77368.pdf

City Of Chicago Solicitation #77368

BRANDON JOHNSON SHARLA ROBERTS

MAYOR CHIEF PROCUREMENT OFFICER

Specification Number: 1356791 Type of Funding: FEDERAL Title: 1356791: RFQ FOR NEW MASTER TASK ORDER AGREEMENTS FOR PROFESSIONAL

SURFACE TRANS

Request for Qualification Solicitation #77368 (RFQ)

1356791: RFQ FOR NEW MASTER TASK ORDER AGREEMENTS FOR

PROFESSIONAL SURFACE TRANSPORTATION PLANNING STUDIES -

FEDERALLY FUNDED

Specification Number:1356791

Required for use by: CHICAGO DEPARTMENT OF TRANSPORTATION

Bid/Proposal Submittal Date and Time: 03:00 PM Central Time, 06-NOV-2026

Deadline for Questions: 03:00 PM Central Time, 16-OCT-2026 Buyer: ANDERSON, EDWARD Email Address: Edward.Anderson@cityofchicago.org Phone Number: 3127446118 Pre-Solicitation Conference Date and Time: 10:00 AM Central Time, 16-OCT-2026 Pre-Solicitation Conference Location: 2 North LaSalle Street, Chicago, IL 60602, Mezzanine Level, Chicago

Conference Center - Home Life Building -M-05 Site Visit Date & Time: N/A Site Visit Location: N/A

Please submit your response to:

http://www.cityofchicago.org/eProcurement iSupplier vendor portal registration is required.

Allow 3 business days to complete registration.

Specification Number: 1356791 Page 2 Type of Funding: FEDERAL Title: 1356791: RFQ FOR NEW MASTER TASK ORDER AGREEMENTS FOR PROFESSIONAL

SURFACE TRANS

Table of Contents

1 Header Information

1.1 General Information

1.2 Terms

1.3 Requirements

1.4 Attachments

1.5 Response Rules

2 Price Schedule

2.1 Line Information

2.2 Line Details

2.2.1 Line 1

Specification Number: 1356791 Page 3 Type of Funding: FEDERAL Title: 1356791: RFQ FOR NEW MASTER TASK ORDER AGREEMENTS FOR PROFESSIONAL

SURFACE TRANS

1 Header Information

1.1 General Information

Title 1356791: RFQ FOR NEW MASTER TASK ORDER AGREEMENTS

FOR PROFESSIONAL SURFACE TRANS

Description 1356791: RFQ FOR NEW MASTER TASK ORDER AGREEMENTS

FOR PROFESSIONAL SURFACE TRANSPORTATION PLANNING

STUDIES - FEDERALLY FUNDED

Preview Date 30-SEP-2026 11:00:00 Open Date 30-SEP-2026 11:00:00 Close Date 03:00 PM Central

Time, 06-NOV-2026 Award Date Not Specified

Time Zone Central Time Buyer ANDERSON, EDWARD Quote Style Sealed Email Edward.

Anderson@cityofchicago.org Event Request for

Qualification Outcome Blanket Purchase Agreement

1.2 Terms

Effective Start Date Not Specified Effective End Date Not Specified

Ship-To Address 084-2015 CDOT

RM600

30 N. LA SALLE ST.

ROOM 600

Chicago, IL 60602 United States

Bill-To Address 084-2015 CDOT RM600

30 N. LA SALLE ST.

ROOM 600

Chicago, IL 60602 United States

Payment Terms IMMEDIATE Carrier FOB CITY OF CHICAGO Freight Terms Paid

Total Agreement Amount (USD)

15,000,000.00 Minimum Release Amount (USD)

Not Specified

1.3 Requirements

<B>KEY RFP/RFQ PARAMETERS</B>

FUNDING SOURCE: FEDERALLY FUNDED

Type No Response Required

DPS UNIT: ARCHITECTURE & ENGINEERING

Type No Response Required

CONTRACT TERM: BASE CONTRACT TERM FIVE (5) YEARS WITH UP TO TWO (2) TWO-

YEAR PERIODS OR 48 MONTHS

Type No Response Required

PRE-SUBMITTAL CONFERENCE: HELD AT 2 NORTH LASALLE STREET, CHICAGO, IL 60602,

MEZZANINE LEVEL - CHICAGO CONFERENCE CENTER - HOME LIFE INSURANCE BUILDING

- ROOM M-05 ON OCTOBER 16, 2026 AT 10:00 AM. CENTRAL TIME.

Type No Response Required Enter the EDS number from your EDS Certificate and attach the certificate. (Go to online EDS website:

https://webapps.cityofchicago.org/EDSWeb)

Circle one from the response values below:

YES

NO

<B>PRICE SCHEDULE (RFP/RFQ)</B>

Specification Number: 1356791 Page 4 Type of Funding: FEDERAL Title: 1356791: RFQ FOR NEW MASTER TASK ORDER AGREEMENTS FOR PROFESSIONAL

SURFACE TRANS

<B>PRICE SCHEDULE (RFP/RFQ)</B>

“Price Schedule” has been revised. This is a “System Required Line”. In order to be able to submit your qualifications in the e-procurement system, you must enter .01 in the “Quote Price/ Unit Price” field. This is an e- procurement system requirement. Do not enter your proposed pricing. Price will not be considered for evaluation purposes.

Circle one from the response values below:

YES

NO

<B>REQUIRED CONTENT OF SUBMITTAL

/PROPOSAL (Please attach documents)</B>

COVER LETTER INFORMATION

Circle one from the response values below:

YES

NO

ACCEPTANCE OF MASTER CONSULTING AGREEMENT TERMS (TASK ORDER RFQ)

Circle one from the response values below:

YES

NO

EXECUTIVE SUMMARY

Circle one from the response values below:

YES

NO

COMPANY PROFILE INFORMATION: SEE FORM IN EXHIBIT 2

Circle one from the response values below:

YES

NO

COMPANY REFERENCES INFORMATION: SEE FORM IN EXHIBIT 3

Circle one from the response values below:

YES

NO

PROFESSIONAL QUALIFICATIONS, SPECIALIZED EXPERIENCE AND LOCAL AVAILABILITY

OF KEY PERSONNEL

Circle one from the response values below:

YES

NO

FINANCIAL STATEMENTS (3 Years)

Circle one from the response values below:

YES

NO

LEGAL ACTIONS (Material legal actions, if any, for the past 5 years)

Circle one from the response values below:

YES

NO

CERTIFICATE OF INSURANCE: INCLUDE A STATEMENT THAT YOU CAN COMPLY WITH

THE CITY'S INSURANCE REQUIREMENTS.

Specification Number: 1356791 Page 5 Type of Funding: FEDERAL Title: 1356791: RFQ FOR NEW MASTER TASK ORDER AGREEMENTS FOR PROFESSIONAL

SURFACE TRANS

<B>REQUIRED CONTENT OF SUBMITTAL

/PROPOSAL (Please attach documents)</B>

Circle one from the response values below:

YES

NO

CONFLICT OF INTEREST: IF NONE, INDICATE IN A STATEMENT.

Circle one from the response values below:

YES

NO

REDACTED COPY OF PROPOSAL

Circle one from the response values below:

YES

NO

IMPLEMENTATION MANAGEMENT PLAN : APPROACH TO IMPLEMENTING SERVICES,

ORGANIZATIONAL CHART, DEDICATED RESOURCES

Circle one from the response values below:

YES

NO

BUSINESS LICENSE

Provide your answer below

DISADVANTAGED BUSINESS ENTERPRISES COMMITMENT

Provide your answer below

POLICY PROHIBITING SEXUAL HARASSMENT

Provide your answer below

1.4 Attachments

Name Data Type Description ATTACHMENT 01: RFQ File ATTACHMENT 01: RFQ

ATTACHMENT 02:

SAMPLE PSA

File ATTACHMENT 02: SAMPLE PSA

Specification Number: 1356791 Page 6 Type of Funding: FEDERAL Title: 1356791: RFQ FOR NEW MASTER TASK ORDER AGREEMENTS FOR PROFESSIONAL

SURFACE TRANS

1.5 Response Rules

Solicitation is restricted to invited suppliers Suppliers are allowed to view other suppliers' contract terms, notes and attachments Suppliers are allowed to respond to selected lines X Suppliers are allowed to provide multiple responses Buyer may close the solicitation before the Close Date Buyer may manually extend the solicitation while it is open

Specification Number: 1356791 Page 7 Type of Funding: FEDERAL Title: 1356791: RFQ FOR NEW MASTER TASK ORDER AGREEMENTS FOR PROFESSIONAL

SURFACE TRANS

2 Price Schedule

2.1 Line Information

Display Rank As No indicator displayed

Ranking Price Only Cost Factors None

Line Item, Rev / Job

Target Quantity

Unit Unit Price Amount

1 New Master Task Order Agreement for Professional Surface

1 USD

2.2 Line Details

2.2.1 Line 1 New Master Task Order Agreement for Professional Surface Category 90609. Start Price (USD) Not Specified

Shopping Category Not Specified Target Price (USD) Not Specified Minimum Release

Amount (USD) Not Specified

Estimated Total Amount (USD)

Not Specified

RFQ for New Master Task Order Agreements for Professional Surface Transportation Planning Studies- Federally Funded

Specification No. 1356791

REQUEST FOR QUALIFICATIONS ("RFQ") FOR NEW MASTER TASK ORDER AGREEMENTS FOR

PROFESSIONAL SURFACE TRANSPORTATION PLANNING STUDIES – FEDERALLY FUNDED

1. Public and Intercity Passenger Transportation Planning

2. Roadway, Traffic, and Parking Planning and Data Collection

3. Bicycle and Pedestrian Planning

4. Freight and Maritime Transportation Planning

5. Legislative and Policy Support

6. Transportation Innovation and Technology

7. Community Education and Engagement

Specification No. 1356791

RFQ No. 77368

Required for use by:

City of Chicago Department Of Transportation

This RFQ distributed by:

City of Chicago Department of Procurement Services

Please submit your Qualification to:

http://www.cityofchicago.org/eProcurement iSupplier vendor portal registration is required.

Allow three (3) business days to complete registration.

Edward Anderson, Senior Procurement Specialist Department of Procurement Services

121 North LaSalle Street, Suite 806 Chicago, Illinois 60602 Edward.Anderson@cityofchicago.org

Pre-Submittal Conference will be held on October 16, 2026 at 10:00 a.m., Central Time.

Pre-Registration must be arranged in advance of the scheduled Pre-Submittal Conference.

Attendance is not mandatory but strongly encouraged.

QUALIFICATIONS MUST BE RECEIVED NO LATER THAN 3:00 P.M., CENTRAL TIME, ON

NOVEMBER 6, 2026.

BRANDON JOHNSON

MAYOR

SHARLA D. ROBERTS

CHIEF PROCUREMENT OFFICER

http://www.cityofchicago.org/eProcurement

RFQ for New Master Task Order Agreements for Professional Surface Transportation Planning Studies- Federally Funded

TABLE OF CONTENTS

I. GENERAL INVITATION ………………………………………………………………………………………………………………………….4

A. Purpose of the Request for Qualifications C. Internet Access to this RFQ

II. DEFINITIONS …………………………………………………………………………………………………………………………………………..5

III. SCOPE OF SERVICES ……………………………………………………………………………………….7

A. Description of Services B. Task Order Requests C. Contract Term

IV. GENERAL INFORMATION AND GUIDELINES ……………………………………………………………………………………9

A. Communications Between the City of Chicago and Respondents

1. Submission of Questions or Requests for Clarifications ……………………………………………………….9

2. Pre-Submittal Conference ……………………………………………………………………………………………………………9

B. Deadline and Procedures for Submitting Qualifications C. RFQ Information Resources D. Procurement Timetable E. Transparency Website: Trade Secrets

V. PREPARING QUALIFICATIONS: REQUIRED INFORMATION

………………………………………………………..11

A. Format of Qualifications B. Required Contents of Qualifications

1. Table of Contents ………………………………………………………………………………………………………………………….12

2. Cover Letter ……………………………………………………………………………………………………………………………………12

3. Executive Summary ……………………………………………………………………………………………………………………13

4. Professional Qualifications and Specialized Experience of Respondent and Team

Members Committed to this Project

5. Professional Qualifications, Specialized Experience and Local Availability of Key

Personnel who will be dedicated to the Services described in this RFQ

6. Implementation and Management Plan

7. Disadvantaged Business Enterprises Commitment

8. Financial Statements

9. Economic Disclosure Statement and Affidavit (“EDS”) and Attachment A: Online EDS

Acknowledgement

10. Legal Actions

11. Policy Prohibiting Sexual Harassment (Section 2-92-612 of the Chicago Municipal Code)

12. Insurance

13. Disclosure of Conflicts of Interest

VI. EVALUATING QUALIFICATIONS

A. Evaluation Process B. Evaluation Criteria

VII. SELECTION PROCESS ……………………………………………………………………………………………………………………….24

VIII. ADDITIONAL DETAILS OF THE RFQ PROCESS …………………………………………………………………………….25

A. Clarifications and Addenda

RFQ for New Master Task Order Agreements for Professional Surface Transportation Planning Studies- Federally Funded

B. City’s Rights to Reject Qualifications C. No Liability for Costs D. No Guarantee of Awarded Work E. Prohibition on Certain Contributions - Mayoral Executive Order No. 2011-4 F. False Statements G. Title VI Solicitation Notice H. Policy Prohibiting Sexual Harassment (Section 2-92-612 of the Chicago Municipal

Code28 I. Protests

EXHIBIT 3 ………………………………………………………………………………………………………………………………………………………36

COMPANY REFERENCES/CLIENT PROFILE INFORMATION ……………………………………………………………….36

1.2. Definitions and Usage

1.4. Joint Ventures

1.6. Procedure To Determine Proposal Compliance

1.6.1. Schedule B: Affidavit of DBE/Non-DBE Joint Venture

1.6.2. Schedule C, C-1 or C-3: Letter of Intent to Perform as a Subcontractor, Consultant, Subconsultant or Material Supplier

1.6.3. Schedule D, D-1 or D-3: Affidavit of Prime Contractor Regarding DBEs

1.7. Good Faith Efforts

1.8. Reporting

1.10. DBE Substitutions

1.11. Non-Compliance

1.13. Prime Contractor Assistance

1.16. Equal Employment Opportunity

SCHEDULE B: AFFIDAVIT OF DBE/NON-DBE JOINT VENTURE

SCHEDULE C: LETTER OF INTENT FROM DBE TO PERFORM AS SUBCONTRACTOR,

SUPPLIER AND/OR CONSULTANT

SCHEDULE D: AFFIDAVIT OF PRIME CONTRACTOR

SCHEDULE F: REPORT OF SUBCONTRACTOR SOLICITATIONS

STATUS REPORT OF DBE CONTRACT PAYMENTS

EXHIBIT 6

CONTRACT INSURANCE REQUIREMENTS

EXHIBIT 7

SEXUAL HARASSMENT POLICY AFFIDAVIT (SECTION 2-92-612)

EXHIBIT 8

SAMPLE PROFESSIONAL SERVICES AGREEMENT

Appendix 1eProcurement………………………………………………………….…………………………………..23

EXHIBITS

Exhibit 1: Scope of Services

Exhibit 2: Company Profile Information

Exhibit 3: Company References/Client Profile Information

Exhibit 4: Special Conditions Regarding DBE Owned Business Enterprise (DBE)

Commitment

RFQ for New Master Task Order Agreements for Professional Surface Transportation Planning Studies- Federally Funded

Including:

1. Schedule B-Affidavit of Joint Venture (if applicable)

2. Schedule C- Letter of Intent from DBE

3. Schedule D- Affidavit of Prime Contractor

4. Schedule F- Report of Subcontractor Solicitations

Exhibit 5: Online City of Chicago Economic Disclosure Statement and Affidavit (EDS)

Instructions and Attachment A, Online EDS Acknowledgement

Exhibit 6: Contract Insurance Requirements

Exhibit 7: Sexual Harassment Policy Affidavit (Section 2-92-612)

Exhibit 8: Sample Professional Services Agreement (PSA)

RFQ for New Master Task Order Agreements for Professional Surface Transportation Planning Studies- Federally Funded

RFQ FOR NEW MASTER TASK ORDER AGREEMENTS FOR PROFESSIONAL SURFACE

TRANSPORTATION PLANNING STUDIES – FEDERALLY FUNDED:

1. PUBLIC AND INTERCITY PASSENGER TRANSPORTATION PLANNING

2. ROADWAY, TRAFFIC, AND PARKING PLANNING AND DATA

COLLECTION

3. BICYCLE AND PEDESTRIAN PLANNING

4. FREIGHT AND MARITIME TRANSPORTATION PLANNING

5. LEGISLATIVE AND POLICY SUPPORT

6. TRANSPORTATION INNOVATION AND TECHNOLOGY

7. COMMUNITY EDUCATION AND ENGAGEMENT

SPECIFICATION NO:1356791

I. GENERAL INVITATION

A. Purpose of the Request for Qualifications

The City of Chicago (“City”) acting through its Department of Transportation (the "Department" or “CDOT”), invites the submission of Qualifications to provide Professional Surface

Transportation Planning Studies Services for Groups 1 through 7 (“Services”) for the City. The intent of this RFQ is to identify companies that are qualified to perform Services as described in Exhibit 1, Scope of Services.

B. Invitation

If your firm has demonstrated experience in “Professional Surface Transportation Planning

Studies" as further described in the Scope of Services, and you are interested in making your professional services available to the City of Chicago, you are invited to respond to this RFQ.

The information contained in this RFQ is intended to provide Respondents with background information on the overall project scope of services and is not intended for any other purpose.

Respondents are responsible for conducting their own research for information they deem necessary for preparing their response to this RFQ.

The selected Respondent(s) will be awarded Master Consulting Agreement(s) (“MCA”) and must perform in a satisfactory manner consistent with standards of performance specified in

Exhibit 1 Scope of Services, as determined by the City, and shall perform all tasks and functions associated with Services as required through a Task Order process further described in this RFQ. The City reserves the right to select multiple Respondents (hereinafter

“Consultant(s)”) who pre-qualify for a MCA vendor pool based on their qualifications and specialized experience as a result of this RFQ. The City may award one or more MCA for

Categories 1 through 7 to qualified Consultants as a result of this RFQ.

RFQ for New Master Task Order Agreements for Professional Surface Transportation Planning Studies- Federally Funded

The work contemplated is professional in nature. It is understood that the Consultant acting as an individual, partnership, corporation or other legal entity, is of professional status, licensed to perform in the State of Illinois and licensed for all applicable professional discipline(s) requiring licensing and will be governed by the professional ethics in its relationship to the City. It is also understood that all reports, information, or data prepared or assembled by the Consultant under a contract awarded pursuant to this RFQ are confidential in nature and will not be made available to any individual or organization, except the City, without the prior written approval from the City.

The Consultant shall be financially solvent and each of its members if a joint venture, its employees, agents or Subcontractors of any tier shall be competent to perform the services required under this RFQ document.

The City reserves the right, after advertisement of the RFQ, to refine the Scope of Services, with appropriate notice. Further, if, upon receipt of Qualifications, the City wishes to make refinements to the Scope of Services, it may, depending upon the circumstances, provide the revision to all Respondents and invite revised Qualifications from the Respondents

C. Internet Access to this RFQ

All materials related to the RFQ may be downloaded from the Department of Procurement

Service's ("DPS") website at the following URL: http://www.cityofchicago.org/eProcurement

Click on "Current Bids." In order to receive notice of clarifications and addenda, Respondents must log-in to iSupplier, search for the solicitation number, open the solicitation for review, and accept the disclaimer.

RFQ Document Holders are listed on the Bid & Bond Room Opportunity Take Out List. The

Opportunity Take Out List is public information and is posted to the DPS website at www.cityofchicago.org/TOL. To find Opportunity Take Out lists, go to “Get Started Online,” and search by the specification number.

All Respondents are responsible for obtaining all RFQ materials. The City accepts no responsibility for the timely delivery of materials or for alerting Respondents on posting to the

DPS website information related to this RFQ.

Respondent must read Appendix I eProcurement for more details regarding electronic access to RFQ abstract and documents to be submitted electronically and uploaded as attachments to your proposed submission.

II. DEFINITIONS

The following defined terms have the meanings specified below.

NOTE: If a defined term is used only once, then it may be defined within the context in which it appears in that paragraph or section.

“Addendum” means a revision of the Qualification Documents issued by the Chief

Procurement Officer prior to the due date for submitting qualifications.

RFQ for New Master Task Order Agreements for Professional Surface Transportation Planning Studies- Federally Funded

“Agreement” means the City of Chicago’s Master Consulting Agreement, including all exhibits attached to it and incorporated in it by reference, and all amendments, modifications, or revisions made in accordance with its terms, as attached in this RFQ in Exhibit 8.

“Chief Procurement Officer” or “CPO" means the Chief Procurement Officer of the City of

Chicago and any representative duly authorized in writing to act on her behalf.

“Commissioner” means the Chief executive of the City of Chicago Department of

Transportation and any representative authorized in writing to act on the City Commissioner’s behalf.

“Clarification” means the City’s response to questions submitted by Respondents which do not revise the requirements of the RFQ.

“Contractor” or “Consultant” means the Respondent awarded a contract pursuant to this

RFQ process.

“Department” or “CDOT” means the City of Chicago Department of Transportation.

“EC” means the Evaluation Committee appointed to review and assess all Qualifications and make its recommendations to the Commissioner concerning its evaluations.

"iSupplier" refers to the City's eProcurement computer system for electronic bidding and providing Contractors with access to contract, ordering and payment information for their City contracts.

"Master Consulting Agreement” (MCA) or “Master Task Order Contract” means the task-order based consulting agreement under which Task Orders are issued.

“Qualification” is the written content and documents submitted by a Respondent in response to this RFQ.

“Respondent” means the primary entity which submits a Qualification in response to this

RFQ and may include subcontractors or other team members.

“Services” means performance of all tasks, activities and deliverables as described in detail in Exhibit 1, Scope of Services and performed by qualified and licensed personnel of the selected Contractor from this RFQ.

“Task Order Request” or (“TOR”) means the solicitation document issued by a user department for a specific task or tasks pertaining to the scope of services required by the user department during the term of the Agreement. The Consultants will respond to the

Department’s TOR by submitting a complete Task Order proposal for the Department’s review and approval.

“Task Order” means the individual project defined by the user department within the scope of the MCA and awarded to the selected vendor based on their Task Order proposal in response to a Task Order Request.

RFQ for New Master Task Order Agreements for Professional Surface Transportation Planning Studies- Federally Funded

III. SCOPE OF SERVICES

This RFQ is non-project specific. Accordingly, selected Consultants will be awarded Task

Order driven Master Consulting Agreements, whereby an estimated maximum compensation limit will be established for the duration of the Contract term and adjusted by amendment, if necessary. The City will negotiate compensation schedules with selected vendors prior to

Contract award and incorporate the rates for both the Consultant as prime Consultant and each identified Subcontractor, if any, into the Agreement.

A. Description of Services

The Services the City seeks to acquire are described in Exhibit 1 Scope of Services.

B. Task Order Requests

From time to time the City Commissioner and the CPO may issue Task Order Requests which are within the scope of the awarded MCA. TORs, if any, will set forth the project for which services are to be performed pursuant to the proposed Task Order and a desired completion date. Consultant must respond by proposing a work plan, time schedule, budget, deliverables, list of key personnel, and DBE involvement (“Proposal”), all of which conform to the terms of the TOR and the terms and conditions of the Master Consulting Agreement. Consultant must not respond to any TOR not approved in writing by the City Commissioner and the Chief

Procurement Officer or designee and/or not within the scope of service for the category awarded in the MCA. Costs associated with the preparation of Task Order Qualifications are not compensable under the MCA and the City is not liable for any additional costs.

In the event that a prospective project will be funded in whole or part with funds other than

City of Chicago funds, the City Department of Transportation will, based upon funds that will be used, confirm that such funds are eligible to be spent through this RFQ and supplement the Task Order Request with such additional conditions as may be necessary applicable to the particular source of funding, and Consultant shall be required to abide by such additional conditions for that specific project.

Following Consultant’s submission of a Task Order proposal in response to the TOR, the City

Commissioner and the Chief Procurement Officer will review the Task Order proposal and may elect to approve it, reject it, or use it as a basis for further negotiations with the Consultant regarding the scope or fee of the project and the project completion date. If the City and the

Consultant negotiate the scope or fee of the project and the project completion date, the

Consultant must submit a signed, revised Task Order Proposal (based upon such negotiations) to the City for approval.

All Task Orders are subject to the approval of the Chief Procurement Officer and no Task

Order will become binding upon the City until it is approved, in writing, by the Chief

Procurement Officer. Absent approval of a Task Order by the Chief Procurement Officer, the

City will not be obligated to pay or have any liability, under any theory of recovery (whether under the Agreement, at law or in equity), to Consultant for any Services provided by

Consultant pursuant to a Task Order, or otherwise.

RFQ for New Master Task Order Agreements for Professional Surface Transportation Planning Studies- Federally Funded

The Consultant acknowledges and agrees that the City is under no obligation to issue any

TORs to the Consultant; that the level of services requested may vary by project; and that the

City has entered into similar agreements with other Consultants and, in the CPO’s sole discretion, the City may issue a TOR to only one consultant or may issue the same TOR to more than one Consultant in order to obtain competitive Qualifications.

Task Order Proposals

The Consultant must respond to a TOR by submitting a Task Order proposal to the City

Commissioner which describes the Consultant's approach and plan for performing those services and contains a time schedule for completion of services, deliverables to be provided and a schedule for delivery, a staffing schedule, a cost proposal, and DBE utilization, as applicable, all of which conform to the terms of the TOR and the terms and conditions of the

MCA. Task Order Qualifications will constitute irrevocable offers for a period of 60 calendar days after receipt by the City. Any and all costs associated with the preparation of Task Order

Qualifications will not be a reimbursable cost under the MCA.

Task Order Qualifications satisfactory to the City Commissioner must be signed on behalf of the City by the CPO before binding the City and Consultant. The City’s acceptance will be demonstrated by a Notice-to-Proceed issued by the Department. The Consultant will not commence services, and the City will not be liable for any costs incurred by or payments to the Consultant, without a Notice-to-Proceed so executed. All approved Qualifications will be governed by the terms and conditions of the Project Documents. The Project Documents will be interpreted in the following order of precedence: the terms of the Agreement, Task Order

Request, and Task Order (approved Proposal).

Notwithstanding anything to the contrary contained in the Agreement, if any Task Order contains terms that are inconsistent or conflict with this Agreement, or shift the risk allocation contemplated in the Agreement, such Task Order must be treated as an amendment. Further, it is contemplated that each Task Order will include scopes of services setting forth the obligations of the Consultant under that Task Order, but the parties recognize that, depending upon the nature of the scope of services, the terms and conditions in this Agreement may not be appropriate for the undertaking contemplated by the Task Order. Therefore, any project for which the terms of this Agreement are deficient as a business and/or legal matter, such as, without limitation, deficient risk allocation provisions or licensing provisions given the nature of the project, must be done by amendment pursuant to the terms of the MCA.

The Consultant acknowledges and agrees that the City either may select from among those

Qualifications submitted in response to a Task Order Request that Task Order proposal which is in the best interests of the City or may reject any and all Task Order Qualifications submitted in response to a Task Order Request. The Consultant further acknowledges and agrees that this Agreement and any Task Order may be subject to approval by other governmental agencies and that, if such approval is required, the Consultant will perform no services relating to a Task Order proposal until such approval is obtained.

Task Order Qualifications will be submitted to the City Commissioner no later than the date set forth in the Task Order Request and if no date is specified then no later than 15 business days following Consultant’s receipt of the Task Order Request. Failure to provide a Task Order

Proposal on a timely basis may result in rejection of the proposal.

RFQ for New Master Task Order Agreements for Professional Surface Transportation Planning Studies- Federally Funded

The City reserves the right, at its option, either to accept a Task Order Proposal as submitted by the Consultant, reject the Task Order Proposal, or to negotiate a more satisfactory Task

Order Proposal with one or more Consultants.

C. Contract Term

The initial base contract term will be five (5) years starting on the date on which a Master Consulting Agreement is awarded by the City. The CPO may exercise the City's right to extend the Agreement following the expiration of the base Agreement term for up to two

(2) two-year periods or 48 months.

IV. GENERAL INFORMATION AND GUIDELINES

A. Communications Between the City of Chicago and Respondents

1. Submission of Questions or Requests for Clarifications

Respondents must communicate only with the Department of Procurement Services.

All questions or requests for clarification must be in writing, sent via Online Discussion in iSupplier, and must be received no later than 3:00 P.M. Central Time, on October 16, 2026.

Respondents are encouraged, but not required, to submit questions prior to the scheduled Pre-Submittal Conference.

The subject line of the iSupplier Online Discussion must clearly indicate that the contents are “Questions and Request for Clarification” about the RFQ and are “Not a Qualification” and must refer to “RFQ for New Master Task Order Agreements for Professional Surface Transportation Planning Studies – Federally Funded” Specification No.1356791.

No telephone calls will be accepted unless the questions are general in nature. A Respondent that deviates from any of these restrictions may be subject to immediate disqualification from this RFQ process.

2. Pre-Submittal Conference

The Pre-Submittal Conference will be held at: 2 North LaSalle Street, Chicago, IL 60602, Mezzanine Level – Chicago Conference Center – Home Life Insurance Building - Room M- 05 on October 16, 2026, 10:00 a.m., Central Time. All interested Attendees must register in advance of the Pre-Submittal Conference. Same day registration is not allowed. Pre- Registration must be arranged in advance of the scheduled Pre-Submittal Conference by sending an e-mail to Edward Anderson at Edward.Anderson@cityofchicago.org. The e-mail subject line must read: “RFQ for New Master Task Order Agreements for Professional Surface Transportation Planning Studies – Federally Funded Pre-Submittal Conference.” Registered Attendees will receive e-mail confirmation with instructions. CONFERENCE REGISTRATION

CLOSES AT 1:00 P.M. CENTRAL TIME ON OCTOBER 15, 2026.

The City will answer questions and clarify the terms of the RFQ at the Pre-Submittal Conference. The City may respond both to questions posed on the day of the conference and mailto:Edward.Anderson@cityofchicago.org

RFQ for New Master Task Order Agreements for Professional Surface Transportation Planning Studies- Federally Funded to questions e-mailed prior to the conference. Anything stated at this Pre-Submittal Conference is not intended to change the solicitation document. Any changes will be in writing in the form of an addendum issued by the Department of Procurement Services.

B. Deadline and Procedures for Submitting Qualifications

1. This is an eProcurement Request for Qualifications (“RFQ”). To be assured of consideration, Qualifications must be submitted electronically to the Department of Procurement Services no later than 3:00 P.M. Central Time on November 6, 2026.

Respondents must submit all required information by uploading as attachments to the electronic RFQ submission in iSupplier. iSupplier vendor portal registration is required. Allow three (3) business days to complete registration. Allow three

(3) business days to complete registration.

2. Late Submittals cannot be submitted in eProcurement. Failure to submit responses in eProcurement by the deadline may be subject to rejection by the CPO. It is the Respondent's sole responsibility to ensure that its Submittal is received in eProcurement on the submission due date on time.

3. The CPO may, but is not obligated to, accept Submittals that are not received by the date and time set forth above. The CPO reserves the exclusive right to reject any submittal that deviates from the submittal requirements and is empowered to determine whether to accept or return late Submittals.

C. RFQ Information Resources

Respondents are solely responsible for acquiring the necessary information or materials.

Information for preparing a response to this RFQ can be located in the following areas of the

City’s website: www.cityofchicago.org/bids.

• Pre-Qualification Conference Attendees

• Addenda and Exhibits, if any

D. Procurement Timetable

The timetable for the RFQ solicitation is summarized below. Note that these are target dates and are subject to change by the City.

Key Activity

Target Date

City Issues RFQ September 30, 2026

Pre-Submittal Conference (Optional) (Must

Pre-Register by 1:00 p.m. October 15, 2026)

October 16, 2026

Post-Conference Questions Due Date October 16, 2026

RFQ for New Master Task Order Agreements for Professional Surface Transportation Planning Studies- Federally Funded

Submittal Due Date November 6, 2026

E. Transparency Website: Trade Secrets

Consistent with the City's practice of making available all information submitted in response to a public procurement, all qualifications, any information and documentation contained therein, any additional information or documentation submitted to the City as part of this solicitation, and any information or documentation presented to City as part of negotiation of a contract or other agreement may be made publicly available through the City's Internet website. However, Respondents may designate those portions of the Qualification which contain trade secrets or other proprietary data ("Data") which Respondents desires remain confidential.

To designate portions of the Qualification as confidential, Respondent must:

1. Mark the cover page as follows: "This Qualification includes trade secrets or other proprietary data.”

2. Mark each sheet or Data to be restricted with the following legend: "Confidential: Use or disclosure of data contained on this sheet is subject to the restriction on the title page of this RFQ."

3. Submit a reasonably redacted copy of the Qualification or Submission as one

.pdf format file for posting on the City's website. Respondent is responsible for properly and adequately redacting any Data which Respondent desires remain confidential. If entire pages or sections are removed, they must be represented by a page indicating that the page or section has been redacted. Failure to provide a redacted copy may result in the posting of an un-redacted copy.

Indiscriminate labeling of material as "Confidential" may be grounds for deeming a

Qualification as non-responsive.

All Qualifications submitted to the City are subject to the Freedom of Information Act. The City will make the final determination as to whether information, even if marked "Confidential," will be disclosed pursuant to a request under the Freedom of Information Act or valid subpoena.

Respondent agrees not to pursue any cause of action against the City with regard to disclosure of information.

V. PREPARING QUALIFICATIONS: REQUIRED INFORMATION

Each Qualification must contain the following documents and must conform to the following requirements.

A. Format of Qualifications

Electronic Qualifications shall be submitted as a word-searchable PDF.

RFQ for New Master Task Order Agreements for Professional Surface Transportation Planning Studies- Federally Funded

B. Required Contents of Qualifications

Respondent must include a detailed response to the requirements of the City detailed in

Exhibit 1, Scope of Services. Qualification content must be clear, concise and well organized.

Respondent is strongly discouraged from including marketing or promotional materials not related specifically to the focus of this RFQ. Respondents are advised to adhere to the submittal requirements of the RFQ. Failure to comply with the instructions of this RFQ may be cause for rejection of the non-compliant Qualification. Respondent must provide information in the appropriate areas throughout the RFQ. By submitting a response to this

RFQ, you are acknowledging that if your Qualification is accepted by the City, your

Qualification and related submittals may become part of the contract.

Qualified Respondent may submit Qualification(s) for one or more Group(s) for the

Services as further described in Exhibit 1 Scope of Services.

At a minimum, the Qualification must include the following items:

1. Table of Contents

A table of contents for the Qualification should follow the Qualification cover page.

2. Cover Letter ( List the category(ies) you are submitting for)

Respondent must submit a cover letter signed by an authorized representative of the entity committing Respondent to provide the Services as described in this RFQ in accordance with the terms and conditions of any contract awarded pursuant to the RFQ process. The cover letter must:

a) Indicate the number of years the company/organization has been in business and provide an overview of the experience and background of the company/ organization and its key personnel committed to this project.

b) Identify the legal name of the company/organization, its headquarters address, its principal place of business, its legal form (i.e., corporation, joint venture, limited liability company or partnership, etc.), and the names of its principals or partners and authority to do business in Illinois with the most recent documents filed with and obtained from the Secretary of State in which Respondent is registered with.

c) Indicate the name, telephone number(s) and e-mail address of the principal contact for this submittal, oral presentation or negotiations.

d) Acknowledge receipt of Addendum/Addenda issued by the City, if any.

e) Acceptance of Master Consulting Agreement Terms: A statement that Respondent has read and reviewed the City’s Terms & Conditions and takes no exceptions to the

City of Chicago’s Terms and Conditions.

f) A statement that the Respondent has read and reviewed the Insurance Requirements and will provide the required insurance if selected for contract award.

i. The City will require the selected Respondent to accept the terms and conditions as detailed in the MCA, attached to this RFQ as Exhibit 8.

Respondents may not take exception to these terms and conditions.

Respondent must submit in their Qualification cover letter addressed to the CPO

RFQ for New Master Task Order Agreements for Professional Surface Transportation Planning Studies- Federally Funded with a statement accepting the City’s terms and conditions to be adhered to during the Contract term, if awarded an MCA. This is necessary to ensure that all selected Respondents submitting Qualifications in response to Task Order

Requests, issued by City Departments, will be governed by like terms and conditions for consistency. Respondent’s failure to indicate acceptance of the

MCA will result in rejection of its Qualifications.

ii. The City does not anticipate negotiation of any of the Terms and Conditions but reserves the right to modify them at its discretion and make such edits available to all companies being awarded MCAs. All selected Respondents will receive a final

Master Consulting Agreement, to be executed based on the MCA attached as

Exhibit 8.

3. Executive Summary

For each Group in which Qualifications are submitted, Respondent must provide an executive summary which explains its understanding of the City’s intent and objectives and how their Qualification would achieve those objectives. The summary must discuss

Respondent’s strategy and methodology for successfully implementing and managing projects for the City of Chicago; capacity to perform, and approach to project management, satisfying the scope of services for each Group in the RFQ and any additional factors for the City’s consideration.

The summary should outline the Respondent’s overall plan to perform Professional

Surface Transportation Planning Studies; general approach to project management and expected deliverables and reports; and any relevant additional added value benefits the

Respondent may provide to the City for its consideration.

4. Professional Qualifications and Specialized Experience of Respondent and Team

Members Committed to this Project

For each Group in which Qualifications are submitted, describe current and previous experience on projects of similar type scope and magnitude as outlined in the Exhibit 1

Scope of Services.

Respondent must describe its previous experience on recent projects of similar type, scope and magnitude; identifying both private sector and public-sector clients.

Respondent must include adequate detail about each project referenced, including a brief description of the project, the date the project was performed and completed, the location of the project, the nature and extent of Respondent’s involvement, the dollar value of the project, the key personnel involved and their roles, and client reference information for the project.

a) Company Profile Information (See Form in Exhibit 2)

Identify participants in Respondent’s “Team.” For example, if Respondent is a business entity that is comprised of more than one legal participant (e.g., Respondent is a general partnership, joint venture, etc.), then Respondent must identify or cause to be identified all participants involved, their respective ownership percentages, and

RFQ for New Master Task Order Agreements for Professional Surface Transportation Planning Studies- Federally Funded summarize the role, degree of involvement, and experience of each participant separately.

Provide a chronological history of all mergers and/or acquisitions involving the

Respondent team members, including all present and former subsidiaries or divisions and any material restructuring activities, if applicable. Include any such forthcoming actions, if such disclosure has already been made generally available to the public and is permitted by law.

If Respondent is a joint venture, attach a copy of the joint venture agreement signed by an authorized officer of each joint venture partner. Each partner must execute:

(i) Schedule B: DBE Affidavit of Joint Venture

(ii) Separate Economic Disclosure Statement and Affidavit (“EDS”) completed by each partner and one in the name of the joint venture as shown in Exhibit

5.

(iii) Insurance certificate in the name of the joint venture business entity as shown in Exhibit 6.

If Respondent has a prime contractor/subcontractor relationship instead, this information regarding role, involvement and experience is also requested to help illustrate the Respondent’s capabilities in forming potential teams for the types of work for each Group in which Qualifications are submitted. However, the corresponding

MCA will be with the prime contractor only, and teaming arrangements with subcontractors will ultimately be determined solely to suit the needs of eventual individual Task Order Requests that may or may not include subcontractors included in this Response. This Task Order-based teaming process is intended to allow prime contractors to fine-tune their teams of subcontractors depending upon the specific needs described in Task Order Requests.

b) Company References / Client Profile Information (See Form in Exhibit 3)

For each Group in which Qualifications are submitted, Respondent must provide at least three (3) references preferably from a CDOT or IDOT project, or other government agency related to a contract of similar scope and magnitude as described in this RFQ. Describe other cities for which the similar Services as described in Exhibit

1 were successfully provided. Experience will not be considered unless complete reference data is provided. At a minimum, the following information should be included for each client reference:

- Client name, address, contact person name, telephone and email address.

- Description of Services provided similar to the Services outlined in Exhibit 1 of this RFQ.

- The date when the Service was implemented.

- The location of the project.

- Nature and extent of Respondent’s involvement as the prime contractor

(also indicate area of secondary responsibility, if applicable). Identify

Services, if any, subcontracted, and to what other company.

RFQ for New Master Task Order Agreements for Professional Surface Transportation Planning Studies- Federally Funded

- Contract term (Start and End date, or indicate if currently providing services)

- The total dollar value of the Contract.

Explain any differences, if any, from the requirements set forth in this RFQ, or proposed in response to this RFQ, compared to the deliverables and service levels provided to any referenced cities or clients.

All client reference information must be supported and verified. Reference contacts must be aware that they are being used and agreeable to City interview for follow-up.

The City may solicit from previous clients, including the City of Chicago, or any available sources, relevant information concerning Respondent’s record of past performance.

c) Business License / Authority to do Business in Illinois

Respondent must provide copies of appropriate licenses or certifications required of any individual or entity performing the Services described in this RFQ in the City of

Chicago, County of Cook and State of Illinois, for itself, its partners and its subcontractors, including evidence that Respondent is authorized by the Secretary of

State to do business in the State of Illinois.

If Respondent is not currently “doing business” in Illinois at the time of submission, it is not required to show corporate good standing in Illinois with the qualification;

Respondent should so indicate and provide evidence of good standing for its state of organization, and primary state of operation, if different. Corporate good standing in

Illinois will be required for award of any contract. Provide copies with the Qualification submission.

These requirements will vary depending upon the circumstances of each

Respondent. See the Department of Business Affairs and Consumer Protection

(BACP) website for additional information: www.cityofchicago.org/businessaffairs.

If required by law, Respondents are required to have an Illinois Business License.

See the State of Illinois, Department of Business Services website for additional information: http://www.cyberdriveillinois.com/.

Additionally, visit the State of Illinois’ Division of Professional Regulation for information regarding the State of Illinois’ Professional Certifications:

http://www.idfpr.com/DPR/.

5. Professional Qualifications, Specialized Experience and Local Availability of Key

Personnel who will be dedicated to the Services described in this RFQ

For each Group in which Qualifications are submitted, Respondent must provide a summary of key personnel who would be dedicated to the Services described in this RFQ.

Key personnel should be individuals who work for the Respondent firm and whose professional qualifications most closely align with the skills and experience needed to perform the types of services set forth in each Group for which Qualifications are http://www.cityofchicago.org/businessaffairs http://www.cyberdriveillinois.com/ http://www.idfpr.com/DPR/

RFQ for New Master Task Order Agreements for Professional Surface Transportation Planning Studies- Federally Funded submitted. For each key person identified, Respondent must provide the following information:

a) Summary of who would be dedicated to the types of services set forth in each

Group for which Qualifications are submitted.

(i) Title and reporting responsibility

(ii) Proposed role in this Group, including the functions and tasks for which they would have prime responsibility (also indicate areas of secondary responsibility, if appropriate)

(iii) Pertinent areas of expertise and past experience

(iv) Base location (local facility, as applicable)

b) Areas of expertise and areas for prime responsibility for various tasks or aspects of the types of services set forth in each Group for which Qualifications are submitted.

c) Resume or corporate personnel profile with past experience, including a description of roles and responsibilities on recent projects of similar type, scope, and magnitude relating to the types of services set forth in each Group for which

Qualifications are submitted.

For each proposed key personnel, describe previous related experience and provide references including: name, address, and telephone number of contact person, and brief description of work history. The City reserves the right to conduct background checks on any personnel within the scope of this engagement.

Include the number of your firm’s local professional services consultants (i.e. those presently located within Chicago commuting area) and the number of non-local professional services consultants.

In addition to resumes, Respondent must provide a detailed description of the prospective roles and responsibilities by job titles (service staff, supervisors, executive managers, etc.). Add any other types of staff/personnel whom the Respondent is proposing.

6. Implementation and Management Plan

For each Group in which Qualifications are submitted, the implementation and management plan must address, but is not limited to, the following areas:

a) Approach to Implementing Services

Describe your policies and procedures for implementing projects, quality control/checks, project management, response time, project support & reporting/recommendation services, including your approach to overcoming obstacles, if any, and troubleshooting to resolve problems for each Group submitted.

b) Organization Chart

Submit an organization chart which clearly illustrates a prospective team structure comprising all firms (identify involvement by DBE subcontractors, if known and joint venture partners, if any); their relationship in terms of proposed Services for each

RFQ for New Master Task Order Agreements for Professional Surface Transportation Planning Studies- Federally Funded

Gro…