75H71324Q00020 SOLICITATION.pdf

75H71324Q00020

1. REQUEST NO.

5a. ISSUED BY

NAME

a. NAME

c. STREET ADDRESS

d. CITY

10. PLEASE FURNISH QUOTATIONS TO

THE ISSUING OFFICE IN BLOCK 5a ON

OR BEFORE CLOSE OF BUSINESS (Date)

2. DATE ISSUED 3. REQUISITION/PURCHASE REQUEST NO. 4. CERT. FOR NAT. DEF.

UNDER BDSA REG. 2

AND/OR DMS REG.1

RATING

6. DELIVERY BY (Date)

7. DELIVERY

9. DESTINATION

a. NAME OF CONSIGNEE

b. STREET ADDRESS

PAGE OF PAGES

5b. FOR INFORMATION CALL: (No collect calls)

TELEPHONE NUMBER

AREA CODE NUMBER

8. TO:

b. COMPANY

e. STATE f. ZIP CODE

c. CITY

d. STATE e. ZIP CODE

IMPORTANT: This is a request for information, and quotations furnished are not offers. If you are unable to quote, please so indicate on this form and return it to the address in Block 5a. This request does not commit the Government to pay any costs incurred in the preparation of the submission of this quotation or to contract for supplies or services. Supplies are of domestic origin unless otherwise indicated by quoter. Any representations and/or certifications attached to this Request for Quotations must be completed by the quoter.

11. SCHEDULE (Include applicable Federal, State and local taxes)

THIS RFQ

REQUEST FOR QUOTATION

(THIS IS NOT AN ORDER)

IS IS NOT A SMALL BUSINESS SET ASIDEX

12/08/2023 IHS1486131

1 62

Portland Area Indian Health Service 1414 N.W. Northrup, Suite 800 Portland OR 97209

IHS-NEW-PORTLAND

60 Days After Notice to Proceed

CHEMAWA INDIAN HEALTH CENTER

3750 CHEMAWA RD, NE

SALEM OR 97305

SALEM

OR 97305

503 414-5528RICHARD DANDASAN

12/21/2023 1000 PD

FOB DESTINATION

OTHER

(See Schedule)X

ITEM NO.

(a)

SUPPLIES/SERVICES

(b)

QUANTITY

(c)

UNIT

(d)

UNIT PRICE

(e)

AMOUNT

(f)

REPLACEMENT AND INSTALLATION OF ROOFTOP HVAC

UNITS, WESTERN OREGON SERVICE UNIT, SALEM, OREGON

THE MAGNITUDE OF THIS CONSTRUCTION PROJECT IS

BETWEEN $100,000.00 AND $250,000.00

QUOTE MUST BE VALID FOR 60 DAYS. CONTRACTOR SHALL

PROVIDE THE FOLLOWING INFORMATION.

UEI NO. ____________________________________

E-MAIL. ____________________________________

THIS PROJECT WILL BE PROCURED AS 100% INDIAN

SMALL BUSINESS ECONOMIC ENTERPRISE (ISBEE)

SET-ASIDE.

Continued ...

12. DISCOUNT FOR PROMPT PAYMENT

a. 10 CALENDAR DAYS (%) b. 20 CALENDAR DAYS (%) c. 30 CALENDAR DAYS (%) d. CALENDAR DAYS

NUMBER PERCENTAGE

NOTE: Additional provisions and representations

13. NAME AND ADDRESS OF QUOTER

b. STREET ADDRESS

c. COUNTY

d. CITY e. STATE f. ZIP CODE

14. SIGNATURE OF PERSON AUTHORIZED TO

SIGN QUOTATION

16. SIGNER

a. NAME (Type or print)

c. TITLE (Type or print)

a. NAME OF QUOTER

AREA CODE

NUMBER

15. DATE OF QUOTATION

b. TELEPHONE are are not attached

AUTHORIZED FOR LOCAL REPRODUCTION

Previous edition not usable

STANDARD FORM 18 (REV. 6-95)

Prescribed by GSA - FAR (48 CFR) 53.215-1(a)

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

NAME OF OFFEROR OR CONTRACTOR

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CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

75H71324Q00020

SEE SECTION L FOR ADDITIONAL REQUIRED INFORMATION.

1 REPLACEMENT AND INSTALLATION OF ROOFTOP HVAC UNITS

SEE SECTION B FOR PRICE SCHEDULE

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

SUPPLY AND INSTALL 4 HVAC UNITS, SALEM, OREGON SOLICITATION NO. 75H71324Q00024

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Section Title

Part I—The Schedule

A Solicitation/contract form

B Price schedule

C Specifications/Drawings

D Packaging and marking

E Inspection and acceptance

F Deliveries or performance

G Contract administration data

H Special contract requirements

Part II—Contract Clauses

I Contract clauses

Part III—List of Documents, Exhibits, and Other Attachments

J List of attachments

Part IV—Representations and Instructions

K Representations, certifications, and other statements of offerors

L Instructions, conditions, and notices to offerors

M Evaluation factors for award

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SECTION B – PRICE SCHEDULE

Item

no. Item Description Total

0001 Contractor shall provide a firm-fixed-price for all labor, personnel, equipment, materials, tools, personal protective equipment (PPE), permits, insurance, supervision, transportation, coordination with Authorities Having Jurisdiction (AHJ), internal construction permits, incidental design, travel, TERO fees, and associated necessary and incidentals in order to perform this project, in accordance with the attached statement of work, drawings and other attachments.

PERFORMANCE PERIOD: See clause 52.211-10 in Contract Clauses Section

(End of Section B)

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SECTION C – DESCRIPTION/SPECIFICATIONS/WORK STATEMENT

I. Overview

A. Site Location

The Western Oregon Service Unit (WOSU) is located in Salem Oregon, approximately 43 miles south of Portland, Oregon (Attachment A). The project location and physical address is below.

Western Oregon Service Unit Chemawa Health Center 3750 Chemawa Rd. NE Salem, Oregon 97305

B. Background & Objective

The Four (4) roof top units (RTU’s) above Dental and Business offices were installed in 2008 and are at the end of their useful life. The ducting and curbs are in good condition and do not need to be replaced or modified. New equipment will match existing curbs or utilize an adapter. Each of the 4 units has its own separate but integrated exhaust fan which will also be replaced.

The RTU’s to be replaced are all Lennox L series gas RTU’s. Two units are 5-ton (model # LGA060H4BHG5) and the other two are 6-ton (model # LGA072H4BH2G). All drawings and current HVAC specs will be provided upon request.

C. Work Summary

1. Disconnect, remove and dispose of four existing RTU’s and exhaust fans on the roof.

2. Install 4 new RTU’s, exhaust fans, and thermostats

3. Connect new RTU’s, thermostats, and Exhaust Fans to Daikin i-touch control in

Mechanical room.

4. Complete a Test, Adjustment, and Balance (TAB) on all new RTU areas.

II. Technical Requirements Codes, References, and Standards

Work under this contract shall be performed in compliance with the codes, references, and standards listed below.

EPA Section 608

1. ASHRAE Standard 111 - Testing, Adjusting, and Balancing of Building HVAC Systems

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2. ASHRAE Standard 170 – Ventilation of Health Care Facilities

3. ASHRAE Standard 62.1 – Ventilation for Acceptable Indoor Air Quality

4. NFPA 70 – National Electric Code (NEC)

5. UMC Uniform Mechanical Code (UMC)

6. Manufacture’s installation Specifications

7. International Building Code (IBC)

A. Submittals The Contractor shall provide submittals on the items listed below. COR approval is required before proceeding with the portion of work the submittal applies to.

1. Pre-Construction

a. Project schedule, including timing of any power interruptions.

b. Contractors Safety and Accident Prevention Plan / Asbestos Inspection /

Hazardous Waste Management and Disposal

c. Infection Control Risk Assessment (ICRA)

d. Interim Life Safety Plan (ILSM)

e. Continued access for patients plans of action

2. Material

a. Rooftop Units

b. Thermostats

c. BACNET Communication modules

d. Curb adapters (if required)

e. Exhaust fans

f. Roofing sealant and materials

g. Wiring to i-Touch Control

Plan and Drawings

Include a sketch showing how new RTU’s will sit on existing curb or adapter.

3. Post-Work Award

a. Start-Up Report

b. Warranties

c. TAB Report

d. Operation and maintenance (O&M) manuals

e. O&M training

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B. Equipment Specifications

1. Rooftop Units Packaged exterior HVAC Unit: Lennox Xion KGB Series is an approved product type. Match characteristics in the Roof Top Unit Schedule and notes from sheet M5.1 in Chemawa Dental Drawings. Additional characteristics are listed below.

a. The packaged unit must have a minimum SEER rating of 14

b. High efficiency rating

c. The equipment shall have hinged access panels with neoprene gaskets.

d. Minimum 5-year compressor manufacturer warranty

e. Minimum 10-year heat exchanger manufacturer warranty

As-Equal products will be evaluated based on these salient characteristics.

2. Economizer

a. Provide an economizer package capable of modulating fresh air ventilation based on outside air temperature and enthalpy controls.

b. Include an economizer rain shield and screen suitable for conditions at

100% outside air.

c. The economizer shall be equipped with a barometric relief damper.

3. Exhaust Fans

a. Match existing

4. Thermostats

a. The thermostats must be capable of communicating on the Daikin I-

Touch network and interface with the existing system.

b. Thermostats must include a digital display and temperature controls.

These controls shall be adjustable at the thermostat or on the i-Touch panel, including an ability to lock out the thermostat from the i-Touch.

C. Quality Assurance

1. All work involving refrigerant must be completed by a technician maintaining a valid EPA 608 Certification

2. The Contractor shall engage a testing, adjusting, and balancing agent certified by

AABC or NEBB.

3. All HVAC equipment shall be listed by the Underwriters Laboratory (UL).

4. Only standard or premium labeled equipment will be considered for installation.

Low-grade or budget equipment will be rejected.

5. All RTU’s must work as intended per the manufacturer’s recommendations.

6. COR/Facilities Manager must be shown functionality of complete RTU’s

7. The Contractor shall keep the COR notified and advised on any work to be done that is outside of the work schedule or any work that could affect patient care with as much notice as possible.

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8. The final inspection of the work shall be a joint effort between the Contractor and the COR. Any deficiencies found during the inspection shall be corrected within ten (10) days of finding.

9. All work outside of normal business hours must be approved by the COR 48 hours in advance.

10. While work is being done there must be a plan in place approved by the COR that allows patents continued uninterrupted access to the Dental clinic during normal patent hours. Wednesday mornings from 7am-1130am is staff admin time and no patients are being seen.

D. Work Execution Requirements

1. Infection Control

a. Infection Control Checklist shall be reviewed and evaluated in consultation with the Infection Control Officer on a weekly basis.

b. Activities that result in excessive dust accumulation, such as cutting and demolition, will require the Contractor to use approved methods to contain and minimize dust dispersion. Methods for dust control are listed in the attached Infection Control Project Risk Assessment Approval Checklist and require strict adherence. Contractor methods will be evaluated by the Infection Control Officer.

2. Interim Life Safety Measures Plan

a. The Contractor is responsible for notifying and gaining advance approval from the IHS Safety Officer for any modifications or disabling of life safety systems as necessary to complete this work. Examples include temporary modification of exit paths or temporarily disabling an alarm system. In such instances, the Contractor shall implement interim measures that are preapproved by the IHS Safety Officer.

3. Hazard Inspection

a. Work will take place in and around a facility constructed in 2008. A comprehensive inspection for the presence of hazardous materials has not been conducted.

b. As part of preparing the Safety and Accident Prevention Plan, the contractor shall inspect work areas for potential safety hazards and hazardous materials consistent with the health and safety regulations applicable to this work. This includes inspecting for Asbestos Containing Materials (ACMs) in areas where work is performed. The asbestos inspection shall be completed by a State Licensed Asbestos Inspector consistent with 40 CFR Part 61, Subpart M (Asbestos National Emission Standards for Hazardous Air Pollutants (NESHAP).

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c. The outcome of the Contractor’s inspection of the work area shall be included with the Safety and Accident Prevention Plan submittal. In the event that new suspected or confirmed hazardous materials are found during the Contractor’s inspection, a Contract Modification shall be negotiated to assure the requirements of applicable health and safety regulations are met.

4. Rooftop Units:

a. Evaluate existing curbs and RTU location to confirm compatibility with new equipment. Notify COR immediately if any discrepancies are found that will impede installation.

b. Following EPA-608 regulations, capture and dispose of or recycle refrigerant and oil.

c. Remove RTUs and dispose of them in an EPA-approved landfill or recycling facility.

d. Install new RTUs according to manufacturer specifications.

e. Install economizer package.

f. Install auxiliary heating package.

g. Seal and repair roofing connections.

5. Exhaust Fans:

a. Remove and dispose of existing fan motors and housing

b. Install new exhaust fans and interlock with RTUs and i-Touch control.

6. Thermostats:

a. Remove and dispose of existing thermostats

b. Provide new thermostats and connect to i-Touch network

a. Note: Wiring from I-Touch to current RTU’s will need to be installed.

7. Test, Adjustment, & Balance:

a. Provide Test, Adjustment, and Balance services for areas served by the four RTU’s and exhaust fans.

b. Balancing values are provided in HVAC Drawings 2008 and Dental Airflow Rates Note: Prior TAB report attached for reference.

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III. Attachments

A. HVAC Drawings 2008 B. Dental Airflow Rates C. TAB Report D. Infection Control Risk Assessment (ICRA) E. Interim Life Safety Measures Plan (ILSM)

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Attachment A:

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Attachment B:

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IV. Other Attachments A. Location Map B. Area of work C. Area of work D. Area of work & current set up of RTU’s E. Current RTU’s F. Current RTU Data stickers

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Attachment A

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Attachment B

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Attachment C

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Attachment D

Attachment E

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Attachment F

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SECTION D – PACKAGING AND MARKING

Section Does Not Apply

(End of Section D)

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SECTION E – INSPECTION AND ACCEPTANCE

E.1 INSPECTION OF SITE

(a) The Contractor shall be responsible for the complete coordination and proper relation of the work of all trades.

(b) No allowances or extra construction on behalf of any Contractor will be permitted subsequently by reason of error or oversight on the part of any sub-contractor at any tier, or on account of interferences by the activities of the owner or others unless permissible in accordance with FAR 52.246-12, Inspection of Construction.

(c) All dimensions shown on government provided drawings are based on “as-built” record drawings and, to the extent possible, accurately represent existing conditions; however, there may be some variance between existing conditions and contract drawings. The Contractor is responsible for verifying all dimensions and for reporting to the CO any discrepancies that may affect performance of the work represented by contract drawings and specifications.

The following clauses are incorporated by reference:

52.246-12 INSPECTION OF CONSTRUCTION AUG 1996

52.246-13 INSPECTION – DISMANTLING, DEMOLITION, OR REMOVAL OF

IMPROVEMENTS

AUG 1996

(End of Section E)

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SECTION F – DELIVERIES OR PERFORMANCE

F.1.0 PERIOD OF PERFORMANCE

See clause 52.211-10 in Contract Clauses section.

F.2.0 PROGRESS PLAN

At the prework conference, the Contractor shall provide to the COR a written "work progress plan" that details its proposed work force and schedule to provide for orderly completion of the work within the contract performance time. This work schedule must be acceptable to the Government. At a minimum, the schedule must reflect a work progress rate equal to the available amount of contract performance time.

(End of Section F)

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SECTION G – CONTRACT ADMINISTRATION DATA

G.1.0 In accordance with FAR clause 52.223-2, Affirmative Procurement of Biobased Products Under Service and Construction Contracts, the Contractor is required to annually report the product types and dollar value of any USDA-designated biobased products purchased during the previous fiscal year (October 1- September 30) through the System for Award Management (SAM). The report is due no later than October 31 of each year during contract performance and at the end of contract performance. Failure to submit the report into SAM in a timely manner may result in contractual remedies.

G.2.0 In accordance with FAR clause 52.223-11, Ozone-Depleting Substances and High Global Warming Potential Hydrofluorocarbons, the Contractor is required to track and report on an annual basis the amount in pounds of hydrofluorocarbons (HFCs) or refrigerant blends containing HFCs contained in the equipment and appliances delivered under this contract. You must submit the information to the System for Award Management (SAM).

G.3.0 CONTRACTING OFFICER’S REPRESEANTIVE AUTHORITIES AND DELEGATIONS

(a) The Contracting Officer is the only individual authorized to enter into or terminate this contract, modify any term or condition of this contract, waive any requirement of this contract, or accept nonconforming work.

(b) The Contracting Officer will designate a Contracting Officer's Representative (COR) at time of award.

The COR will be responsible for technical monitoring of the contractor's performance and deliveries. The COR will be appointed in writing, and a copy of the appointment will be furnished to the Contractor.

Changes to this delegation will be made by written changes to the existing appointment or by issuance of a new appointment.

(c) The COR is not authorized to perform, formally or informally, any of the following actions:

(1) Promise, award, agree to award, or execute any contract, contract modification, or notice of intent that changes or may change this contract;

(2) Waive or agree to modification of the delivery schedule;

(3) Make any final decision on any contract matter subject to the Disputes Clause;

(4) Terminate, for any reason, the Contractor's right to proceed;

(5) Obligate in any way, the payment of money by the Government.

(d) The Contractor shall comply with the written or oral direction of the Contracting Officer or authorized representative(s) acting within the scope and authority of the appointment memorandum. The Contractor need not proceed with direction that it considers to have been issued without proper authority. The Contractor shall notify the Contracting Officer in writing, with as much detail as possible, when the COR has taken an action or has issued direction (written or oral) that the Contractor considers to exceed the COR's appointment, within 3 days of the occurrence. Unless otherwise provided in this contract, the Contractor assumes all costs, risks, liabilities, and consequences of performing any work it is directed to perform that falls within any of the categories defined in paragraph (c) prior to receipt of the Contracting Officer's response issued under paragraph (e) of this clause.

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(e) The Contracting Officer shall respond in writing within 30 days to any notice made under paragraph (d) of this clause. A failure of the parties to agree upon the nature of a direction, or upon the contract action to be taken with respect thereto, shall be subject to the provisions of the Disputes clause of this contract.

(f) The Contractor shall provide copies of all correspondence to the Contracting Officer and the COR.

(g) Any action(s) taken by the Contractor, in response to any direction given by any person acting on behalf of the Government or any Government official other than the Contracting Officer or the COR acting within his or her appointment, shall be at the Contractor's risk.

G.4 INVOICE REQUIREMENTS

(a) Invoices shall be prepared, submitted and paid in accordance with the following FAR clauses specified in Section I:

(1) FAR 52.232-5, Payments Under Fixed -Price Construction Contracts (May 2014)

(2) FAR 52.232-27, Prompt Payment for Construction Contracts (Jan 2017)

(3) FAR 52.232-33, Payment by Electronic Funds Transfer-- System for Award Management (Oct 2018)

(4) FAR 52.232-40, Providing Accelerated Payments to Small Business Subcontractors (Mar 2023)

(5) HHSAR 352.232‐71, Electronic Submission of Payment Requests (Mar 2022)

(b) For the first payment, the signed payment invoice shall be sent via e‐mail to the IHS Contracting Officer for validity prior to any submission in the IPP system.

(c) Progress payments WILL be authorized for this project.

(d) The final invoice must be marked “Final” and be accompanied by a Release of Claims form, which lists the final payment as outstanding, in the Remarks field. The Release of Claims form is available from the CO. Final payment will be made within 30 calendar days upon receipt of a properly executed invoice.

(e) The contractor will contact the Contracting Officer with any payment issues or concerns.

Note: In accordance with FAR 52.232‐40, Providing Accelerated Payments to Small Business Subcontractors (Mar 2023) ‐‐ Upon receipt of accelerated payments from the Government, the Contractor shall make accelerated payments to its small business subcontractors under this contract, to the maximum extent practicable and prior to when such payment is otherwise required under the applicable contract or subcontract, after receipt of a proper invoice and all other required documentation from the small business subcontractor. This applies to all small business subcontractors at all tier levels.

G.5 PAYMENT PROCESS

(a) FAR 52.232-5, Payments Under Fixed -Price Construction Contracts, requires that before the first progress payment under the contract is submitted, the contractor shall prepare a Schedule of Values including each principal category of the work which when added together equal the total contract price. A sample format is available from the Contracting Officer. The following is the detail required by the Contracting Officer:

(1) The principle categories of work shall be broken into line items of sufficient detail to allow

WESTERN OREGON SERVICE UNIT Page 24 of 62 meaningful measurement of the work on a monthly basis as determined by the COR. Units of measure appropriate to the type of work shall be used. “Lump sum” pricing of line items shall be avoided except where payment for that line item is to be requested based on 100% completion of that line item or where there is no other practical unit of measure.

(2) The cost of preparatory work (e.g., shop drawings or product submittals), field and home office overhead, profit, insurance, taxes, warranties, as-built drawings, etc., shall be pro-rated into items of physical work and not listed as separate line items. Cost of Performance and Payment Bonds may be listed as a single line item and not pro-rated. Also, cost of mobilization and demobilization relating to transportation or installation costs associated with such items as site trailers, heavy equipment, temporary batch plants, temporary on-site manufacturing and assembly facilities, temporary on-site quarter’s facilities, temporary sanitation facilities, temporary utility connections, and/or temporary secured storage facilities may be listed as line items and not pro-rated. If mobilization is listed separately, a line item for demobilization must be listed separately. A detailed listing of the items included and the individual cost for each item shall be provided in support of proposed amounts for mobilization and demobilization.

(b) Material stored on site may be included in earned progress if the Contractor furnishes satisfactory evidence that it has acquired title to such material and that the material will be used to perform in contract.

(c) The following are instructions for submitting pay requests:

(1) Requests are to be submitted with signature for the Contractor certification statement (scanned signature okay) to the Contracting Officer. Use of a format that complies with all of the requirements of the “Payments” clause of the contract is mandatory. The “Contractor Payment Application” form will be provided at the Pre-Construction meeting.

(2) The Contractor is responsible for delivery of each request for payment electronically using the Department of Treasury Invoice Processing Platform (IPP) www.ipp.gov or successor system.

(3) If the contractor wishes to inquire concerning the status of any pay request, the contractor should contact the Contracting Officer.

(4) A completed Release of Claims that complies with the requirements of the “Payments” clause must be submitted with the request for final payment. A sample format is available from the Contracting Officer.

(d) The final payment request will be rejected and returned to the contractor if all items required under the contract have not been completed, submitted, approved, and accepted prior to the receipt of the request; e.g., deficient work items, as-built, payrolls, reports, O&M manuals, warranties, delivery of extra stock material, etc.

G.6 TIME EXTENSION FOR UNUSUALLY SEVERE WEATHER

This paragraph specifies the procedure for the determination of time extensions for unusually severe weather. In order for the Contracting Officer to award a time extension under this clause, the following conditions must be satisfied:

(a) The weather experienced at the project site during the contract period must be found to be unusually severe, that is, more severe than the adverse weather anticipated for the project location during any given month.

(b) The unusually severe weather must actually cause a delay to the completion of the project. The delay must be beyond the control and without the fault or negligence of the contractor.

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(c) Weather delays will be based on National Oceanic and Atmospheric Administration (NOAA) or similar data for the project location and will constitute the base line for monthly weather time evaluations. The contractor’s progress schedule must reflect consideration of these anticipated adverse weather delays in all-weather dependent activities.

(d) Upon acknowledgment of the notice to proceed (NTP) and continuing throughout the contract, the contractor will record on the Contractor’s Daily Report, the occurrence of adverse weather and resultant impact to normally scheduled work. Actual adverse weather delays must prevent work on critical activities for 50 percent or more of the contractor’s scheduled workday.

(e) The number of actual adverse weather delay days shall include days impacted by actual adverse weather (even if adverse weather occurred in previous month), be calculated chronologically from the first to the last day of each month, and be recorded as full days. If the number of actual adverse weather delay days exceeds the number of days anticipated in accordance with the criteria previously described above, the Contracting Officer will convert any qualifying delays to calendar days, giving full consideration for equivalent fair-weather work days, and issue a bilateral modification.

The following local clauses are provided in full text:

352.232-71 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS

(a) Definitions. As used in this clause -

Payment request means a bill, voucher, invoice, or request for contract financing payment with associated supporting documentation. The payment request must comply with the requirements identified in FAR 32.905(b), “Content of Invoices” and the applicable Payment clause included in this contract.

(b) Except as provided in paragraph (c) of this clause, the Contractor shall submit payment requests electronically using the Department of Treasury Invoice Processing Platform (IPP) or successor system. Information regarding IPP, including IPP Customer Support contact information, is available at www.ipp.gov or any successor site.

(c) The Contractor may submit payment requests using other than IPP only when the Contracting Officer authorizes alternate procedures in writing in accordance with HHS procedures.

(d) If alternate payment procedures are authorized, the Contractor shall include a copy of the Contracting Officer's written authorization with each payment request.

(End of Clause)

(End of Section G)

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SECTION H – SPECIAL CONTRACT REQUIREMENTS

H.1.0 WORK HOURS

Normal work days and hours are Monday through Friday, 7:30 am to 5:00 pm, excluding federal holidays.

The Contractor shall notify the Facility Manager a aminimum of 24-hrs in advance of arriving on site to complete work and check in with the Facility Manager upon arrival. The facility will be occupied and in operation during normal work days and hours. The Contractor shall coordinate its work to minimize disruption to government operations, keep work areas clean, maintain facility access, and minimize inconvenicnes for the public. Work may be done outside of normal hours if it is indicated in an approved project schedule or on an as needed basis by obtaining written permission from the COR. A mimimum of 48-hrs of advance notice is required for special request to work outside of normal work hours.

H.2.0 AS BUILT DRAWINGS

The Contractor shall maintain during the progress of the work one (1) full-size set (24” x 36”) of completed and up to date red-line drawings, which shall be available for inspection by the Government at any time. These drawings shall be marked up to record all changes in the work as they occur, and the exact location of all exposed and concealed pipe runs, valves, plugged outlets, cleanouts and other control points including, but not limited to, electrical conduits, and ducts, mechanical valves, shut-off switches, etc., in such a manner as will provide a complete, accurate as built record. The location of pipes or control points concealed underground, under concrete, in chases or above hung ceilings shall be dimensioned. In-progress as-built documentation will be reviewed with each progress payment request as a required element. The completed set of as built paper reproducible drawings shall be delivered to the Contracting Officer, in a condition satisfactory to him/her. As builts shall be submitted for review/approval as a condition precedent to the request for final inspection of the work.

H.3.0 SUBSTITUTION – PROCESSION OF WORK

Any proposed key personnel, minimum qualifications for incoming or replacement key personnel, subcontractors, processes, procedures or materials included in the quotation are hereby incorporated into the contract. Performance shall be limited to the personnel, qualifications, firms, procedures, and materials that were specifically identified in the quotation accepted. The Contractor shall obtain the Contracting Officer’s written consent before making any substitutions or changes. All substitutions or replacements shall comply with the terms and conditions of the contract.

H.4.0 UNAUTHORIZED PERSONNEL

The contractor shall inform all personnel working under his jurisdiction (including subcontractor and visiting supplier personnel) that access to restricted areas outside of the immediate work area; excluding direct haul and access routes, contracting and Civil Engineering offices and points of supply and storage; is prohibited. Circulation of said personnel will be limited to official business only. Persons in violation of the above will be apprehended and appropriately disciplined.

H.5.0 DAVIS-BACON WAGE RATES APPLICABLE TO TRUCK DRIVERS

29 CFR 5.2(j) limits coverage of construction contractor or subcontractor employees performing as truck drivers under the Davis-Bacon Act (FAR 52.222-6) to only their time spent directly upon the "site of the work" or when hauling between the site of the work and a facility which is dedicated to and located in the proximity of the actual construction location. Other transportation of materials or supplies to or from the site of work by employees of the construction contractor or subcontractor is not “construction” at the site of work and accordingly is not subject to the Davis-Bacon Act.

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H.6.0 FEDERAL HOLIDAYS

(a) The Government only recognizes the following legal holidays established by federal statue:

New Year's Day January 1 Birthday of Martin Luther King, Jr. Third Monday in January Washington’s Birthday Third Monday in February Memorial Day Last Monday in May Juneteenth June 19 Independence Day July 4 Labor Day First Monday in September Columbus Day Second Monday in October Veteran’s Day November 11 Thanksgiving Day Fourth Thursday in November Christmas Day December 25

(b) Any of the legal holidays falling on Saturday will be observed on the preceding Friday; legal holidays falling on Sunday will be observed on the following Monday.

(c) The contractor should not perform work on observed legal holidays unless authorized by the Contracting Officer. In the event work is authorized on observed legal holidays, the contractor shall pay all applicable overtime and/or holiday pay rates required by law.

H.7.0 INSURANCE

FAR 52.228-5, Insurance Work on a Government Installation, states that "The contractor shall, at its own expense, provide and maintain during the entire performance period of this contract, at least the kinds and minimum amounts of insurance required in the schedule or elsewhere in the contract." The following is the minimum insurance required by the Contracting Officer:

(a) Workers' Compensation and Employer's Liability: Contractors are required to comply with applicable Federal and State workers' compensation and occupational disease statutes. If occupational diseases are not compensable under those statutes, they shall be covered under the employer's liability section of the insurance policy, except when contract operations are so comingled with a contractor's commercial operations that it would not be practical to require this coverage. Employer's liability coverage of at least $100,000 shall be required, except in states with exclusive or monopolistic funds that do not permit workers' compensation to be written by private carriers.

(b) General Liability: Bodily injury liability insurance coverage written on the comprehensive form of a policy of at least $500,000 per occurrence.

(c) Automobile Liability: Automobile liability insurance written on the comprehensive form of policy. The policy shall provide for bodily injury and property damage liability covering the operation of all automobiles used in connection with performing the contract. Policies covering automobiles operated in the United States shall provide coverage of at least $200,000 per person and $500,000 per occurrence for bodily injury and $20,000 per occurrence for property damage. The amount of liability coverage on other policies shall be commensurate with any legal requirements of the locality and sufficient to meet normal and customary claims.

H.8.0 KEY PERSONNEL

(a) Certain experienced professional and/or technical personnel are essential for successful accomplishment of the work to be performed under this contract. Such personnel are defined as "Key Personnel" and are those persons whose resumes were submitted for evaluation of the

WESTERN OREGON SERVICE UNIT Page 28 of 62 proposal. The contractor agrees that such personnel shall not be removed from the contract work or replaced without compliance with the following:

(1) If one or more of the key personnel, for any reason, becomes or is expected to become unavailable for work under this contract for a continuous period exceeding 30 calendar days, or is expected to devote substantially less effort to the work than indicated in the proposal or initially anticipated, the contractor shall, subject to the concurrence of the Contracting Officer promptly replace personnel with personnel of equal or greater ability and qualifications.

(2) All requests for approval of substitutions hereunder must be in writing at least 15 calendar days prior to the substitution, circumstances permitting, and provide a detailed explanation of the circumstances necessitating the proposed substitutions. The request must contain a resume for the proposed substitute with equal to or greater qualifications, and any other information requested by the Contracting Officer. The Contracting Officer shall promptly notify the contractor of approval or disapproval in writing.

(b) The following positions are identified as Key Personnel: (1) Project Manager, (2) Superintendent and the (3) Safety Officer.

H.9.0 PROJECT MANAGEMENT

(a) Contractor shall meet with the COR and Facility Manager prior to beginning on-site work to discuss general security and operations requirements. Construction activities shall be coordinated with COR to ensure that there are no detrimental impacts on the day to day operations of the hospital or on patient safety.

(b) The Contactor shall work closely with COR and Facility Manager to schedule work, but any variances from the approved Project Schedule must be coordinated with the COR first and approved by the CO before becoming effective.

(c) The project shall be completed while the facility remains operational. The facility shall have no unplanned functional disruptions resulting from the Contractor’s planning and execution of project work and requirements, or lack of planning.

H.10.0 SUPERINTENDENT ON SITE

(a) Reference FAR 52.236-6 Superintendence by the Contractor. The contractor will ensure that the Project Superintendent is on site at all times work is being performed by the contractor or subcontractor(s). They shall directly oversee all apprentice and subcontractor work. The Project Superintendent is also responsible to ensure all labor and safety requirements are complied with;

and ensure that the worksite is cleaned up at the end of each work day.

(b) All communications between the IHS and contractor concerning the day-to-day workmanship on the project will be handled through the Project Superintendent and they MUST have the authority to act on behalf of the Contractor in all contractual matters.

H.11.0 IDENTIFICATION OF CONTRACTOR EMPLOYEES

(a) Identification (ID) Badges. The Contractor shall provide each employee that will be onsite with an ID badge on contract start date or on employment start date. The ID badge shall be made of nonmetallic material. The badge shall be easily readable and include the employee's name, the Contractor's name, functional area of assignment, and a color photograph. The Contracting Officer or their designee shall approve the ID badge template before the contract start date.

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(b) Display of ID Badges. Contractor personnel shall wear the ID badge at all times when performing work under this contract onsite or to attend Government meetings and conferences related to the contract. Unless otherwise specified in the contract, each Contractor employee shall wear the ID badge in a conspicuous place on the front of exterior clothing and above the waist except when safety or health reasons prohibit such placement. Contractor visitor badges may be issued by the facility in addition to Contractor badges.

(c) Utilizing Electronic Mail (e-mail). When prime Contractor or Subcontractor personnel send e-mail messages as part of contract performance or otherwise relating to contract matters, each sender shall include his/her name (both first and last names), e-mail address and the name of the individual’s employer.

H.12.0 EMPLOYEE APPEARANCE

The Contractor shall ensure that all employees present a professional appearance that is appropriate for their position. The Contracting Officer reserves the right to determine the acceptability of any clothing worn.

H.13.0 REMOVAL OF PERSONNEL

The Contracting Officer may require the Contractor to remove from the job any employee who endanger persons or property; those who manufacture, distribute, dispense, possess or use controlled substances at the worksite (FAR 52.223-6, Drug-Free Workplace); and those whose continued employment under this contract is inconsistent with the interest of security or for any and all other reasons as determined by the Contracting Officer as objectionable.

H.14.0 CONSTRUCTION SCHEDULE

(a) The Contractor shall develop a detailed construction schedule using the critical path method (CPM) in Microsoft Project or approved equal. The first draft of the construction schedule must be delivered to the CO and COR for review no later than seven (7) calendar days prior to preconstruction meeting. The baseline construction schedule must be submitted within five (5) calendar days after work commences, or agreed to date determined during the pre-construction meeting. Refer to FAR 52.236-15, Schedules for Construction Contracts.

(b) The draft and baseline construction schedules shall include key milestones of the project, including mobilization and demobilization dates, start and finish dates, phasing, tasks required per phase, planned outages, progress meetings, sequencing and demolition, tasks that include after-hours work, inspections, as well as proposed substantial completion inspection and final inspection dates, and closeout dates.

(c) Contractor shall provide a 3-week look ahead schedule each week, once mobilized. The look ahead shall be sent to the CO and COR by noon each Monday (Tuesday if Monday is a Federal Holiday).

(d) The Contractor shall actively maintain and update the construction schedule to be submitted with monthly pay requests, or as requested by the COR. The Contractor is responsible for ensuring that the schedule is current.

(e) Progress payments will not be made without a current progress schedule. A copy of the most current project schedule shall be submitted with each progress payment/invoice request.

(f) All work shall be completed within the period of performance identified in Section F. The period of performance includes time for submittal review period, long lead orders, demolition, construction, commissioning, substantial and final inspections, final acceptance, clean-up completion of close-out documents.

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H.15.0 SCHEDULE OF VALUES (SOV)

Before any payment is made to the Contractor, including progress payments, the Contractor shall prepare and submit a SOV to the Contracting Officer for review and approval. The SOV shall include values of each principal category of the work, when added together, equal the total contract price. Refer to G.4 Payment Process for information required on the SOV.

H.16.0 SUBMITTALS

(a) The Contractor shall provide a Federal Risk and Authorization Management Program (FedRAMP) approved construction management project designed specifically for transmitting information between construction team members and overall management of documentation during the construction process (i.e., submittals, requests for information (RFIs), daily reports, etc). Specific category submittal requirements shall be as described in the project technical specification.

(1) The intent of electronic submittals is to expedite the construction process by reducing paperwork, improving information flow, and decreasing turnaround time.

(2) The electronic submittal process is not intended for color samples, color charts, or physical material samples.

(3) Physical Samples shall be delivered to the Contracting Officer Representative via postal delivery service or at the project site and be maintained in the job site office. Coordinate delivery with the Contracting Officer Representative.

(b) Within 30 calendar days after commencement of work or as otherwise established by the contracting officer, all materials and articles requiring approval, IAW 52.236-5, Material and Workmanship, shall be submitted by the Contractor using a transmittal sheet as approved by the COR. Government review comments will be returned within 14 calendar days after receipt of submittals.

Contractor shall provide the following submittals AFTER AWARD:

(1) Construction Project Schedule (FAR 52.236-15)

(2) Phasing Plans

(3) Schedule of Values

(4) List of Subcontractors/SF 1413

(5) Submittal Register/Log

(6) Contractor Key Personnel Contact Information

(7) Site Specific Safety and Accident Prevention Plan (FAR 52-236-13)

(8) Safety Data Sheets (SDS) for all products

(9) Shop drawings / product data / samples, highlighting specific part/model numbers proposed, along with all selected options (as applicable)

(10) Descriptive literature/catalogue cuts shall be annotated/highlighted with sufficient clarity so as to identify the products proposed for this project and show its conformance with contract requirements

(11) Results of all third-party testing - Within 7 days after testing performed

(12) Operation and Maintenance (O&M) Manuals

(13) Warranty Certificates

(c) Reference H.41 Closeout And Warranty for closeout submittal requirements.

H.17.0 PRODUCT APPROVAL

FAR 52.236-5, Material and Workmanship, states "[w]hen required by this contract or by the Contracting Officer, the contractor shall also obtain the Contracting Officer's approval of the materials or articles which the contractor contemplates incorporating into the work. When requesting approval, the contractor shall provide full information concerning the material or articles. When directed to do so, the contractor shall submit samples for approval at the contractor's expense, with all shipping charges

WESTERN OREGON SERVICE UNIT Page 31 of 62 prepaid. Machinery, equipment, material, and articles that do not have the required approval shall be installed or used at the risk of subsequent rejection."

(a) Approval of proposed materials or articles shall be only for the characteristics or use named in such approval and shall not be construed to change or modify any contract requirements, or relieve the Contractor from any contract requirement. Before submitting requests for product approval, the Contractor shall assure himself that the materials or equipment will be available in the quantities required. No change or substitution of approved materials or articles will be permitted after a request has been approved.

(b) Materials and equipment incorporated in the work shall match the approved materials or articles. If requested, approved samples, including those that may be damaged in testing, will be returned to the contractor, at his expense, upon completion of the contract. Samples not approved will also be returned at Contractor expense, if so requested.

(c) Failure of any material to pass the specified tests will be sufficient cause for refusal to consider, under this contract, any further requests for approval of the same brand or make of that material.

The Government reserves the right to disapprove any material or equipment that previously has proved unsatisfactory in service.

(d) Deviations from the contract requirements shall be specifically pointed out in transmittal letters. Failure to point out deviations may result in subsequent rejection and removal of such work at no additional cost to the Government.

(e) Samples of various materials or equipment delivered on the site or in place may be taken by the Contracting Officer for testing. Samples failing to meet contract requirements will automatically void previous approvals. The contractor shall replace such materials or equipment to meet contract requirements, or there shall be an adjustment of the contract price as determined by the Contracting Officer.

(f) When tests are required, only one test of each sample proposed for use will be made at the expense of the Government. Samples which do not meet specification requirements will be rejected. Testing additional samples will be done by the Government at the expense of the contractor.

(g) The contractor shall furnish additional certification on conformance to the specification requirements as may be requested by the Contracting Officer.

H.28.0 PRECONSTRUCTION CONFERENCE

Reference FAR 52.236-26 Preconstruction Conference. The Contracting Officer (CO) will schedule and facilitate a Pre-Construction Meeting to be held after Notice of Award. This meeting will be held at the Western Oregon Service Unit, Salem, Oregon. Maximum participation of the prime contractor and all subcontractors is expected. The CO may designate required attendance for sub-contractors.

H.19.0 PROGRESS MEETINGS

(a) The Contractor shall schedule and administer monthly construction progress meetings throughout the contract performance period. Additional meetings may be held as required. The location of progress meetings will normally be on site; however, other locations may be approved by CO.

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(1) The Contractor shall plan meetings, prepare agenda, and distribute notice of meetings to participants three (3) business days in advance of each progress meeting. Meeting agenda shall cover topics pertinent to continued progress and successful completion of the contract.

(2) The CO, or if not attending, the appointed COR will preside over progress meetings. The Contractor shall record meeting minutes and distribute copies within five (5) calendar days after each meeting to participants, entities affected by meeting decisions, and the CO.

(3) Attendance: Contractor, project superintendent, and subcontractors and suppliers as appropriate to agenda; the CO, COR, and other Government representatives may attend as appropriate.

Suggested topics include:

(i) Review previous meeting minutes

(ii) Review schedule and progress Contractor shall be prepared to (1) discuss the work and any causes of work delay(s); (2) present a plan to bring the work back into conformance with the schedule; or, if necessary (3) to propose a revised work schedule.

(iii) Review field observations, problems, and decisions

(iv) Status of submittals / RFIs

(v) Off-site fabrication and delivery schedules, if applicable

(vi) Quality control

(vii) Progress payments

H.20.0 CONTRACTOR DAILY REPORT

(a) The Contractor shall prepare and file a "Contractor's Daily Report", for each scheduled work day of contract performance for this contract.