may be required.

4.3 Total Evaluated Price (TEP) Worksheet – Offerors shall populate the pricing cells in Section J Attachment 7, Total Evaluated Price (TEP) Worksheet with fully burdened rates for each corrosion level category for all contract years, per the instructions at the top of the Worksheet. The offeror shall complete only green shaded cells in the worksheet. The Government will use this worksheet to calculate the TEP. The offeror shall complete and return this in MS Excel format. Proposed rates are Firm Fixed Price (FFP) per year and contractually binding. The proposal rates will be applied to notional quantities to complete the TEP. Government determined elements of the notional formula WILL NOT be disclosed to offerors. A no bid or an omitted rate may result in an incomplete price submission. An omitted rate may result in proposal elimination. The TEP is for evaluation purposes only, however all proposed rates are contractually binding as Firm Fixed prices for issuance of task orders.

4.3.1 Submit a copy of the completed Total Evaluated Price (TEP) Worksheet in the Price Volume (Volume I) in Microsoft Excel (non PDF format).

4.4 Rounding - All dollar amounts provided shall not extend beyond two decimal places.

4.5 Submission – Submit the price proposal in Microsoft Word and Microsoft Excel worksheets as appropriate. Word documents and Excel spreadsheets must be editable and NOT password protected. The paper clearly labeled and electronic copies shall be clearly identified. PDF files are NOT acceptable for the price proposal.

5 Volume 2 - TECHNICAL EVALUATION PROPOSAL

5.1 General - Volume II - Technical shall be clear, specific, complete, and include sufficient detail for effective evaluation. Legibility, clarity and coherence are very important. Your responses will be evaluated against the Technical sub-factors defined IAW FAR 52.212-2 - Evaluation – Commercial Items, Evaluation Factors for Award. Offerors shall review FAR 52.212-2 - Evaluation - Commercial Item criteria to ensure the minimum requirements are met. Provide as specifically as possible the actual methodology the offeror would use for accomplishing and satisfying each sub- factor. There will be no reference to rates or price in this volume. Offerors shall assume the Government has no prior knowledge of its facilities and experience and will base its evaluation on the information presented in the offeror’s proposal. All the requirements specified in the solicitation are mandatory. By the offeror’s proposal submission, the offeror is representing that the company will perform ALL of the requirements specified in the solicitation (including PWS); it is not necessary to tell us so in the proposal.

5.2 Volume Organization – Volume II - Technical shall be organized according to the following general outline:

1. Table of Contents

2. List of Tables and Drawings

3. Glossary

4. Subfactor One – Technical Approach

5. Subfactor Two – Management Plan/Quality Control

5.3 Adequate Responses - It is imperative that the offeror fully describe and provide detail as to how the offeror shall meet the subfactor requirements. Do not merely copy and paste, rephrase or restate the objectives or reformulate the requirements specified in the solicitation. Evidence which clearly demonstrates and supports the offeror’s claims is essential. The absence of such evidence may result in a technically unacceptable proposal.

5.4 Subfactor One – Technical Approach

5.4.1 The Offeror shall submit a detailed narrative describing its technical approach which clearly demonstrates its understanding of and approach to accomplishing the complexity and magnitude of service requirements set forth in the performance objectives and standards of the Performance Work Statement (PWS). The narrative shall not exceed ten (10) single sided pages. If a page is printed on two sides (double-sided), it will be counted as two (2) pages. Pages that exceed the maximum number allowed will be removed and discarded prior to evaluation.

5.4.1.2 Offerors shall describe the staff, skills, techniques, equipment, supplies and other resources proposed to accomplish the objectives and standards detailed in section 4.0 of the PWS.

5.4.1.3 The offeror shall describe in sufficient detail the method, skill mix, and work processes used to ensure the timely delivery of one each of a small, medium, large, and oversized piece of equipment that is labeled as CAT 4 on the corrosion scale.

5.4.1.4 Additionally, the offeror shall provide a scheduling plan that details the offeror’s schedule for equipment pick-up and delivery. Offerors shall identify an established number of units per week, month and year as outlined in the PWS. The plan should address how offerors will meet the requirements of the PWS should the proposed schedule fall behind.

5.4.1.5 A quality plan to refurbish equipment to like new condition upon return to service free from defects in workmanship and material as defined in subparagraph 5.4.1.5.1. The plan should address the offeror’s method to avoid paint defects caused by corrosion through metal replacement including but not limited to: (1) overcoming inadequate surface preparation; (2) prevention of incorrect methods/techniques of coating application;(3) overcoming coating defects in unusual climate conditions; (4) avoiding the use of unsuitable equipment; and (5) any faulty finishing materials not outlined in the PWS and technical data and restoring the damaged structure of Support Equipment (SE) caused by corrosion through metal replacement via welding operations.

5.4.1.5.1 Corrosion Control for AGE and Munitions Trailers like new and return to service definitions:

Like new is defined as equipment appearance is in a state wherein a reasonable person would be willing to place in service without question.

Return to service is defined as equipment that shall be ready for its intended purpose according to the original manufacturer’s specifications.

5.4.1.6 Any ongoing facility providing services will encounter risks or interruptions to service. Thus, Offerors shall identify the risks they expect to encounter under the performance objectives and standards of this solicitation and how their technical approach and contingency plans will mitigate those risks and potential attendant service interruption.

5.5 Subfactor Two – Management Plan/Quality Control

5.5.1 Solicitation Submittal Requirements: The Offeror shall submit a detailed management plan with emphasis on an effective organizational structure for performance of the work required. The narrative shall not exceed five (5) pages, single-sided. If a page is printed on two sides (double-sided), it will be counted as two (2) pages. Pages that exceed the maximum number allowed will be removed and discarded prior to evaluation.

5.5.1.2 A description of the Management Plan shall include a list of Key Personnel for the following positions: Project Manager, and Quality Control Manager. Key personnel should also be identified by name, educational level, qualifications, years of industry experience, and skills offered.

5.5.1.3 The Management Plan shall also include: a description of the Offeror’s overall concept of operations; explanation of any resource management strategies; and any quality control procedures to adequately monitor and measure contract performance.

6 Volume 3 PAST PERFORMANCE

6.1 Offerors shall, if available, submit recent and relevant contracts (maximum of three contracts) as defined below. Performance as subcontractor may be included; the offeror shall include contract number and prime contractor. The Government will consider this information, along with information obtained from other sources (e.g., Past Performance Information Retrieval System (PPIRS), Contractor Performance Assessment Reports System (CPARS), customer interviews, etc.). Offeror may use past performance of subcontractor to satisfy recent and relevant past performance. If this is a first time joint venture, each party to the joint venture must provide a list of past relevant contracts (maximum of three).

6.2 Performance Questionnaires: Past Performance Questionnaires (PPQs) shall be used by the offeror in obtaining and providing past performance information. The contractor will identify no more than three references with associating contract data. The PPQs shall be returned to the POCs listed below, along with the complete proposal package. The offeror shall send out the PPQ (Attachment 10) to each of their references. THE RESPONSIBILITY TO SEND OUT THE PAST PERFORMANCE QUESTIONNAIRE RESTS SOLELY WITH THE OFFEROR.

6.3 Once the questionnaires are completed by the POCs, the information contained therein will be considered source selection sensitive and will not be released outside the government. The POCs shall forward their completed questionnaires directly to the government – NOT BACK TO THE OFFEROR. PPQs returned by the proposing vendor will not be accepted. E-mail to jenna.maginnis@us.af.mil as primary and don.hoover.1@us.af.mil as alternate.

6.4 Past Performance Questionnaires are due NLT receipt of proposal.

6.5 Past Performance Information: Provide a list of no more than three (3) of the most relevant contracts performed for any customer.

6.6 Furnish the following information for each contract listed: Company/Division name, Product/Service, Contracting Agency/Customer, Contract Number, Contract Dollar Value, Period of Performance, up-to-date name, mailing and e-mail addresses, and telephone number of the contracting officer (Point-of-Contact), Comments regarding compliance with contract terms and conditions, Comments regarding any known performance deemed unacceptable to the customer, or not in accordance with the contract terms and conditions

6.7 Include rationale supporting your assertion of relevance and identify aspects of the contracts deemed relevant and how they relate to the proposed effort. If an offeror has no past performance history of relevance, the offeror must affirmatively state it possesses no past performance history of relevance.

6.7.1 The evaluation of past performance information will take into account all information returned in the PPQ’s, as well as recent information found in the System for Award Management (SAM), Federal Awardee Performance and Integrity Information System (FAPIIS), Contractor Performance Assessment and Reporting (CPARS), and Federal Past Performance Information Retrieval System (PPIRS) systems. Negative CPARS and FAPIIS Information on contracts not outlined in the PPQs will also be weighed into the award decision.

6.7.2 Subcontractor Consent: Past performance information pertaining to a subcontractor cannot be disclosed to the prime offeror without the subcontractor’s consent. Provide with the proposal a letter from each subcontractor that will perform major or critical aspects of the requirement, consenting to the release of its past performance information to the prime contractor.

6.7.3 Recency is defined as performance within the last three years from the date of the issuance of the solicitation. The Government will not consider performance on contracts where performance was concluded more than three years prior to the solicitation issue date. The contract/task order in its entirety may be evaluated for past performance if any part of the contract performance falls within the three year timeframe.

6.7.4 Relevancy is defined as work that involves approximately the same type(s) of services described in the RFP, PWS, 52.212-1 Addendum, and 52.212-2 Addendum. The offeror shall address any performance problems/issues as instructed in 52.212-1 Addendum and explain the corrective action taken or current status.

6.8 Offerors may address any past performance problems or issues that the Government may identify and explain corrective action taken and current status. The Government will consider this information in determining the offeror’s past performance rating.

7 CONTRACT DOCUMENTATION

7.1 Provide all Volume IV Contract Documentation in the prescribed format identified in Table 1

7.2 Model Contract and Solicitation Representations and Certifications - The purpose of this volume is to provide information to the Government for preparing the contract document and supporting file. The offeror’s proposal shall include a signed copy of the Model Contract, Solicitation, and completed Sections A through K.

7.2.1 Section A - Solicitation and Model Contract Form: Complete blocks 17a, 17b, 28, 30a, 30b, and 30c, and include signed amendments to the solicitation (if any). Signature by the offeror on the SF 1449 constitutes an offer, which the Government may accept.

7.2.2 Section K - Representations, Certifications, and other Statements of Offerors - Complete representations, certifications, acknowledgments and statements. Offeror must have filled out an online FAR provision 52.204-8 Annual Representations and Certifications (May 2014), Online Reps and Certs at http://www.sam.gov. Offeror shall ensure certification as a small business under North American Industry Classification System (NAICS) 811310. To qualify as a small business for Federal Government programs under NAICS Code 811310 the average annual receipts of a concern may not be larger than $8 Million USD

7.3 Completed Attachment 5. Exhibit A – DD Form 1423-1 CDRL Monthly Status Report and Exhibit B – DD Form 1423-1 CDRL Pre-Transportation Checklist. Offerors must complete blocked 17 and 18 of this form.

7.3.1 To complete Block 17 Offerors must enter the appropriate price group as shown on the reverse side of the DD Form 1423.

7.3.2 To complete Block 18 Offerors must enter the total estimated price equal to that portion of the total price that is estimated to be attributable to the design, development, production or reproduction for the Government of item of data. The entry "N/C" for "no charge" is acceptable.

6.1 Exceptions to Solicitation Requirements - Offerors are required to meet all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements. Failure to meet a requirement may result in an offer being ineligible for award. Offerors should clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale. Each exception shall be specifically related to each paragraph and specific part of the solicitation to which the exception is taken. Provide rationale in support of the exception and fully explain its impact, if any, on the performance, schedule, cost, and specific requirements of the solicitation.