73000-00009526 35942 OR 6 CA_CEI ITA (4).pdf

OREGON DEPARTMENT OF TRANSPORTATION

Notice of Intent to Award

DATE: 4/30/24

TO: DOWL, LLC- Jason Kelly, PE

SUBJECT: MINI RFP 73000-00009526(35942)

DOWL LLC is the top ranked firm selected for negotiations of a Work Order Contract (WOC) to provide Personal Services as specified in the above referenced Mini-Solicitation / RFP. The scores and rankings of all Proposers are shown in the score matrix accompanying this notice. The award submittal requirements stated in the Mini-Solicitation are summarized on Attachment 1 of this notice.

Anita Muhly will be the ODOT Project Manager (PM) for this Project. Anitia will be out of the office starting May 2nd until May 17th. While Anita is out, Troy Palmrose, TPM, will be your contact.

ODOT’s PM will initiate contact with Consultant and will be the primary contact for negotiation of the statement of work (SOW), schedule of performance and costs under the WOC. Following discussion and agreement on the SOW, a Breakdown of Costs (BOC) must be completed (using the BOC, BOC- PFF or BOC-NBR as applicable) and submitted to ODOT’s PM.

NOTE: Mini RFP 73000-00009526 had a 3% DBE Goal set on page 1 of the Mini solicitation but Section 1.5.1 had conflicting information, which inadvertently stated "No DBE Goal". Your Certification Sheet did call this out and your Proposal was found to be Responsive and was evaluated.

ODOT would request DOWL provide any possible work to a DBE Certified firm, as noted on your Subcontractor Solicitation and Utilization Report as provided in your proposal for a CA/CEI Price Agreement (35111).

To set expectations for the contracting phase, listed below is a schedule for completing the SOW, preparing a BOC, completing negotiations, and securing approvals for both the Consultant and ODOT to follow:

Activity Responsible Party Business Days

N eg ot ia tio ns

Establish work session to discuss the SOW with Consultant

ODOT PM Within 5-10 days of this notice (days depend on size and complexity of the project) Respond to work session with comments/edits to SOW Consultant Within 5 days of work session Respond to SOW comments/edits ODOT PM / OPO Within 3 days of receipt of Consultant comments/edits

Submission of BOC Consultant Within 5-10 days of final ODOT scope (days depend on size and complexity of the project)

Activity Responsible Party Business Days Respond to BOC, negotiate, and

ODOT PM / OPO

OPO

Within 5-10 days of Consultant submission of the BOC (days depend on the size and complexity of the project)

Signature routing and execution OPO, Consultant, and ODOT

Expenditure Authority (if required)

Within 6-8 days from initial routing

Issue Notice to Proceed (NTP) ODOT PM 1 day after execution

Negotiations are anticipated to be completed (ready to submit to for legal sufficiency) within the schedule set forth in this notice.

If the schedule for negotiations cannot be met and the Consultant and ODOT are negotiating in good faith, additional time may be mutually agreed upon.

If agreement on costs, tasks, or other WOC requirements cannot be reached within this time frame, ODOT may terminate the negotiations under governing Oregon Administrative Rules (OARs).

Note that no work is authorized until the WOC is executed and Consultant has received a written NTP from the ODOT PM.

ODOT would like to thank Proposer for your time and efforts in preparing a response to this solicitation.

Sincerely, Wendy Elstun

Contract & Procurement Specialist 3

OREGON DEPARTMENT OF TRANSPORTATION