The file's text, extracted by GovTribe without its formatting.
Post-acute Program Analytics, Outreach and Support, 5/29/19 Attachment J.2 Schedule of Deliverables
F.3 SCHEDULE OF DELIVERABLES
Acceptance of Deliverables
All required contract deliverables shall be reviewed by the COR to determine acceptance. The COR will respond, in writing, within 45 days of receipt of any contract deliverable indicating if final acceptance has been granted. If deficiencies in the Contractor’s deliverable are identified, the COR shall provide feedback to the Contractor prior to the 45 day timeframe for final acceptance. If the Contractor does not receive a written indication from the COR within the 45 days, then the Contractor shall consider the deliverable to be accepted. The Contractor is responsible for ensuring the COR is in receipt of the deliverables. Receipt can be acknowledged in any form of writing (mail or electronic). The 45 day timeframe begins on receipt of deliverable, not acknowledgment of receipt.
Items to be Furnished and Delivery Schedule
Patient Protection and Affordable Care Act Section 3004 Program Support and Analysis
The Contractor shall submit all required reports and deliverables in accordance with the following schedule:
| COR = Contracting Officer’s Representative |
| HC = hard copy |
| EC = electronic copy |
IAW = in accordance with
| Task # |
| Deliverable # |
| Deliverable |
| Format |
| Due Date |
| Base Period |
| Option Period 1 |
| Option Period 2 |
| Option Period 3 |
| Option Period 4 |
| Task 1.a |
| 1 |
| Kickoff Meeting |
| In person or by teleconference |
| Within 10 business days of the contract award |
| Yes |
| No |
| No |
| No |
| No |
| Task 1.a |
| 2 |
| Kickoff Meeting Agenda and Meeting Materials |
| EC to COR |
| 5 business days prior to the Kickoff Meeting |
| Yes |
| No |
| No |
| No |
| No |
| Task 1.a |
| 3 |
| Kickoff Meeting Minutes |
| EC to COR |
| 2 business days following the Kickoff Meeting |
| Yes |
| No |
| No |
| No |
| No |
| Task 1.b |
| 4 |
| Project Management Work Plan |
| EC to COR or Delegate |
| Within 30 days of the contract award and updated monthly, Weekly schedule updates for the CMS integrated program master schedule |
| Yes |
| Yes |
| Yes |
| Yes |
| Yes |
| Task 1.b |
| 5 |
| Executive Level Dashboard |
| EC to COR |
| Within 30 calendar days of the contract award and updated monthly |
| Yes |
| Yes |
| Yes |
| Yes |
| Yes |
| Task 1.b |
| 6 |
| Monthly Status Report |
| EC to COR |
| Monthly, within 5 business days of the last day of the month |
| Yes |
| Yes |
| Yes |
| Yes |
| Yes |
| Task 1.b |
| 7 |
| Monthly Financial Report |
| EC to COR |
| Monthly, within 5 business days of the last day of the month |
| Yes |
| Yes |
| Yes |
| Yes |
| Yes |
| Task 1.c |
| 8 |
| Weekly Contract Management Call |
| In person or by teleconference |
| Weekly; minutes and action item tracking due within 2 business days of the weekly meeting |
| Yes |
| Yes |
| Yes |
| Yes |
| Yes |
| Task 2.a |
| 9 |
| Provider Communications |
| EC to COR |
| Weekly communications related to activities required or as directed by the COR |
| Yes |
| Yes |
| Yes |
| Yes |
| Yes |
| Task 2.b |
| 10 |
| Report on website reviews |
| EC to COR and program leads as directed by COR |
| Within 60 days of contract award; then quarterly. |
| Yes |
| Yes |
| Yes |
| Yes |
| Yes |
| Task 2.b |
| 11 |
| Report on Program website updates |
| EC to COR |
| Ongoing, updates to be discussed at the weekly status meeting |
| Yes |
| Yes |
| Yes |
| Yes |
| Yes |
| Task 2.c |
| 12 |
| Annual Communications Plan |
| EC to COR and program leads as directed by the COR |
| Annually, each December, unless alternative date agreed upon by the COR and contractor |
| Yes |
| Yes |
| Yes |
| Yes |
| Yes |
| Task 3.c |
| 13 |
| Annual business requirements and business process model for each PAC program to capture compliancy process |
| EC to COR and program leads as directed by the COR |
| Annually as directed by the COR and IAW the SOW. |
| Yes |
| Yes |
| Yes |
| Yes |
| Yes |
| Task 3.f |
| 14 |
| Quarterly program level electronic lists, by program area |
| EC to COR and program leads as directed by the COR |
| Quarterly: 30 calendar days prior to the quarterly submission deadline and 10 days after the close of each quarter, or as directed by the COR. |
| Yes |
| Yes |
| Yes |
| Yes |
| Yes |
| Task 3.g |
| 15 |
| Quarterly report on outreach for each program area |
| EC to COR and program leads as directed by COR; verbal update during meetings |
| Report on activities quarterly within 10 business days of the submission deadlines |
| Yes |
| Yes |
| Yes |
| Yes |
| Yes |
| Task 3.h |
| 16 |
| Quarterly PAC program APU list |
| EC to COR and program leads |
| Within 10 business days of the close of each APU data collection period. |
| Yes |
| Yes |
| Yes |
| Yes |
| Yes |
| Task 3.i |
| 17 |
| Weekly communications tracking log |
| EC to COR |
| Weekly during reconsideration period |
| Yes |
| Yes |
| Yes |
| Yes |
| Yes |
| Task 3.j |
| 18 |
| Final APU file for each program |
| EC to COR and program leads as directed by COR |
| Within 10 business days of the receipt of reconsideration determinations |
| Yes |
| Yes |
| Yes |
| Yes |
| Yes |
| Task 3.k |
| 19 |
| Draft Pre-Reconsideration APU Briefing Document |
| EC to COR and program leads as directed by the COR |
| May 1 for FY APU; September 1 for CY APU |
| Yes |
| Yes |
| Yes |
| Yes |
| Yes |
| Task 3.k |
| 20 |
| Draft Post-Reconsideration APU Briefing Document |
| EC to COR and program leads as directed by the COR |
| Annually following close of APU reconsideration period; date determined by timeline for each program |
| Yes |
| Yes |
| Yes |
| Yes |
| Yes |
| Task 3.l |
| 21 |
| Initial notices of non-compliance |
| EC to IT contractor and HC to program leads as directed by COR |
| As directed by COR based on annual APU timeline |
| Yes |
| Yes |
| Yes |
| Yes |
| Yes |
| Task 3.l |
| 22 |
| Post-Reconsideration notices of non-compliance |
| EC to IT contractor and HC to program leads as directed by COR |
| As directed by COR based on annual APU timeline |
| Yes |
| Yes |
| Yes |
| Yes |
| Yes |
| Task 4 |
| 23 |
| Monthly report of Help Desk activities |
| EC to COR |
| Monthly |
| Yes |
| Yes |
| Yes |
| Yes |
| Yes |
| Task 5.b |
| 24 |
| Develop public reporting business requirements and business process models |
| EC to COR and program leads as directed by the COR |
| Annually as directed by the COR and IAW the SOW. |
| Yes |
| Yes |
| Yes |
| Yes |
| Yes |
| Task 6.a |
| 25 |
| Develop business process models in support of system releases or policy changes |
| EC to COR and program leads as directed by the COR |
| Annually as directed by the COR and IAW the SOW |
| Yes |
| Yes |
| Yes |
| Yes |
| Yes |
| Task 6.b |
| 26 |
| Develop/assist in generation of business requirements in support of system releases or policy changes |
| EC to COR and program leads as directed by the COR |
| Annually as directed by the COR and IAW the SOW |
| Yes |
| Yes |
| Yes |
| Yes |
| Yes |
| Task 7.b |
| 27 |
| Annual Report of Contract Activities |
| EC to COR |
| Annually within 30 days following the end of the annual performance period and IAW the SOW |
| Yes |
| Yes |
| Yes |
| Yes |
| Yes |
| Task 7.c |
| 28 |
| Final Report of Contract Activities |
| EC to COR |
| Within 15 days prior to contract end and IAW the SOW |
| No |
| No |
| No |
| No |
| Yes |
| Task8.a |
| 29 |
| Perform Quarterly and Annual Data Analysis to support policy decisions. |
| EC to COR |
| Quarterly and annually at the direction of the COR. |
| Yes |
| Yes |
| Yes |
| Yes |
| Yes |
| Task 8.b |
| 30 |
| Provide ad hoc data analysis |
| EC to COR |
| Approximately 20 per year at the direction of the COR |
| Yes |
| Yes |
| Yes |
| Yes |
| Yes |
| Task 9.b |
| 31 |
| Monitoring and evaluation plan |
| EC to COR |
| As directed by the COR and IAW the SOW |
| No |
| No |
| No |
| No |
| No |
| Task 9.c |
| 32 |
| Monitoring and evaluation activities |
| EC to COR and program leads as directed by COR |
| Results reported to CMS no less than annually |
| Yes |
| Yes |
| Yes |
| Yes |
Yes
Additional Requirements/More Specific Description:
The Contractor shall:
· Perform data analysis, related to the determination of reporting threshold compliance so as to determine if the HH and Hospice providers will have their respective HH or Hospice market basket reduced by two (2) percentage points for failure to achieve the required threshold, as finalized