Sol_75H71026Q00034_Amd_0001.pdf

(x)

75H71026Q00034 x x

1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted ; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGEMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR

OFFER. If by virtue of this amendment you desire to change an offer already submitted , such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

x

Shiprock NM 87420 US Hwy 491 North Northern Navajo Medical CTR

01/22/20260001

13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTS/ORDERS. IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

12. ACCOUNTING AND APPROPRIATION DATA (If required) is not extended.is extended, Items 8 and 15, and returning

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended , by one of the following methods: (a) By completing

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

FACILITY CODE CODE

10B. DATED (SEE ITEM 13)

10A. MODIFICATION OF CONTRACT/ORDER NO.

9B. DATED (SEE ITEM 11)

9A. AMENDMENT OF SOLICITATION NO.

CODE

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code)

7. ADMINISTERED BY (If other than Item 6)CODE 6. ISSUED BY

PAGE OF PAGES

4. REQUISITION/PURCHASE REQ. NO.3. EFFECTIVE DATE2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO. (If applicable)

1. CONTRACT ID CODE

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

01/13/2026

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority) appropriation data, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

E. IMPORTANT: Contractor is not is required to sign this document and return __________________ copies to the issuing office.

ORDER NO. IN ITEM 10A.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

The purpose of Amendment 0001 is as follows:

1. Provide questions and answers.

2. Extend the closing date to 01/28/2026 10:00 am MST.

Period of Performance: 02/09/2026 to 08/08/2026

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)15A. NAME AND TITLE OF SIGNER (Type or print)

15C. DATE SIGNED 16B. UNITED STATES OF AMERICA 15B. CONTRACTOR/OFFEROR 16C. DATE SIGNED

(Signature of person authorized to sign) (Signature of Contracting Officer)

MISTY J. BILLY

STANDARD FORM 30 (REV. 11/2016)

Prescribed by GSA FAR (48 CFR) 53.243

Previous edition unusable

Except as provided herein, all terms and conditions of the document referenced in Item 9 A or 10A, as heretofore changed, remains unchanged and in full force and effect .

Questions for Solicitation No. 75H71026Q00034

1. Could you please confirm whether the Government has an estimated number of total work hours to be used for pricing/evaluation for each period (Base and each Option period) for the two

(2) Tour Coordinator positions? If an estimate exists, please provide the expected hours per period (or per week/month). If you can't provide the total working hour per each period, please provide the quantity of working hour per each day.

Key Personnel should work 3 -4 12-hour shifts per week depending on program needs.

Each pay period will consist of 36 & 48 hours = to 84 per pay period The estimated hours are 1040 for the base and 1040 for each 6-month option period.

2. Please confirm whether the two off days of the week are included or not.

Yes, as Tour Coordinator will be on a 3 or 4 on, 2 off schedule

3. Page 1 of this RFQ document provides a Schedule of Items for each of the five (5) CLINs/POPs, but does not list number of required labor hours. All other solicitation files, including Attachment A-PWS-Tour Coordinator, also do not list the required labor hours.

Request NNMC identify the number of labor hours, per Tour Coordinator, per 6-month POP that offerors are required to staff?

There will be an estimated 1040 hours per 6-month period.

4. Is there an incumbent contractor currently performing these services? If so, please provide the contract number.

This is a new requirement.

5. The PWS (Section 1.1.3) states that the contract will include a twelve (12)-month base period with one (1) option period, while the Combined Synopsis/Solicitation states a six (6)-month base period (February 9, 2026 – August 8, 2026) with four (4) six-month option periods. Could the Government please clarify the intended Period of Performance and confirm which structure offerors should use for proposal preparation and pricing?

We’ve updated Section 1.1.3:

6. Could you please confirm the required work schedule for each Care Coordinator (e.g., 40 hours per week / 80 hours per pay period), and whether additional hours beyond the standard schedule may be required based on inpatient and outpatient workload demands.

The Care Coordinator should work 3 -4 12-hour shifts per week depending on program needs.

Each pay period will consist of 36 & 48 hours = to 84 per pay period

7. Can the Government clarify the expected patient ratio per Care Coordinator for better understanding of workload expectations?

The Care Coordinator will not take a patient load, the Care Coordinator’s role is to coordinate admissions from outpatient/ER to the inpatient unit and to coordinate patient transport to outside facilities for a higher level of care.

1.0.1 Period of Performance: Shall be a 6-month Base period, plus (4) four 6-month option periods.

Department of Health & Human Services (HHS) Solicitation Number: 75H71026Q00034 Title: NNMC NPSC-Tour Coordinator

Solicitation/D ocument

Name Section Questions to the Govt.

General o Is this a new opportunity, or a rework of an existing requirement? Yes new requirement

General o If this is a rework, can the Government provide the incumbent contractor’s name, contract number, and contract value? This is a new requirement.

General o What was the incumbent’s period of performance, and was the level of effort the same as currently anticipated?

This is a new requirement

General o Any Pain-points or the challenges with the existing contract? This is a new requirement

General o What is the anticipated award date? TBD

General o Are incumbents eligible to submit a proposal/quote (re-bid)? Yes.

General o Are there any incumbents in these roles? This is a new requirement

General o Will a transition period be required if a new contractor is selected? If yes, what is the expected duration and scope?

Yes. 2 weeks for orientation

General o How have these services been provided in the past or how are they currently being handled?

This is a new requirement

General o Will travel be required during the assignment

(example: Going to multiple clinics) No.

General o If yes, is there a not-to-exceed (NTE) amount for travel and/or an anticipated travel frequency?

No.

General o What type of pricing is required to be submitted?

Labor-Hour

General o How long does the background check usually take?

Varies upon selection and submission of required documents o Can key personnel be replaced? If so, any requirements around this?

Yes, we may request a replacement as needed.

o How do we invoice? Hourly based or fixed price?

Invoice information is located on the SF-1449 Block 20.

Title: NNMC NPSC-Tour Coordinator

Solicitation/D ocument

Name Section Questions to the Govt.

Combined Synopsis- Solicitation

52.212-1, Instructions to Offerors Volume II – Label “Technical Capability o Can we submit actual (live) resumes for proposed personnel, or will sample resumes be acceptable?

Yes, we prefer actual live resumes of qualified candidates.

o Can we replace candidates after the award?

Yes.

o Please confirm the annual hours for this requirement (e.g., 1,920 or 2,080 hours)

1040 per option period for a total of 2080 per year.

Combined Synopsis- Solicitation

52.212-1, Instructions to Offerors Volume II – Label “Technical Capability o Are candidate credentials (licenses, certifications, etc.)

required with the proposal/quote submission, or only after award?

Please refer to the Instruction to Offerors for specific submission requirements.

General o The Government previously released solicitation 75H71025Q00135 with a period of performance from October 13, 2025 to April 12, 2026. Can the Government confirm whether this requirement is an extension/follow-on to that solicitation?

The previous solicitation was cancelled.

o Does the Government have a preference for candidates who are local to the place of performance?

No.

o Please confirm whether both Tour Coordinator positions are considered “Key Personnel” under this contract.

Yes.

ATTACHME

NT A - PWS -

Tour Coordinator

7.0 Contractor Qualificatio n Requiremen ts

o Will the Government accept licenses of the personnel in any U.S. state, or must they be licensed in New Mexico?

Any state, we are a compact state

NT C -

Department of Labor Wage o Please confirm the applicable labor category and wage determination (including the WD number/code, if applicable) for the Tour Coordinator (Registered Nurse) position.

Title: NNMC NPSC-Tour Coordinator

Solicitation/D ocument

Name Section Questions to the Govt.

Determinatio ns

Please refer to Attachment C – Wage Determinations

Combined Synopsis- Solicitation;

NT A - PWS

o Referring to the solicitation document “Combined Synopsis-Solicitation” Govt. has mentioned period of performance being February 9, 2026 through August 8, 2026, with four (4) six-month option periods, however ATTACHMENT A - PWS - Tour Coordinator mentions period of performance as 1 Base Period + 1 Option Period can the Government please confirm the period of performance?

We’ve updated Section 1.1.3. The period of performance for this solicitation will be a base plus four (4) six-month option periods.

General o Is overtime required or expected?

More hours may be required or expected, but we pay a fixed rate according to the rate of pay determined in contract award.

General o How many hours is included in the original base period?

1040 for the base and 1040 for each 6-month option period.

General o This is a list of all the facilities. Which facilities would we be required to service or multi? What’s the address?

The location for this requirement is Northern Navajo Medical Center. The address is Hwy 491 N, Shiprock, NM 87420.

General o Will the Government consider extending the proposal/quote due date?

The Government will extend the closing date to 1/28/26 10:00 am MST.

General o Will the Government provide Q&A of the questions?

The Q&A will be included in Amendment 0001