Amendment 0002 Submitted Questions and Answers.xlsx
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- NIOSH Facilities Operations and Maintenance Support Solicitation Notice Federal contract opportunity
- Solicitation number
- 75D301-24-R-72963
About this file
This document contains Questions and Answers related to Amendment 0002 of Solicitation 75D301-24-R-72963 for NIOSH Facilities Operations and Maintenance Support. The solicitation is for a time and materials contract to provide operations and maintenance support services at NIOSH campuses in Pittsburgh, PA; Spokane, WA; Morgantown, WV; and Cincinnati, OH. Key details include:
The contract has a base period and six option periods, for a total potential duration of up to 60 months. The solicitation is set aside for 8(a) small businesses under NAICS code 561210. The government provided detailed responses to 60 questions from offerors covering topics such as pricing structure, labor categories, government-furnished equipment, historical workload data, contractor responsibilities, and other contract requirements. The responses aim to provide clarity and additional information to help offerors prepare their proposals.
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Amendment 1 Q&A
| No. | Document | Location | Question | Government Response |
| 1 | 75D30124R72963-FINAL_Sol | Schedule of Supplies/Services | CLINS X001-X004 state "the contractor shall provide all labor, material and equipment necessary for, or incidental to the operation…", however, CLIN X005 is titled "Materials and/or Subcontracts for Core Operations and Maintenance". Can the Government please clarify whether X001-X004 should be for labor ONLY or provide clarification on what type of material and equipment should be included in CLINS X001-X0004? | See Amendment 1. Clins 0001-0004 should be used for all labor, overhead operations and similar for each site. Clin 0005 should be used for all tools, consumable material, sub contract efforts, or similar for each task. |
| 2 | 75D30124R72963-FINAL_Sol | Schedule of Supplies/Services | The CLIN schedule states that this contract is Time and Materials but the unit is for "1 Job", is the contractor to price the "1 Job" as the total estimated cost for that option period, which will set a CAP for the CLIN? Would the Government also clarify that invoicing will be treated as a Time and Materials contract type whereby invoicing is for hours incurred during the period of the invoice? | Each Clin should be priced as a CAP for the T&M CLIN. This cap would limit the amount the government could reimburse the company for work performed under this contract. This cap would also limit the contractors liability for work performed under this contract. That is to say that the contractor can not be asked to perform work after all funding is expended for each Clin. |
| 3 | 75D30124R72963-FINAL_Sol | Schedule of Supplies/Services | CLIN X007 - Major Unplanned Emergencies: Should, for example, a chiller pump fail and needs to be replaced, would this cost fall under this CLIN even if it might not fit any of the criteria listed? If not, does this cost need to included into a different CLIN? | Most equipment failure would fall under the Clin x001-x005 structure. Clin x007 is for major emergencies (as deemed by the government). Examples for this Clin would be floods, fires, natural disasters/storm damage, large equipment failures (ex: large air handlers or transformers). This Clin would not apply to smaller component failures such as pumps. |
| 4 | 75D30124R72963-FINAL_Sol | C.3 Tasks to be performed for Maintenance, Operations, and Repair | "Contractors shall provide staff trained on the campus specific BAS program who are capable of modifying and monitoring the system" Can the government please confirm that existing staff is trained? | Existing staff at the sites have limited knowledge of the BAS systems. The staff in Pittsburgh, Cincinnati have a general working knowledge of the system. The staff in Morgantown and Spokane have very limited knowledge which is not sufficient for the level of effort expected under this contract. |
| 5 | 75D30124R72963-FINAL_Sol | C.3 Tasks to be performed for Maintenance, Operations, and Repair | "Contractors shall provide staff trained on the campus specific BAS program who are capable of modifying and monitoring the system" Can the government please confirm the government provides that training and that this training is no cost to the contractor? | The government can provide limited training. The general training needed to perform the work under this contract would need to be commercial gained at the contracts expense. |
| 6 | 75D30124R72963-FINAL_Sol | C.3 Tasks to be performed for Maintenance, Operations, and Repair | "The BAS is CDC/NIOSH supplied and operates on government owned equipment allowing end users to access, control, and monitor all connected building systems via networked electronic devices." Can the government confirm that all updates/upgrades associated with the BAS are a cost carried by the government? | All updates/upgrades associated with the BAS are a cost carried by the government. |
| 7 | 75D30124R72963-FINAL_Sol | Schedule of Supplies/Services | CLINS X001-X004 "In accordance with the PWS", can the government confirm which sections of the PWS should be priced in these CLINs? (i.e. does C.3.2 Remedial/Corrective maintenance fall under these CLINs, if so, can the government please provide historical data associated with this section of the PWS) | The work described in the PWS falls under the Clin X001-X005 lines of accounting unless specifically stated in the PWS. C.3.2 is considered part of this work. The government does not have clear data on the historical work performed under this task. |
| 8 | 75D30124R72963-FINAL_Sol | C.3 Tasks to be performed for Maintenance, Operations, and Repair | "The contractor shall provide personnel for making small (single office) moves and minor office equipment installations (wall boards, keyboard trays, etc.). This excludes laboratory and research facility related moves." Can the government please provide historical data associated minor alterations? | The government does not have clear data on the historical work performed under this task. |
| 9 | 75D30124R72963-FINAL_Sol | C.3 Tasks to be performed for Maintenance, Operations, and Repair | "This includes transporting vehicles to GSA approved local vendors for routine and emergency maintenance, as well as keeping the cars clean and ready for use." Can the government confirm that they carry the cost of fuel and maintenance on vehicles. | The government carries the cost of fuel and maintenance on all GSA fleet vehicles used by the program. Vehicles are not provided in Pittsburgh for contractor use for daily operations and are the responsibility of the contractor. |
| 10 | 75D30124R72963-FINAL_Sol | C.3 Tasks to be performed for Maintenance, Operations, and Repair | "The contractor shall provide personnel to assist the Government in warehouse and mailroom operations." Can the government please provide historical data on the hours associated with this task? | Data is provided for the Pittsburgh campus as an example of this task. This information is only collected on an aggregated monthly basis. For the month of September 2023: |
Receiving/Deliveries NIOSH Pittsburgh had a total of 669 packages received for the month of September. Four Hundred Forty-Eight of those packages were received and separated for MSHA. Two Hundred Twenty-One packages were received and delivered to NIOSH personnel. Totals for FY23 was 7,902 packages received with a monthly average of 659.
Shipping There were 35 outgoing packages for the month of September. Yearly totals were 628 packages shipped with a monthly average of 52.
Mail NIOSH Pittsburgh received a total of 1,722 pieces of incoming US Mail for the month of September. Seven Hundred Ninety-Nine of those pieces were sorted for MSHA, and Four Hundred Forty-Nine pieces were sorted for DOE. Four Hundred Seventy-Four pieces were processed and delivered to NIOSH personnel. Yearly Totals for incoming mail was 20,379 pieces with an average of 1,698 per month.
Outgoing mail for the month of September was 25 pieces. Total outgoing mail for FY23 was 438 pieces with a monthly average of 37.
| 11 | 75D30124R72963-FINAL_Sol | C.3.4 Drafting | Can the government provide historical hours and number of drafting request? | This is a new requirement under this PWS and no historical data is available. | ||
| 12 | 75D30124R72963-FINAL_Sol | C.3.5 Additional Services/ Emergency Situations | Can the government confirm that all emergency request will be awarded using CLIN X007? If not, can the government please provide historical data on the number of emergency request and hours associated with such request? | The government may choose to utilize Clin x007 for emergencies when deemed appropriate or to perform the work via a different contract mechanism outside of this contract. If the contractor for this PWS is to handle the unplanned emergency and it is deemed of a level that would need Clin X007 it would be handled using that Clin, if it is a minor issues it would be handled under the Clin 001-005 structure. | ||
| 13 | 75D30124R72963-FINAL_Sol | C.5 Operational Requirements | Can the government confirm that the contractor be furnished space to store landscaping equipment/materials? | The contractor will be furnished space to store landscaping equipment/material at each site it is responsible for that effort. | ||
| 14 | 75D30124R72963-FINAL_Sol | C.6 Office Equipment | Can the government provide a Government Furnished Property list of office equipment provided? | The contractor will be provided computers and basic printers. All other office equipment is the responsibility of the contractor. | ||
| 15 | 75D30124R72963-FINAL_Sol | C.17.2 | Can the government please provide the current Refrigerant Management Plan for each location? | This information is not available. | ||
| 16 | 75D30124R72963-FINAL_Sol | B. Training | Can the government please confirm that all required training in this section are at no cost to the contractor? | All training under this specific section is provided by the government at no cost. | ||
| 17 | General | N/A | Can the government please provide the address of the Reardan, WA location? | 10500 Crescent Road, Reardan, WA 99029. Coordinates are 47.79527224792944, -117.8314944447844 | ||
| 18 | Attachment 16. AssetsEquipment-Cincinnati | Attachment 16 | Can the government please provide make, model, and serial number for all equipment? | This information is not available. | ||
| 19 | Attachment 15. AssetsEquipment-Morgantown | Attachment 15 | Can the government please provide make, model, and serial number for all equipment? | This information is not available. | ||
| 20 | Attachment 13. PMs - Spokane | Attachment 13 | Can the government confirm that Spokane doesn’t have an emergency generator that is covered by this contract? | That is correct, Spokane does not have an emergency generator. | ||
| 21 | General | N/A | Can the government please provide the last year 3Y Eddy Current was performed for all chillers? | This information is not available. | ||
| 22 | General | N/A | Can the government please provide the last year 3Y Switchgear testing was performed for all switchgears? | This information is not available. | ||
| 23 | Attachment 13. PMs - Spokane | Attachment 13 | Attachment 13. PMs - Spokane check list is incomplete, can the government please provide this file in excel format with the checklist complete? | Attachment 13 has been checked and appears to display all PM's and locations. | ||
| 24 | Attachment 13. PMs - Spokane | Attachment 13 | Attachment 13. PMs - Spokane does not list fume hoods in the preventive maintenance schedule, can the government confirm fume hoods are not on the PM schedule? | Fume hoods are present and used in Spokane, WA. This was an oversite in the PM schedule. | ||
| 25 | General | N/A | Due to the incomplete equipment details in the provided list for Cincinnati and Morgantown (lacking make, model, and serial numbers), we are currently unable to solicit quotes for work that cannot be self-performed. Is it possible for the government to grant an extension equal to the duration for which this information was unavailable? | See Amendment 1. | ||
| 26 | General | N/A | Can the government please provide service requirements and checklists for the elevators at all sites? The PM schedule for Spokane does not show the full list. | This information is not available. | ||
| 27 | Attachment 13. PMs - Spokane | Attachment 13 | Can the government confirm that the Otis elevator on the equipment list in Spokane is correct? | This is correct, the elevator is an Otis make. The elevator was upgraded a little over a year ago with Vertical Options hydraulic unit and controls. | ||
| 28 | General | N/A | Can the government please provide all document on the modernization for all elevators? | This information is not available. | ||
| 29 | General | N/A | The U.S. Government Accountability Office has recognized that agencies may attribute to an Offeror the experience or past performance of a parent or affiliated company, if the Offeror’s proposal demonstrates that the resources of the parent or affiliate will affect contract performance (Iyabak Const., LLC, B-409196, Feb. 6, 2014, and Wolf Creek Federal Services, Inc., February 6, 2014). Can the Government please confirm that affiliate past performance will be considered when submitted by the Offeror, as long as Offeror is able to demonstrate how the affiliate will contribute to the contract/requirement (i.e., resources, best practices/lessons learned, policies, and/or procedures, etc.)? | See Amendment 1. | ||
| 30 | 75D30124R72963-FINAL_Sol | FAR 52.212-1 Addendum #2- Instructions to Offerors, D.2, Element 4, D.5, and E. | D.2 Element 4 states “If the Offeror is proposing to utilize a major or critical or subcontractor in its organization, staffing plan, management structure, failure to submit a letter of commitment from the major or critical subcontractor will result in a lower evaluation.” However, D.5 Similar Experience and E. Past Performance do not mention the use of subcontractors. | |||
| Will the Government please confirm that offerors may or consider allowing offerors to utilize up to one (1) Similar Experience reference and up to one (1) past performance reference from a proposed major subcontractor? Further, will the Government please provide a definition of, or the threshold required for a subcontractor to considered major or critical? | See Amendment 1 which provides additional verbiage addressing this question. Specifically addressing similar experience, offeror's should note, that per 52.212-2, The Technical Proposal Factor evaluation provides an assessment of the offeror's capability to satisfy the Government's requirements. In evaluation this subfactor, the Government will evaluate based on the degree of the proposal demonstration of similar, scope, size, and complexity. While the submission requirement language was expanded, the offeror should strategize their submission accordingly based on the criteria outlined in the solicitation. The Government considers the definition of major/critical subcontractors to be part of each offeror's unique proposal strategy. It is recommended that offerors review FAR Clause 52.212-4 Alt I in developing this strategy. | |||||
| 31 | 75D30124R72963-FINAL_Sol | 52.212-2 Evaluation- Commercial Products and Commercial Services (NOV 2021), B.6 | The above referenced section indicates that offerors may be awarded strengths and significant strengths in the evaluation of proposals. Will the Government please provide the definition or criteria for awarding a strength? Further, will the Government please define or provide the criteria for awarding a significant strength? | The Government is utilizing FAR 15.3 for the evaluation of proposals and intends to use the Government commonly accepted definitions which will be applied equitably in the evaluation of all proposals. These definitions include the following: Significant Strength is an aspect of an Offeror’s proposal with appreciable merit or will exceed specified performance or capability requirements to the considerable advantage of the Government during contract performance. Strength is an aspect of an offeror's proposal with merit or will exceed specified performance or capability requirements to the advantage of the Government during contract performance. | Revised Response: Amendment 0002 removes significant strength from the adjectival rating table on page 105 | |
| 32 | 75D30124R72963-FINAL_Sol | FAR 52.212-1 Addendum #2- Instructions to Offerors, B.2 | Current instructions to offerors state that minimum font size is 12pts, can the Government confirm if a smaller font (no smaller than 8pt font) is allowed for use on headers, footers, tables and graphics? | See Amendment 1. It is allowable to utilize no small than 8 pt font for headers, footers, tables and graphics. | ||
| 33 | 75D30124R72963-FINAL_Sol | PWS C.2.2.1 Key Personnel and Attachment 19. +Historical+Positions+Data | PWS C.2.2.1 states “Dual functioning of key personnel is not allowed.” And also lists the Business Manager as well as Operations Manager at each site as individual Key Personnel. However, in Attachment 19, under Pittsburgh, it states, “Business Manager/Operations Manager” Quantity 1. Will the Government please confirm that PWS C.2.2.1 is correct, and that all offerors must bid on both positions, and not a single position as identified in Attachment 19? | |||
| Additionally, C.2.2.1 identifies the Safety Manager as a Key Position, however, the Safety Manager in not listed in Attachment 19. Can the Government please confirm that the Safety Manager is a new position, and that it also cannot be “dual functioning?” | The information is attachment 19 is provided as historical information. The PWS is correct for the requirements for this work. The list of positions in attachment 19 is not sufficient to meet the needs of the PWS and should not be used as a suggested structure of the staffing of the contract. The current dual functioning of the business and operations manager will not be allowed in the new PWS. The safety manager is a new position under the new PWS. | |||||
| 34 | 75D30124R72963-FINAL_Sol | PWS and Provided Attachments | The provided Attachments 1-18 are very helpful to offerors. However, will the Government please provide historical workload data for all locations, specifically, for work that is considered either corrective or “over and above” or beyond the scope of preventative maintenance? This information will greatly improve the accuracy of all submitted proposals. If this information is not available, will the Government please consider providing a plug number or not to exceed for CLIN X005? | The Government considers the material and subcontract approach unique to each offerors technical approach and solution to accomplish the work. Therefore, offeror's should assess their individual material and subcontract needs to accomplish the tasks stated in the proposal. | ||
| 35 | 75D30124R72963-FINAL_Sol | PWS; C.1.1 NIOSH CAMPUS LOCATIONS; Page 19 | Can the Government confirm that the Cincinnati facilities are new to this specific contract? | This is a new requirement under this PWS. This is a consolidated effort for all of the NIOSH locations. | ||
| 36 | 75D30124R72963-FINAL_Sol | Addendum #2 Instructions to Offerors; C. Volume I: Business Proposal; Price Information | Can the Government confirm which Labor Categories will be performing Davis Bacon Act Construction work and for the Labor Categories performing Davis Bacon Act work, what percentage of their effort does the Government estimate is considered DBA? | Per the instructions to offeror's, the Not-To- Exceed amount is already established in the CLIN’s contained in the schedule supplies/ services. Therefore the contractor is not to provide an overall price for these CLIN’s but rather labor categories and rates as described above. There is no quantity of labor hours per labor category available for DBA work therefore per the submission instructions, offeror's are only required to provide labor categories and rates. | ||
| 37 | 75D30124R72963-FINAL_Sol | PWS; C.4 HOURS OF OPERATION; Page 30 | Can the Government please advise if any of the Labor Categories are on 2nd or 3rd Shift? | The Government does not dictate number of shifts but rather provides a finite hours of operation. Furthermore, per Attachment 19, position numbers should be used as historical data only and is in no way a suggestion of staffing. Offeror's are encouraged to provide their own staffing approach to accomplish the tasks outlined in the PWS under C.4 Hours of Operation. | ||
| 38 | 75D30124R72963-FINAL_Sol | 20.+CBA+Pittsburgh+&+Morgantown+-1.3.2024; ARTICLE XIII Seniority; Page 22; 21. +CBA+Cincinnati; ARTICLE 27-Seniority; Page 9; | Can the Government please provide a seniority list for all positions on the current contract? | This information is subject to the union agreements at the three sites and has not been provided to the government. | ||
| 39 | General | Could you tell us if the existing incumbent is also an 8A or other setaside? | The existing incumbent at the Pittsburgh, Morgantown & Spokane facilities is a an 8(a) entity. | |||
| 40 | 75D30124R72963-FINAL_Sol | Schedule of Supplies/Services | With reference to the CLIN 1006 $125,000 Small Construction and the CLIN 1007 $250,000 Major Unplanned Emergencies CLIN’s on page 5, we note the Government’s strategic intent to obligate funds available as a cost-plus line item on this contract. We suggest that it may be in the Government’s best interest to pre-obligate Material funds available as a cost-plus line item as well. |
For example, if all offers were to base their proposals on pre-priced Material CLIN’s, the Government would enjoy the benefit of obligated cost-plus Material funding. Possible pre-priced Material CLIN’s could be:
Page 3 CLIN 1001a O & M Pittsburgh Material $200,000 Page 3 CLIN 1002a O & M Spokane Material $ 35,000 Page 3 CLIN 1003a O & M Morgantown Material $150,000 Page 3 CLIN 1004a O & M Cincinnati Material $160,000
| If the Government pre-defines the Materials for each site and each Option Year, the low bid incentive for Materials and then request an “equitable adjustment” after actual Material cost are known will be avoided. In addition, the cost-plus approach will allow for the Government to only pay for the materials required for each site, as detailed receipts are furnished on the monthly invoice with the description of where / why the materials were required. The government could also take a pre-authorization approach to all materials required, ensuring all material requests are pre-approved by the Government prior to purchase. | The government has structured this contract to provide flexibility for the material cost between the locations. The requirements for approval for expenses are detailed in the PWS and blanket pre-authorization will not be granted. There is not an intent to change the current structure. | |||
| 41 | 75D30124R72963-FINAL_Sol | Schedule of Supplies/Services | CLIN’s 1001, 1002, 1003, and 1004 and ensuing out-years. |
2A. Personnel
We understand that, in an effort for all offerors to base their proposals on the same labor staff, all offerors are to use the Historical List of Positions set forth in attachment 19:
Pittsburgh 19 Spokane 3 Morgantown 10 Cincinnati 17
Is our understanding correct?
2B. CBA Wages/Fringe Benefits SCA Wages/Fringe Benefits
We understand that all offerors are to be base their pricing proposals on the CBA’s set forth in attachment 20 and 21 for the Pittsburgh, Morgantown, and Cincinnati sites and utilize those same wage/fringe benefits for the Option Years after the respective CBA’s expire.
For example, the Cincinnati CBA expires on 11/30/2025. We understand that we are to base our proposal on those CBA rates. We are to base our Option Period 1, 11/30/24 - 4/02/2029, on wages and fringe benefits costs on the CBA 12/02/2024 to 11/30/2025 wages and fringe benefits and then request an equitable contract adjustment at the 12/02/2025 - 4/03/2026 period once the new CBA wages and fringe benefits are known.
The same scenario would hold for Option Periods 3, 4, and 5 at the Pittsburgh and Morgantown sites as well.
In other words, once a CBA expires, that same CBA wage and fringe shall be applied for all future option periods. We understand the FAR to require this pricing approach if a CBA is in place, and not base future option periods on current SCA wage and fringe determinations since there is a CBA in place.
| Please confirm if our understanding to pricing labor is correct. | 2A. The historical list of positions and qualifications for each site based on historical data. Position numbers should be used as historical data only and is in no way a suggestion of staffing. 2B. FAR 52.222-43, Fair Labor Standards Act and Service Contract Labor Standards-Price Adjustment provides procedures for pricing adjustments under Wage Determinations and CBA's for multiple year contracts. Offeror's are encouraged to familiarize themselves with this guidance when developing their pricing proposals. | |||
| 42 | General | N/A | With this procurement reverting to a Time & Materials Contract instead of a Firm Fixed Price Contract, we suggest that it will be in the Government’s best interest to instruct all offerors to base their labor rates on payroll paid hours instead of on-site worked hours. |
For example, a 12/07/24 Cincinnati CBA HVAC Mechanic will be paid $39.99/hour and we propose invoicing the government $39.99/hour for the paid wages, not his on-site work performed.
If we were to only invoice for his on-site hours worked, we would need to increase his billing rate by approximately 17% in order to account for his 11 paid Federal holidays, 4 weeks of paid vacation, and 7 personal days. This inflated 17% rate is inherently inaccurate due to varying time off allotments within CBA seniority, vacation days taken and personal days taken. Additionally, wage rates will be difficult to determine by employee, as each employee will have different vacation time based on their years worked per each CBA.
| Perhaps the Government can provide guidance on this issue and instruct all offers to base their proposed labor rates on paid hours (2080) instead of on-site worked hours. | FAR 52.212-4 Alt I defines labor under the Time and Materials structure. Offerors and subsequent awardee are responsible for complying with these terms and any additional terms stated in the relevant Service Contract Labor Standard Wage Determination/ CBA. | ||||
| 43 | 75D30124R72963-FINAL_Sol | FAR 52.212-1 Addendum #2- Instructions to Offeror | The RFP states that inquiries are due 5/29 with the final RFP submission date being 5/31. We want to confirm the question due date is correct as there may be answers to questions that impact our proposal response and the 3-day turnaround may not be enough time to make those changes. Please confirm. | The inquiries due date of 5/29 is correct. Offerors are highly encouraged to submit inquiries well before the deadline. | |
| 44 | 75D30124R72963-FINAL_Sol | FAR 52.212-1 Addendum #2- Instructions to Offeror | Section 5 – Subfactor 5 requests descriptions of up to 3 past performance projects and states the requirements for the descriptions. A similar request is made in Volume III Past Performance Proposal section. Our understanding is that Section 5 – Subfactor 5 is intended to be an introduction to our past performance, and will be a two page overview of our past performance total. Then Volume III: Past Performance Proposal is where we include the full 2-page project resumes with full details as requested. Is our understanding / approach accurate? | Section 5-Subfactor 5- Similar Experience is part of the Technical Proposal and therefore does not have it's own page requirement. Offeror's are asked to completely address each element of Subfactor 5 in a manner that stays within the overall page limits of the Technical Proposal. The components of Volume III: Past Performance does request more finite detail and therefore has a two page limit per each example of past performance. | |
| 45 | 75D30124R72963-FINAL_Sol | PWS | ** Preventive Maintenance and repair shall exclude items covered under the CDC NIOSH energy efficiency and upgrade project. A list of equipment excluded shall be provided. |
| We do not find these details in the RFP documents. Would the Government please provide the equipment lists, building numbers and locations of this project? These details are critical to determine if specialized subcontractor support is required for critical equipment such as chillers, UPS systems, emergency generator systems, BAS control systems, etc. | The preventative maintenance details are included in attachments 10, 11, 12 and 13 which were posted on SAM.gov with the solicitation document. | ||||
| 46 | 75D30124R72963-FINAL_Sol | PWS | We estimate initial tools and test equipment required for this contract to be in the range of $500,000 to $1,000,000 for all sites. This is a significant cost that is must be incorporated in all competitive bids, pending Government clarification. Would the Government please provide more clarity regarding tools and test equipment for this project? Would the contractor bill for the purchase of the initial tools/equipment? Would the contractor be reimbursed for replacement government supplied tools and test equipment in subsequent out years of the contract? Does this apply to all tools and test equipment? Vehicles? Fuel used in vehicles? If there are certain tools, vehicles and test equipment provided by the Government, and other tools and equipment to be provided by the contractor (not reimbursed) please provide a detailed breakdown. | The Contractor shall furnish all necessary tools and test equipment to pursue the fulfillment of this contract. At no time shall the Government or its representatives be required to furnish tools, equipment or supplies for this contract work. A list of required tools and test equipment shall be submitted to the Project Officer for approval within 45 days of contract award. A list of Government Furnished Equipment can be provided by request. This is available for contractor use, however if an item must be replaced it will be purchased by the contractor and become part of their inventory. Tools and equipment purchased by the Contractor under this contract shall become the property of the Government and be listed on the contractor-maintained Government Equipment inventory. The Contractor shall maintain these items in good condition. The contractor is required to supply all tools and equipment not provided by the government. If the equipment and tools are purchased with contract funds the equipment would become government equipment. No reimbursement outside of the original contract award is allowable for this purpose. | |
| 47 | General | N/A | What is the glycol loop serving? | The glycol loop is a separate cooling loop for the labs, it is independent of the main building cooling loop | |
| 48 | 75D30124R72963-FINAL_Sol | E. Volume III: Past Performance Proposal | Please confirm that the Government will allow offerors to utilize the experience and past performance of affiliate companies. GAO rulings sanction the use of parent and sister company experience so long as meaningful involvement is demonstrated. Please confirm that it is acceptable for offerors to utilize the past performance of affiliate companies so long as meaningful involvement is demonstrated and that this experience will be evaluated equally to its own. | See Amendment 1 | |
| 49 | 75D30124R72963-FINAL_Sol | E. Volume III: Past Performance Proposal | Please confirm that the Government will allow offerors to utilize the experience and past performance of their major subcontractor for any of the three recent and relevant past performance examples required for this opportunity. | See Amendment 1 | |
| 50 | 75D30124R72963-FINAL_Sol | B. Proposal Submission Requirements | Due to the 2024 RFP having significantly expanded requirements compared to the 2023 RFP, please allow Offerors 100 pages versus 30. | See Amendment 1 which reflects the allowance of a 45 page limit for the technical response. | |
| 51 | 75D30124R72963-FINAL_Sol | B. Proposal Submission Requirements | Please consider all graphics and tables to be a minimum font size of 10pt. | See Amendment 1. It is allowable to utilize no small than 8 pt font for headers, footers, tables and graphics. | |
| 52 | 75D30124R72963-FINAL_Sol | FAR 52.212-1 Addendum #2- Instructions to Offeror | The RFP states in Element 4: If the Offeror is proposing to utilize a major or critical or subcontractor in its organization, staffing plan, management structure, failure to submit a letter of commitment from the major or critical subcontractor will result in a lower evaluation. |
| Does this mean that a subcontractor, such a landscaping or elevators, should be considered a “critical subcontractor”, and therefore included in the management plan, and thus require a letter of commitment? Please provide clarification. | The Government considers the definition of major/critical subcontractors to be part of each offeror's unique proposal strategy. It is recommended that offerors review FAR Clause 52.212-4 Alt I in developing this strategy. | ||||
| 53 | 75D30124R72963-FINAL_Sol | FAR 52.212-1 Addendum #2- Instructions to Offeror | The 30-page limit for the technical proposal is proving to be insufficient to address all required elements in the technical response. Would the Government allow for a 60-page limit for the technical response? | See Amendment 1 which reflects the allowance of a 45 page limit for the technical response. | |
| 54 | 75D30124R72963-FINAL_Sol | FAR 52.212-1 Addendum #2- Instructions to Offeror | Past performance; three (3) contract limit, two (2) pages per contract per pages 98 and 101. Would the Government permit the three (3) Past Performance References to increase from two (2) pages to five (5) pages each? | The Government has decided to keep the page limit to 2 pages per contract. | |
| 55 | 75D30124R72963-FINAL_Sol | FAR 52.212-1 Addendum #2- Instructions to Offeror | Page 99 Section 2 Subfactor 2 states The offeror shall identify and provide resumes for any of its key personnel (limited to two (2) pages per resume). Failure to provide a letter of commitment for any of the Key Personnel will result in a lower evaluation. |
| Are we to interpret that the Letter of Commitment does not count toward the 2 page limit for resumes? | See Amendment 1. | ||||
| 56 | General | N/A | Based on Executive Order on Non-displacement of Qualified Workers Under Service Contracts, all current qualified employees on the contract have the right of first refusal. Please confirm that all current employees have qualifications that meet or exceed the new contract requirements. | Current contract employees have the appropriate qualifications for the job title listed with each person. | |
| 57 | 75D30124R72963-FINAL_Sol | PWS | Are locksmith require clearance (if so what level)? Also, are locksmith required to be X10 certified? | Locksmiths are not required to have a specific clearance or certification by the PWS. | |
| 58 | 75D30124R72963-FINAL_Sol | PWS | Are all assets up-to-date within the CMMS, to include the PM schedules? | The information in the CMMS is the most accurate information the government has on the each location. | |
| 59 | 75D30124R72963-FINAL_Sol | PWS | Our concern stems from the unique challenges in establishing fair and competitive pricing when only the incumbent contractor possesses detailed information about workload regarding office moves. In order to level the playing field and ensure transparency in the procurement process, we kindly request access to the following information: Can you provide the workload associated with office moves (quantity, man-hours, etc.)? | Please see the information to in the columns to the right for an example of the work performed at the Pittsburgh location. | |
| 60 | 75D30124R72963-FINAL_Sol | PWS | Our concern stems from the unique challenges in establishing fair and competitive pricing when only the incumbent contractor possesses detailed information about workload regarding motor pool operations. In order to level the playing field and ensure transparency in the procurement process, we kindly request access to the following information: Can you provide the workload associated with motor pool operations (frequency, man-hours, etc.)? | GSA vehicles go out on a variable level of use. It would be expected that at least five hours a week per location are spent on GSA fleet assistance. This may be substantially higher during peak usage period. | |
| 61 | 75D30124R72963-FINAL_Sol | PWS | Our concern stems from the unique challenges in establishing fair and competitive pricing when only the incumbent contractor possesses detailed information about workload regarding warehouse & mailroom operations. In order to level the playing field and ensure transparency in the procurement process, we kindly request access to the following information: Can you provide the workload associated with warehouse & mailroom operations (frequency, quantity/volume, man-hours, etc.)? | Data is provided for the Pittsburgh campus as an example of this task. This information is only collected on an aggregated monthly basis. For the month of September 2023: |
Receiving/Deliveries NIOSH Pittsburgh had a total of 669 packages received for the month of September. Four Hundred Forty-Eight of those packages were received and separated for MSHA. Two Hundred Twenty-One packages were received and delivered to NIOSH personnel. Totals for FY23 was 7,902 packages received with a monthly average of 659.
Shipping There were 35 outgoing packages for the month of September. Yearly totals were 628 packages shipped with a monthly average of 52.
Mail NIOSH Pittsburgh received a total of 1,722 pieces of incoming US Mail for the month of September. Seven Hundred Ninety-Nine of those pieces were sorted for MSHA, and Four Hundred Forty-Nine pieces were sorted for DOE. Four Hundred Seventy-Four pieces were processed and delivered to NIOSH personnel. Yearly Totals for incoming mail was 20,379 pieces with an average of 1,698 per month.
Outgoing mail for the month of September was 25 pieces. Total outgoing mail for FY23 was 438 pieces with a monthly average of 37.
| 62 | 75D30124R72963-FINAL_Sol | PWS | Our concern stems from the unique challenges in establishing fair and competitive pricing when only the incumbent contractor possesses detailed information about workload regarding minor alterations. In order to level the playing field and ensure transparency in the procurement process, we kindly request access to the following information: Can you provide the workload associated with minor alterations (frequency, quantity/volume, type, man-hours, etc.)? | Please see the information to in the columns to the right for an example of the work performed at the Pittsburgh location. | · ALT - ALTERATIONS – For anything that is not maintenance related. For example, if someone wants a wall put up, but the overall building is fine as is but more is being done to it to make it fit end user purpose or hanging white boards, signage. | ||||||||||||
| 63 | 75D30124R72963-FINAL_Sol | PWS | Our concern stems from the unique challenges in establishing fair and competitive pricing when only the incumbent contractor possesses detailed information about workload regarding construction. In order to level the playing field and ensure transparency in the procurement process, we kindly request access to the following information: Can you provide the workload associated with construction (frequency, quantity/volume, man-hours, type, etc.)? | Please see the information to in the columns to the right for an example of the work performed at the Pittsburgh location. | · CM - CORRECTIVE MAINTENANCE – any sort of “fix,” Ex: A/C not working, leaky faucet, burnt out lightbulb. | ||||||||||||
| 64 | 75D30124R72963-FINAL_Sol | PWS | Our concern stems from the unique challenges in establishing fair and competitive pricing when only the incumbent contractor possesses detailed information about workload regarding drafting services. In order to level the playing field and ensure transparency in the procurement process, we kindly request access to the following information: What is the workload associated with drafting services annually (frequency, man-hours, etc.)? | This is a new requirement. No historical information is available. | · Grounds – Snow removal/tree service/grass cutting | ||||||||||||
| 65 | 75D30124R72963-FINAL_Sol | PWS | Our concern stems from the unique challenges in establishing fair and competitive pricing when only the incumbent contractor possesses detailed information about workload regarding emergency calls. In order to level the playing field and ensure transparency in the procurement process, we kindly request access to the following information: Please provide the annual workload data for emergency call back (work type, hours, location, etc.). This information is needed to accurately price since emergency callbacks are outlined in the respective CBAs. | This information is not available. | · KEY - Locksmith - General locksmith duties including having keys or key cards made. | ||||||||||||
| 66 | 75D30124R72963-FINAL_Sol | PWS | Are these agreed upon extended shifts reimbursable? This information is needed to accurately price since wages/hours are outlined in the respective CBAs. | Yes, the wages (including shift differentials) are reimbursable per standard T&M regulations. | · LAB – Laboratory assistance – Work done in support of research which is not related to facilities maintenance | ||||||||||||
| 67 | 75D30124R72963-FINAL_Sol | PWS | Please provide a complete GFE/GFP list. | This was provided with the solicitation. | · MOVES – MOVES – Moving items (ex: furniture) around site | ||||||||||||
| 68 | 75D30124R72963-FINAL_Sol | PWS | Is this a shared liability philosophy? Anything over $2,500 is reimbursable from a materials standpoint? | No. All liability is billable to the government per standard T&M regulations. | · PM - PREVENTIVE MAINTENANCE – Self explanatory | ||||||||||||
| 69 | 75D30124R72963-FINAL_Sol | PWS | Our concern stems from the unique challenges in establishing fair and competitive pricing when only the incumbent contractor possesses detailed information about workload regarding work orders exceeded $2500. In order to level the playing field and ensure transparency in the procurement process, we kindly request access to the following information: How many work orders exceed the $2500 threshold annually by jobsite? | This information is not available. | · Rounds – Any regularly pre-scheduled rounds style inspection | ||||||||||||
| 70 | 75D30124R72963-FINAL_Sol | PWS | What is the phase-in period length of time (30d or 60d)? | The Base Period (CLIN 0001) covers the phase in period which spans from 10/14/2024 – 11/02/2024 | · SER – SERVICE – Emergency service call to work control. | ||||||||||||
| 71 | 75D30124R72963-FINAL_Sol | FAR 52.212-1 Addendum #2- Instructions to Offeror | Will the governemnt allow graphics, tables, and or charts to be 8pt font. | See Amendment 1. It is allowable to utilize no small than 8 pt font for headers, footers, tables and graphics. | |||||||||||||
| 72 | General | N/A | Can the government provide a list of incumbent subcontractors at each location? Preferably snow removal, fire protection, landscaping and elevator mainatenance. | This information is not available. | |||||||||||||
| 73 | General | N/A | The government provides PM information but nothing pertaining to repairs or service calls. Can the government provide hours and material value for historical service calls and repairs? | Please see the information to in the columns to the right for an example of the work performed at the Pittsburgh location. | ALT | CORRECTIVE | GROUNDS | KEY | LAB | MOVES | PM | ROUNDS | SER | ||||
| 74 | Attachment 19- Historical Positions Data | Attachment 19 | This information lists a few positions that are dual hatted ie. "HVAC Mechanic/GMW" but these positions are not listed in the CBA. Do positions listed like this imply that there is .5 of an HVAC Mechanic FTE and .5 of a GMW? | This would be determined by an agreement between the company and the unions. In the past the employees with dual roles have been paid at the higher labor rates 100% of the time. | 21-Jan | 4 | 52 | 1 | 3 | 0 | 12 | 64 | 122 | 6 | |||
| 75 | Attachment 14 , Asset Equipment - Pittsburgh | Attachment 14 | The equipment in this file is only identified with descriptions like, "B001 - L1 - R103". Can the government provide either a key for this equipment or a different inventory with more descriptive information? | A more detailed listing is not available. The equipment files have column headers which identify if the assets is a location or equipment. The "B001 - L1 - R103" asset is a location in Building 01, level 01, room 103. | 21-Feb | 5 | 110 | 5 | 0 | 0 | 16 | 48 | 137 | 11 | |||
| 76 | 75D30124R72963-FINAL_Sol | Schedule of Supplies/Services | The schedule of services and instructions required a unit price and the unit is one job. Is this one job meant to encompass all services at the specific site for the duration listed in the option year? | Please refer to the CLIN descriptions which provides a general overview of the services needed by CLIN/site for each period of performance. Each CLIN should be priced as a CAP for the T&M CLIN. This cap would limit the amount the Government could reimburse the company for work performed under this contract. This cap would also limit the contractors liability for work performed under this contract. That is to say that the contractor can not be asked to perform work after all funding is expended for each CLIN. | 21-Mar | 6 | 97 | 12 | 3 | 0 | 30 | 66 | 130 | 12 | |||
| 77 | 75D30124R72963-FINAL_Sol | Schedule of Supplies/Services | Does the government have an intended NTE value for each CLIN or is that solely contractor responsibility to provide? | The contractor is responsible for provide a NTE value for each CLIN unless the CLIN has been pre-priced by the Government. | 21-Apr | 4 | 63 | 10 | 0 | 2 | 28 | 58 | 139 | 12 | |||
| 78 | 75D30124R72963-FINAL_Sol | General | Are there currently any open positions? | This would be determined by the vendor. The number and type of staff is determined by how the vendor plans to meet the needs of the PWS. | 21-May | 3 | 66 | 11 | 0 | 2 | 10 | 37 | 114 | 13 | |||
| 79 | 75D30124R72963-FINAL_Sol | General | Will you provide the capital plan? | This information is not available. | 21-Jun | 1 | 59 | 10 | 1 | 2 | 18 | 45 | 68 | 18 | |||
| 80 | 75D30124R72963-FINAL_Sol | General | Will you provide the operating budget ? | This information is not available to the vendors. | 21-Jul | 1 | 65 | 16 | 0 | 0 | 20 | 51 | 71 | 23 | |||
| 81 | 75D30124R72963-FINAL_Sol | General | What is the number of Government employees at each site? | The onsite staff at each location is listed below. This includes remote workers and contractors at each location. The daily onsite presence is expected to be a percentage of this number. | |||||||||||||
| Morgantown - 453, Pittsburgh - 363, Spokane - 104, Cincinnati - 632 | 21-Aug | 1 | 82 | 10 | 0 | 3 | 17 | 49 | 69 | 6 | |||||||
| 82 | 75D30124R72963-FINAL_Sol | General | Are hazmat studies done on each property? Will you provide a copy of the latest? | This has not been conducted. | 21-Sep | 0 | 74 | 14 | 1 | 0 | 25 | 44 | 69 | 24 | |||
| 83 | 75D30124R72963-FINAL_Sol | General | What equipment and vehicles belong to Government what do we need to supply? | In Pittsburgh, Morgantown, and Spokane all tools and equipment (with a few exceptions) are GFE and will be provided to the vendor for use. This excludes vehicles, snow removal equipment, and landscaping equipment. In Cincinnati no GFE is provided. | 21-Oct | 0 | 62 | 7 | 2 | 0 | 27 | 55 | 76 | 14 | |||
| 84 | 75D30124R72963-FINAL_Sol | General | Who pays for misc material light bulbs, salt, fuel? | This would reimbursable under Clin X005. | 21-Nov | 9 | 50 | 3 | 0 | 0 | 37 | 44 | 134 | 11 | |||
| 85 | 75D30124R72963-FINAL_Sol | General | What 3rd party contacts are there - JCI, honeywell, landscaping, generators, FSE? | This information is not available. | 21-Dec | 5 | 49 | 2 | 0 | 0 | 27 | 47 | 130 | 17 | |||
| 86 | 75D30124R72963-FINAL_Sol | General | How much mail is received daily | Data is provided for the Pittsburgh campus as an example of this task. This information is only collected on an aggregated monthly basis. For the month of September 2023: |
Receiving/Deliveries NIOSH Pittsburgh had a total of 669 packages received for the month of September. Four Hundred Forty-Eight of those packages were received and separated for MSHA. Two Hundred Twenty-One packages were received and delivered to NIOSH personnel. Totals for FY23 was 7,902 packages received with a monthly average of 659.
Shipping There were 35 outgoing packages for the month of September. Yearly totals were 628 packages shipped with a monthly average of 52.
Mail NIOSH Pittsburgh received a total of 1,722 pieces of incoming US Mail for the month of September. Seven Hundred Ninety-Nine of those pieces were sorted for MSHA, and Four Hundred Forty-Nine pieces were sorted for DOE. Four Hundred Seventy-Four pieces were processed and delivered to NIOSH personnel. Yearly Totals for incoming mail was 20,379 pieces with an average of 1,698 per month.
| Outgoing mail for the month of September was 25 pieces. Total outgoing mail for FY23 was 438 pieces with a monthly average of 37. | 22-Jan | 2 | 54 | 2 | 0 | 0 | 18 | 63 | 133 | 10 | |||||||
| 87 | 75D30124R72963-FINAL_Sol | General | What is the budget overtime for snow removal? | This would be determined by the vendor. The number and type of staff is determined by how the vendor plans to meet the needs of the PWS. | 22-Feb | 2 | 53 | 6 | 0 | 0 | 32 | 41 | 124 | 8 | |||
| 88 | 75D30124R72963-FINAL_Sol | General | Are these owned or leased facilities | All facilities covered under this contract are owned by the government. | 22-Mar | 3 | 58 | 6 | 1 | 0 | 30 | 48 | 128 | 13 | |||
| 89 | 75D30124R72963-FINAL_Sol | General | Work order and request software information can we bring our own systems | All software systems with government data must comply with all information security rules and regulations as described in the solicitation. Additionally, all data for this contract needs to be kept on government owned computers and equipment. | 22-Apr | 5 | 56 | 10 | 2 | 1 | 46 | 54 | 134 | 18 | |||
| 90 | 75D30124R72963-FINAL_Sol | General | There was an Elevator (#5) out of commission at one of the sites, should this be included in the construction cost to fix? | The construction cost to repair is not a part of this contract. Future maintenance and upkeep of that elevator (once repaired) would be a part of this contract. The government has an independent contract to bring the elevator back online. | 22-May | 4 | 60 | 12 | 4 | 0 | 37 | 61 | 113 | 22 | |||
| 91 | 75D30124R72963-FINAL_Sol | PWS | C.5 OPERATIONAL REQUIREMENTS(1) The Contractor shall be responsible for developing and executing operating plans and procedures for all building equipment and systems to provide the highest possible operational efficiency compatible with adequate maintenance and repair requirements, and energy conservation. Operation includes the daily or other periodic starting, stopping, adjusting, inspecting, lubricating, etc., of the mechanical, electrical, utility, and interior and exterior structural equipment and systems. A copy of the plans shall be submitted to the COR within 5 days after award. Why is the length of completion for a document of great value to the government only given 5 days after award to be submitted. | See Amendment 1. Revised to 30 days after award. | 22-Jun | 2 | 47 | 9 | 0 | 0 | 34 | 35 | 69 | 23 |
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