Statement of Work - Task Order One.pdf

75N96020Q00001

Statement of Work for Task Order One – Comprehensive Emergency Management Plan (CEMP) Planning and Documentation Support

Project Scope

The contractor will research, develop, plan, and draft the overall NIEHS Comprehensive Emergency Management Plan (CEMP) that will encompass references to both new and existing plans and procedures. The Contractor will assist in development of SharePoint and websites for the Emergency Management Program and assist with creating a new Training and Exercise Plan (TEP).

Requirements

Contractor staff that require IT access are required to complete the NIH badging process to include required IT security training, personal identity verification process, and related government processes.

Contractor staff must be familiar with the policies and standards for Controlled Unclassified Information (CUI). All documents must be properly identified and marked for the appropriate CUI.

Task Description

1. The NIEHS requires assistance with the development, planning, and drafting of Emergency Management Program plans and procedures. The Contractor shall develop and draft a NIEHS Comprehensive Emergency Management Program (CEMP) Plan to include the relationships and structure for all required component plans and procedures (e.g. EOP, COOP, Inclement Weather Procedures). The CEMP will be written in accordance with FEMA and DHS guidance. The CEMP will be no more 50 pages in length plus any necessary templates, annexes and attachments to support the plan. The CEMP will establish the structure, baseline, and dependencies for the required component plans, procedures, training materials to support the NIEHS EM program. The Contractor will assist with the required information gathering to identify and provide structure to the organization of the program’s elements. The CEMP will be built from known information and program requirements including previous any all-hazards assessments. The Contractor shall ensure the Emergency Management support is aligned and compliant with HHS and NIH guidance and implement applicable emergency Management policies and directives. The components of Emergency Management documents, including the required NIEHS Comprehensive Emergency Management Plan (CEMP) shall comply with the NIH and National Incident Management System (NIMS) structure.

The Contractor will provide expertise in SharePoint and web-based development of communications site to professionally publish the resulting documentation. The following sections should be considered for the CEMP along with any required elements and other considerations for our organization:

• Concept of Operations

• Roles and Responsibilities

• Organization

• Command and Control Structures

• Information Workflow

• Communications

• Administration and Logistics

• Component Plan Development and Maintenance

• Support Groups

• Incident Templates

2. The Contractor shall develop and draft a multi-year Training and Exercise Plan (TEP) through consultation with the NIEHS emergency management staff. The Contractor shall evaluate, select, and develop NIEHS exercise options for the exercise plan. The Plan will utilize the HSEEP guidance that outlines both discussion- and operations-based activities. The TEP would combine a step-wise approach to long-term objectives that include:

a. Engaging the local community in emergency management

b. Establishing a multi-year exercise project plan that progressively uses diverse types of engagement

c. Develop a written 3-5-year Training and Exercise Plan

d. Planning for the facilitation of a Training and Exercise Planning Workshop

(TEPW) as required to support the activities with the TEP.

e. Assist the NIEHS EM Coordinator to organize and facilitate local committees to support the Program.

f. Identify gaps in our core capabilities.

This TEP would stress building a common set of objectives built towards increasing complexity over time. The TEP would align exercise activities with supportive assessments that identify the most applicable threats and vulnerabilities to our campus. The TEP would provide a rolling analysis of exercise outcomes that improves the management of the program over the term of the TEP. The facilitation or working groups is required.

Place and Period of Performance

Most of this Task Order can be conducted offsite through remote meetings. Several onsite meetings and information gathering activities will be required. Any IT work for the SharePoint web sites will be onsite given the government furnished equipment requirements.

Deliverables

This table of deliverables provides an outline of most significant documented requirements. The Contractor may provide other documentation and materials as needed. Any materials and procedures in the HSEEP standards are applicable. Any changes to the sample time line and documentation needs must be approved by the

COR.

Standard formatting for all documents will be presented in Microsoft Office Products or PDF unless otherwise specified. Meetings may be conducted remotely by teleconference unless indicated on-site, in which at least one contractor must be present to conduct the meeting(s).

Table of Deliverables

CEMP Development and Draft Plan Document

TEP Development and Draft Plan Document

Project Scope