112+State+Contract+Summary-Updated.docx

ND STATE CONTRACT INFORMATION

3801 Commerce Drive Bismarck, ND 58501 Contact: Adam Van Doorne, adam.vandoorne@istate.com 701-224-0322

CONTRACT INTRODUCTION

The State has established a term contract for Generator Service and Repair in the Bismarck and Mandan area only. One vendor has been awarded a contract. This is not a mandatory contract. Purchasing entities/agencies can issue their own solicitation following proper procurement procedures to any vendor they would like to include.

ADDITION OF FACILITIES

Although this bid solicitation identifies specific locations to be serviced, it is hereby agreed and understood that the North Dakota State Procurement Office may add service for any location allowed to join this contract in accordance with NDCC 54-44.4-13 and 15.1-09-34.

The successful bidder(s) shall be asked to provide a price quote for services at additional (new) locations as they become available. These new locations shall be awarded to the lowest responsive, responsible bidder evaluated based on bidder’s total contractual rate and non-contractual rate. Only bidder’s who have been awarded locations listed in “Attachment A” will be allowed to bid on additional new locations under this contract.

· Email any addition of facilities requests to the contract administrator.

CONTRACTOR INFORMATION

Level II Maintenance- Includes, checking the batteries for proper specific gravity, testing of the coolant (Coolant Analysis- Level 1) for proper concentration levels of antifreeze and conditioner, visual inspection of all vbelts, hoses and radiator core and piping. Contractor must start the generator and transfer the building load to check generator performance and switchgear operation; In addition contractor shall test the engine-related safety system for proper operation and SOS sampling of coolant. Level II maintenance will be performed once a year as required by facilities management.

Level III Maintenance- Includes, engine oil, oil filters and fuel filters. Level III maintenance is designed by manufacture recommendations, SOS Sampling, allowing sampling to extend engine service intervals (typically no longer than three years). Level III maintenance will be performed once a year as required by facilities management. Contractor must use exact product or preapproved equivalent for filter replacements.

Check engine coolant level, verify its temperature rating and take a sample and turn it in for analysis.

Check all belts and hoses, tighten any loose belts, tighten coolant hose clamps (as needed).

Verify operation of all Accessories, to see they are working correctly, these are coolant, and oil heaters, chargers, fuel tank systems, housing heaters, dip the diesel fuel tank with water finding paste, to verify no water buildup in tanks.

Connect Electronic Technician software, and accomplish downloads , and as needed update software of all the ECM’s within the system to the most current for best operation., check all electric connection and tighten as needed .

Clean control panel areas with a vacuum as needed.

Will clean slip rings and brushes if equipped, or check and verify connection on rotating diode assemblies, also check generator circuit breakers and connections.

Check oil, and fuel systems, verify fuel pressure, replace all fuel filters, oil filters and oil when required. Take samples which go to laboratory for testing, for oil, and coolant, fuel available at a separate cost.

Check battery fluid level’s and condition, will top off with distilled water, as needed. Clean all battery terminals, and apply light coat of anticorrosion grease. Verify external battery charger working and that charging alternator is working.

Inspect air intake, exhaust systems, and air filters.

Start and run unit, with ET software monitor and test safety circuits to verify working as advertised, run unit verify proper VAC, and HZ. Wipe down equipment.

Accomplish load test if allowed and accomplish all paperwork to turn into customers for their records, supply direct results of samples taken to customer as soon as they are received.

Battery Replacement- As per the customer’s request, battery replacement will be performed as required by facilities management. Typically once every two years. Batteries used for replacement must be exact replacements or preapproved equivalent.

Fuel Sampling- As per the customer’s request, fuel sampling will be performed. Typically once every two years.

Load Bank Testing- Testing typically performed once every two years. The test consists of 50% name plate for 30 minutes, 75% name plate for 1 hour and 50% name plate for 30 minutes. 2 hours total for load testing.

Coolant Analysis – SOS Fluids Analysis- Coolant Analysis- Level 1 Fluid Analysis required testing info:

Sample Information – Date Taken, Hours on Unit, Hours on Current Fluid, CH Changed Maintenance Items – Glycol %, Freeze F/C, Boil F/C, pH, Nitrate Inhibitor, Moly Inhibitor, Cond Conductivity, Overall evaluation.

Physical Properties – Color, Appearance, Turb, Odor, Foam, Oil Solids/Precipitate – Date Taken, Amount, Solids/Precipate, Appearance, Properties, Other

Engine Oil Analysis- SOS Oil Sample Fluid Analysis required testing info:

Sample Information – Date Taken, Hours on Unit, Hours on Current Oil Elemental Analysis (parts per million) – Cu, Fe, Cr, Ni, Ti, V, Ag, Pb, Sn, Al, Si, Na, K, Mo, B, Ba, Ca, Mg, Mn, P, Sb, Zn, Oil Condition – FTIR Analysis to include Soot, Sulf, Oxid, Nitr Oil Change History – Date Changed, Changed Oil, Changed Filter, Oil Added, Label Visc, Visc SAE, Visc cSt 110 C PV-1 – Particle Volume PQ – Ferrous Debris Physical – Anti Freeze, Fuel Dilution, Water

Fuel Testing Fuel Analysis required testing info:

Basic Info - Sample Collection Date, Date Received, Date Released, Component Make, Component Model, Tank Capacity, Quantity in Tank, Test Package, Type of Fuel, Serial Number Test Info –

COOPERATIVE PURCHASING

This contract is a cooperative purchasing contract established pursuant to North Dakota Century Code (NDCC) section 54-44.4-13. This contract is made available to state entities, institutions under the jurisdiction of the State Board of Higher Education, other government entities (including counties, cities, townships, public primary and secondary educational entities, governmental boards and commissions), nonprofit entities established on behalf of public entities, tribal agencies, transportation providers under N.D.C.C chapter 39-04.2, and the International Peace Garden. Participation in this open-ended contract is not mandated; therefore, the estimated volume of this contract is not known.

PURCHASING CARD

The Purchasing Agency or Entity may elect to make payment using a purchasing card. The Contractor will accept a purchasing card without passing the processing fees for the purchase card back to the Purchasing Agency.

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