8-1a - 25-012 Bid Form - Request for Pricing Fillable.pdf

RFP #MPL-25-012

Request for Pricing (RFP)

Snow & Ice Removal Services

Vendor Company Name: Bid Closing Date: Wednesday, September 24, 2025

Address: Bid Closing Time: 3:00p.m. CDT

Bill to Address:

Milwaukee Public Library Accounting Department 814 West Wisconsin Avenue Milwaukee, WI 53233-2309

Request for Pricing (RFP) Information Milwaukee Public Library vendor contract for snow and ice removal services for the 2025 - 2026 season.

Services to include: (Refer to the locations’ highlighted images below for areas to be serviced)

• Snow plowing, clearing and deicing (using calcium or salt depending on location) of public sidewalks, curb ramps, parking lots, entrances, approaches, and bus shelters, and alleys at select locations.

• Pre-salting or application of calcium chloride will be authorized when necessary.

• Rubber edge plow blades and calcium application are required at Atkinson, Bay View, Center Street, East, Tippecanoe, Washington Park, and Zablocki due to permeable and stamped concrete surfaces.

• Salt or calcium and steel blades may be used at all other locations.

• Mitchell St - alley west of building (no trash & recycling -- kept inside of building).

• Atkinson - Clear around trash & recycling in alley north of building.

• Shared buildings (East, Good Hope, Martin Luther King, Mitchell St, and Villard) – service areas vary as indicated in attached images.

• All work to be completed at a minimum of two hours before the libraries open excluding the Llewellyn buildings. Llewellyn is the lowest priority building since they are no longer open to the public.

• Vendor must have a minimum of three plow trucks available to ensure timely removal of snow and ice in each library cluster (North, Central, and South).

• Please note that the Mill Road building is no longer included.

Site Inspection:

Bidders are strongly encouraged to visit the sites, prior to submitting their bids, to ascertain existing conditions relating to snow removal services.

Branch Name and Address Deicing per application Snow Plowing

1” - 4” Snow Plowing

4.1” - 6” Snow Plowing

6.1” - 10” Snow Plowing Per every 2” over 10”

Atkinson Branch 1960 W Atkinson Ave Milwaukee, WI 53209-6814

Bay View Branch 2566 S Kinnickinnic Ave Milwaukee, WI 53207-1654

Capitol Branch 3969 N 74th St Milwaukee, WI 53216-1915

Center Street Branch 2727 W Fond du Lac Ave Milwaukee, WI 53210-2624

East Branch 2320 N Cramer St Milwaukee, WI 53211-4380

Good Hope Branch 7715 W Good Hope Rd Milwaukee, WI 53223-4515

Llewellyn Building 907 E Russell Ave Milwaukee, WI 53207-2147

Martin Luther King Branch 2901 N King Dr Milwaukee, WI 53212-2301

Mitchell Street Branch 906 W Historic Mitchell St Milwaukee, WI 53204-3533

Tippecanoe Branch 3912 S Howell Ave Milwaukee, WI 53207-4422

Villard Square Branch 5190 N 35th St Milwaukee, WI 53209-5357

Washington Park Branch 2121 N Sherman Blvd Milwaukee, WI 53208-1211

Zablocki Branch 3501 W Oklahoma Ave Milwaukee, WI 53215-4136

Award Statement Awards will be made to the lowest responsible and responsive bidders complying with the specified service requirements. Low bidder will be determined from the grand total of all line items listed. Bidders must quote all line items listed to be eligible for an award.

If a Local Business Enterprise (LBE) is a responsive and responsible bidder, the LBE shall be awarded the contract provided its bid does not exceed the lowest bid by more than 5% and the difference does not exceed $25,000. If the LBE is certified as a Small Business Enterprise (SBE) with the City of Milwaukee’s Office of Small Business Development, the LBE shall be awarded the contract provided its bid not exceed the lowest bid by more than 10% and the difference does not exceed $30,000.

Pricing Submittal

All documentation can be obtained via Milwaukee Public Library’s Bonfire portal link on MPL’s vendor page, www.mpl.org/vendors.

Bid proposals, in their entirety, should be submitted through MPL’s Bonfire portal prior to 3:00 PM, September 24th, 2025. Any proposal received after the date and time specified will be rejected as non-responsive.

All materials submitted with proposals shall be retained by Milwaukee Public Library.

All questions regarding the Proposal and Alternates must be submitted using the Opportunity “Ask a Question” link in Bonfire. Questions must be submitted prior to 5:00 PM, September 22th, 2025. Replies shall be issued by addenda and posted in Bonfire for vendors to view.

Proposals will be opened privately. Milwaukee Public Library reserves the right to reject any and all proposals and to waive any informality in proposals received whenever it determines such rejection or waiver is in its interest. No obligation, either expressed or implied, exists on the part of Milwaukee Public Library to make an award for the work or for cost incurred in the preparation of the proposal covered by this Request for Proposal.

Terms and Conditions The City of Milwaukee’s terms and conditions will become a part of any contract awarded as a result of your quote. The City’s terms and conditions are available at http://city.milwaukee.gov > Directory > Administration > Purchasing Division > Terms & Conditions.

Do you accept the City of Milwaukee's Terms and Conditions? Yes No

Payment Terms It is the City's policy to pay all invoices within 30 days. If the City does not make payment within 45 days after receipt of properly completed supporting payment and other required contract documentation, the City shall pay simple interest beginning with the 31st calendar day at the rate of one percent per month (unless the amount due is subject to a good-faith dispute and, before the 45th day of receipt, notice of the dispute is sent to the contractor by first-class mail, personally delivered, or sent in accordance with the notice provisions in the http://www.mpl.org/vendors http://city.milwaukee.gov/ contract). If there are subcontractors, consistent with s.66.0135(3), Wis. Stats., the prime contractor must pay the subcontractors for satisfactory work within seven days of the contractor's receipt of payment from the City of Milwaukee, or seven days from receipt of a properly submitted and approved invoice from the subcontractor, whichever is later. If the contractor fails to make timely payment to a subcontractor, the contractor shall pay interest at the rate of 12 percent per year, compounded monthly, beginning with the 8th calendar day.

Reference Common Council File No. 101137 adopted January 2011.

Please indicate if you would like to offer a payment discount: _____ % _____ days

The Library will determine the low bidder by taking into consideration cash discounts offered by the bidders only if the payment terms are 30 days or more. However, if the low bidder who is awarded this contract has quoted a more favorable discount for earlier payment, and the City pays within that earlier timeframe, the bidder will be held to that quoted discount.

*Signature: Date:

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