72060020R00003 EDGE Soliciltation_ Amendment I.pdf

(x)

72061120R00003 x x copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted ; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGEMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR

OFFER. If by virtue of this amendment you desire to change an offer already submitted , such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

x

10101 Lusaka

720611

P.O Box 320373 Ibex Hill Road Subdivision 694/Stand 100 USAID/Zambia

13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTS/ORDERS. IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

12. ACCOUNTING AND APPROPRIATION DATA (If required) is not extended.is extended, Items 8 and 15, and returning

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended , by one of the following methods: (a) By completing

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

FACILITY CODE CODE

10B. DATED (SEE ITEM 13)

10A. MODIFICATION OF CONTRACT/ORDER NO.

9B. DATED (SEE ITEM 11)

9A. AMENDMENT OF SOLICITATION NO.

CODE

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code)

7. ADMINISTERED BY (If other than Item 6)CODE 6. ISSUED BY

PAGE OF PAGES

4. REQUISITION/PURCHASE REQ. NO.3. EFFECTIVE DATE2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO. (If applicable)

1. CONTRACT ID CODE

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority) appropriation data, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

E. IMPORTANT: Contractor is not is required to sign this document and return __________________ copies to the issuing office.

ORDER NO. IN ITEM 10A.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)15A. NAME AND TITLE OF SIGNER (Type or print)

15C. DATE SIGNED 16B. UNITED STATES OF AMERICA 15B. CONTRACTOR/OFFEROR 16C. DATE SIGNED

(Signature of person authorized to sign) (Signature of Contracting Officer)

Mohib Ahmed

STANDARD FORM 30 (REV. 11/2016)

Prescribed by GSA FAR (48 CFR) 53.243

Previous edition unusable

Except as provided herein, all terms and conditions of the document referenced in Item 9 A or 10A, as heretofore changed, remains unchanged and in full force and effect .

REQ-611-20-000009

The purpose of this Amendment is to:

1.Provide a copy of the amended Solicitation with updated sections highlighted in yellow; and

2. Provide answers to questions received on January 28, 2020 from various Offerors as attached in Section J.

All other terms and conditions remain unchanged.

02/05/2020

U.S. AGENCY FOR INTERNATIONAL DEVELOPMENT

Subdivision 694/Stand 100 Ibex Hill Road

PO Box 320373

Lusaka, Zambia – 10101 infozambia@usaid.gov

USAID.gov

February 05, 2020

Subject: Request for Proposals (RFP) Number 72061120R00003

USAID/Zambia’s Enterprise Development and Growth Enhanced (EDGE) –

Amendment

Dear Prospective Offerors, The United States Agency for International Development (USAID) Mission to Zambia is seeking proposals to provide technical services for USAID Enterprise Development and Growth

Enhanced (EDGE) as described in the attached Request for Proposals (RFP).

This procurement will be conducted under full and open competition procedures pursuant to

Part 15 of the Federal Acquisition Regulation (FAR), under which any type of organization is eligible to compete.

USAID anticipates the award of a Cost-Plus-Fixed-Fee, Completion-Type Contract for a maximum five (5) year period of performance as a result of this RFP. USAID anticipates that the total estimated cost will range from $12,000,000 to $16,000,000. Although a range is provided, this does not mean that Offerors should necessarily strive to meet the maximum amount estimated. Offerors must propose realistic and reasonable costs for the work described in their proposals. The North American Industry Classification System (NAICS) code for this solicitation is 541990. The authorized geographic code for the prime Contractor of this procurement is 935.

Action Date Time Submission/Location:

Questions Due January 28, 2020 12:00 Lusaka

Time oaa-solicit-lusaka@usaid.gov

Proposals Due February 27, 2020 12:00 noon

Lusaka Time

Failure to comply with the submission date and time may result in a submission being deemed unacceptable, as such it will not be reviewed or evaluated. Faxed proposals are not acceptable, nor will they be reviewed or evaluated. Section M states the criteria by which proposals will be evaluated.

All questions related to the RFP must be submitted as indicated above. Unless otherwise notified by an amendment to the RFP, no questions will be accepted after this date.

Offerors are encouraged to read the entire solicitation, which includes all pertinent technical sections and the terms, conditions and instructions required for submitting proposals. Any empty fill-in spaces in Sections B through J will be completed by the Contracting Officer before final award.

mailto:infozambia@usaid.gov mailto:oaa-solicit-lusaka@usaid.gov mailto:oaa-solicit-lusaka@usaid.gov

Request for Proposals (RFP) Number 72061120R00003

USAID EDGE Activity

This RFP in no way obligates USAID to award a Contract. Nor does it commit USAID to pay any cost incurred in the preparation and submission of a proposal. Award of a Contract under this RFP is subject to availability of funds and other internal USAID approvals.

This RFP and any future amendments can be viewed and downloaded from www.beta.sam.gov.

USAID bears no responsibility for data errors resulting from transmission or conversion processes. Further, be aware that amendments to solicitations are occasionally issued and will be posted on the same internet site from which you downloaded the solicitation. You are therefore advised to regularly check the above internet site for amendments.

Sincerely, Mohib Ahmed

Supervisory Contracting Officer

Director, Office of Acquisition and Assistance http://www.beta.sam.gov/

SOLICITATION, OFFER AND AWARD

1. THIS CONTRACT IS A RATED

ORDER UNDER DPAS (15 CFR 700)

RATING

N/A

PAGE OF PAGES

1 122

2. CONTRACT NUMBER 3. SOLICITATION NUMBER

720611120R00003

4. TYPE OF SOLICITATION

SEALED BID (IFB)

X NEGOTIATED (RFP)

5. DATE ISSUED

01/13/2020

6. REQUISITION/PURCHASE NUMBER

REQ-611-20-000009

7. ISSUED BY CODE ZAMBIA 8. ADDRESS OFFER TO (If other than Item 7)

Same as Item 7

USAID Zambia

Subdivision 694/Stand 100 Ibex Hill Road

P. O. Box 320373

Lusaka 10101

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SOLICITATION

9. Sealed offers in original and 1 electronic copies for furnishing the supplies or services in the Schedule will be received at the place specified in Item 8, or if hand carried, in the depository located in Submission Must be in two separate electronic formats (Technical and Cost) until 1400 local time

(Hour)

02/28/2020

(Date)

CAUTION: LATE Submissions, Modifications, and Withdrawals: See Section L, Provision No. 52.214-7 or 52.215-1. All offers are subject to all terms and conditions contained in this solicitation.

10. FOR

INFORMATI

ON

CALL:

A. NAME

Elizabeth Chisala

B. TELEPHONE (NO COLLECT CALLS) C. E-MAIL ADDRESS

oaa-solicit-lusaka@usaid.govAREA CODE NUMBER EXT.

11. TABLE OF CONTENTS

(X) SEC. DESCRIPTION PAGE(S) (X) SEC. DESCRIPTION PAGE(S)

PART I - THE SCHEDULE PART II - CONTRACT CLAUSES

X A SOLICITATION/CONTRACT FORM X I CONTRACT CLAUSES 62

X B SUPPLIES OR SERVICES AND PRICES/COSTS 02

X C DESCRIPTION/SPECS./WORK STATEMENT 07 X J LIST OF ATTACHMENTS 72

X

D PACKAGING AND MARKING 08

X E INSPECTION AND ACCEPTANCE 11

X K REPRESENTATIONS, CERTIFICATIONS AND

OTHER STATEMENTS OF OFFERORS

X F DELIVERIES OR PERFORMANCE 12

X G CONTRACT ADMINISTRATION DATA 26 X L INSTRS., CONDS., AND NOTICES TO OFFERORS 100

X H SPECIAL CONTRACT REQUIREMENTS 31

X M EVALUATION FACTORS FOR AWARD 118

OFFER (Must be fully completed by offeror)

NOTE: Item 12 does not apply if the solicitation includes the provisions at 52.214-16, Minimum Bid Acceptance Period.

12. In compliance with the above, the undersigned agrees, if this offer is accepted within calendar days (60 calendar days unless a different period is inserted by the offeror) from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the price set opposite each item, delivered at the designated point(s), within the time specified in the schedule.

AWARD (To be completed by government)

19. ACCEPTED AS TO ITEMS NUMBERED 20. AMOUNT 21. ACCOUNTING AND APPROPRIATION

22. AUTHORITY FOR USING OTHER THAN FULL AND OPEN COMPETITION:

10 U.S.C. 2304 (c) ( ) 41 U.S.C. 253 (c) ( )

23. SUBMIT INVOICES TO ADDRESS SHOWN IN

(4 copies unless otherwise specified)

ITEM

24. ADMINISTERED BY (If other than Item 7) CODE 25. PAYMENT WILL BE MADE BY CODE

26. NAME OF CONTRACTING OFFICER (Type or print)

Mohib Ahmed

27. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

28. AWARD DATE

IMPORTANT - Award will be made on this Form, or on Standard Form 26, or by other authorized official written notice.

AUTHORIZED FOR LOCAL REPRODUCTION

Previous edition is unusable

STANDARD FORM 33 (Rev. 9-97)

Prescribed by GSA - FAR (48 CFR) 53.214(c)

13. DISCOUNT FOR PROMPT PAYMENT

(See Section I, Clause No. 52.232.8)

10 CALENDAR DAYS (%) 20 CALENDAR DAYS (%) 30 CALENDAR DAYS (%) CALENDAR DAYS (%)

14. ACKNOWLEDGEMENT OF AMENDMENTS

(The offeror acknowledges receipt of amendments to the SOLICITATION for offerors and related documents numbered and dated):

AMENDMENT NO. DATE AMENDMENT NO. DATE

15A. NAME

AND

ADDRESS

OF

OFFEROR

CODE FACILITY

16. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER

(Type or print)

15B.TELEPHONE NUMBER 15C. CHECK IF REMITTANCEADDRESS

IS DIFFERENT FROM ABOVE - ENTER

SUCHADDRESS IN SCHEDULE.

17.SIGNATURE 18. OFFER DATE

AREACODE NUMBER EXT.

02/05/2020

USAID/Zambia’s Enterprise Development and Growth Enhanced (EDGE)

ACRONYM LIST

FTF Feed the Future

SMEs Small and Medium Enterprises

FSP Financial Service Providers

CEEC Government's Citizens Economic Empowerment Commission

AMELP Activity Monitoring, Evaluation, and Learning Plan

PYD Positive Youth Development

PIRS Performance Indicator Reference Sheets

EO Executive Order

DIS Development Information Solution

CRM Climate Risk Management

STIP Science, Technology, Innovation and Partnership

LCP Local Compensation Plan

CST Contractor Salary Threshold

GRZ Government of the Republic of Zambia

SNDP Seventh National Development Plan

CDCS Country Development Cooperation Strategy

SECTION B - SUPPLIES OR SERVICES AND PRICES/COSTS

B.1 PURPOSE

The purpose of this contract is for the Contractor to implement the USAID/Zambia’s

Enterprise Development and Growth Enhanced (EDGE) activity in accordance with Section C –

Statement of Objectives (SOO) [See Attachment J.1].

B.2 CONTRACT TYPE AND SERVICES

This is a Cost-Plus-Fixed-Fee (CPFF) completion-type contract consistent with Federal

Acquisition Regulation 16.306(d)(1). The Contractor must provide the outputs and accomplish goals and objectives as described in Section C, and the deliverables as described in Section F, in accordance with the performance standards specified in Section F and H.

B.3 ESTIMATED COST, FIXED FEE AND OBLIGATED AMOUNT

In accordance with FAR Part 52.232-22 - Limitation of Funds:

(a) The estimated cost for the performance of the work required hereunder, exclusive of fixed fee, if any, is $TBD. The fixed fee, if any, is $TBD. The estimated cost plus fixed fee, if any, is $TBD.

(b) Budget

The Contractor will not be paid any sum in excess of the Total Cost-Plus-Fixed-Fee amount.

b.1 The contract budget found herein, is based on the Contractor’s original proposal and/or final proposal revision, which was accepted by USAID through award of this contract. NOTE: The Contractor will be required to notify the USAID Contracting

Officer’s Representative (COR) of Budget Line Item variation of 10% and request concurrence.

Line Item

Description

PERIOD

Yr. 1 Yr. 2 Yr. 3 Yr. 4 Yr. 5 Total All Years

Salaries and Wages

Fringe Benefits

Consultants

Travel, Transportation and Per Diem

Equipment and Supplies

Subcontracts

Allowances

Participant Training

Other Direct Costs

Indirect Costs

Fixed Fee

Total Cost Plus

Fixed Fee

Item

No

Supplies/

Services

(Descrip tion)

Qty Unit

Price

YR1

Total

Amount

YR2

Total

Amount

YR3

Total

Amount

YR4

Total

Amount

YR5

Total

Amount

Total

Amount

0001 Service

Delivery

(Direct and

Indirect

Costs)

Lot

Total Estimated

Cost

0002 Fixed Fee %TBD

Total Estimated

Cost plus Fixed

Fee b.2 The inclusion of any costs in the above cost categories does not obviate the requirement for prior approval by the contracting officer of cost items, any of the terms and conditions of this contract, including the applicable cost principles (see FAR52.216-

07, “Allowable Cost and Payment”); nor does it constitute a determination of allowability by the contracting officer of any item of cost, unless specifically stated elsewhere in this contract.

b.3 The Contractor may shift/move funds up to 10% between line items with COR concurrence. Any adjustments above 10% require written Contracting Officer (CO) approval.

b.4 The Contractor agrees to furnish data that the contracting officer may request on costs expended or accrued under this contract in support of the budget information provided herein.

(c) Within the estimated cost plus fixed fee (if any) specified in paragraph (a) above, the amount currently obligated and available for reimbursement of allowable costs incurred by the

Contractor (and payment of fee, if any) for performance hereunder is $TBD. The Contractor will not exceed the aforesaid obligated amount.

(d) In accordance with FAR 52.232-19, Availability of Funds, funds obligated hereunder are anticipated to be sufficient through o/a TBD. Funding for this contract will be on an incremental basis, subject to the availability of funds.

B.4 FAR 52.216-8 FIXED FEE (JUN 2011)

The Government will pay the Contractor for performing this contract the fixed fee specified in

Section B.3. In accordance with FAR 52.216-8, Fixed Fee (2011) USAID will withhold 15% of the total fee or $100,000, whichever is less until the required conditions under the referenced clause have been met.

Pursuant to FAR 16.306(d), the fixed fee payable under this contract will be tied to the completion of the reports and deliverables specified in Section F.5 of this contract and in accordance with the approved Fee Schedule. The Fee Schedule may be modified based upon mutual agreement of the parties.

The following is an illustrative table which will be filled in at time of award:

% OF FIXED FEE

No Deliverables Yr. 1 Yr. 2 Yr.3 Yr. 4 Yr. 5 TOTAL

Profit of assisted SMEs increased by 15 percent from the baseline to midline, and from midline to endline

10% 10% 20%

2,500 net increase in full-time equivalent jobs (with 30% women and 40% youth) across the assisted SMEs

20% 20%

Revenue for assisted SMEs increased by 20 percent from the baseline to midline, and from midline to endline

10% 10% 20%

80 percent of the targeted SMEs have independently accessed finance after receiving USG assistance

10% 10%

20 percent of targeted SMEs female owned 10% 10%

Periodic Progress Reports

6 Annual Work Plan (AWP) 2% 2% 2% 2% 2% 10%

7 AMELP 1% 1% 1% 1% 1% 5%

17 Final Activity Report 5% 5%

Total Fixed FEE 100%

B.5 INDIRECT COSTS

The Contractor is authorized to recover applicable indirect costs, if it is part of the

Contractor's usual accounting procedures, consistent with FAR Part 31, and Negotiated

Indirect Cost Rate Agreement (NICRA).

Pending establishment of revised provisional or final indirect cost rates, allowable indirect costs will be reimbursed on the basis of the following negotiated provisional or predetermined rates and the appropriate bases as below:

[To be inserted at the time of Award]

Contractor Fringe

Rate %

Overhead

Rate %

G&A

Rate %

PRIME (insert)

Type of Rate (insert) TBD TBD TBD

Base of Application TBD TBD TBD

Source: TBD TBD TBD

Period: TBD TBD TBD

MAJOR

SUBCONTRACTOR(S)

Type of Rate TBD TBD TBD

Base of Application TBD TBD TBD

Source: TBD TBD TBD

Period: TBD TBD TBD

• Contractors are allowed to recoup indirect costs (OH, G&A, etc.) as other direct costs if it is part of the Contractor’s usual accounting procedures, consistent with FAR 31 and the contactor’s NICRA.

• Major subcontractors are those subcontractors whose proposed costs exceed 20% of the Offeror’s proposed total cost or perform a key element of the RFP.

• The Contractor will make no change in its established method of classifying or allocating indirect costs without the prior written approval of the Contracting Officer.

Reimbursement for indirect costs shall be at final negotiated rates.

B.6 COST REIMBURSABLE

The U.S. dollar costs allowable will be limited to reasonable, allocable and necessary costs determined in accordance with FAR 31 (Contract Cost Principles), 2 CFR Part 200 (Cost

Principles), FAR 52.216- 7 (Allowable Cost and Payment), FAR 52.216-8 (Fixed Fee) if applicable, FAR 52.232-20 (Limitation of Cost), FAR 52.232-22, (Limitation of Funds), and

AIDAR 752.7003 (Documentation for Payment), may be reimbursable under this contract.

[END OF SECTION B]

SECTION C – DESCRIPTION/SPECIFICATIONS/PERFORMANCE BASED

WORK STATEMENT

[See Attachment J.1 for Statement of Objectives (SOO)]

[Offeror’s PBWS to be included under Section C upon award]

[END OF SECTION C]

SECTION D – PACKAGING AND MARKING

D.1 AIDAR 752.7009 MARKING (JAN 1993)

(a) It is USAID policy that USAID-financed commodities and shipping containers, and program construction sites and other program locations be suitably marked with the USAID emblem. Shipping containers are also to be marked with the last five digits of the USAID financing document number. As a general rule, marking is not required for raw materials shipped in bulk (such as coal, grain, etc.), or for semi-finished products which are not packaged.

(b) Specific guidance on marking requirements should be obtained prior to procurement of commodities to be shipped, and as early as possible for program construction sites and other program locations. This guidance will be provided through the cognizant technical office indicated on the cover page of this Contract, or by the Mission Director in the cooperating country to which commodities are being shipped, or in which the program site is located.

(c) Authority to waive marking requirements is vested with the Regional Assistant

Administrators, and with Mission Directors.

(d) A copy of any specific marking instructions or waivers from marking requirements is to be sent to the Contracting Officer; the original should be retained by the Contractor.

D.2 BRANDING AND MARKING POLICY

(a) USAID policy on the branding and marking of the work products of this contract is contained in the USAID Automated Directive System (ADS) Chapter 320. The Branding and

Marking Implementation Plan communicates to beneficiaries and stakeholder audiences that the work of this contract is from the American people. Requested exceptions to ADS Chapter 320 requirements, shall be included in the Branding and Marking Implementation Plan. (PROJECT

NAME) activities will adhere to USAID branding and marking guidance in the USAID Graphic

Standards Manual and Partner Co-branding Guide and available at:

http://www.usaid.gov/branding.

(b) The Contractor must develop a Branding Implementation Plan (BIP) and Marking Plan

(MP) for the contract to describe how program deliverables shall be branded. The BIP will implement USAID branding strategy for the USAID Enterprise Development and Growth

Enhanced Activity:

Activity Name: “USAID/Zambia’s Enterprise Development and Growth Enhanced (EDGE)”

Branding: The branding will incorporate the message that the assistance is “From the

American People through USAID.”

Desired Level of Visibility: High. USAID identity must be prominently displayed in the following: commodities or equipment, printed, audio, or electronic public http://www.usaid.gov/branding communications; studies, reports, publications, web sites, and all promotional and informational products; and at all events.

Organizations to be acknowledged: With concurrence from the USAID/Zambia’s

Development Outreach and Communications (DOC) team and COR, equipment, publications, and materials developed and produced under this activity may be co-branded with the Zambian Government’s official seal, cooperating partners’ logos, and where applicable, other U.S. Government agencies and initiatives. The Marking Plan must enumerate all of public communications, commodities, infrastructure projects, program materials, events, deliverables, and other items that will be marked with the

USAID identity or brand.

The Marking Plan may include requests for exceptions to marking requirements for programmatic reasons, to be approved by the Contracting Officer. Waivers, as defined by ADS

320, may be necessary for compelling political, safety or security concerns, or if the marking will have an adverse effect in the host country. Marking and attribution for physical structures may need to be visible as soon as work commences. Contract deliverables to be marked with the

USAID identity must follow design guidance for color, type, and layout in the Graphic Standards

Manual, available at www.usaid.gov/branding, and all successor branding policies (if any).

D.3 BRANDING STRATEGY, IMPLEMENTATION PLAN AND MARKING

PLAN

The Branding Strategy, Implementation and Marking plan must be submitted as an annex at the time of identification of the apparently successful Offeror. Offerors must note that the plan is a separate item and will not be scored. However, the plan from the apparently successful Offeror will be reviewed and subject to approval prior to contract award. The plan will not be counted in the page limitation.

The plan must specifically address the following:

(a) How to incorporate the message, “This assistance is from the American People,” in communications and materials directed to beneficiaries, or provide an explanation if this message is not appropriate or possible.

(b) How to publicize the program, project, or activity in the host-country and a description of the communications tools to be used. Such tools may include the following:

• Press releases

• Press conferences

• Media interviews

• Site visits

• Social media content

• Success stories

• Beneficiary testimonials

• Professional photographs http://www.usaid.gov/branding

• Print and online Public Service Announcements

• Videos

• Webcasts, e-invitations, or other e-mails sent to group lists, such as

• Participants for a training session, blast e-mails, or other Internet activities.

(c) The key milestones or opportunities anticipated to generate awareness that the program, project, or activity is from the American People, or an explanation if this is not appropriate or possible. Such milestones may be linked to specific points in time, such as the beginning or end of an activity, or an opportunity to showcase publications or other materials, research findings, or activity success. These include, but are not limited to, the following:

• Launching the activity

• Announcing findings from the situational analysis

• Publishing reports or studies, including the transformation and sustainability plans

• Spotlighting trends

• Highlighting success stories

• Featuring beneficiaries as spokespeople

• Securing endorsements from ministry or local organizations

• Facilitating deals or transactions between beneficiaries and the private sector

• Promoting final or interim reports

• Communicating activity impact/overall results

The Contractor must comply with the requirements of the policy directives and required procedures outlined in USAID Automated Directive System (ADS) 320.3.2 “Branding and

Marking in USAID Direct Contracts” (effective date: 01/08/2007) at https://www.usaid.gov/sites/default/files/documents/1868/320.pdf, and USAID Graphic Standards

Manual and Partner Co-Branding Guide, or any successor branding policy.

D.4 SOCIAL MEDIA AND ONLINE OUTREACH

Social media is often part of an integrated communications campaign. It should always be used to communicate directly with stakeholders or beneficiaries in host countries. It should never be used to promote a program or Contractor. Social media channels may be approved as part of a project’s marking plan in consultation with the CO, COR, and DOC team. To avoid confusion with official USAID social media channels, the USAID logo should not be used as a profile picture. A photo reflective of the project should be used as a profile picture.

A USAID-branded photo should be displayed as the banner photo, and acknowledgement of

USAID support should appear in the “Profile” or “About” section. For more information, please refer to the USAID Graphic Standards Manual and Partner Co-Branding Guide.

[END OF SECTION D]

https://www.usaid.gov/sites/default/files/documents/1868/320.pdf https://www.usaid.gov/sites/default/files/documents/1869/USAID%20Graphics%20Standards%20Manual%20and%20Partner%20Co%20Branding%20Guide%20February%202016.pdf https://www.usaid.gov/sites/default/files/documents/1869/USAID%20Graphics%20Standards%20Manual%20and%20Partner%20Co%20Branding%20Guide%20February%202016.pdf https://www.usaid.gov/sites/default/files/documents/1869/USAID%20Graphics%20Standards%20Manual%20and%20Partner%20Co%20Branding%20Guide%20February%202016.pdf

SECTION E – INSPECTION AND ACCEPTANCE

E.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY

REFERENCE

The following Contract clauses pertinent to this section are hereby incorporated by reference

(by Citation Number, Title, and Date) in accordance with the clause at FAR 52.252-2

"CLAUSES INCORPORATED BY REFERENCE" in Section I of this Contract. Full text of the

FAR clauses is available at https://www.acquisition.gov/far/ and full text of the AIDAR clauses is available at http://www.usaid.gov/ads/policy/300/aidar-http://www.usaid.gov/ads/policy/300/300.

FEDERAL ACQUISITION REGULATION (48 CFR Chapter 1)

NUMBER TITLE DATE

52.246-5 Inspection of Services—Cost Reimbursement APR-1984

E.2 INSPECTION AND ACCEPTANCE

USAID inspection and acceptance of services, reports and other required or outputs will be subject to the performance standards set forth in Sections C, H, and F. Inspection and acceptance will take place at:

U.S. AGENCY FOR INTERNATIONAL DEVELOPMENT

PO Box 320373

Lusaka, Zambia – 10101 or at any other location where the services are performed and reports and deliverables or outputs are produced or submitted. The Contracting Officer, unless delegated to the

Contracting Officer Representative (COR) has the authority to inspect and accept all services, reports and required deliverables or outputs.

E.3 RESPONSIBLE OFFICIAL

In accordance with the clauses of this contract entitled “Inspection of Services – Cost

Reimbursement” (FAR 52.246-5), inspection of results or other deliverables required by the contract will be made by the cognizant COR. Acceptance of goods/services and reports or other deliverables by the cognizant COR must form the basis for payments to the Contractor, and will form the basis of the Contractor’s permanent performance record with regard to this contract.

[END OF SECTION E]

http://www.usaid.gov/ads/policy/300/300

SECTION F - DELIVERIES OR PERFORMANCE

F.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY

The following Contract clauses pertinent to this section are hereby incorporated by reference

(by Citation Number, Title, and Date) in accordance with the clause at FAR 52.252-2

"CLAUSES INCORPORATED BY REFERENCE" in Section I of this Contract. Full text of the

FAR clauses is available at https://www.acquisition.gov/far/ and full text of the AIDAR clauses is available at http://www.usaid.gov/ads/policy/300/aidar-http://www.usaid.gov/ads/policy/300/300.

FEDERAL ACQUISITION REGULATION (48 CFR Chapter 1)

52.242-15 Stop-Work Order AUG-1989

52.242-15 Stop-Work Order Alternate I APR-1984

52.204-14 Service Contract Reporting Requirements OCT-2016

F.2 PERIOD OF PERFORMANCE

The period of performance is five (5) years effective from the date of the USAID

Contracting Officer’s signature on the cover page of the contract. The conditions set forth above are subject to the Contractor’s performance and availability of funds.

F.3 PLACE OF PERFORMANCE

The place of performance under this Contract is Zambia.

F.4 PERFORMANCE STANDARDS

(a) The Contractor’s performance will be evaluated based on the completion of specific tasks as outlined in the contract, adherence to the work plan, and reports submitted to the

COR in accordance with the performance standards set forth in Section C and quality reports described in Section F.5 below. Performance evaluation will be conducted jointly by the COR and the Contracting Officer, and will form the basis of the Contractor's permanent performance record with regard to this contract as required in FAR Part 42.15 and AIDAR

742.15. USAID will evaluate the Contractor’s performance annually for the period of the contract. This evaluation will form the basis of the Contractor’s permanent performance record under this contract.

(b) USAID reserves the right to conduct, and the Contractor must expect and be prepared for, a management and/or financial audit by USAID at any time to ensure systems (management, administration, finance, procurement, and program) are in place as per the Contract. Such audit(s) will focus on program management and performance, including such factors as cost, timeliness, and accountability; and will include field and home office records pertaining to operations and program activities. The Contractor must cooperate with and contribute to a final management and financial review conducted by USAID prior to program closeout.

(c) USAID will also conduct performance evaluations of the program consistent with the

Agency Evaluation Policy and program performance reviews as required. The Contractor must cooperate with and contribute to these reviews and evaluations.

F.5 REPORTS AND DELIVERABLES OR OUTPUTS

F.5.1 Reports Format and Other Requirements

(a) All reports and deliverables must be in the English language, unless otherwise specified in the respective contract or work-plan.

(b) The cover page of all deliverables must include the USAID Identity prominently displayed, the Contract number, Contractor name, the publication or issuance date of the document, document title, author name(s), and activity title. Descriptive information is required whether Contractor-furnished products are submitted in paper or electronic form.

All materials must include the name, organization, address, and telephone/fax/internet number of the person submitting the materials.

(c) All reports must be delivered to the COR and CO in electronic format unless specified otherwise by the contract or work-plan. Submission of final deliverables must be both PDF and

MS Word (unlocked), and/or Excel (unlocked).

(d) All reports below have illustrative page numbers. Final page numbers and content of each report will be agreed upon between the Contractor and the COR. The COR has flexibility in adjusting the due date; however, any delay over 14 business days must be approved by the CO.

(e) The Contractor will promptly notify the CO and COR of any problems, delays, or adverse conditions which materially impair the Contractor's ability to meet the requirements of the contract reporting schedule.

(f) Development Experience Clearinghouse Documentation: USAID Contractors must coordinate with the designated COR to submit one electronic submission to the DEC pursuant to AIDAR 752.7005.

(g) In addition to the requirements set forth for submission of reports in Sections C, I and J, and in accordance with AIDAR clause 752.242-70, PERIODIC PROGRESS REPORTS, the

Contractor must submit required deliverables or outputs to the COR specified in Section G with a copy to the Contracting Officer.

(h) All reporting and data must be synchronized with the United States Government (USG) fiscal year.

USG’s quarterly periods are from:

October 1 – December 31;

January 1 - March 31;

April 1 – June 30; and, July 1 – September 30.

Quarterly reports may be annexed to the annual reports where the fiscal year end and quarter end are the same time.

F.5.2 List of Reports and Plans

The following table summarizes the deliverables and reports under this award. Other reports/deliverables may be required during the course of the award. These reports/deliverables will be within the scope of the contract, and the due dates for these will be agreed to between the Contractor and the COR, as needed. Unless otherwise specified, the Contractor will allow at least 10 business days for review and comments from the COR on any draft report submission.

All reports and plans are subject to written approval by the COR, except for the

Property Disposition Plan, which is subject to the CO’s approval.

If a report or deliverable below does not have a report format or template, the Contractor must use the format in Attachment J.2 and update fields, as necessary.

No Deliverables Due Date Reference

1 Capacity assessment and market analysis report

Final Report due within three months (90 days) of effective date of contract

C.5

2 Profit of assisted SMEs increased by

15 percent from the baseline to midline, and from midline to endline

At midline and endline

C.5

3 2,500 net increase in full-time equivalent jobs (with 30% women and 40% youth) across the assisted SMEs

Within the contract period of performance

C.5

4 Revenue for assisted SMEs increased by

20 percent from the baseline to midline, and from midline to endline

At midline and endline C.5

5 80 percent of the targeted SMEs have independently accessed finance after receiving USG assistance

Within the contract period of performance

C.5

6 20 percent of targeted SMEs female owned Within the contract period of performance

C.5

7 Annual Work-Plan (AWP) Year one:

Draft: Within 45 days of effective date of contract

Final: Within 90 days of effective

Years Two and after:

Draft: 45 days prior the beginning of the next year

Final: 15 days prior to the

F.5.2(a)

8 Activity Monitoring, Evaluation, and

Learning Plan (AMELP)

Draft: Within 60 days of effective

Final: Within 90 days of effective

F.5.2(b)

Periodic Progress Reports

9 Quarterly Progress Reports Draft submission: Within 15 days after end of quarter

Final submission: Within 30 days after the end of the quarter

4th quarter reports will be annexed within the annual report

F.5.2(c)

10 Annual Progress Reports Draft submission: Within 15 days after end of Year

Final submission: Within 30 days after the end of the Year

N/A

Quarterly Financial Report

With the quarterly progress report

F.5.2(d)

Other Reports

12 Portfolio Review Presentations Semi-annual (May/November) N/A

13 EMMP Year one:

Draft: Within 45 days of effective date of contract

Final: Within 60 days of effective

Years Two and after:

Draft: 45 days prior the

Final: 15 days prior to the beginning of the next year (same as AWP above)

See Attachment

J.3

14 Annual Property Reports Within 90 days of award and annually thereafter

N/A

15 Other Foreign Assistance Reporting As directed by COR N/A

16 Close out and Demobilization Plan 180 days prior to completion date F.5.2 (e)

17 Disposition Plan 90 days prior to completion date F.5.2 (f)

18 Final Activity Report Draft: 30 days prior to end of contract

Final: 30 days after end of contract

F.5.2 (g)

19 Geographic Data Reporting With Annual Progress Report F.5.2 (h)

*Profit in this activity refers to Net Profit: Gross profit (revenue minus cost of goods) minus operating expenses and all other expenses, such as taxes and interest paid on debt.

** One full-time equivalent job (FTE) equals 260 days (excluding weekends) or 12 months.

Thus, a job that lasts 4 months should be counted as 1/3 FTE and a job that lasts for 130 days

(excluding weekends) should be counted as 1/2 FTE. Number of hours worked per day or per week is not restricted as work hours may vary greatly. Suppliers for the SME are not to be counted towards SME job creation, but awardees are highly encouraged to track that spillover effect.

F.5.2 (a) ANNUAL WORK PLAN (AWP)

Initial Annual Work Plan

The Contractor will present an Initial Annual Work Plan to the USAID COR for review and approval (electronic copy). The COR must provide written comments on the draft Plan and when the Plan is finalized, the COR will provide written approval.

The Initial Annual Work Plan should include a list of tasks to be completed during the year, grouped under the objective that they seek to support. For each task, the Contractor should

1) explain in brief its connection to the objective; 2) define the necessary steps to complete the tasks; 3) assign responsibilities for completing those steps; 4) provide any quantitative or qualitative targets; and 5) a timeline for the implementation of the task.

The COR will review the Plan and provide comments and recommendations for changes no later than 10 business days after receipt of the draft. The Contractor will incorporate the

COR’s comments and recommendations into the final version of the Initial Annual Work Plan and submit it for the COR’s written approval within 60 calendar days after the effective date of the Contract. All substantial changes to the Initial Annual Work Plan require prior written approval of the COR.

Subsequent Annual Work Plans

Subsequent Annual Work Plans will be submitted to the USAID COR for review and approval in electronic format. The Contractor will incorporate any required revisions into a Final Work

Plan.

The Annual Work Plan must define in detail how the Contractor intends to organize its work to implement the tasks outlined in the SOW and achieve expected results within each of the tasks. The Annual Work Plan must be consistent with the Activity Monitoring, Evaluation and

Learning Plan (AMELP). If necessary and given USAID consent, the Contractor may revise the

Annual Work Plan. USAID reserves the right to review and re-approve Annual Work Plans quarterly or on an as-needed basis.

In all Annual Work Plans, the Contractor must:

• Provide a brief narrative to define each task assignment, propose a completion date and state who will accomplish the task;

• Identify deliverables under each task and propose deadlines for their completion;

• Identify any assumptions used in preparing the Annual Work Plan, suggest possible modifications to the approach, if needed, and describe anticipated problems or potential barriers with regard to achieving project objectives.

F.5.2 (b) ACTIVITY MONITORING, EVALUATION AND LEARNING PLAN

(AMELP)

The AMELP must reflect the expected project main results and specific outcome indicators and targets by year. The AMELP must demonstrate how all outcomes will support robust and evidence-based results. The AMELP will also include: the development hypothesis logically linked to USAID’s Zambia’s Country Development and Cooperation Strategy and

Performance Monitoring Plan and critical assumptions; baseline values and targets to show progress over time; a Performance Data Table summarizing the key performance monitoring information, and; Performance Indicator Reference Sheets (PIRS) for each indicator that include detailed description of performance indicators to be tracked, source, method and schedule of data collection, known data limitations and planned actions to address the limitations. Beyond including a PIRS for each performance indicator, the plan should identify how data will be collected and stored and how data quality will be ensured.

Key components of the AMELP typically include:

• The activity’s monitoring approach, including relevant performance indicators of activity outputs and outcomes;

• Clear alignment with USAID/Zambia’s Performance Management Plan, specifically at the relevant intermediate results and sub-intermediate results levels.

• Any proposed internal evaluations;

• Regular learning activities, including knowledge capture at activity close out;

• Estimated resources for these monitoring, evaluation and learning activities that are a part of the implementing partner’s budget; and

• Roles and responsibilities for all proposed monitoring, evaluation and learning actions.

The AMELP will be developed in accordance with ADS 201 and USAID’s revised Evaluation

Policy and it will underpin a coherent monitoring and evaluation system that will objectively assess the overall progress and impact of the activity as outlined in the program description.

The AMELP shall be reviewed regularly to confirm compliance with USAID requirements. It shall be tied to the annual work plan and will outline the processes that will be used to harmonize instruments and schedules to support USAID data reporting needs.

Monitoring and evaluation data shall be used to inform management decisions, resource allocation and to assess where changes to the Activity may be required to help better ensure that the desired impact will be achieved. The CORs will review, collaborate on any necessary changes, and finally approve the AMELP. After approval, the AMELP should evolve and adapt alongside the activity work plan, being updated at regular intervals based on lessons learned. It is important that these plans clearly detail how the partner will monitor performance as well as programmatic and operational context.

F.5.2 (c) QUARTERLY PROGRESS REPORTS

Quarterly Progress Reports are due in final form within 30 days after end of quarter. Fourth quarter reports will be annexed within the annual report. Quarterly progress reports must discuss progress within the reporting period as well as cumulative progress in the context of the agreed upon accomplishments and indicators. They must discuss existing and potential problems in the implementation and variance from the AWP and AMELP.

At a minimum, Quarterly Reports must include the following information:

(a) Summary of cumulative progress and accomplishments achieved from the award date until the end of the reporting period.

(b) Deliverables: List of reports and other deliverables completed in the reporting period.

(c) Description of progress and accomplishments during the reporting period: Detailed assessment and analysis of progress made on each of the tasks and performance indicators.

(d) Schedules: When appropriate, a discussion of any significant potential or actual slippage in schedule and the steps being taken to avoid or make recovery (including matters in environmental compliance).

(e) Problems: Problem areas, current or foreseen, especially with regards to meeting activity performance indicator targets, together with recommendations for resolving these problems and attendant schedules for their resolution. Problems requiring USAID intervention should be highlighted.

(f) Plans: List of major activities and key targets planned for next quarter.

The three reporting documents (the AMELP, the AWP and the Quarterly Report) must be consistent, interrelated, and must complement each other. The Annual Work Plan, based upon the Statement of Work, must define how the Contractor will organize its work to achieve the objectives and expected results outlined in the Statement of Work. The AMELP must provide measurable reference points and set up measurable indicators that track progress towards the objectives and expected results and define whether this progress is satisfactory. The Quarterly Report must account for performance against agreed upon accomplishments (AWP) and indicators (AMELP).

F.5.2 (d) QUARTERLY FINANCIAL REPORTS

These reports are due with the quarterly progress report and must have a financial summary page that lists the amounts expended for the quarter by major cost item, showing cumulative expenditures to date, and a variance analysis. The variance analysis will use the detailed cost proposal submitted for the contract award, or any revision made for subsequent contract budget revision (authorized by the CO), as the baseline budget plan, and, as requested, will be able to explain significant actual expenditure variance in relation to the detailed baseline. The

Contractor will also include a brief note on any significant or accrued expenditures for the quarter that have not yet been billed to the contract, along with the specific amount involved, to enable the COR to accurately track the expenditure rate.

F.5.2 (e) CLOSE OUT AND DEMOBILIZATION PLAN

The Contractor will submit a demobilization plan to the COR for approval. It will include an illustrative property disposition plan, a plan for phase out of in-country operations, a delivery schedule for all reports or other deliverables required under the contract and a timetable for completing all required actions in the demobilization plan, including the submission date of the final property disposition plan to the CO. USAID will approve or disapprove the proposed plan in writing, at least 60 days before completion of the contract. However, regardless of any prior approval of all or portions of the proposed disposition plan for assets, USAID reserves the right to direct or redirect such disposition plan.

F.5.2 (f) DISPOSITION PLAN

During the last year of the Contract term, the Contractor will provide to USAID, a proposed plan for disposition of the loan or credit assets remaining at the termination of the contract.

The CO will approve or disapprove the proposed disposition plan in writing, at least 45 days prior to the completion of the Contract. However, regardless of any prior approval of all or portions of the proposed disposition plan, USAID reserves the general right to direct or redirect such disposition plan.

F.5.2 (g) FINAL ACTIVITY REPORT

The Contractor must submit a detailed final report for approval by the COR. The report must at least address the following:

1. Financial report showing the amounts expended by major cost categories.

2. Summary of accomplishments achieved under this contract tied to the contract objective and Intermediate Results.

3. Clearly show how the contract objectives, deliverables and AMELP have been accomplished or not, and why.

4. Discussion of problems encountered and where objectives were not achieved.

5. Lessons learned.

6. Suggestions concerning desirable future and follow-on projects, if any.

7. Index of all reports and information products produced under this contract.

8. Impact/Outcome of the support provided.

9. Challenges encountered during implementation and actions taken to overcome those challenges.

10. Lessons Learned and best practices, including what worked well, what didn’t and why.

11. Additional analyses (gender, sustainability, cost benefit).

12. Recommendations for next steps and why – what entities to engage, problem areas to focus on, activities to stop, investments to make.

13. Records of environmental compliance.

F.5.2 (h) GEOGRAPHIC DATA REPORTING

As part of its annual progress report, the Contractor will submit geographically referenced data via CD, DVD, or digitally. The following format must be followed:

• Project and Activity Location Data will be provided as latitude and longitude coordinates in Decimal Degrees (DD.DDDDD) format as derived from Global Positioning System

(GPS) units, GPS-enabled mobile devices, or a digital map interface, such as Google

Earth or Google Maps. When providing exact latitude and longitude coordinates poses sensitivity issues, another geographic resolution for reporting Project and Activity

Locations will be agreed upon with the COR. Additional attribute data such as, project name, activity name, implementing partner name, project start and end dates, project description, beneficiaries, select indicators, etc. will be submitted along with Project and

Activity Location Data for reporting and portfolio management needs.

• Thematic Data, Project Specific Data, and any other geographic data or satellite imagery created or purchased under this award with U.S. Government funds will be provided to

USAID/Zambia at the end of this contract.

• All Geographic Data must be submitted in industry standard formats such as Esri

Shapefile or Esri Feature Class and include metadata. Google Earth KML files are acceptable. Metadata is a summary document providing content, quality, type, creation, and spatial information about a data set. It represents who, what, when, where, why and how of the resource. It can be stored in any format such as a text file, Extensible

Markup Language (XML), or database record. Metadata records include core library catalog elements such as Title, Abstract, and Publication Data; geographic elements such as Geographic Extent and Projection Information; and database elements such as

Attribute Label Definitions and Attribute Domain Values. The suggested metadata format is the XML schema, ISO 19139, which was developed to provide a consistent manner for presenting the ISO 19115 standard.

• All Geographic Data must be projected to the Geographic Coordinate System World

Geodetic System 1984 (GCS WGS 1984). All data must use the World Geodetic

System 1984 (WGS 1984) datum.

All Geographic Data will conform to the following:

1. OMB Circular A-16, Executive Order 12906;

(http://www.whitehouse.gov/omb/circulars_a016_rev). This is the U.S Federal

Government’s guidelines for geospatial data standards.

2. Automated Directives System (ADS) 507 (Freedom of Information Act); (transparency and release of information to the public:

http://www.usaid.gov/sites/default/files/documents/1868/507.pdf)

3. ADS 557 (Public Information: http://transition.usaid.gov/policy/ads/500/557.pdf). This directive outlines the requirements for reporting program data to the public.

F.5.2 (i) PORTFOLIO…