77298.pdf

City Of Chicago Solicitation #77298

BRANDON JOHNSON SHARLA ROBERTS

MAYOR CHIEF PROCUREMENT OFFICER

Specification Number: 1335301 Type of Funding: BOND Title: 1335301: RSIP Odor Mitigation Phase 2

Construction Solicitation #77298 (BID)

Residential Sound Insulation Program Odor Mitigation Phase 2 - Spec 1335301

Specification Number:1335301

Required for use by: CHICAGO DEPARTMENT OF AVIATION

Bid/Proposal Submittal Date and Time: 11:00 AM Central Time, 02-OCT-2026

Deadline for Questions: 04:00 PM Central Time, 22-SEP-2026 Buyer: MAGNO, THOMAS Email Address: Thomas.Magno@cityofchicago.org Phone Number: 3127444941 Pre-Solicitation Conference Date and Time: 10:00 AM Central Time, 16-SEP-2026 Pre-Solicitation Conference Location: 10510 W. Zemke Road, Chicago IL 60666 O'Hare AAB Site Visit Date & Time: N/A Site Visit Location: N/A

Please submit your response to:

http://www.cityofchicago.org/eProcurement iSupplier vendor portal registration is required.

Allow 3 business days to complete registration.

Specification Number: 1335301 Page 2 Type of Funding: BOND Title: 1335301: RSIP Odor Mitigation Phase 2

Table of Contents

1 Header Information

1.1 General Information

1.2 Terms

1.3 Requirements

1.4 Attachments

1.5 Response Rules

2 Price Schedule

2.1 Line Information

2.2 Line Details

2.2.1 Line 1

Specification Number: 1335301 Page 3 Type of Funding: BOND Title: 1335301: RSIP Odor Mitigation Phase 2

1 Header Information

1.1 General Information

Title 1335301: RSIP Odor Mitigation Phase 2

Description Residential Sound Insulation Program Odor Mitigation Phase 2 - Spec 1335301

Preview Date 02-SEP-2026 16:51:23 Open Date 02-SEP-2026 16:51:23 Close Date 11:00 AM Central

Time, 02-OCT-2026 Award Date Not Specified

Time Zone Central Time Buyer MAGNO, THOMAS Quote Style Sealed Email Thomas.

Magno@cityofchicago.org Event Construction Outcome Standard Purchase Order

Note Submit a completed Part One bid document and attach electronically in iSupplier with bid.

Enter on Line 1 the Total of Group A + Group B

1.2 Terms

Ship-To Address 085-1005 O'HARE

11601 W. TOUHY

Chicago, IL 60666 United States

Bill-To Address 085-1005 O'HARE

11601 W. TOUHY

Chicago, IL 60666 United States

Payment Terms IMMEDIATE Carrier FOB Freight Terms Paid

1.3 Requirements

<B>KEY SOLICITATION PARAMETERS</B>

BID DEPOSIT: 2% of Total Base Bid

Type No Response Required PERFORMANCE BOND: $2,200,000.00 or 10% of Contract Value, whichever is greater

Type No Response Required

CITY BUSINESS PREFERENCE:

Type No Response Required

LOCAL MANUFACTURE PREFERENCE:

Type No Response Required

ALTERNATIVE FUEL VEHICLE PREFERENCE:

Type No Response Required

CONTRACT SPECIFIC GOALS: 15% MBE, 5% WBE, 3% VBE

Type No Response Required FUNDING SOURCE: City

Type No Response Required

FUND NUMBER:

Type No Response Required DPS UNIT: Aviation

Specification Number: 1335301 Page 4 Type of Funding: BOND Title: 1335301: RSIP Odor Mitigation Phase 2

<B>KEY SOLICITATION PARAMETERS</B>

Type No Response Required DRAWINGS: See Part Three Technical Specifications

Type No Response Required Value Type Numeric Value only EXHIBITS: See Part Three Technical Specifications

Type No Response Required Value Type Numeric Value only

MAPS:

Type No Response Required Value Type Numeric Value only PRE-BID/PRE-PROPOSAL CONFERENCE: Aviation Administration Building, 10510 West Zemke Road, Chicago IL 60666

Type No Response Required

<B>BIDDER EXCEPTIONS</B>

Any deviations from or exceptions to any provisions or requirements of the bidding documents, including but not limited to the specifications of the goods and/or services to be provided, must be noted here or in an attachment, with the exact nature of the change outlined in sufficient detail, and as provided in the contract terms and conditions "Trade Names and Substitutions," as applicable. Bidder must provide the reason for which deviations were made. Failure of a bidder to comply with the terms of this paragraph may be cause for rejection of its bid.

Type Optional Provide your answer below

Enter the EDS number from your EDS Certificate and attach the certificate.

Value Type Numeric Value only Provide your answer below

<B>COMMODITIES/WORK

SERVICES/HEAVY EQUIPMENT/SMALL

ORDERS/CONSTRUCTION/JOC

CHECKLIST</B>

This is a checklist of all supporting documents that must be attached to your bid response. Attach all documents specified below. After attaching, click "YES" to indicate that the attachment was completed.

Type No Response Required

- Bid Form properly completed. - (Construction)

Specification Number: 1335301 Page 5 Type of Funding: BOND Title: 1335301: RSIP Odor Mitigation Phase 2

<B>COMMODITIES/WORK

SERVICES/HEAVY EQUIPMENT/SMALL

ORDERS/CONSTRUCTION/JOC

CHECKLIST</B>

Circle one from the response values below:

YES

NO

- Award Criteria Determination completed. - (Construction)

Circle one from the response values below:

YES

NO

- Schedule of Prices, completed and totaled. - (Construction)

Circle one from the response values below:

YES

NO

- Proposal Page completed, signed and notarized - (ALL)

Circle one from the response values below:

YES

NO

- Proposal To Be Completed By a Corporation - (ALL)

Circle one from the response values below:

YES

NO

- Proposal To Be Completed By a Partnership - (ALL)

Circle one from the response values below:

YES

NO

- Proposal To Be Completed By a Joint Venture - (ALL)

Circle one from the response values below:

YES

NO

- Proposal To Be Completed By a Sole Proprietor - (ALL)

Circle one from the response values below:

YES

NO

- Bid Execution Page - (ALL)

Circle one from the response values below:

YES

NO

- Performance Bond (Construction)

Circle one from the response values below:

YES

NO

- Request for a reduction or waiver of MBE/WBE goals - (ALL)

Specification Number: 1335301 Page 6 Type of Funding: BOND Title: 1335301: RSIP Odor Mitigation Phase 2

<B>COMMODITIES/WORK

SERVICES/HEAVY EQUIPMENT/SMALL

ORDERS/CONSTRUCTION/JOC

CHECKLIST</B>

Circle one from the response values below:

YES

NO

- Certificate of Filing of Economic Disclosure Statement and Affidavit (EDS) - (ALL)

Circle one from the response values below:

YES

NO

- Certificate of Insurance

Circle one from the response values below:

YES

NO

BID INCENTIVE / PREFERENCE AFFIDAVIT(S)

Type No Response Required

- Local Manufacture Affidavit - (ALL)

Circle one from the response values below:

YES

NO

- Chicago Business Affidavit - (ALL)

Circle one from the response values below:

YES

NO

- Small Business/Veterans Preference Joint Venture - (ALL)

Circle one from the response values below:

YES

NO

- Alternatively Powered Vehicles affidavit - (ALL)

Circle one from the response values below:

YES

NO

- Manuals, Certificates, Applications(if required)

Circle one from the response values below:

YES

NO

- Bidder Contact Information - (ALL)

Circle one from the response values below:

YES

NO

- Bidder qualifications and/or certifications, permits, licenses, vehicle stickers, etc. (if required)

Circle one from the response values below:

YES

NO

Specification Number: 1335301 Page 7 Type of Funding: BOND Title: 1335301: RSIP Odor Mitigation Phase 2

<B>COMMODITIES/WORK

SERVICES/HEAVY EQUIPMENT/SMALL

ORDERS/CONSTRUCTION/JOC

CHECKLIST</B>

- Affidavit of Uncompleted Work (Construction)

Circle one from the response values below:

YES

NO

- Affidavit of Availability (Construction)

Circle one from the response values below:

YES

NO

- Department of Procurement Services Bid Bond (Construction)

Circle one from the response values below:

YES

NO

- Contractor’s Affidavit Regarding Removal of All Waster Materials and Identification of all Legal Dump Sites (Construction)

Circle one from the response values below:

YES

NO

- Schedule AP: Letter of Intent to Hire/Sponsor Union Apprentices (Construction)

Circle one from the response values below:

YES

NO

- Exhibit D, DBE Requirement for Bidder/Proposer List completed (Construction)

Circle one from the response values below:

YES

NO

M/WBE DOCUMENTS

Type No Response Required

- Schedule B - MBE/WBE Affidavit of Joint Venture - (ALL)

Circle one from the response values below:

YES

NO

- Schedule C-1 - – MBE/WBE Letter of Intent To Perform As a Subcontractor or Supplier - (ALL)

Circle one from the response values below:

YES

NO

-Schedule D-1 - Compliance Plan Regarding MBE and WBE Utilization - (ALL)

Circle one from the response values below:

YES

NO

- Schedule F - Report of Subcontractor Solicitations - (Construction)

Specification Number: 1335301 Page 8 Type of Funding: BOND Title: 1335301: RSIP Odor Mitigation Phase 2

<B>COMMODITIES/WORK

SERVICES/HEAVY EQUIPMENT/SMALL

ORDERS/CONSTRUCTION/JOC

CHECKLIST</B>

Circle one from the response values below:

YES

NO

- Schedule H -Documentation of Good Faith Efforts (Construction)

Circle one from the response values below:

YES

NO

- Request for Full or Partial Waiver - (ALL)

Circle one from the response values below:

YES

NO

- Letters of Certification for all M/WBE’s - (ALL)

Circle one from the response values below:

YES

NO

NON BID LINE REQUIREMENT (GROUPS)

Type No Response Required

- If you are not bidding a specific line(s) within a Group, enter a price of $0.0000000001 into the unit price field of the bid line(s). Please comply with other solicitation provisions, if any, requiring bidding of all lines in order for your bid to be considered responsive.

Type No Response Required

1.4 Attachments

Name Data Type Description ATTACHMENT 01: Part One Docs

File Part One of Three - Instructions and Execution Document

ATTACHMENT 02: Part Two Docs

File Part Two of Three - General Conditions

ATTACHMENT 03: Part Three Docs

File Part Three of Three - Technical Specifications

1.5 Response Rules

Solicitation is restricted to invited suppliers Suppliers are allowed to view other suppliers' contract terms, notes and attachments Suppliers are allowed to respond to selected lines X Suppliers are required to respond with full quantity on each line X Suppliers are allowed to provide multiple responses Buyer may close the solicitation before the Close Date Buyer may manually extend the solicitation while it is open

Specification Number: 1335301 Page 9 Type of Funding: BOND Title: 1335301: RSIP Odor Mitigation Phase 2

2 Price Schedule

2.1 Line Information

Display Rank As No indicator displayed

Ranking Price Only Cost Factors None

Line Item, Rev Target Quantity

Unit Unit Price Amount

1 NEW CDA CONST.

PROJ.: ODOR

MITIGATION PHASE

2 OF RSIP; PROJ. NO.

H8090.23-02 AND

NO. M8124.23-02;

HOMES BY MDW

AND ORD

1 USD

2.2 Line Details

2.2.1 Line 1 NEW CDA CONST. PROJ.: ODOR MITIGATION PHASE 2 OF RSIP; PROJ. NO.

H8090.23-02 AND NO. M8124.23-02; HOMES BY MDW AND ORD

Category 96820. Start Price (USD) Not Specified Need-By Date 23-OCT-2026 00:00:00 to 23-OCT-2026 00:00:

Target Price (USD) Not Specified

Ship-To Address 085-2015 O'HARE

11601 W. TOUHY

Chicago, IL 60666 United States

CITY OF CHICAGO

DEPARTMENT OF AVIATION

CHICAGO O’HARE INTERNATIONAL AIRPORT AND

CHICAGO MIDWAY INTERNATIONAL AIRPORT

Residential Sound Insulation Program

Odor Mitigation Phase 2

PART ONE OF THREE

INSTRUCTIONS AND EXECUTION DOCUMENTS

SPECIFICATION NUMBER: 1335301

CDA PROJECT NUMBERS: H8090.23-02 and M8124.23-02

CITY OF CHICAGO

Brandon Johnson

Mayor

CHICAGO DEPARTMENT OF AVIATION

Michael J. McMurray

Commissioner

Issued by:

DEPARTMENT OF PROCUREMENT SERVICES

Sharla D. Roberts

Chief Procurement Officer

September 3, 2026

Issued for Bid

Non-Federally Funded Instructions and Execution Documents Residential Sound Insulation Program Specification Number: 1335301

Odor Mitigation Phase 2 September 3, 2026

ADVERTISEMENT FOR BIDS

ATTACH

LEGAL

ADVERTISEMENT

HERE

Odor Mitigation Phase 2 September 3, 2026

Bid Package Contents Specification Number: 1335301

Project Number: H8090.23-02 and M8124.23-02

Downloadable Files

Appendix 1 eProcurement

Part One of Three – Instructions and Execution Documents

Part Two of Three – General Conditions

Part Three of Three – Technical Specifications

Odor Mitigation Phase 2 September 3, 2026

APPENDIX 1

ePROCUREMENT

This is an eProcurement Bid. Bids are to be submitted through the City’s “iSupplier” system, the City’s eProcurement computer system for electronic bidding and providing Contractors with access to Contracts, ordering and payment information for their City Contracts. The following provisions apply to this bid and supersede any conflicting provisions in Part One (“Instructions and Execution Documents”), Part Two (“General Conditions”), Part Three

(“Technical Specifications”).

1. Obtaining the Bid Documents

Bidders are solely responsible for obtaining all Bid Documents, including Clarifications and Addenda. Documents may be downloaded from the Department of Procurement Service’s (“DPS”) website at the following URL:

http://www.cityofchicago.org/eProcurement

Click on “Current Bids”.

In order to receive notice of clarifications and addenda, Bidders must be registered for and log-in to iSupplier, search for the solicitation number, open the solicitation for review, and accept the disclaimer. This will sign Bidders up for notifications.

Bid Document Holders are listed on the Bid & Bond Room Opportunity Take Out List. The Opportunity Take Out

List is public information and is posted to the DPS web site at www.Cityofchicago.org/TOL. To find Opportunity

Take Out lists go to “Get Started Online” and search by the specification number.

2. Clarifications and Addenda

The City will send an email notification to suppliers who have indicated intent in a Bid that an addendum or clarification has been issued. The Clarifications and Addenda incorporated into the electronic bid document available at the following URL: https://www.cityofchicago.org/eProcurement

Suppliers that have indicated interest in a Bid will receive email notification that an addendum or clarification has been issued. There may be multiple Clarifications and Addenda. Failure to obtain Clarifications and/or Addenda, for whatever cause, will not relieve a Bidder from the obligation to bid according to and comply with any changed or additional terms and conditions contained in the Clarifications and Addenda.

Electronic Acknowledgement of Clarifications and/or Addenda is mandatory to submit an electronic Bid. Any harm to the Bidder resulting from failure to obtain all necessary documents, for whatever cause, will not be valid grounds for a protest against Award(s) made under this bid solicitation.

3. Questions Regarding the Bid Documents; Bidder Inquiry Deadline

All inquiries regarding the Bid Documents or procurement process may be directed to the Procurement

Specialist/Senior Procurement Specialist via email at Thomas.Magno@cityofchicago.org.

The Bidder Inquiry Deadline is listed on the front cover of the Bid Documents under “Deadline for Questions.”

Inquiries received after the Bidder Inquiry Deadline will not be answered except at the discretion of the Chief

Procurement Officer.

Bidders may only rely on written answers in a Clarification or in an Addendum duly issued by the Chief Procurement

Officer. Bidders cannot rely on oral or informal responses; such answers will not be binding upon the City.

4. Completion of the Bid Documents

Each Bidder must complete all of the forms listed on the Bid Submittal Checklist (with the exception of the Proposal

Pages) in the Requirements section and scan and upload them as attachments to the electronic bid submission. Bidders may not change any of the Bid Documents. Any changes made by a Bidder to the Bid Documents may result in rejection of the Bid and will not be binding upon the City.

Bidders must submit their pricing electronically by filling out bid lines in the electronic Price Schedule in the iSupplier system.

https://www.cityofchicago.org/eProcurement mailto:Thomas.Magno@cityofchicago.org

Odor Mitigation Phase 2 September 3, 2026

Bidders must use the Bid Execution Page that is appropriate for their form of business organization (e.g., sole proprietorship, corporation, partnership, or joint venture). The individual(s) that sign the Bid Execution Page on behalf of the Bidder, by their signature, represents and warrants to the City that such individual is authorized to execute bids and Contracts on behalf of the Bidder, and that the Bidder agrees and will be bound to all of the terms and conditions of the Bid Documents and, upon execution by the City, the Contract Documents. Signatures must be sworn before a

Notary Public. The form must be printed, signed, notarized, and scanned then uploaded as an attachment to the electronic bid submission.

5. Date, Time, and Place

Bids are to be submitted electronically to the Department of Procurement on the date and prior to the time stated on the Cover Page of the Bid Documents, or any addendum issued by the City to change such Bid Opening Date. No bid will be accepted after the Bid Opening Date. The time of the receipt of the bid will be determined solely by the “Time of Quote” generated by the iSupplier system.

6. Bid Deposit

Two percent of the Total Base Bid

When submitting an electronic bid, scan and upload a copy of your bid deposit with your submittal documents. The

1st and 2nd apparent low Bidders will be required to deliver their original and properly executed bid deposit to the Bid

& Bond Room within two Business Days following the Bid Opening Date.

Odor Mitigation Phase 2 September 3, 2026

TABLE OF CONTENTS

SPECIFICATIONS/PART ONE

DOCUMENT SUBMITTAL CHECKLIST ...............................................................................................................i.

PRE-BID CONFERENCE NOTICE ........................................................................................................................ ii.

PRE-BID CONFERENCE LOCATION MAP ....................................................................................................... iii.

PROJECT OVERVIEW ...........................................................................................................................................iv.

SECTION 1: REQUIREMENTS FOR BIDDING AND INSTRUCTIONS FOR BIDDERS .......................... S1-1

1. DEFINITIONS: ................................................................................................................................................ S1-1

2. COMPLIANCE WITH LAWS: ........................................................................................................................ S1-1

3. EXAMINATION BY BIDDER: ....................................................................................................................... S1-1

4. BID DEPOSIT: ................................................................................................................................................. S1-1

5. DOCUMENT DEPOSIT: ................................................................................................................................. S1-1

6. INTERPRETATION OF ESTIMATED QUANTITIES: ................................................................................. S1-2

7. EXAMINATION OF SPECIFICATIONS AND CONTRACT DOCUMENTS: ............................................. S1-2

8. PREPARATION OF BID: ................................................................................................................................ S1-2

9. SUBMISSION OF BID: ................................................................................................................................... S1-2

10. TERM OF BID: ................................................................................................................................................ S1-2

11. QUALIFICATIONS OF BIDDERS: ................................................................................................................ S1-2

12. RESPONSIBILITY OF BIDDER:.................................................................................................................... S1-3

13. RESPONSIVE AND RESPONSIBLE BIDDER: ............................................................................................. S1-3

14. IRREGULAR BIDS: ........................................................................................................................................ S1-3

15. DISQUALIFICATION OF BIDDERS: ............................................................................................................ S1-3

16. CONSIDERATION OF BID: ........................................................................................................................... S1-3

17. DISCREPANCIES AND OMISSIONS: .......................................................................................................... S1-4

18. BALANCED BIDS: ......................................................................................................................................... S1-4

19. AWARD OF CONTRACT: .............................................................................................................................. S1-4

20. CANCELLATION OF AWARD: .................................................................................................................... S1-4

21. EXECUTION OF CONTRACT: ...................................................................................................................... S1-4

22. APPROVAL OF CONTRACT: ........................................................................................................................ S1-4

23. PERFORMANCE AND PAYMENT BOND: .................................................................................................. S1-4

24. INTERPRETATION OF CONTRACT DOCUMENTS: ................................................................................. S1-5

25. SUBSTITUTION: ............................................................................................................................................ S1-5

26. TAXES: ............................................................................................................................................................ S1-5

27. INSURANCE: .................................................................................................................................................. S1-5

28. AFFIDAVIT OF UNCOMPLETED WORK: ................................................................................................... S1-6

29. COMPLIANCE WITH CHILD SUPPORT ORDERS ORDINANCE: ............................................................ S1-6

30. CHICAGO RESIDENCY REQUIREMENTS: ................................................................................................ S1-6

31. ECONOMIC DISCLOSURE STATEMENT AND AFFIDAVIT (EDS) ......................................................... S1-6

32. NON-APPROPRIATION OF FUNDS: ............................................................................................................ S1-6

33. MINIMUM QUALIFICATIONS: .................................................................................................................... S1-6

34. ELECTRONIC ORDERING AND INVOICES: .............................................................................................. S1-7

35. EDS UPDATE OBLIGATION:........................................................................................................................ S1-7

36. ELECTRONIC MAIL COMMUNICATION: .................................................................................................. S1-7

37. TITLE VI SOLICITATION NOTICE: ............................................................................................................. S1-7

38. SUBCONTRACTOR PAYMENTS: ................................................................................................................ S1-7

39. POLICY ON NON-DISCLOSURE OF SALARY HISTORY (SECTION 2-92-385 OF THE MCC): ............. S1-7

40. BID PROTEST PROCEDURES: ..................................................................................................................... S1-8

41. INVOICE PROCESSING: ............................................................................................................................... S1-8

42. TIME OF COMPLETION: ............................................................................................................................... S1-9

43. REGULATIONS OF THE DEPARTMENT OF PROCUREMENT SERVICES FOR PERCENTAGES OF

CITY AND PROJECT AREA RESIDENTS WORKING HOURS:............................................................... S1-11

44. REQUIRED AFFIDAVITS: ........................................................................................................................... S1-15

Odor Mitigation Phase 2 September 3, 2026

SECTION 2: BID INCENTIVES .......................................................................................................................... S2-1

1. COMMITTMENT REGARDING BUSINESS ENTERPRISES OWNED BY PEOPLE WITH DISABILITIES

(BEPD): ............................................................................................................................................................ S2-1

2. BID INCENTIVE FOR ALTERNATIVELY POWERED VEHICLES: .......................................................... S2-4

3. CITY-BASED BUSINESSES (CHICAGO BUSINESS PREFERENCE): ...................................................... S2-7

4. BID INCENTIVE FOR VETERAN OWNED SMALL LOCAL BUSINESSES AND ELIGIBLE JOINT

VENTURES: .................................................................................................................................................... S2-9

5. APPRENTICE UTILIZATION (SECTION 2-92-335 OF THE MCC): ......................................................... S2-13

6. MENTORING PROGRAM BID PREFERENCE (SECTION 2-92-535 OF THE MCC): .............................. S2-17

7. COMMITMENT TO ENCOURAGE DIVERSE WORKFORCE AND MANAGEMENT (SECTION 2-92-407

OF THE MCC): .............................................................................................................................................. S2-19

SECTION 3: AWARD CRITERIA DETERMINATION .................................................................................... S3-1

SECTION 4: BID FORM CONTRACT BASE BID ........................................................................................... S4-1

SCHEDULE OF PRICES ………………………………………………………………………………………….S4-2

SECTION 5: EXECUTION PAGES .................................................................................................................... S5-1

PROPOSAL TO BE EXECUTED BY A CORPORATION .................................................................................... S5-2

PROPOSAL TO BE EXECUTED BY A PARTNERSHIP ...................................................................................... S5-3

PROPOSAL TO BE EXECUTED BY A SOLE PROPRIETOR ............................................................................. S5-5

PROPOSAL TO BE EXECUTED BY A JOINT VENTURE .................................................................................. S5-6

PROPOSAL ACCEPTANCE .................................................................................................................................. S5-8

MYCOI EXHIBIT ................................................................................................................................................... S5-9

SECTION 6: INSURANCE REQUIREMENTS ................................................................................................. S6-1

SECTION 7: INSTRUCTIONS FOR COMPLETING ECONOMIC DISCLOSURE STATEMENT AND

AFFIDAVIT (EDS) ON-LINE ....................................................................................................................... S7-1

SECTION 8: SPECIAL CONDITIONS REGARDING MINORITY OWNED BUSINESS ENTERPRISE

COMMITMENT, WOMEN OWNED BUSINESS ENTERPRISE COMMITMENT, AND VETERAN

OWNED BUSINESS ENTERPRISE COMMITMENT IN CONSTRUCTION CONTRACTS .............. S8-1

SCHEDULE B: MBE/WBE AFFIDAVIT OF JOINT VENTURE ........................................................................ S8-15

SCHEDULE C: MBE/WBE AS SUBCONTRACTOR ......................................................................................... S8-19

SCHEDULE C: MBE/WBE AS 2ND TIER SUBCONTRACTOR ........................................................................ S8-21

SCHEDULE C: MBE/WBE AS SUPPLIER ......................................................................................................... S8-23

SCHEDULE D: COMPLIANCE PLAN ................................................................................................................ S8-24

SCHEDULE C-V: VBE AS A SUBCONTRACTOR SUPPLIER OR CONSULTANT ..................................... S8-247

SCHEDULE D-V: COMPLIANCE PLAN REGARDING VBE UTILIZATION ................................................. S8-28

SCHEDULE F: REPORT OF SUBCONTRACTOR SOLICITATIONS FOR CONSTRUCTION CONTRACTS S8-

SCHEDULE H: DOCUMENTATION OF GOOD FAITH EFFORTS TO UTILIZE MBES, WBES, AND VBES ON

TCONSTRUCTION CONTRACTS ............................................................................................................... S8-34

STATUS REPORT OF MBE/WBE/VBE (SUB) CONTRACT PAYMENTS ...................................................... S8-37

SECTION 9: BID BOND AND AFFIDAVIT ....................................................................................................... S9-1

CONTRACTOR’S PERFORMANCE & PAYMENT BOND ................................................................................ S9-4

RIDER TO CONTRACTOR’S PERFORMANCE AND PAYMENT BOND ........................................................ S9-7

SECTION 10: PROJECT DESCRIPTION AND SPECIAL PROCEDURES ................................................ S10-1

1. PROJECT DESCRIPTION ............................................................................................................................ S10-1

2. SPECIAL PROCEDURES ............................................................................................................................. S10-1

3. PROJECT SCHEDULES ............................................................................................................................... S10-4

4. KEY PERSONNEL ........................................................................................................................................ S10-5

Odor Mitigation Phase 2 September 3, 2026 i

DOCUMENT SUBMITTAL CHECKLIST

This checklist is intended to assist Bidders but does not necessarily reference all documents required in this particular

Specification. Bidders should review this entire Part One (“Instructions and Execution Documents”) for additional requirements. Missing forms may invalidate a bid.

1. Bid Form Properly completed. ______________

2. Award Criteria Determination completed. ______________

3. Schedule of Prices completed and totaled. ______________

4. Appropriate Proposal Page completed, signed, and notarized. ______________

5. Department of Procurement Services Bid Bond/Bid Deposit. ______________

6. Addenda (if any) acknowledged on the Proposal Page. ______________

7. Online EDS Number Provided. ______________

8. Online EDS Certificate of Filing. ______________

9. MBE/WBE Compliance Plan. ______________

A. Schedule B: Affidavit of MBE/WBE Joint Venture, if applicable, ______________ completed, signed, and notarized.

B. Schedule C: Letter(s) of Intent from MBE/WBE to perform as Subcontractor, ______________

Supplier, and/or Consultant, if applicable; completed and signed.

C. Schedule D: Affidavit of MBE/WBE Goal Implementation Plan, if applicable, ______________

Completed and signed.

D. Schedule C-V: VBE Letter of Intent to Perform as a Subcontractor, Supplier, or _____________

Consultant.

E. Schedule D-V: Compliance Plan Regarding VBE Utilization. ______________

F. Request for a reduction or waiver of MBE/WBE/VBE Goals. ______________

10. Contractor’s Statement of Experience and Financial Condition on Field. ______________

11. Affidavit of Uncompleted Work completed, signed, and notarized. ______________

12. Proper Insurance Certificate provided. ______________

13. Contractor’s Affidavit regarding Removal of All Waste Materials and Identification of All Legal Dump Sites. ______________

14. Affidavit of Chicago Business. ______________

Odor Mitigation Phase 2 September 3, 2026 ii

PRE-BID CONFERENCE NOTICE

A pre-bid conference, for all Bidders interested in submitting bids for the Work under this Contract, relating to site conditions, and any other requirements and clarifications regarding this Project, will be held by the Department of Aviation at the time and place stated in the Legal Advertisement. Pre-bid conference meeting is not mandatory but encouraged.

If any Persons interested in submitting bids for this Contract have questions, all such questions or requests for clarification must be submitted to the following e-mail address:

Thomas.Magno@cityofchicago.org

The Specification number listed below MUST be included in the subject line of your e-mail.

All questions must be submitted no later than 4:00 PM CDT on September 22, 2026, or no response will be provided except at the discretion of the Chief Procurement Officer.

Project Name: Residential Sound Insulation Program Odor Mitigation Phase 2.

CDA Project Number: H8090.23-02 and M8124.23-02

PLANS AND SPECIFICATIONS AVAILABLE AT:

CITY OF CHICAGO DEPARTMENT OF PROCUREMENT SERVICES

mailto:Thomas.Magno@cityofchicago.org

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PRE-BID CONFERENCE LOCATION MAP

AVIATION ADMINISTRATION BUILDING (AAB)

10510 WEST ZEMKE ROAD

CHICAGO, IL 60666

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PROJECT OVERVIEW

Project Name: Residential Sound Insulation Program Odor Mitigation Phase 2

CDA Project Number: H8090.23-02 and M8124.23-02

General Description of the Work:

The Work consists of furnishing all means, methods, labor, materials, tools, equipment, transportation, and services for performing the

Sound Insulation Work as shown on the Construction Modifications and as described in the Technical Specifications, including all appurtenant Work and accessories, to the complete satisfaction of, approval and acceptance by the City. This includes, but not limited to:

Alterations and modifications of approximately 242 dwelling units in the area surrounding Chicago O’Hare International Airport

(“O’Hare”), and Chicago Midway International Airport (“Midway”), consisting of single-family and multi-family Residences

(“Homes”) in various communities. Homes are single-family or multi-family structures that include apartments and condominiums, and vary in construction type, external materials, and style. The residential construction documents (“Construction Modifications”) for the

Work on the Homes will be provided to Contractor(s) with the Notice to Proceed (“NTP”) for the Contract.

This description of Work is intended to be general in nature and is neither a complete description nor a limitation on the Work to be performed. Contractor must perform all Work described in the Contract Documents or reasonably inferable as necessary to produce the results specified therein, except to the extent specifically indicated in the Contract Documents to be the responsibility of others.

Estimated Project Cost: $17,750,000 - $18,250,000

Advertisement Date: September 3, 2026

Pre-Bid Conference Date/Time: September 16, 2026, at 10:00 AM, CDT

Question Cut-Off Date/Time: September 22, 2026, at 4:00 PM, CDT

Bid Opening Date/Time: October 2, 2026, at 11:00 AM CDT, City Hall, Bid and Bond, Room 103, 121 North LaSalle Street, Chicago, Illinois 60602

The Bidder must complete and submit an Electronic Bid prior to the bid due date. An electronic bid must be submitted through the City of Chicago’s website at http://www.cityofchicago.org/eprocurement, on or before the due date and time stated below. The City’s system will not accept electronic bids after the due date and time. Bidders must register for a log-in account to submit an electronic bid. Please allow up to three business days for the creation of your log-in account.

Paper bids will not be accepted. All Bids will be opened and publicly read aloud.

Bids are due in the office of the Chief Procurement Officer, Department of Procurement Services, at 11:00 AM CDT on October 2, 2026. The bid opening will be live streamed on DPS’ YouTube Channel DPS as City Hall remains closed to the public for bid openings.

Please submit your response to: http://www.cityofchicago.org/eProcurement.

iSupplier vendor portal registration is required. Allow three business days to complete registration.

The Contract Documents are available on DPS’s website.

Plan Fee/Deposit:

For this Project, Contract Documents will be downloaded via eProcurement. Reference section APPENDIX 1 ePROCUREMENT.

Bid Deposit/Bond:

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For this Project, a bid deposit is required in the amount of two percent of the Contract base bid in the form of a bond, or the equivalent in cashier’s check, money order or certified check.

MBE Contract Specific Goal: 15 percent

WBE Contract Specific Goal: 5 percent

VBE Contract Specific Goal: 3 percent

Award of Contract:

A Contract will be Awarded per the basis of Award stated on the bid form.

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SECTION 1

REQUIREMENTS FOR BIDDING AND INSTRUCTIONS FOR BIDDERS

1. DEFINITIONS:

A. “Bidder” means a party that executes and submits the Contract Documents in connection with this invitation for bids.

B. “Chief Procurement Officer” or “CPO” means the chief executive of the Department of Procurement Services

(“DPS”) for the City of Chicago, and any representative duly authorized in writing to act on the CPO’s behalf.

C. “Commissioner of Aviation” or “Commissioner” means the chief executive of the Department of Aviation for the

City of Chicago, and any representative duly authorized in writing to act on the Commissioner’s behalf.

D. “CDA” means the Chicago Department of Aviation.

E. “Contract” means any contract, purchase order, construction Project, or other Agreement (other than a delegate agency contract or lease of real property or collective bargaining Agreement) Awarded by the City and whose cost is to be paid from funds belonging to or administered by the City.

F. “Construction Manager” or “CM” means the organization or entity(ies) that the City has retained to provide

Construction Management services for the Residential Sound Insulation Program.

G. “Contract Documents” are Part One (“Instructions and Execution Documents”), Part Two (“General

Conditions”), Part Three (“Technical Specifications”), Project Requirements, Contract Plans, and Drawings, any

Addenda, reference standards promulgated by various agencies including Federal, State, or local government units, as well as any other specialized documents that are referred to in Part Three (“Technical Specifications”).

H. “MCC” means the Municipal Code of Chicago.

I. “NTP” means the Notice to Proceed. The Commissioner will provide written direction to the Contractor to commence its Work hereunder.

J. “Official Printed Copy” of the Contract Documents means a copy of the Contract Documents as they appear on the DPS website at http://www.cityofchicago.org/eProcurement.

K. Additional definitions are found in Part Two (“General Conditions”).

2. COMPLIANCE WITH LAWS:

The Bidder will, at all times, observe and comply with all laws, ordinances, regulations, executive orders, and codes of Federal, State, City, and other government agencies, which affect the preparation of bids. The Bidder will reflect in its bid all costs of compliance with all such laws, ordinances, regulations, executive orders, and codes.

3. EXAMINATION BY BIDDER:

The Bidder will carefully examine all the Contract Documents before submitting its bid. The Bidder will also familiarize itself with the Technical Specifications of the Contract Documents. If its bid is accepted, the Bidder will bear the cost for all errors in its bid resulting from its failure or neglect to comply with the Contract Documents.

4. BID DEPOSIT:

AMOUNT OF BID DEPOSIT: Two percent of Contract Base Bid.

If a bid deposit is required and not provided, the bid will be rejected. The bid deposit must be a bond, or the equivalent in cashier’s check, money order or certified check. Any bond must be executed by a surety authorized to do business in the State of Illinois, and it must be in the form provided by the CPO, an example of which is bound herein on page

115. All certified checks must be drawn on a responsible bank doing business in the U.S. and will be made payable to the order of the City of Chicago. CASH OR COMPTROLLER’S CERTIFICATE IS NOT AN ACCEPTABLE

FORM OF BID DEPOSIT.

A. The bid deposit of all Bidders, except for the three lowest Bidders, will be returned shortly after the bid opening.

Notwithstanding the foregoing, the CPO reserves the right to hold all bid deposits, if the intent is to Award multiple Contracts for a requirement and/or if the three lowest responsible Bidders cannot be readily determined based on price, until all proposals have been evaluated.

B. The remaining bid deposits will be returned, with the exception of the bid deposit for the accepted bid, after the

CPO has Awarded the Contract. The bid deposit for the accepted bid will be returned after the Contract has been

Awarded and a satisfactory Performance and Payment Bond has been approved by the City, where such bond is required.

5. DOCUMENT DEPOSIT:

For this Project, Contract Documents will be available for downloading on the DPS website at:

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S1-2 https://www.cityofchicago.org/eProcurement. All documents are provided at no cost to the Bidder on the DPS website, including Part One (“Instructions and Execution Documents”), Part Two (“General Conditions”), and Part Three

(“Technical Specifications”).

6. INTERPRETATION OF ESTIMATED QUANTITIES:

An estimate of quantities of Work to be done and materials to be furnished under these specifications is given on the

Schedule of Prices pages. It is given only as a basis for comparison of bids and the Award of the Contract. The City does not expressly, or by implication, agree that the actual quantities involved will correspond exactly therewith, nor will the Bidder plead misunderstanding or deception because of such estimates of quantities, or of the character, location, or other conditions pertaining to the Payment to Contractor will be made only for the actual quantities of

Work performed or materials furnished in accordance with the plans and specifications. It is understood that the quantities may be increased or decreased as provided in Part Two, Article X (“Changes in the Work”), without in any way invalidating the unit bid prices.

7. EXAMINATION OF SPECIFICATIONS AND CONTRACT DOCUMENTS:

The Bidder is expected to carefully examine the Contract Documents, specifications, and Contract forms. Bidders will satisfy themselves to the character, quality, and quantities of Work to be performed, materials to be furnished, and to the requirements of the proposed Contract. The submission of a bid will be prima facie evidence that the Bidder has made such examination and is satisfied to the conditions to be encountered in performing the Work and the requirements of the proposed Contract, plans, and specifications.

8. PREPARATION OF BID:

A. The Bidder will complete its bid by filling out and signing only one copy of the entire Part One (“Instructions and

Execution Documents”). All applicable blank spaces on the bid page or pages must be correctly filled in in ink, or typewritten. Bidders should not scan Contract Documents for word processing. The Bidder will submit all pages of Part One (“Instructions and Execution Documents”) bound, with all pages intact. Failure to submit all required pages may result in rejection of the bid.

B. The Bidder will correctly sign the bid in ink. If the bid is made by an individual, their name and post office address must be shown. If made by a partnership, the name and post office address of each member of the partnership must be shown. If made by a corporation, the person signing the bid will give the name of the state where the corporation was chartered and the name, titles, and business address of the president, secretary, and the treasurer.

Anyone signing a bid as an agent will file evidence of their authority to do so and that the signature is binding upon the firm or corporation. See Appendix 1, eProcurement.

9. SUBMISSION OF BID:

See Appendix 1, eProcurement.

10. TERM OF BID:

A. The Bidder may withdraw its bid at any time prior to the date and time for bid opening. Thereafter, the Bidder may not withdraw or cancel its Bid for a period of 90 Calendar Days after the bid opening date.

B. The 90-day period will not be extended without the signed written consent of the Bidder to extend the bid on the same terms and conditions.

C. The 90-day period for bid withdrawal is tolled for any period of time that the Bidder requires to submit any necessary Contract document to the City including, but not limited to, bonds, EDS’s, Insurance Certificates, and compliance schedules.

11. QUALIFICATIONS OF BIDDERS:

A. The Award of the Contract will be made to the lowest responsive and responsible Bidder. The CPO reserves the right to request, and the Bidder must promptly provide evidence satisfactory to the CPO of the Bidder’s responsibility. No Contract will be Awarded to any Bidder which is determined to be non-responsible in the sole discretion of the CPO.

B. Each Bidder will submit evidence of competency and evidence of financial responsibility to perform the Work to the City at the time of bid opening.

C. Evidence of competency, unless otherwise specified, will consist of statements covering the Bidder’s past experience on similar Work, and a list of equipment and a list of key personnel that would be available for the

Work.

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D. Each Bidder (or if a joint venture, the Bidder’s joint venturers) must furnish the City satisfactory evidence of their financial responsibility. Failure to provide such evidence may be a cause for rejection of the Bidder’s bid.

Evidence of financial responsibility, unless otherwise specified, will consist of either:

E. Evidence that Bidder is prequalified with the Illinois State Highway Division and are on the current “Bidder’s list” of the State of Illinois.

F. Submission of “Contractor’s Statement of Experience and Financial Condition”. This statement is available in the City’s Bid and Bond Room.

12. RESPONSIBILITY OF BIDDER:

A. The Award of the Contract will be made to the lowest responsive and responsible Bidder. The CPO reserves the right to request, and the Bidder must promptly provide evidence satisfactory to the CPO of the Bidder’s responsibility. No Contract will be Awarded to any Bidder which is determined to be non-responsible in the sole discretion of the CPO.

B. If requested by the CPO, the Bidder (or if a joint venture, the Bidder’s joint venturers) must complete a

“Contractor’s Statement of Experience and Financial Condition”. This statement is available in the City’s Bid and Bond Room. Failure to complete and return this statement may be a cause for rejection of the Bidder’s bid.

13. RESPONSIVE AND RESPONSIBLE BIDDER:

A. A responsive bid conforms to all significant terms and conditions contained in the invitation for bid. It is the

CPO’s responsibility to decide if the exceptions taken by a Bidder to the solicitation are material or not and the extent of deviation the City is willing to accept.

B. A responsible Bidder has the ability to perform successfully under the terms and conditions of a proposed procurement, as defined in 2 CFR § 200.318(h). This includes such matters as Contractor integrity, compliance with public policy, record of past performance, and financial and technical resources.

14. IRREGULAR BIDS:

Bids will be considered irregular for the following reasons:

A. If the bid is on a form other than that furnished by the City, or if the City’s form is altered, or if any part of the proposal form is detached.

B. If there are unauthorized additions, conditional or alternate pay items, or irregularities of any kind that make the bid incomplete, indefinite, or otherwise ambiguous.

C. If the bid does not contain a unit price for each pay item listed in the Schedule of Prices, except in the case of authorized alternate pay items, for which the Bidder is not required to furnish a unit price.

D. If the bid contains unit prices that are obviously unbalanced.

E. If the bid is not accompanied by the proposal guaranty/bid bond specified by the City.

F. If the applicable Disadvantaged Business Enterprise information is incomplete.

The City reserves the right to reject any irregular bids and the right to waive technicalities if such waiver is in the best interest of the City and conforms to local laws and ordinances pertaining to the letting of construction Contracts.

15. DISQUALIFICATION OF BIDDERS:

A Bidder will be considered disqualified for any of the following reasons:

A. Submitting more than one bid from the same partnership, firm, or corporation under the same or different name.

B. Evidence of collusion among Bidders. Bidders participating in such collusion will be disqualified as Bidders for any future Work of the City until any such participating Bidder has been reinstated by the City as a qualified

Bidder.

C. If the Bidder is considered to be in “default” for any of the following reasons:

1) Failure to comply with any prequalification rules or regulations of the City, if such rules or regulations are cited, or otherwise included, in the Contract Documents as a requirement for bidding.

2) Failure to pay, or satisfactorily settle, all bills due for labor and materials on former Contracts in force with the City at the time of bid opening.

3) Documented record of Contractor default under previous Contracts with the City.

4) Documented record of unsatisfactory Work on previous Contracts with the City or Sister Agency of the City.

5) Debarred or otherwise ineligible for contracting.

16. CONSIDERATION OF BID:

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After the bids are publicly opened and read, they will be compared on the basis of the summation of the products obtained by multiplying the estimated quantities shown in the Schedule of Prices by the unit bid prices. If a Bidder’s proposal contains a discrepancy between unit bid prices and extended prices, the unit bid price, unless obviously incorrect, will govern.