Questions and Responses to Virtual Coding.docx

75H70520Q00027 Virtual Coding - WEHC Questions

1. RFQ page 5 indicates NAICS code as 518210 with a small business size standard of $20.5M whereas the SF1449 specifies NAICS 541611 with a size standard of $16.5M. Please clarify.

Response: The correct NAICS code is 541611 $16.5M – Will be corrected by amendment prior to closing.

1. Page 6, section B.4, Place of Performance indicates “Virtual” followed by an IHS facility address located in Ogema, MN. Please confirm that the Place of Performance will be at a facility and location of the Contractor’s choosing.

Response: Virtual means at Contractor Location. The location is listed only as facility location for awareness.

1. Please confirm that there is no technical submission required. RFQ page 26, section E.1(b)(4) (part of FAR 52.212-1), references a technical description; however, the requirements listed in the Instruction to Offerors Letter do not specify this.

Response: Proposal should include pricing, past performance and experience.

1. Section C.12 in the RFQ references key personnel and section E.2 includes the requirement to provide an Experience submission detailing “professional qualifications of staff.”

3. 4(a): Is the intent for the Experience submission to provide resumes for all contractor-identified key personnel? Yes

3. 4(b): Are all proposed personnel intended to be key for this effort? The proposed Coding Staff

1. Are there page limitations for resumes submitted in the Experience section? No

1. Are there any page limitations for the Relevant Past Performance section? No

1. Please clarify the requirement for “acknowledgement of Business Associate Agreement & IHS Security Agreement Summary.” Should the acknowledgment be included as part of the submission email or in a cover/transmittal letter, or is the intent for Offerors to provide completed copies at time of submission? Acknowledgment of the (2) documents. Once an award has been made those documents will be incorporated into the final award package.

1. Page 8, section B.7, II. Objective/Description of Need, (a) states “The White Earth Service Unit is experiencing a large backlog.” Does the Yearly Estimated Quantity of 10,000 specified on page 7 represent the backlog total only, or is it backlog plus anticipated additional encounters? It would be helpful to provide the current backlog and anticipated new monthly encounters separately.

Base your proposal on the estimated qty stated.

1. Will the Contractor need to provide the costs to code each document or encounter received? Yes

1. Will the Government provide Offerors with the average amount of time each occurrence takes to complete? No. The contract is based on quantity completed.

1. RFQ section B.5: “Government anticipates a Base plus 1 option year.” Please confirm that the base and option periods are each 12 months. – The intention is to award a base plus 1 option. Yes, each period is for 12 months.

1. Is the Contractor expected to provide equipment, or will equipment be provided by the IHS? Yes.

1. The RFQ states that work is performed 5 days a week, 40 hours per week. Can the work be completed over a 24-hour period or only specific times the systems are available? Yes, provided coordination of exporting is taken into consideration.

1. What is the average encounter of cases per month? Base your pricing on the QTY stated “Estimated 10,000 Encounters”

1. Question: Per B.6 Schedule of Price/Costs, the pricing is requested to be submitted as a per encounter unit price for coding. For encounters that are found deficient that need to be communicated to the providers with proceeding follow-up and further review to determine if the deficiency is corrected, how will the contractor invoice for this additional follow-up and review of deficient encounters that are not able to be completed until the deficiency is rectified? The price for the encounter should be all-inclusive regardless of deficiency.