Attachment_J.2_Schedule_of_Deliverables.pdf

Post-acute Program Analytics, Outreach and Support, 5/29/19 Attachment J.2 Schedule of Deliverables

F.3 SCHEDULE OF DELIVERABLES

Acceptance of Deliverables

All required contract deliverables shall be reviewed by the COR to determine acceptance. The COR will respond, in writing, within 45 days of receipt of any contract deliverable indicating if final acceptance has been granted. If deficiencies in the Contractor’s deliverable are identified, the COR shall provide feedback to the Contractor prior to the 45 day timeframe for final acceptance. If the Contractor does not receive a written indication from the COR within the 45 days, then the Contractor shall consider the deliverable to be accepted.

The Contractor is responsible for ensuring the COR is in receipt of the deliverables. Receipt can be acknowledged in any form of writing (mail or electronic). The 45 day timeframe begins on receipt of deliverable, not acknowledgment of receipt.

Items to be Furnished and Delivery Schedule

Patient Protection and Affordable Care Act Section 3004 Program Support and Analysis

The Contractor shall submit all required reports and deliverables in accordance with the following schedule:

COR = Contracting Officer’s Representative HC = hard copy EC = electronic copy

IAW = in accordance with

Task # Deliverable # Deliverable Format Due Date Base

Period

Option Period

Option Period

Option Period

Option Period

Task 1.a 1 Kickoff Meeting In person or by teleconference

Within 10 business days of the contract award Yes No No No No

Task 1.a 2 Kickoff Meeting Agenda and Meeting Materials

EC to COR 2 business days prior to the Kickoff Meeting Yes No No No No

Period

Option Period

Option Period

Option Period

Option Period

Task 1.a 3 Kickoff Meeting Minutes EC to COR 2 business days following the

Kickoff Meeting Yes No No No No

Task 1.b 4 Project Management Work Plan

EC to COR or Delegate

Within 30 days of the contract award and updated monthly, Weekly schedule updates for the CMS integrated program master schedule

Yes Yes Yes Yes Yes

Task 1.b 5 Executive Level Dashboard EC to COR

Within 30 calendar days of the contract award and updated monthly

Yes Yes Yes Yes Yes

Task 1.b 6 Monthly Status Report EC to COR Monthly, within 5 business days of the last day of the month Yes Yes Yes Yes Yes

Task 1.b 7 Monthly Financial Report EC to COR Monthly, within 5 business days of the last day of the month Yes Yes Yes Yes Yes

Task 1.c 8 Weekly Contract Management Call

In person or by teleconference

Weekly; minutes and action item tracking due within 2 business days of the weekly meeting

Yes Yes Yes Yes Yes

Task 2.a 9 Provider Communications EC to COR

Weekly communications related to activities required or as directed by the COR

Yes Yes Yes Yes Yes

Task 2.b 10 Report on website reviews

EC to COR and program leads as directed by

COR

Within 60 days of contract award;

then quarterly. Yes Yes Yes Yes Yes

Task 2.b 11 Report on Program website updates EC to COR Ongoing, updates to be discussed at the weekly status meeting Yes Yes Yes Yes Yes

Task 2.c 12 Annual Communications Plan

EC to COR and program leads as

Annually, each December, unless alternative date agreed upon by the COR and contractor

Yes Yes Yes Yes Yes

Period

Option Period

Option Period

Option Period

Option Period directed by the

COR

Task 3.c 13

Annual business requirements and business process model for each PAC program to capture compliancy process

EC to COR and program leads as directed by the

COR

Annually as directed by the COR and IAW the SOW. Yes Yes Yes Yes Yes

Task 3.f 14 Quarterly program level electronic lists, by program area

EC to COR and program leads as directed by the

COR

Quarterly: 30 calendar days prior to the quarterly submission deadline and 10 days after the close of each quarter, or as directed by the COR.

Yes Yes Yes Yes Yes

Task 3.g 15 Quarterly report on outreach for each program area

EC to COR and program leads as directed by COR; verbal update during meetings

Report on activities quarterly within 10 business days of the submission deadlines

Yes Yes Yes Yes Yes

Task 3.h 16 Quarterly PAC program APU list

EC to COR and program leads

Within 10 business days of the close of each APU data collection period.

Yes Yes Yes Yes Yes

Task 3.i 17 Weekly communications tracking log

EC to COR Weekly during reconsideration period Yes Yes Yes Yes Yes

Task 3.j 18 Final APU file for each program

EC to COR and program leads as

Within 10 business days of the receipt of reconsideration determinations

Yes Yes Yes Yes Yes

Period

Option Period

Option Period

Option Period

Option Period directed by

COR

Task 3.k 19 Draft Pre- Reconsideration APU Briefing Document

EC to COR and program leads as directed by the

COR

May 1 for FY APU; September 1 for CY APU Yes Yes Yes Yes Yes

Task 3.k 20 Draft Post- Reconsideration APU Briefing Document

EC to COR and program leads as directed by the

COR

Annually following close of APU reconsideration period; date determined by timeline for each program

Yes Yes Yes Yes Yes

Task 3.l 21 Initial notices of non-compliance

EC to IT contractor and HC to program leads as directed by

COR

As directed by COR based on annual APU timeline Yes Yes Yes Yes Yes

Task 3.l 22 Post-Reconsideration notices of non-compliance

EC to IT contractor and HC to program leads as directed by

COR

As directed by COR based on annual APU timeline Yes Yes Yes Yes Yes

Task 4 23 Monthly report of Help Desk activities EC to COR Monthly Yes Yes Yes Yes Yes

Period

Option Period

Option Period

Option Period

Option Period

Task 5.b 24

Develop public reporting business requirements and business process models

EC to COR and program leads as directed by the

COR

Annually as directed by the COR and IAW the SOW. Yes Yes Yes Yes Yes

Task 6.a 25

Develop business process models in support of system releases or policy changes

EC to COR and program leads as directed by the

COR

Annually as directed by the COR and IAW the SOW Yes Yes Yes Yes Yes

Task 6.b 26

Develop/assist in generation of business requirements in support of system releases or policy changes

EC to COR and program leads as directed by the

COR

Annually as directed by the COR and IAW the SOW Yes Yes Yes Yes Yes

Task 7.b 27 Annual Report of Contract Activities EC to COR

Annually within 30 days following the end of the annual performance period and IAW the SOW

Yes Yes Yes Yes Yes

Task 7.c 28 Final Report of Contract Activities EC to COR Within 15 days prior to contract end and IAW the SOW No No No No Yes

Task8.a 29

Perform Quarterly and Annual Data Analysis to support policy decisions.

EC to COR Quarterly and annually at the direction of the COR. Yes Yes Yes Yes Yes

Task 8.b 30 Provide ad hoc data analysis EC to COR Approximately 20 per year at the direction of the COR Yes Yes Yes Yes Yes

Task 9.b 31 Monitoring and evaluation plan EC to COR As directed by the COR and IAW the SOW No No No No No

Period

Option Period

Option Period

Option Period

Option Period

Task 9.c 32 Monitoring and evaluation activities

EC to COR and program leads as directed by

COR

Results reported to CMS no less than annually Yes Yes Yes Yes

Yes

Additional Requirements/More Specific Description:

The Contractor shall:

• Perform data analysis, related to the determination of reporting threshold compliance so as to determine if the HH and Hospice providers will have their respective HH or Hospice market basket reduced by two (2) percentage points for failure to achieve the required threshold, as finalized