B05 Attachment 7 UVC_OPTION.pdf

Chance Knutson Pine Ridge Hospital

US 18

Pine Ridge Hospital Phone: (605) 867.5131 Email: Chance.Knutson@ihs.gov

Proposal Date: October 28, 2020

908 S. 8th St., Suite 500 Louisville, KY 40203 LifeSafetyServices.com Toll Free: (888) 675-4519 Fax: (502) 964-1337 Email: info@lifesafetyservices.com

UVC SYSTEM

INSTALLATION –

AIR HANDLER

By LSS – Life Safety Services, LLC

Life Safety Services, LLC. ("LSS") is pleased to submit the following proposal ("Proposal") to Pine Ridge Hospital(“Customer") for Installation Services described below (“Installation Services”).

1. Services to be provided.

Based on Air Handler Unit CFM, Air Handler Unit Model Number, the size of the coils, a facilities tour, and other information provided to LSS, LSS agrees to install the Coil Germicidal UVC System for the Customer’s HVAC Systems, as defined in Section 5 below, (collectively, “Installation Services”):

a. Use its commercially reasonable efforts to install Coil Germicidal UVC System as defined in Section 5.

i. Provide Sterile Aire UVC Emitter and RIK systems; Customer to install

b. If applicable, high surfaces will be accessed via 6’-8’ ladders. Lifts and/or Scaffolding are excluded.

2. Warnings UV Light Hazard.

➢ WARNING UV Light Hazard. Harmful to bare skin and eyes. Can cause temporary or permanent loss of vision. Never look at bulbs while illuminated. View illumination only through light indicator located on lamp handle.

➢ To prevent exposure to ultraviolet light, disconnect power to Ultraviolet System before servicing any part of heating and air conditioning system. Do not mount device in location that allows ultraviolet light to be seen after installation.

Do not attempt to bypass duct mount switch. Do not attempt to open housing; unit is sealed to prevent ultraviolet light exposure.

➢ CAUTION Personal Injury Hazard. Power supply can cause electrical shock. Disconnect power supply before cleaning or replacing ultraviolet bulb(s). Do not open base unit or lamp handle; there are no user-serviceable components inside.

➢ CAUTION Breakable Glass Hazard. Can cause personal injury. Be careful when inserting bulb(s) into lamp base. Wear protective gloves when handling bulb(s).

➢ CAUTION UV Lamp Burn Hazard. Harmful to bare skin. Can cause severe burns. Disconnect power 15 minutes before removing the ultraviolet bulb(s) UV100A ULTRAVIOLET SYSTEM 5 69-1381—4 MERCURY

➢ NOTICE This device contains mercury in the sealed ultraviolet bulb(s). Do not place your used bulb(s) in the trash. Dispose of properly.

3. Scope of Services.

Customer acknowledges that the scope of the installation Services to be performed by LSS is limited to those described in Sections 1-6 of this Proposal. Except as otherwise specifically provided in such Sections, LSS is not being retained to provide any testing or any other services with respect to the dust, debris, or any other contaminants in Customer’s facility.

4. LSS Personnel.

LSS project managers and technicians will be equipped with the following personal protective equipment (PPE) during the Installation Service. If additional PPE is required, additional charges will apply.

a. Safety glasses and gloves;

b. Safety harness and lanyards when using high-reach equipment;

c. Beam clamps;

d. Hard hats, ear-protection, and steel-toe boots will be worn in factory settings;

e. Hearing protection (ear plugs);

f. N95 ½ Mask Respirators;

g. LSS project managers performing Installation Service will have at minimum OSHA 10-Hour training; some will have completed OSHA 30-Hour training.

5. UVC System Installation.

The following “Products” are included in the one-time installation service for the Customer’s facility located at US 18 Pine Ridge, SD: The following UVC System will be installed on one (1) AHU unit #7 as per customer provided specs:

6. Price(s), Charges and Terms.

a. Standard rate charges to perform the work outlined in sections 1-6.

Labor / Material Unit Price Estimated Quantity Extended Total

Service Technician

Access Doors Cost + 10% All Installation will be done from pre-existing access points

Coil Germicidal UVC

System – AHUs:

1,2,3,4,5,6,8,9,11 & 12

See Exhibit A for specific material breakdown $35,083.79

Shipping included

Consumables

Estimated Total $35,083.79++

b. 50% of Payment for materials is due in full prior to shipment of material and upon receipt by Buyer; Hughes will not issue a refund for any reason whatsoever. On Labor and other costs, customer will pay all invoices net 30 days from date thereof. Projects will be progressed billed monthly.

c. Invoicing: If a project is performed during standard and non-standard months, the project will be invoiced on a pro-rata basis based on the portions of work performed in a “Standard Pricing Month” and “Non-Standard Pricing Month”

d. Final Invoice: The above rates, hours worked, days on the job site, equipment rental, and any other charges applicable with the project will be invoiced. Installation technique, personnel assigned to the project, and other factors will not impact the final invoiced amount.

i. Disposal: Customer is responsible for all disposals.

j. Additional Terms and Conditions: Please review the attached “Terms and Conditions” for all terms and conditions that apply to this proposal.

Customer Name:

Estimated By/Date TF 10.27.2020

Material Breakdown

Line # Qty Part# Description

3,4,6,11,12 6 11803030 RIK 3 ROW, 65 to 120 in

3,4,6,11,12 3 11804030 RIK 4 ROW, 65 to 120 in

3,4,6,11,12 3 21000310 EGTS 24 VO - Enhanced Single Ended Emitter

3,4,6,11,12 6 21000410 EGTS 30 VO - Enhanced Single Ended Emitter

3,4,6,11,12 3 21000510 EGTS 36 VO - Enhanced Single Ended Emitter

3,4,6,11,12 12 21000910 EGTS 50 VO - Enhanced Single Ended Emitter

3,4,6,11,12 6 21000810 EGTS 61 VO - Enhanced Single Ended Emitter

3,4,6,11,12 5 90000119 Adjustable Lever Interlock Switch Kit 10A-300V

3,4,6,11,12 5 90000100 Cleaning Kit

3,4,6,11,12 30 90000101 Twin Pouch Wipes

AHU 1 2 11003000 ESE 1 VO - Enhanced Single Ended Fixture - 120-277 V

AHU 1 2 21000910 EGTS 50 VO - Enhanced 50" Single Ended Emitter

AHU 2 2 11003000 ESE 1 VO - Enhanced Single Ended Fixture - 120-277 V

AHU 2 2 21000510 EGTS 36 VO - Enhanced 36" Single Ended Emitter

AHU 5 2 11003000 ESE 1 VO - Enhanced Single Ended Fixture - 120-277 V

AHU 5 2 21000910 EGTS 50 VO - Enhanced 50" Single Ended Emitter

AHU 8 2 11003000 ESE 1 VO - Enhanced Single Ended Fixture - 120-277 V

AHU 8 2 21000910 EGTS 50 VO - Enhanced 50" Single Ended Emitter

AHU 10 2 11003000 ESE 1 VO - Enhanced Single Ended Fixture - 120-277 V

AHU 10 2 21000810 EGTS 61 VO - Enhanced 61" Single Ended Emitter

AHU 9 2 11803020 RIK 3 ROW, 36 to 67 in

AHU 9 6 21000610 EGTS 42 VO - Enhanced Single Ended Emitter

AHU 9 1 90000119 Adjustable Lever Interlock Switch Kit 10A-300V

AHU 9 1 90000100 Cleaning Kit

AHU 9 6 90000101 Twin Pouch Wipes

Total

$ 35,083.79 Materials 35,083.79$

Total Estimate for 21 Units

PRSU

Two-Man Installation Labor

Exhibit A

By: Title: PO#:

If there is no purchase order number needed to complete the project, please sign below authorizing that there are no customer policies that require purchase order numbers be present on invoices submitted for work completed.

By: Title: Date:

Please advise if a separate purchase order number is required if any fixed price and/or Estimate Total is exceeded, OR Credit Card Type (Please Circle One): Visa, MasterCard, and American Express (2% service fee applies to American Express Charges)

Credit Card Number:

Expiration Date:

Name as it appears on the card:

October 28, 2020 Date

By:

Adam Traylor

Accepted by:

Customer: Date:

If this Proposal is acceptable to Customer, then please execute it where indicated below or issue a purchase order, in which event this Proposal shall constitute the binding agreement between Customer and LSS. Thank you for allowing Life Safety Services, LLC the opportunity to submit this Proposal, and we look forward to having the opportunity to work with the staff of the Customer.

Proposals are valid for 90 days from date of proposal.

Sincerely, Life Safety Services, LLC

Terms and Conditions

1. Permits. If a permit is required for any Service in the Proposal, it is the sole responsibility of the Customer to secure the permit. Customer agrees to hold LSS harmless from and against any loss or damages (including attorney’s fees) (“Damages”) incurred by LSS as a result of Customer’s failure to obtain any such permits.

2. Codes and Regulations. The Customer must make LSS aware of any codes or regulations in place by any authority, including without limitation government and accreditation authorities, having jurisdiction over Customer or its facilities that could impact the Services provided by LSS hereunder (“AHJ”) (such as OSHA, the Customer’s local fire protection agencies, and the Customer’s insurance company). Customer agrees to hold LSS harmless from and against any Damages incurred by LSS as a result of any variances from any AHJ requirements if not informed of such requirements by the Customer.

3. Complete Agreement. This Proposal constitutes the complete agreement between Customer and LSS and supersedes any and all prior or contemporaneous negotiations or agreements with respect to the subject matter hereof, and may not be otherwise deemed modified or amended except in a writing signed by the parties hereto. Without limiting the generality of the foregoing, no additional, different or contradictory provisions contained in Customer’s purchase order or other forms shall be construed to amend or otherwise modify the terms of this Proposal, or otherwise accepted in writing by LSS, and such additional, different and contradictory terms are hereby rejected and objected to.

4. Confidential Information. This Proposal represents confidential information of LSS (“Confidential Information”). The Confidential Information will remain the exclusive property of LSS and will only be used by the Customer for the purpose of evaluating the Proposal. The Customer will not use the Confidential Information for any purpose which might be directly or indirectly detrimental to LSS or any of its affiliates or subsidiaries. The obligations to ensure and protect the confidentiality of the Confidential Information imposed on the Customer in this Proposal will survive the expiration or termination of this Proposal.

5. Cancellation Policy: Materials will be ordered after purchase ordered issued.

Customer agrees to pay for all materials ordered by LSS in the event of a cancellation. A five percent (5%) cancellation fee for labor will apply if a contract has been signed by customer or a purchase order has been issued for the project by the Customer.

6. Insurance. Price is valid for the current insurance held by LSS; current certificate of insurance with coverage(s) and limits is available to customer upon request. Price excludes LSS providing any bonds.

7. Equipment rental (e.g. High Reach Equipment AND air compressors to operate vacuums). Prices and rates in Section 6 excludes any high reach equipment (e.g. lifts/scaffolding) needed to access surfaces for installation. All pricing is based on work being performed from 6’-8’ ladder. Additional high-reach equipment can be rented at an additional charge.

8. Wage Rates. Price is based on LSS using its standard wage rates on this project. If LSS is required to pay wage rates higher than their standard wage rates, the price will be increased.

9. Sales Tax. Price excludes all federal, state, and local sales tax.

10. Warranty.

(a) LSS warrants that all products installed hereunder shall be free from defects in material and workmanship for 1 year and will conform to the specifications, contained herein. LSS warrants that neither the use alone, nor the sale in the form in which the products were delivered to Customer will infringe the claims of any U.S. patent. The express warranties made in this Proposal are in lieu of all other warranties and indemnifications, express or implied, including without limitation, warranties of fitness, merchantability, or non-infringement. Nothing in the above shall be construed to imply that this warranty shall apply to work that has been abused, neglected or damaged by others and there are no guarantees associated with this project/proposal. LSS will not be held responsible or liable for any air sampling, surface sampling, or any other sampling method performed after the installation that are viewed, or interpreted as unacceptable by Customer, client, the testing firm, or by any other company, organization, or individual. The following may cause measurements to be less than calculated:

i. If the air temperature is different than specified;

ii. If the air speed is different than specified;

iii. Drain pans not included in the design;

iv. Obstacles, such as pipes between coils and emitters, may decrease readings;

v. Black surfaces VS reflective surfaces of stainless steel;

vi. Allow emitters to warm up at least ten minutes.

(b) LSS's liability is limited to either repair, replacement or refund of the purchase price of the products at Customer's request, transportation charges prepaid by Customer. Products shall not be returned to LSS without LSS’s permission.

LSS shall not be liable for any of Customer’s loss of profits, loss of business, loss of use, interruption of business, nor for indirect, special, incidental, consequential, punitive or exemplary damages of any kind whether under this Agreement or otherwise, even if LSS has been advised of the possibility of such a loss and regardless of the form of action or theory of liability (including, without limitation, actions in contract, warranty, negligence, or strict products liability).

(c) No claims for defective products (whether due to latent or patent defects) may be made except in writing, provided claims for patent defects are received by LSS within fifteen (15) days from the date of delivery and claims for latent defects are received by Seller within one year from the date of delivery. In the event that any other default is claimed, notice shall be promptly given to LSS.

Payment Terms. 50% of Payment for materials is due in full prior to shipment of material and upon receipt by Buyer; Hughes will not issue a refund for any reason whatsoever. On Labor and other costs, customer will pay all invoices net 30 days from date thereof. Projects will be progressed billed monthly.

11. Electrical Power, Water Sources, Disposal. Customer will provide LSS with adequate power sources as well as adequate lighting and water sources needed to perform the work. Customer shall provide LSS means of disposing of waste and water (if applicable) captured during the cleaning process. If LSS is required to dispose of the waste and/or water, additional charges will apply.

12. Fuel Surcharge. A fuel surcharge totaling 3% of the customer’s invoice amount will be added for each 50 cent increment that fuel (gasoline) rises above $4.00 per gallon (monthly average). Fuel pricing information will be obtained from AAA’s fuel gauge report (http://fuelgaugereport.aaa.com) monthly national average price per gallon for the last day of the previous month. For example, if an invoice is for $100.00 and the national monthly average for the last day of the previous month is $4.35/per gallon a 3% surcharge would be added to the invoice creating a new invoice total of $103.00. If the monthly average for the last day of the previous month was $4.76/gallon the new invoice total would be $106.00.

13. Weekend and Holiday Work. For work performed on the weekends and following days: New Year’s Day, Easter, Memorial Day, July 4th, Labor Day, Thanksgiving, Friday after Thanksgiving, Christmas Eve, Christmas Day, will be charged at a higher rate. A LSS representative will provide the customer the price differential for any work performed on these work days.

14. Trip Charges/Minimum Charge. If Project is split up into multiple phases, additional trip charges may apply. Invoice will reflect a minimum charge of $1,850.00 for Labor, in addition to all other charges and equipment rentals + 20%. Please note that if the first day of work is performed on a weekend or a holiday there will also be an additional minimum charge of eight (8) hours of labor for each man on the crew at the applicable hourly rate.

15. Expiration Date. This proposal is valid for 90 Days from date of proposal.

http://fuelgaugereport.aaa.com/