76035_PWS_14 FEB 2025_.pdf

PERFORMANCE WORK STATEMENT

For

Canon Maintenance Renewal – Plotters B350/189/169/140

14 FEB 2024

1.0 DESCRIPTION OF SERVICES. The Contractor shall provide labor, tools, materials, parts, equipment, transportation, travel, and services as necessary to provide a twelve (12)-month annual standard coverage for the base year and 4 option years for the Canon Maintenance Renewal – Plotter and associated scanner assets located in buildings 350/189/169/140 in support of the 402nd Commodities Maintenance Group (CMXG) at Robins AFB.

1.1 Over and Above Work. Work discovered during the course of performance that is:

1.1.1 Within the general scope of the contract, not covered by the line item(s) for the basic work under the contract, and necessary in order to satisfactorily complete the contract.

1.1.2 Upon discovery of the need for over and above work, the Contractor shall prepare and furnish to the Government a work request. Upon request the Contractor shall promptly submit to the Contracting Officer, a proposal for the over and above work. The Government and Contractor will then negotiate a settlement for the over and above work. Contract modifications will be executed to definitize all over and above work.

1.2 The Canon maintenance renewal services include the following:

Canon Maintenance Renewal – Plotters B350/189/169/140 (Base Yr. plus 4 Options)

(Note for Option Yrs. I and IV: EOS adjustments may require changes for the annual allowance square footage.)

Item MFR Description of Services Qty (ea.)

Asset Info.

Name Mod/SN.

(Includes annual standard coverage for each plotter includes the applicable preventative maintenance, 24/7 technical support, on-site service calls, replacement parts, travel/labor, labeling, documentation, and 90-day parts warranty.)

-- Canon Solutions of America

(CSA)/D

BA:

Canon

USA,

Inc.

B350 – Plotter/Scanner Maintenance Renewal Includes:

Annual Allowance: 180,000 Sq. Ft.

Excess Meter Cost Option: $0.023816 1

Océ PlotWave 550 4 Roll Printer BAA

PW550G4R

/ 331500128

2 -- 1 Scanner Express III

SCEXP3 /

3355010175

-- B189 – Plotter/Scanner Maintenance Renewal Includes:

Annual Allowance: 180,000 Sq. Ft.

Excess Meter Cost Option: $0.023816

1 Océ PlotWave 550 4 Roll Printer BAA

PW550G4R

/ 331500131

4 -- 1 Scanner Express III

SCEXP3 /

355010211

-- B169 -- Maintenance Renewal Includes:

Annual Allowance: 300,000 Sq. Ft.

Excess Meter Cost Option: $0.020839

Océ PlotWave 500 4 Roll Printer

PW5004R /

331001257

6 -- 1 Scanner Express II

SCEXP2 /

350207207

-- B140 -- Maintenance Renewal Includes:

Annual Allowance: 180,000 Sq. Ft.

Excess Meter Cost Option: $0.023816

Océ PlotWave 750 Printer Inc. 2 Roll Drawer

PW750 /

875001142

Completion of services shall be accomplished within the duration of the 12-month maintenance annual renewal and/or EOS term to begin on the contract award date and/or the effective date of the contract.

**Any shipping shall be FOB Destination to Robins AFB**

(Note: Exceptions apply—see details listed in para. 1.3.1.18)

1.3 Services. The Contractor shall provide the 12-month annual term for standard maintenance coverage for the Canon Maintenance Renewal for Plotters located in B169/189/350/140 (as listed in para. 1.0 and 1.2 table) as applicable: preventative maintenance, 24/7 technical support, on-site service calls, replacement parts, and any associated services in accordance with the manufacturer’s standards that shall enhance the assets’ performance/functionality to meet or exceed the Government’s operational/environmental standards and the required safety regulations relative to the OEM specifications which includes but not limited to the following:

1.3.1 Preventative Maintenance. The Contractor shall provide the necessary preventative maintenance which includes testing, adjusting, cleaning, and replacement of components to be scheduled in accordance with the applicable plotter/scanner service OEM specifications whereas the preventative maintenance shall be performed by certified OEM-authorized service technician which are accredited for servicing Canon plotters/scanners (as listed in para. 1.2 table) in accordance with factory recommended maintenance specifications. Said preventative maintenance services shall be completed in conjunction with service call request for on-site maintenance visits associated with the applicable asset(s) to include but not limited to the following:

1.3.1.1 Technical/Online Support. The Contractor shall provide prompt 24/7 technical phone support and online service call request to the Government Representative(s) Monday through Friday during the hours of 8:00 am to 4:30 pm (EST) relative to any applicable machine technical issue(s).

1.3.1.2 On-site Support. In the event, the Contractor is not able to resolve the machine’s technical issue(s) utilizing telephone support (as listed in para.

1.3.1.1), the Contractor shall coordinate with the Government Representative(s) within one (1) calendar day to schedule the necessary on-site preventative maintenance visit(s) as listed in para. 1.2 table to accomplish corrective measures.

1.3.1.3 The Contractor shall coordinate with the Government Representative to schedule on-site support visit(s) within one (1) calendar day of knowledge of service call request(s).

1.3.1.4 All on-site visit scheduling must be approved by the Government

Representative prior to the Contractor’s arrival at Robins AFB.

1.3.1.5 The Contractor shall dispatch a certified field service technician after machine operational issues occur whereas the Government Representative will notify the Contractor to prompt the Contractor for an assessment of said issues—the Contractor shall schedule an on-site visit as necessary as listed in para. 1.3.1.2.

1.3.1.6 The Contractor shall provide the travel arrangements, labor, etc. as listed in para. 1.0. as necessary at the Contractor’s expense for on-site visits at Robins

AFB.

1.3.1.7 After the Contractor and the Government Representative(s) have mutually agreed on a date/time for the onsite service call visit, the Contractor shall perform evaluation/repair tasks in accordance with the manufacturer’s operational requirements to implement corrective maintenance until the said issues are resolved.

1.3.1.8 The Contractor shall implement said evaluation/repair with necessary new or equivalent replacement parts (as listed in para. 1.3.1.12) in accordance with the said maintenance renewal requirements. The Contractor’s repair process shall include operational assessment or equivalent in accordance with applicable published test specifications or equivalent.

1.3.1.9 The said technicians shall accomplish the repair(s) utilizing the most advanced techniques for equipment maintenance, instrument operation/modifications, and repair applications relative to plotter/scanners (as listed in 1.2 table) in accordance with OEM specifications.

1.3.1.10 Contractor shall provide the scheduled date and time for the applicable on-site visit to accomplish said task(s) in writing via electronic mail (email) and the Government will provide approval or disapproval of said date/time—once an approved date is established, the Government will ensure that the designated work area is accessible prior to the Contractor’s arrival at Robins AFB.

1.3.1.11 The Government will provide the necessary data requested by the Contractor to implement the maintenance services at the discretion and approval of the Government Representative(s).

1.3.1.12 Replacement Parts. The Contractor shall obtain/furnish all parts as necessary at the Contractor’s expense. Also, the Contractor shall coordinate the written approval from the Government Representative(s) concerning the said part(s) prior to installation. All replacement part(s) furnished by the Contractor shall be new OEM compatible components that meet or exceed OEM specifications and include but limited to the following {see exception(s) as listed in para.

1.3.1.18}:

1.3.1.13 The Contractor shall accomplish replacement of all defective or worn machine parts whereas the Contractor shall provide the necessary spare parts. If parts require shipping, the Contractor shall ship the part within one (1) calendar day of knowledge of the repair via FOB destination to Robins AFB at the expense of the Contractor for arrival within ten (10) business days after—the Contractor shall coordinate the necessary delivery with the Government Representatives.

1.3.1.14 All replacement part(s) that are not included in the maintenance renewal standard coverage and require repair(s), the Contractor shall provide the available said part(s) to the Government at the expense of the Government (as listed in para. 1.1) within ten (10) business days.

1.3.1.15 The Contractor shall provide written notification to the Government

Representative(s) via email within one (1) day of knowledge concerning lack of availability and/or delays for any replacement part(s) and include part(s) number/name and any available resolution(s) relative to the said production system machine part(s).

1.3.1.16 The Contractor shall not substitute the OEM replacement part(s) without notification and/or approval of the Government Representative(s).

1.3.1.17 Update(s). The Contractor shall provide applicable “new” replacement hardware and the current up-to-date version of software updates(s) for the applicable asset as necessary during associated maintenance visit(s) (as listed in para. 1.0 and 1.3.1) for on-site and off-site technical support services (as listed in para. 1.3.1.1. The said technicians shall accomplish the said updates(s) utilizing the most advanced techniques for the applicable assets’ maintenance and repair in accordance with OEM specification which shall include but not limited to the following:

a. HW updates - updates/modifications as deemed necessary by the manufacturer shall be installed when available throughout the maintenance period.

b. SW updates – updates as deemed necessary for software/firmware release such as the manufacturer-developed Software maintenance releases whereas said SW updates shall be provided throughout the maintenance period.

1.3.1.18 EOS Exception(s): The standard maintenance coverage “exception” stipulations shall be contingent upon the assets end of service (EOS) whereas the said renewal coverage shall be at the Contractor’s discretion beyond the EOS date scheduled for 31 DEC 2026 for the following assets:

a. B169 Océ Plotter 500 - PW5004R / 331001257 and/or associated scanner - SCEXP2 / 350207207

b. B140 Océ Plotter 750 - PW750 / 875001142

c. In reference to Option Yrs. I (B169/B140) and IV (B350/B189): In the event that EOS adjustments may require changes for the annual allowance square footage, the Contractor shall notify the Government Representative and the designated Contracting Officer as listed in para.

1.3.1.8.d concerning the available cost adjustments whereas the Government Representative will have the option to edit said allowances for said Option years.

d. The Contractor shall notify the Government Representative within thirty (30) calendar days in writing via email concerning the completion or extension of each asset(s) EOS occurrence. If the Contractor extends the said EOS occurrence beyond the initial EOS date, the Government Representative will have the option to implement available options relative to the extended EOS timeline for affected assets (B169/B140) in accordance with para. 1.0 and 1.2). (Also, see CDRL A/B/C/D/E001 below.)

1.3.1.19 Status Report. The Contractor shall provide a maintenance status report(s) to the Government Representative via electronic mail within two (2) calendar days upon completion of each instance of maintenance on-site visits relative to the standard maintenance coverage, and/or any service request(s) for repair work for the plotter/scanners, as applicable. These reports shall identify the date/time of arrival, description of the maintenance services requested/ performed under the contract to include repairs and/or modifications resulting from those services and/or applicable EOS. In addition, the Contractor shall identify any issue(s) and provide the recommendation(s) necessary to resolve the issue(s) with an estimation of the cost(s). (CDRL A/B/C/D/E001, DI- MGMT-80368A/T, Status Report)

1.3.1.20 Labeling (as applicable). The Contractor shall maintain proper labeling associated with preventative maintenance tasks for each asset as listed in para.

1.2 table whereas the said maintenance label communicates the status of equipment repairs, replacement parts, inspection, etc.

a. Contractor shall utilize Contractor’s standard labeling process whereas the Contractor shall seek approval from the Government Representative prior to labeling said assets.

b. If the Government Representative disapproves the said labeling process, the Government Representative will have the option to request an acceptable labeling method whereas the Contractor shall notify the Government Representative(s) concerning any additional costs as listed in para. 1.1 which will be at the expense of the Government.

1.3.2 Clean up. After any on-site service task(s) are complete, the Contractor shall remove any packaging materials and associated remnants of debris, and/or any other associated items that require “off-base” disposal. After clean-up is complete, the Contractor shall coordinate with the Government Representative(s) to inspect the work area for approval that the clean-up has been accomplished.

1.3.3 Documentation. The Contractor shall provide the necessary documentation relative to the plotter/scanner’s maintenance services, as applicable. (See CDRL para. 1.3.3.3)

1.3.3.1 Detailed Bill of Materials or equivalent

1.3.3.2 Replacement parts list or equivalent and associated documentation (as applicable)

1.3.3.3 REPORT. Upon completion of the maintenance activities for the plotter/scanner assets, the Contractor shall provide an electronic copy of the Maintenance Service Report to the Government Representative within three (3) calendar days for all work performed under the contract to include all repairs and/or modifications, and/or replacement parts resulting from services.

(CDRL A/B/C/D/E002, DI-MGMT-80995A/T, Maintenance Service Report)

1.3.4 ACCEPTANCE. Upon completion of the maintenance services, the Contractor shall conduct a functional test of the serviced asset(s) to ensure proper operation whereas all features are operating properly according to OEM specifications. In addition, the Contractor shall provide the test data to the Government Representative(s) utilizing the maintenance report listed in para. 1.3.3.3. The Government Representative(s) will observe the functional testing.

1.3.5 Place of Performance. The production system maintenance services shall be performed in Bldg. 350, 189, 169, and 140 at Robins AFB.

1.3.6 Access to Equipment. The Government will provide the Contractor with access to the said assets to conduct the applicable maintenance tasks as listed in para. 1.0 and 1.2 table.

1.3.7 Warranty. The Contractor shall provide a ninety (90) day warranty for replacement parts(s) whereas warranty services shall begin following the conclusion of any services which shall include the following:

1.3.7.1 Provide the “labor and repairs” to replace, repair, and/or correct any defects in material and workmanship.

1.3.7.2 The said “completion date” shall be contingent upon the date of inspection and acceptance of the said services whereas each asset listed in para. 1.2 table shall be operational relative to the manufacturer’s performance specifications.

1.3.8 Deliverables.

CDRL A/B/C/D/E001, DI-MGMT-80368A/T, Status Report (para.1.3.1.19) CDRL A/B/C/D/E002, DI-MGMT-80995A/T, Maintenance Service Report (para.

1.3.3.3) CDRL A003, DI-SAFT-82080/T NOT 1, Contractor's Safety Plan (para. 4.10.1) CDRL A/B/C/D/E004, DI-SAFT-81563 NOT 2, Accident/Incident Report (para.

4.11)

2.0 SERVICE SUMMARY. None

3.0 Government Furnished Equipment and Services or Government Furnished Property

(GFP) and services. None

4.0 GENERAL INFORMATION.

4.1 Government Representatives. The following individuals will serve as the Primary and

Alternate Government Representatives as the points of contact through which all contractor-provided services will be requested and accomplished for CMXG. Government Representatives will not supervise the Contractor, and they are not empowered to make any contractual commitments or to authorize any contractual changes on the Government’s behalf. The following individuals will serve as Government Representatives for CMXG:

Primary Government Representative Alternate Government Representative

Name: Mark Laskowski Name: Brian Biegel Unit: 402 CMXG/MXDET Unit: 402 CMXG/MXDEE Phone: 478-926-7167 Phone: 478-327-4761 Email: mark.laskowski@us.af.mil Email: brian.biegel@us.af.mil

4.2 Shipping/Delivery/Period of Performance. The Government Representative(s) above will contact the Contractor within three (3) calendar days after contract award concerning the scheduling of the maintenance renewal services listed in para. 1.3. Any associated deliveries coordinated with the Government shall be FOB Destination.

4.3 Ship To Address.

Attention: Mark Laskowski Unit: 402 CMXG/MXDET

DODAAC: F3QCBL

Address: 450 First Street

B169, RM204 (Deliver to this address) Robins AFB GA 31098

4.4 Contractor Program Manager. The Contractor shall provide a Program Manager who shall be the single point of contact between the Contractor and the Government. The name and phone number of the Contractor’s Program Manager shall be provided in writing to the Contracting Officer, Government Representatives, and COR no later than five (5) calendar days after contract award date.

4.5 Place of Performance and Hours of Work. On-site contract services shall be performed at the Warner Robins Air Logistic Complex. The work will take place in building 350/189/169/140 at Robins Air Force Base, GA. The Contractor’s work hours (shifts) shall normally be from 8:00 am to 4:00 pm (EST), Monday through Friday. The Government may adjust the Contractor’s work hours based on workload requirements, with the flexibility to start work earlier, work odd shifts, and/or work weekends. The Government will provide the Contractor the required work hours (schedule) for contractor personnel and will provide a 48-hour notice prior to changing any work hours—see para. 4.6 exclusions.

4.6 Recognized Holidays. Unless otherwise required by the Government, the Contractor shall not have access to Government facilities to work or telework on all federal holidays or during facility closings as authorized by the Government. If the holiday falls on Saturday, it is observed on Friday. If the holiday falls on a Sunday, it is observed on Monday.

4.7 Security Requirements.

4.7.1 Government Security Regulations. The Contractor shall ensure personnel, information, system, facility, and international security requirements are met in accordance with 32 CFR Part 117, National Industrial Security Program Operating Manual (NISPOM), Air Force Instruction (AFI) 31-101, Integrated Defense.

4.7.2 Contractor Security Clearance. This requirement does not require a security clearance. The Contractor shall ensure Contractor personnel have a valid security clearance appropriate to the access required for proper accomplishment of contract/order requirements. Contractor personnel shall not be authorized access to classified and/or sensitive, but unclassified, information and/or materials or be permitted to work on classified and/or sensitive, but unclassified, projects and/or programs without a proper security clearance and a need-to-know. Contractor personnel whose clearances have been suspended or revoked shall immediately be denied access to classified and/or sensitive, but unclassified, information.

4.7.3 Communications Security (COMSEC). The Contractor shall use only secure communications methods and/or equipment to transmit or otherwise transfer classified and/or sensitive, but unclassified, information in accordance with 2 CFR Part 117, National Industrial Security Program Operating Manual (NISPOM).

4.7.4 Access to Government Facilities/Contractor ID (Badging). The Contractor shall ensure Contractor/subcontractor personnel who require access to Robins AFB or other Government facilities comply with the security requirements of the installation.

4.7.4.1 The Contractor shall ensure a Defense Biometric Identification System

(DBIDS) ID card is obtained by all contractor/subcontractor personnel who require recurring access to a Government facility, but not local area network (LAN) access. The Contractor shall submit a letter to the PCO or COR listing all contractor/subcontractor personnel requiring access to the facility. The PCO or COR will approve the request and forward it to the designated badging agent to accomplish Robins AFB access affidavit. The badging agent then submits to “Pass and Registration” for issuance of the contractor’s DBIDS ID card.

Contractor/subcontractor personnel shall report to the issuing/registration office to obtain the DBIDS ID card(s) with required documentation.

4.7.4.2 All personnel requesting installation Contractor DBIDS ID (credentials) must present a valid state issued identification card or driver’s license and a social security card or certified birth certificate or passport before they will be issued a credential. For those operating a motor vehicle on base, they will need to provide valid proof of registration and insurance. If Contractor employees are not a U.S. citizen, they must possess proof showing they are allowed to work in the United States/Georgia. Persons must present a previously issued Contractor identification card if applicable. Any foreign visitor/contractors must coordinate with the Foreign Disclosure Office. DBIDS ID cards are normally valid up to one year.

4.7.4.3 The Air Force has mandated contractors requesting a badging ID, consent to a check of their criminal history prior to being allowed access to installations.

The check will be conducted at the Visitor Control Center (VCC) off Watson Boulevard, Robins AFB, GA. Contractors requiring unescorted access will need their driver’s license or state-issued ID, and a social security card, which will be checked by name, dates of birth and social security number. The COR will work with the badging agent and the Contractor to submit required documentation to the Visitor Control Center (VCC. The contractor ID card/badge authorizes unescorted entry to Robins AFB for the bearer only. A contractor with a DBIDS ID card does NOT have sponsorship capability.

4.7.4.4 The Contractor shall submit a letter to the PCO immediately if contractor/subcontractor personnel no longer require access, upon transfer/termination of contractor/subcontractor personnel or upon completion/termination of the contract/order. The letter shall identify the name(s) and social security number(s) of the Contractor/subcontractor personnel. The Contractor shall return the ID card(s) to the issuing/registration office upon expiration, upon transfer/termination of Contractor/subcontractor personnel, or once contractor/subcontractor personnel no longer require access to the facility. If Contractors do not turn in their ID, the Contractor shall contact the designated badging agent to terminate installation access.

4.7.5 Operations Security (OPSEC). The purpose of OPSEC is to reduce the vulnerability of USAF missions to adversary collection and exploitation of critical information. The Contractor shall comply with DoDD 5205.02E “DoD Operations Security”, DoD Manual 5205.02-M and AFI 10-701 “Operations Security” to protect United States (U.S. Government interest. The Contractor shall ensure compliance with OPSEC requirements including procedures to protect classified and/or sensitive, but unclassified, Government projects and/or programs. The Contractor shall ensure Contractor personnel who perform work at Robins AFB or another Government facility comply with the OPSEC procedures of the facility.

4.7.6 Security Incident or Violation. The Contractor shall immediately notify the

Government Security Office of any potential or actual security incidents or violations including potential or actual unauthorized disclosure or compromise of classified and/or sensitive, but unclassified, information.

4.7.7 Supply Chain Risk Management. The Contractor shall implement risk management procedures to ensure that system, equipment, components, software, maintenance equipment, and supplies do not incorporate counterfeit parts, malicious code, or other elements that would allow adversaries to gain access to data and critical program information and disrupt operations. Contractor risk management procedures shall comply with:

Air Force Pamphlet (AFPAM) 63-113, Program Protection Planning for Life Cycle

Management, SAE Aerospace Standard AS5553C, Counterfeit Electrical, Electronic, and Electromechanical (EEE) Parts; Avoidance, Detection, Mitigation and Disposition, National Institute of Standards and Technology (NIST) Special Publication 800-53 Rev 5, Security and Privacy Controls for Information Systems and Organizations.

4.7.8 Contractor Identification. Contractor personnel shall wear visible identification designating them as contractors at all times while on Robins Air Force Base.

4.7.9 Contractor Vehicle Entry. The Contractor shall contact the Robins Air Force Base Visitor's Center to and comply with local procedures for obtaining credentials and vehicle entry. Information may be obtained by calling the following phone number:

Commercial 478-222-1972.

4.7.10 Agency Affirmative Procurement Program. In accordance with FAR 23.404(b)(1), 100% of purchases of Environmental Protection Agency (EPA)-designated products included in the Comprehensive Procurement Guidelines (CPG) list [https://www.epa.gov/smm/comprehensive-procurement-guideline-cpg-program] and/or United States Department of Agriculture (USDA)-designated products included in the bio based product listings [http://www.biopreferred.gov] shall, at a minimum, meet the EPA or USDA standards for recovered materials or bio based content, respectively, unless an item cannot be acquired competitively within a realistic timeframe, meet appropriate performance standards, and/or be acquired at a reasonable price.

4.7.10.1 In accordance with FAR 23.404(a)(3)(iii), the Contractor shall provide estimates and verification of recovered material for EPA-designated CPG products and certification for both EPA-designated CPG products and USDA-designated bio based products. In accordance with the Robins Air Force Base, Georgia / Affirmative Procurement Program (formerly Green Procurement Program (GPP)) Plan, the Contractor shall provide estimates and certifications to the Government for completion of the applicable attachment(s) to be included in the Purchase Request (PR) package

4.8 Environmental Management System (EMS). Environmental Management Systems

(EMS) Awareness Training: All contractor personnel working on Robins AFB who perform activities on the installation are required to complete Air Force-provided initial EMS Awareness Training. It is the responsibility of the Prime Contractor to ensure that all sub-contractors, vendors, and employees complete this training prior to beginning work on Robins AFB. Notification of training completion shall be sent to the Robins AFB Contracting Officer (CO) to be maintained in the contract file for tracking purposes. Failure to provide documentation of EMS Training may result in termination of the contract.

4.8.1 EMS training is provided by Environmental Management. Request for Robins EMS

Awareness training through email at 78ceg.cev.FrontOfc@us.af.mil. Contractors have two options to satisfy the mandatory EMS Awareness Training requirement. (Front Desk: 478-926-8178.)

4.8.2 Option 1 (Preferred Option): Contractors can register for an account through The Environmental Awareness Course Hub (TEACH), the Air Force training database: https://usaf.learningbuilder.com/account/login/?ReturnUrl=%2f Search for Course ID: EMS110UHHZ00293 Directions:

1. Hover your mouse over the Courses and Transcripts tab.

2. Click on Transcripts

3. Click into the TEACH Course Completion Log by clicking the orange

Continue or Begin button.

4. When you are on the transcript, click on the blue “Search for Course” button.

5. When the pop up appears enter the course name or course number and press search.

6. Once you find the course you want to add, click on the +Select button to add the course to your transcript.

(Note: TEACH may not supported by Internet Explorer; recommend using Chrome.)

4.8.3 Option 2: Contractor requests a copy of the Robins EMS Awareness Training PowerPoint Presentation from Environmental Management. The request should be sent to the Environment Management Workflow Box at the following email address, 78ceg.cev.FrontOfc@us.af.mil. Once the presentation is received, the contractor is responsible for ensuring that all his/her employees view the training.

4.9 ISO 5001-Energy Management. System Due to the WR-ALC being ISO 500001 certified, all contractors are subject to the Energy Management System (EnMS) requirements and shall abide by certification guidelines whenever applicable.

4.9.1 EnMS Training. All contractor personnel working on Robins AFB who perform activities on the installation are required to complete Air Force provided initial EnMS Training. It is the responsibility of the Prime Contractor to ensure that all sub-contractors, vendors, and employees complete this training prior to beginning work on Robins AFB.

4.9.1.1 EnMS training is provided by the Energy Assurance Office. The Contractor shall request the training by sending an email to 402MXSG.MXDEA.EnergyAssurance@us.af.mil.

4.9.2 Notification of training completion shall be sent to the Energy Assurance Office

(402MXSG.MXDEA.EnergyAssurance@us.af.mil) and the CSMO POC to be maintained for tracking purposes. Failure to provide documentation of EnMS Training prior to beginning work may result in termination of the contract.

4.10 Contractor Safety Program. (See Appendix C, Part II, Para 7) The Contractor shall establish and maintain an acceptable safety program in accordance with their accepted Safety and Health Plan. The Air Force is part of the OSHA Voluntary Protection Program (VPP). All shall familiarize themselves with the requirements of VPP. Information on the VPP can be accessed at http://www.osha.gov/dcsp/vpp/index.html. Additionally, the Contractor is responsible for the safety and health of all subcontractor employees. No more than two Class C mishaps per contract year and Zero Class A or B mishaps will be tolerated.

All changes to the plan must also be submitted in writing and approved by the Government.

4.10.1 Safety and Health Plan: Within 10 calendar days after contract award, the contractor shall email a copy of their company Safety Plan that is required to ensure compliance with the Occupational Safety and Health Act (OSHA) (Public Law 91-596) to 402mxw.se.wf@us.af.mil. The Safety Plan will be provided to the Safety Office for review. The Safety Office will provide acceptance or non-acceptance within 5 working days of receipt to the government point-of-contact who will notify the CO.

(CDRL A003, DI-SAFT-82080/T NOT 1, Contractor's Safety Plan).

4.10.2 The Contractor Safety Plan shall address in detail the items listed in the Contract Appendix C, Part II through Part IV as applicable. For task specific procedures identified in the Contract Appendix C, the contractor’s internal procedures for those tasks must be identifiable within the submitted Safety Plan or shall be provided in an amendment or addendum to the company’s Safety Plan. If task specific procedures identified in the Contract Appendix C, are not submitted with the contractor’s Safety Plan, the submitted Safety Plan will be returned as NOT ACCEPTED. The contractor will have 5 working days to resubmit the Safety Plan, amendment or addendum to address or correct issues identified for non-acceptance. The Safety Office will provide acceptance or non-acceptance of the resubmission within 5 workings days of receipt to the government POC who will notify the CO.

4.11 Mishap Notification. (See Appendix C, Part II, Para 5) The Contractor shall notify the

Robins AFB Safety Office telephonically at (478)327-4862 during duty hours and (478)- 926-3567 after hours, within four (4) hour after initial notification of all mishaps or incidents for damage to DoD property (material plus labor) entrusted by this contract and employee injuries as a result of the contract operation. A follow-up (written or e-mail) of this mishap/incident notification shall be sent within three calendar days to the Government Representative, the Procurement Contracting Officer (PCO), Contract Surveillance Management Office (CSMO) Representative (with a copy to program manager), who will forward it to the Safety Office. The information that is not available at the time of the initial notification shall be provided within 20 calendar days after the mishap. Mishap notification shall contain, as a minimum, the following information:

a. Contract, Contract Number, Name and Title of Person(s) Reporting

b. Date, Time and exact location of accident/incident

c. Brief Narrative of accident/incident (Events leading to accident/incident)

d. Cause of accident/incident, if known

e. Estimated cost of accident/incident (material and labor to repair/replace)

f. Impound Authority Name and Phone Number (as applicable)

g. Nomenclature of equipment and personnel involved in accident/incident

h. Corrective actions (taken or proposed)

i. Other pertinent information

(CDRL A/B/C/D/E004, DI-SAFT-81563 NOT 2, Accident/Incident Report)

4.12 Inspection of Services/Inspection of Supply: In accordance with the Inspection of Supply/ Services clause(s) identified in the contract/order, the Government reserves the right to inspect Contractor performance.

4.13 Essential Services During Crisis. The Services Acquisition Lead (SAL) has determined, by placing in writing their decision, that this requirement is not Mission Essential (M-E) in accordance with DFARS 237.76, Continuation of Essential Contractor Services.

4.14 Invoice/Payment and Receipt/Acceptance: In accordance with DFARS clause 252.232- 7003, Electronic submission of Payment Requests and Receiving Reports, the Contractor shall submit/process payment requests (invoices, Receiving Reports or combos) and receipt/acceptance documents via Procurement Integrated Enterprise Environment (PIEE) through module Wide Area Workflow (WAWF). Access at the following site:

https://piee.eb.mil/

5.0 APPENDICES. N/A