SOL_72039118Q00003_FBO.pdf

REQUEST FOR QUALIFICATIONS (RFQ)

Solicitation Number: SOL: 72039118Q00003 Date Issued: March 15, 2018 Questions Due: March 22, 2018 – (14:30 Local Time) Qualifications Due: April 05, 2018 – (14:30 Local Time)

Subject: Request for Qualifications (RFQ): “Third Party Milestone Monitoring Services for Construction of Schools under Sindh Basic Education Program (SBEP) in Sindh”

Reference: Limiting Competition to Local Entities – Automated Directives System (ADS)

302.3.4.5 f

Dear Prospective Offerors:

Pursuant to the authority in the Foreign Assistance Act of 1961, as amended, the U.S. Agency for International Development (USAID) is seeking proposals from local Pakistani Architect & Engineering (A-E) Firms eligible to provide specific services and related activities as described in the scope of work (Attachment 1) of this RFQ. Attachment 1 describes the complete statement of work, goals and expected results. This competition is limited to Pakistani A-E firms (local entities) only. For purposes of consistency and reporting, the definition of “local entity” means an individual, a corporation, a nonprofit organization, or another body of persons that:

● Is legally organized under the laws of;

● Has as its principal place of business or operations in;

● Is majority owned by individuals who are citizens or lawful permanent residents of; and,

● Is managed by a governing body the majority of who are citizens or lawful permanent residents of the country receiving assistance.

For purposes of this section, ‘majority owned’ and ‘managed by’ include, without limitation, beneficiary interests and the power, either directly or indirectly, whether exercised or exercisable, to control the election, appointment, or tenure of the organization's managers or a majority of the organization's governing body by any means.

Offerors (Prime and Sub-Contractor) must be registered with Pakistan Engineering Council (PEC) and or Pakistan Council for Architects and Town Planners (PCATP). In addition, offerors must be eligible in accordance with the authorized geographic code 937 for this procurement. The interested offerors must provide valid registration certificate issued by PEC or PCATP to satisfy the evaluation board that potential offerors are authorized to perform the work specified in Attachment 1 and have registered in relevant category. Similarly, offerors must also provide PEC valid registration certificate and discipline for its entire technical staff. The provided data will be validated through PEC/PCATP.

USAID/Pakistan will follow Federal Acquisition Regulations (FAR) Part 36 Construction and Architect – Engineer procedures for this procurement. In Phase One, the Evaluation Board (EB) will select the most highly qualified offeror(s) and request most highly qualified offeror to submit cost proposals as part of Phase Two evaluation. USAID/Pakistan anticipates award of cost reimbursement Time and Material type Contract to the successful offeror. Other Direct Costs (ODC) will be considered as cost-reimbursable items.

TABLE OF CONTENTS

REQUEST FOR QUALIFICATIONS (RFQ) 1

SOLICITATION PAGE 3

TABLE OF CONTENTS 4

ACRONYMS 6

ATTACHMENT 1‐DESCRIPTION OF DESIGN/ENGINEERING SERVICES 7

1. TITLE OF ACTIVITY 7

2. OBJECTIVE 7

3. BACKGROUND 7

3.1 Structure of USAID Assistance for the Construction of Schools in Sindh 8

3.2 Status of Construction 8

4. STATEMENT OF WORK 8

4.1 General: 8

4.2 Specific Activities and Responsibilities of Contractor: 9

5. DELIVERIES AND PERFORMANCE 11

5.1 Period Of Performance 11

5.2 Place Of Performance 11

5.3 Workdays Ordered 11

5.4 Authorized Work Day/Week 11

5.5 Reports And Other Deliverables 11

6. PERSONNEL 15

6.1 Key Personnel: 15

ATTACHMENT 2 ‐ INSTRUCTIONS TO OFFERORS AND SELECTION PROCESS 17

1. GENERAL CONTRACT INFORMATION 17

2. GENERAL INSTRUCTIONS TO OFFERORS 22

3. PROPOSAL SUBMISSION/DELIVERY INSTRUCTIONS 23

4. INSTRUCTIONS FOR PREPARATION OF THE TECHNICAL PROPOSAL (SF-330): 24

5. SELECTION PROCESS AND EVALUATION FACTORS FOR AWARD 26

ATTACHMENT 3 29

LIST OF ATTACHMENTS 29

Annex # 1: List of schools and construction status as on February 28, 2018 29

Annex # 2: Approved Initial Environmental Examination 29

Annex # 3: Construction Milestone Description 29

Annex # 4: Gender Considerations 29

Annex # 5: SF-330 29

Annex # 6: Partner Information Form 29

ACRONYMS

A-E Architect and Engineering

AAD Activity Approved Document

AAPD Acquisition & Assistance Policy Directives

AIDAR Agency for International Development Acquisition Regulations

ADS Automated Directives System

CO Contracting Officer

COP Chief of Party

COR Contracting Officer’s Representative

DUNS Data Universal Numbering System

D&B Dun and Bradstreet

EB Evaluation Board

EDF Environmental Documentation Form

EMMP Environmental Monitoring and Mitigation Plan

FAR Federal Acquisition Regulations

FARA Fixed Amount Reimbursement Agreement

FedBizOpps Federal Business Opportunities

GoS Government of Sindh

IEE Initial Environmental Examination

IQC Indefinite Quantity Contract

ODC Other Direct Costs

PEC Pakistan Engineering Council

PCATP Pakistan Council for Architects and Town Planners

PEB Procurement Executive Bulletins

PIL Project Implementation Letter

PMIU Program Management and Implementation Unit

PSC Program Steering Committee

RFQ Request For Qualifications

SBEP Sindh Basic Education Program

SOL Solicitation

SF Standard Form

USAID United States Agency for International Development

UNICEF United Nations Children’s Fund

ATTACHMENT 1-DESCRIPTION OF DESIGN/ENGINEERING SERVICES

1. TITLE OF ACTIVITY

Third Party Milestone Monitoring Services for Construction of Schools under Sindh Basic Education Program (SBEP) in Sindh.

2. OBJECTIVE

The objective of this Activity is to provide Architect and Engineering (A-E) services for third party monitoring and verification of construction milestones for construction of schools under the Sindh Basic Education Program in Sindh.

3. BACKGROUND

The 2010 floods in Sindh affected approximately 5,000 schools out of which approximately 2,500 schools were completely destroyed. This natural catastrophe hindered the education of thousands of children in Sindh and other parts of Pakistan. The Government of Sindh (GoS), in partnership with international organizations such as United Nations Children’s Fund (UNICEF), has made efforts to continue the education of children in affected districts through the provision of temporary shelters and school supplies.

However, there is an urgent need to rapidly complete the construction of schools that were destroyed or severely damaged by 2010 floods.

In order to improve access to and quality of education in flood-affected districts and to restore public confidence in the public education system, USAID is supporting the GoS in the construction of new facilities to replace fully damaged schools in affected districts. The USAID-supported construction will ensure that all newly constructed facilities replacing flood affected schools are child friendly and provide an environment conducive to both learning and teaching. USAID funding will also allow the GoS to provide temporary learning space for children in schools that will be reconstructed through USAID funds.

The proliferation of small basic education facilities throughout the province has rendered the Sindh education system nearly impossible to manage. There are nearly 50,000 schools in the GoS’s current inventory, most of which are non-functional one-/two-room schools or one-/two-teacher schools, where teacher absenteeism is chronic and/or buildings are being used for other purposes. In addition, it is now common to have several “schools” situated in the same premises, each with separate administrative personnel. This has created inefficiencies that the GoS cannot afford. Finally, there has been an under-investment in school facilities to accommodate students past Grade 5, which has left few options for children to continue their education beyond the primary level, particularly for girls. Fortunately, the GoS has now taken on a series of education sector reforms to correct these issues. The first policy reform is to consolidate several small schools that exist in a village or neighborhood into a single, properly managed facility. The second policy reform is to support the merging of several schools that are operating in a single location into a single school operating under a streamlined administrative structure. The third policy initiative is to upgrade primary schools to include facilities and teachers for middle and high school-age students.

USAID assistance is supporting these important policy initiatives by constructing, furnishing, and equipping schools in selected five towns of Karachi (Gadap, Lyari, Orangi, Kemari and Bin Qasim) and seven focus districts of Northern Sindh (Sukkur, Khairpur, Jacobabad, Larkana, Kashmore, Qamber- Shahdadkot, Dadu). This will be accomplished in concert with the Department of Education through a process that identifies two or more existing schools to be replaced by a single, larger facility that encompasses a broader catchment area, administratively merges “schools” operating in a single location, and includes facilities for Grades 1 through 10.

On September 21, 2011, USAID/Pakistan signed an Activity Agreement with the GoS for the Sindh Basic Education Program (SBEP). Under the Agreement, USAID is providing US$81 million directly to the GoS for the construction of 106 new schools (See Annex 1) in the aforementioned districts. Under the terms of the agreement, the procurement of all construction services is the responsibility of the Program Management and Implementation Unit (PMIU) established by the GoS. USAID will reimburse the GoS through Fixed Amount Reimbursement Agreement (FARA), for schools construction based upon completion of construction milestones established for each school between USAID and GoS. The PMIU is headed by a Program Director who reports directly to the Secretary of Education, GoS. The PMIU has an established office in Karachi and is accountable to a governing body called the Program Steering Committee (PSC).

3.1 Structure of USAID Assistance for the Construction of Schools in Sindh USAID currently has two (2) Task Orders under the A-E Indefinite Quantity Contract (IQC) Pakistan that is supporting the implementation of construction of schools under the SBEP. These Task Orders were awarded separately to two IQC holders to perform the below work:

1. A-E Services for the Construction of Schools in Sindh, Stage II: This Task Order covers all architect-engineer services required for the planning, design, construction management and supervision of the school facilities of SBEP. These services are provided by a local A-E firm and are NOT part of this Contract. As per USAID guidelines firms providing planning, design and supervision services are not eligible for provision of monitoring services for the same project.

2. Milestone Monitoring Services for the Construction of Schools in Sindh: This Task Order covers services associated with monitoring and certification of achievement of payment milestones identified in FARAs between USAID and the GoS. This Task Order will be completed in July 2018 and a follow-on award is required for continuation of milestone monitoring services.

These services are covered under this limited local completion Contract.

3.2 Status of Construction

A total of 15 packages (See Annex 1) have been awarded for 106 schools. It is also anticipated that another district within Northern Sindh will be added to the program with approximately 5-6 schools.

The additional district is yet to be finalized by GoS & USAID followed by school selection, detail design, cost estimate, tendering and award of construction contract which will be done by the current A-E firm for design and supervision given under section 3.1 (1) above and PMIU. The construction on schools in the additional district is expected to commence in April-June 2019. Each district typically has two packages except Qambar – Shahdadkot which has three. There are three standard types of schools being constructed, 14 class rooms, 12 class rooms and 8 class rooms’ schools.

Of 106, a total of 30 schools are complete and will not require monitoring services under this contract. The remaining 76 schools are at different stages of completion and will be covered under this Contract. Approximately 5-6 schools are anticipated to be constructed in the additional district and will also be covered under this contract. The details about each package and status of construction, as on February 28, 2018, are provided in Annex 1.

4. STATEMENT OF WORK

4.1 General:

The Contractor shall provide all A-E services required for monitoring the achievement of payment milestones identified in FARA between USAID and the GoS for construction of new schools in seven

(7) priority districts of the Northern Sindh (Sukkur, Khairpur, Jacobabad,, Larkana, Kashmore, Qamber-Shahdadkot, Dadu), and five (5) selected towns of Karachi (Gadap, Lyari, Orangi, Kemari and Bin Qasim) with an expectation of additional district within Sindh under the USAID-funded Sindh Basic Education Program. The FARAs are already signed between USAID and GoS with 09 payment milestones established for each of the 106 schools. The schools are packaged in contracts consisting of 2 to 11 schools (See Annex 1) in an individual contract.

This Contract will fund all costs associated with the milestone monitoring services for the construction of schools in the specified districts of Sindh and will include, but not limited to, the functions indicated below.

● All costs of Key Personnel (salary, transportation, benefits, etc.) for the project. This will include costs associated with site visits, coordination, and milestone monitoring by Key Personnel;

● All costs of technical staff and other support staff (salary, transportation, benefits, etc.) for the project. This will include costs associated with site visits, coordination, and project implementation by technical support staff and other support staff;

● All costs for the preparation and delivery of project monitoring reports under this Contract;

● All costs for the preparation and maintenance of a security plan, including any expert professional advice from outside sources;

● All costs associated with the general reporting requirements (e.g., monthly reports to the

Contracting Officer’s Representative (COR); and,

● All costs associated with the specific deliverables identified in this Contract.

4.2 Specific Activities and Responsibilities of Contractor:

Activities and responsibilities of the Contractor under this Contract include, but are not necessarily limited to, the following:

1. Security: The selected Contractor will have to provide security for contract and subcontract personnel, facilities, and equipment under this Contract. The Contractor will prepare a security plan covering all activities under this Contract. The proposed security plan will be required from the most highly qualified offeror in the second stage of evaluation (Cost Negotiations);

2. Coordination with Contracting Officer’s Representative (COR): The Contractor’s Chief of Party (COP) will provide weekly e-mail updates to the USAID COR and will participate in the monthly and or quarterly coordination meetings of the contractor providing A-E services for the construction of schools under the USAID-funded SBEP. The Contractor shall immediately notify the USAID Contracting Officer (CO) and the USAID COR of any problems, delays, or adverse conditions which materially impair the Contractor’s ability to meet the requirements of the Contract or, specifically, this Contract;

3. Preparation of Milestone Monitoring Plan: The Contractor will prepare a Milestone

Monitoring Plan (which shall also serve as the equivalent of a Performance Monitoring Plan for this Contract. The plan will include inspection schedules, standard inspection forms, and guidelines for inspectors. The plan shall also include monitoring of environmental compliance as required by approved Initial Environmental Examination (IEE). See Annex 2. In addition to the IEE the approved Environmental Documentation Form (EDF) / Environmental Monitoring and Mitigation Plan (EMMP) of each school will be shared with Contractor by USAID after the award. In developing the Milestone Monitoring Plan, the Contractor shall review the Quality Assurance Program of the contractor providing A-E (design and supervision) services for the construction of schools and shall provide that contractor and USAID with any review comments and suggestions for improvements. The Milestone Monitoring Plan shall also identify specific tests to be conducted by the Contractor to verify the accuracy and quality of testing being performed by the A-E services (design and supervision) contractor and GoS contracted construction firms. However, Contractor may propose conducting specific tests to verify the quality of site works in special circumstances after discussing with COR;

4. Conducting periodic Inspections: Consistent with the approved Milestone Monitoring Plan, the Contractor will conduct periodic inspections to verify that:

1). Milestones have been achieved as per the requirements of the Project Implementation Letters (PILs);

2). The quality of the work is compliant and consistent with the design drawings and technical specifications;

3). Environmental compliance procedures are met;

4). Branding and marking requirements are being met; and, 5). The requested payment amounts are consistent with the FARAs negotiated between USAID and the GoS.

It is expected that the Contractor will review the quality assurance documents of the A-E services contractor for verification of the quality control and rely on visual inspection/ review of submittals/ review of available quality testing reports/ field inspection reports of the products and material to certify the achievement of a Milestone. There are 9 payment milestones established for each school. Table of typical construction milestones is included in Annex 3. These milestones serve as the equivalent of Performance Measures and Indicators for this Contract.

Milestone completion certificate and monitoring reports will be provided to the COR after the milestone certification inspections to confirm the achievement of a milestone. . However, any problems or matters that require urgent attention will be reported immediately either verbally or via email, and followed up promptly with a signed, written report;

5. Reporting Issues of Non-Compliance: The Contractor shall report all issues of non-compliance/ shortcoming observed during milestone inspections to the USAID COR, and A-E services (design and supervision) contractor, with recommendations for rectifying the non-compliance. Once the non-compliance is rectified at site, the Contractor will be required to revisit the milestone to confirm compliance and confirm achievement of milestone;

6. Managing USAID-Funded Property: The Contractor will procure, assign, and ensure the proper and efficient control and use of USAID-funded expendable and non-expendable property, if any.

7. Performance of Other Duties: Within the level of effort and the ceiling price established for this Contract, the Contractor may be requested to perform other activities related to quality assurance and progress monitoring for the construction of schools in Sindh.

8. Branding and Marking: Consistent with the requirements of the Branding Strategy for this activity and the approved Branding Implementation and Marking Plan for this contract, the Contractor shall promote the provision of services being provided under this Contract as being provided by the U.S. Agency for International Development (USAID) and “made possible by the American people.” The proposed Branding Implementation and Marking Plan will be required from the most highly qualified offeror in the second stage of evaluation (Cost Negotiations).

9. Gender Considerations: In monitoring the achievement of construction milestones, the

Contractor shall verify compliance with all gender considerations specifically identified in the PILs signed between USAID and GoS. See Annex 4 for an extract from the Activity Approval Document (AAD) covering “Gender Considerations”.

10. Preparation and Submission of Reports: The Contractor will prepare and submit all reports as required under Section 5 of this Contract.

5. DELIVERIES AND PERFORMANCE

5.1 Period Of Performance

The estimated period of performance for this Contract consists of two years base period and one option with 14 months duration.

Base Period: August 01, 2018 to July 31, 2020 Option Period: August 01, 2020 to September 30, 2021

The budget for the option year will be negotiated as part of this contract during cost negotiations.

However the option to exercise is contingent upon availability funds, requirements of the services and compliance with USAID internal processes.

5.2 Place Of Performance

The activity will be implemented in selected five (5) towns of Karachi (Gadap, Lyari, Orangi, Kemari and Bin Qasim), seven (7) priority districts of Northern Sindh (Jacobabad, Larkana, Kashmore, Kambar- Shahdadkot, Dadu, Sukkur* and Khairpur*) and an additional district in Northern Sindh (TBD). The Contractor’s staff is expected to travel to all these districts as required to complete the assigned tasks.

*Twenty Six (26) Schools in Districts Sukkur and Khairpur are complete and will not require monitoring under this contract. Please refer to Annex 1 for an updated status of schools.

5.3 Workdays Ordered

(a) Workdays ordered shall be as indicated in the detailed budget of this Contract.

[Workdays table to be inserted at the time of award].

(b) Subject to the ceiling price established in this Contract and the prior written approval of the COR, the Contractor may adjust the number of workdays actually employed in the performance of the work by each position specified in this contract. The Contractor shall attach a copy of the Contract Contracting Officer’s Representative’s (COR) approval to the final voucher submitted for payment. Adjustments may only be within ceiling of the total workdays ordered.

(c) It is the Contractor’s responsibility to ensure that the COR-approved adjustments to the workdays ordered for each functional labor specialist do not result in costs incurred which exceed the ceiling price of this delivery order. Under no circumstances shall such adjustments authorize the Contractor to be paid any sum in excess of the ceiling price.

5.4 Authorized Work Day/Week

The authorized workweek for long-term individuals working under this Contract shall be five days per week. A six - day workweek may be approved in advance and in writing by the COR for short-term expatriate personnel. No overtime or premium pay is authorized under this Contract.

5.5 Reports And Other Deliverables

In accordance with AIDAR clause 752.242-70, Periodic Progress Reports, the Contractor shall submit reports, deliverables or outputs as further described below to the CO and COR and, when so noted in this Section below, to the PMIU.

The cover page of all reports prepared by the Contractor, pursuant to AIDAR 752.242.70, shall include a descriptive title, the author’s name(s), the activity name, the activity number, the Contractor’s name, the name of the USAID activity office and the COR, and the publication or issuance date of the report.

The Contractor shall be responsible for delivery of draft reports, schedules, plans, and other documents that are described below. Such documents as schedules or plans that do not readily conform to the foregoing format shall be presented in a form to be agreed to by COR. All written documents will be provided in English in hard copies and or through electronic media as advised by COR. Where due dates are not specified below for specific deliverables, the delivery dates shall be in accordance with the schedule for deliverables included in the approved annual Work Plan. Two hard copies and one electronic copy of all reports (unless otherwise noted in this Section below) must be submitted to the following addresses:

Contracting Officer Contracting Officer’s Representative Office of Acquisition and Assistance (OAA) USAID/Islamabad American Embassy Diplomatic Enclave, Ramna 5 Islamabad, Pakistan

Office of Infrastructure and Engineering (OIE) USAID/Islamabad American Embassy Diplomatic Enclave, Ramna 5 Islamabad, Pakistan

Reports and other deliverables under this Contract include, but are not necessarily limited to, the following:

1. Annual Project Work Plan: The Contractor shall develop an overall plan of the work to be accomplished under this Contract. The first year Work Plan must be flexible to respond to possible changes required by USAID in number, characteristics, and location of proposed school facilities. The Work Plan shall include the identification of responsibilities, identification of critical completion milestones and project interfaces, inventory controls of all project documents, financial and budget procedures, scheduling procedures, administrative procedures, and project documentation/closeout procedures. The Work Plan shall include an organizational chart for the Contractor’s project staff. The Work Plan shall indicate the interdependencies of a wide variety of project functions and interfaces with USAID, the A&E services contractor, construction contractors, and the GoS. The Work Plan will be used by USAID and its representatives to monitor Contractor performance. It will also provide a communication network to streamline coordination with all appropriate parties on a continuing basis and to ensure smooth turnover and utilization of completed projects. The Work Plan will include a Gantt chart. The Work Plan will be reviewed in coordination with USAID on a semi-annual basis and updated as needed; these semi-annual reviews shall serve as the equivalent of Quarterly/Semi-Annual Activity Reports and a written report shall be submitted to the COR within 10 calendar days of the end of each six-month period. In each year of the Contract, the Contractor shall provide an annual Work Plan.

The Work Plan shall provide a table establishing the Contractor’s proposed dates for submitting the deliverables specified in this Contract. The first annual Work Plan is due to the USAID COR not later than 30 calendar days after the award date of this Contract. Subsequent annual Work Plans are due not later than one year and 30 calendar days, two years and 30 calendar days, and three years and 30 calendar days after the effective date of this Contract. The Contractor shall take into account that implementation of activities specified in the approved Work Plan will still be subject to funds availability to the USAID Mission for each fiscal year. All work plans are subject to COR approval.

2. Annual Reports: The Contractor shall submit an Annual Report to the COR and the CO on annual basis. These reports shall be submitted concurrently with the draft second annual Work Plan to help inform the review and approval process. The Annual Report shall describe:

a. Results achieved during the year in comparison to the annual Work Plan targets;

b. Significant implementation problems encountered during the year;

c. Actions taken to resolve problems; and

d. Observations/recommendations to improve implementation in the future.

Normally, Annual Reports should not exceed 10 pages in length, including an Executive Summary of not more than 2 pages. Additional supporting material may be included in annexes to the report or, preferably, in the annual Work Plan.

3. Milestone Monitoring Plan: Through this deliverable, the Contractor will submit a detail plan for verifying the achievement of the construction milestones for each school has been met. The Contractor will submit a proposed format for the Milestone Monitoring Plan for COR approval within thirty (30) calendar days of the award date of this Contract.

4. Milestone Monitoring Reports: The Contractor shall prepare Milestone Monitoring Reports for each milestone completed for all schools. These reports shall contain the findings of the periodic inspections performed by the Contractor. If a payment milestone cannot be verified, the Contractor shall explain why in detail and describe the necessary actions needed to rectify the problem(s). Milestone Monitoring Reports will include all the checklists required for verification of milestone completion. The reports shall be submitted to the USAID COR within ten (10) calendar days of each milestone verification visit. The schedule for Milestone Monitoring visits shall be on an “as-required” basis and/or as agreed to in the approved annual Work Plan.

5. Non-Compliance Reports: Issues of non-compliance shall be reported within one day of the observations to the COR, A&E services contractor with recommendations for rectifying the non-compliance. Issues of non-compliance shall also be included in the Milestone Monitoring Reports as well as the monthly progress reports.

6. Security Plan: Security for the Contractor’s personnel and offices is the responsibility of the Contractor. The Contractor is responsible for establishing a security plan allowing completion of contract objectives in a high threat environment. The Contractor shall prepare a security plan based on a credible threat analysis and risk assessment. The plan shall provide a coherent, integrated security plan which demonstrates that the Contractor has undertaken a thoughtful review of security needs for all activities under the Contract. The plan shall include an analysis of the various elements of a security system showing how threats will be mitigated. The security budget shall delineate and justify the reasonableness of all costs. The budget shall be complete and include comprehensive budget notes. The security plan shall include a point of contact to answer questions or provide clarifications regarding security arrangements. The Contractor is encouraged to acquire professional advice from a security expert of its choosing to assist in establishing an overall security plan and implement security arrangements. The security plan, including comprehensive budget, is to be submitted as part of the cost proposal for review and approval. All costs associated with developing the security plan will be funded under this Contract. The security plan shall be amended throughout the life of this Contract as needed, but shall be reviewed on not less than an annual basis. The proposed security plan will be required from the most highly qualified offeror in the second stage of evaluation (Cost Negotiations).

7. Cost Control Reporting System: The Contractor shall develop a cost control reporting system including financial data required by USAID to monitor progress of cost versus budget for all activities under the Contract. The ability to forecast cost based on changes in project conditions is essential as this Contract progresses. The cost control reporting system shall include the provision of weekly “look ahead” schedules showing activities that will be undertaken one week, two weeks, and three weeks ahead. The cost control accounting system shall be established within 45 calendar days after the effective date of this Contract.

8. Financial Reports: The Contractor must submit periodic Contract Financial Reports, Foreign

Assistance Reports, and Accrual Reports. Formats of these reports will be provided by the COR.

Such reports may have the following requirements;

a) Submission frequency: Quarterly or as otherwise directly by USAID

b) Format: Spreadsheet showing ceiling price of the TO, obligated funding to date, expenses to date (actual and accrued), and remaining unspent funds.

c) Report due: Within 30 days of the end of the respective quarter.

d) Distribution: USAID COR and CO.

e) Electronic submission is required with the hard copy.

9. Financial Vouchers: Financial vouchers shall be submitted no later than 15 calendar days after the end of the reporting month.

10. Monthly Progress Reports: Monthly reports covering the progress of the project shall be submitted to the USAID COR within 10 calendar days of the end of each month. Monthly reports are to be concise status reporting mechanisms that summarize results/progress under the project and identify developing issues and problems. The Contractor shall propose a format for the approval of the USAID COR 10 calendar days prior to the submittal of the first report. The contents of the monthly reports shall include the following:

a. Identification of all professionals involved in rendering assistance and their respective roles and responsibilities during the reporting period;

b. Summary of progress on major implementation steps;

c. Identification and description of implementation problems and discussion of proposed actions to address such problems;

d. Discussion of interaction with counterparts, and any necessary alterations to the work plan and schedule resulting from this interaction;

e. Impacts achieved as a result of a USAID intervention or advocacy. An impact can be considered a change in policy or a change in behavior as a result of assistance under or related to this Contract;

f. Discussion of environmental compliance, including the status of environmental compliance activities, success or failure of mitigation measures being implemented, and any major modifications/revisions to the project that would have a significant impact on the environment;

g. Input to the USAID Mission’s annual results review report including a summary of impacts and data on progress towards achieving targets;

h. Coordination with other USAID implementers, other donors, international financial institutions; and,

i. Updated pipeline analysis including obligations, disbursements, and accruals under the Contract.

11. E-Mail Updates: On an “as-needed/as-required” basis, the Contractor shall provide e-mail updates to the USAID COR regarding project progress, developing issues, and problems.

12. Project Completion Report: The Contractor shall provide a concise Completion Report covering all activities under the Contract within one month of the completion of this Contract.

The final report will summarize the program highlights, achievements, and major activities;

significant departures from expected results; lessons learned; funds obligated and disbursed;

problems encountered and how they were rectified. The Completion Report shall include an annex listing performance indicators, overall life-of-program targets, and achievements compared to those targets. It shall also include an index of all reports and information products produced.

The Contractor shall submit three hard copies of the Final Report to the COR, plus an electronic version via e-mail to both the TO Contracting Officer and the COR.

13. Demobilization Plan: Three (3) months prior to the completion of this Contract, the Contractor shall submit a Demobilization Plan to the COR. The Demobilization Plan shall include, at a minimum, an illustrative Property Disposition Plan; a plan for the phase out of in-country operations; a delivery schedule for all reports or other deliverables required under this Contract;

and a timeline for completing all required actions in the Demobilization Plan, including the submission date of the final Property Disposition Plan to the TO Contracting Officer. Both the illustrative and final Property Disposition Plan shall address all requirements under U.S. and Pakistan law for the transfer of property and shall include the inventory schedule required by FAR 52.245-5, a plan for the disposition of property to eligible parties and a timeline for disposition of such property. The Demobilization Plan, to specifically include the property disposition plan, shall be approved in writing by the TO Contracting Officer.

14. Branding Implementation and Marking Plan: The proposed Branding Implementation and Marking Plan will be required from the most highly qualified offeror in the second stage of evaluation (Cost Negotiations).

15. Performance Measures and Indicators Performance measures and indicators are addressed in Section 4 and 5 of this Contract.

6. PERSONNEL

The Contractor is responsible for providing all personnel necessary for monitoring the achievement of payment milestones for construction activities under the USAID-funded Sindh Basic Education Program.

6.1 Key Personnel:

The following two positions have been designated as Key Personnel for performance of this Contract.

6.1.1. Project Manager/Chief of Party (COP): The proposed COP must have relevant qualifications/ education, experience working in similar projects, and receptiveness to innovative approaches. He/ she must be able to visit project construction sites as and when required. He/ she should have outstanding English language skills. The minimum Qualification and Experience requirements for this position are as follows:

Qualification: Master’s degree in Civil Engineering, preferably in Structures, with a valid PEC license Experience: 15 years (relevant to vertical structures)

6.1.2. Senior Civil Engineer: The proposed Senior Civil Engineer must have relevant qualifications/ education, experience working in similar projects, and receptiveness to innovative approaches. The Senior Engineer is required to travel extensively in the field to monitor achievement of construction milestones. He/ She should have outstanding English language skills. The minimum Qualification and Experience requirements for this position are as follows:

Qualification: Bachelor’s degree in Civil Engineering with a valid PEC license Experience: 12 years (relevant to vertical structures)

Unless otherwise agreed to by the CO, the Contractor shall be responsible for providing such personnel for performance of this Contract for the term required in the TO. Unless failure to provide the designated key personnel as specified above is beyond the control, and without the fault or negligence, of the Contractor (e.g., non-acceptance or termination of employment by the individual, illness or death of the individual), failure to provide such key personnel as specified above may be considered nonperformance by the Contractor. If the Contractor, at any time, is unable to comply with these requirements, the Contractor shall simultaneously notify, in writing, the CO and the COR reasonably in advance of the individual’s departure or non-acceptance of employment and shall submit written justification and explanation in sufficient detail (including implications for the total of this Contract to permit evaluation of the impact on the program).

No replacement of key personnel shall be made by the Contractor without the written consent of the CO; provided, that the CO may ratify in writing such replacement and such ratification shall constitute the consent of the CO required by this clause. Proposed substitutions must be submitted simultaneously to the CO and the COR not later than 30 days after the departure of, or non-acceptance of employment by, any of the approved individuals, and the proposed substitute personnel must have at least the same qualifications as the applicable key personnel specified above. Failure to do so may be considered nonperformance by the Contractor. The listing of key personnel may, with the consent of the contracting parties, be amended from time to time during the course of this contract to add, change, or delete personnel and positions, as appropriate.

6.1.3.Technical Support Staff: The positions below have been designated as technical support staff for the general management and administrative support, site assessments, design and tendering, and construction management and supervision for this project.

[The Contractor shall submit as part of the proposal for this Contract a complete list of all positions of technical support staff.]

6.1.4.Other Support Staff: The positions below have been designated as other support staff for the general management and administrative support for this project and will be located in the SBEP field office(s).

[The Contractor shall submit as part of the proposal for this Contract a complete list of all positions of other support staff.]

[END OF ATTACHMENT 1]

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ATTACHMENT 2 - INSTRUCTIONS TO OFFERORS AND SELECTION PROCESS

1. GENERAL CONTRACT INFORMATION

(b) Contracting Procedures. This acquisition is for Architect-engineer services, and is procured in accordance with the Brooks A-E Act in Subpart 36.6 of the FAR. A-E firms are invited to submit a Standard Form (SF) 330 Part 1 (do not submit Part II) and any requested supplemental data to the procurement office in the Cover Letter. Firms responding to this announcement before the closing date specified in the Cover Letter will be considered for selection. Following an evaluation of the qualifications and performance data submitted, the firm considered to be the most highly qualified to provide the type of services required will be chosen for cost/price negotiation. Selection of firms for cost/price negotiation will be made in order of most highly qualified - on the demonstrated competence and qualifications necessary for satisfactory performance in accordance with the specific selection criteria listed in this announcement.

Cost/price will not be a factor in Part 1 and no cost/price data must be submitted with the SF 330.

(c) Single Award. The U.S. Government anticipates issuing one award through this solicitation.

(d) Type of Contract. The contract type for this Contract is Time and Material (Fixed Daily Rate or FDR) type Contract. All labor categories will be fixed daily rates. Other direct costs will be considered as cost-reimbursable items.

(e) Estimated Value. The resultant contract price may fall between the ranges from PKR90,000,000 to PKR170,000,000

(f) Eligibility. USAID will only accept offerors that are:

(1). Local Pakistani Organizations as defined in cover letter of this solicitation;

(2). Local Pakistani Offerors and their proposed sub-contractor performing services in A-E category must be registered with PEC and/or PCATP in the relevant category and must provide proof;

(3). Eligible to receive awards in accordance with geographic code 937 per USAID ADS Chapter 310.

(4). Offerors must provide valid PEC registration certificate in the relevant discipline for its proposed key personnel for this contract.

(5). Certification that Offeror and its proposed sub-contractor are neither debarred/blacklisted from any Government /Semi Government entity/Donor Agency nor Government of Pakistan’s has influence on their organizations. USAID will not sign an award with such organizations. There is another mechanism to award contract to Governmental organizations.

(g) Protests, as defined in section 31.101 of the Federal Acquisition Regulation (FAR), that are filed directly with an agency, and copies of any protests that are filed with the Government Accountability Office (GAO), must be served on the Contracting Officer (addressed as follows) by obtaining written and dated acknowledgment of receipt from:

Patrick E. Robison PRobison@usaid.gov US Agency for International Development (USAID), Office of Acquisition and Assistance (OAA), NOX Building, 5th Floor, Diplomatic Enclave, Ramna 5, Islamabad – 44000 Pakistan

Also send a copy of the protest via facsimile to Bill Buckhold (GC/LE) at 1-202-216-3058.

The copy of any protest must be received in the office designated above within one day of filing a protest with the GAO.

(h) Partner Vetting. USAID policy allows the agency to determine that a particular award may be subject to vetting in the interest of national security. At the time of award, or during the period of performance of the award, procedures may be put in place intended to help mitigate the risk that USAID funds and other resources inadvertently provide support or benefit to individuals or entities that are terrorists, supporters of terrorists or affiliated with terrorists. Principal officers of the organization's governing body, principal officers and deputy principal officers of the organization, program managers or chief of parties for the USAID financed program, any other person with significant responsibilities for administration of USAID financed activities, and all Key Personnel for the award may be subject to vetting.

(h) 752.204-70 Partner vetting pre-award requirements. (FEB 2012)

(a) USAID has determined that any contract resulting from this solicitation is subject to vetting.

Terms used in this provision are defined in paragraph (b) of the (48 CFR) AIDAR clause at 752.204-71 Partner Vetting, of this solicitation. An offeror that has not passed vetting is ineligible for award.

(b) The following are the vetting procedures for this solicitation:

(1) Prospective offerors review the attached USAID Partner Information Form, USAID Form 500-13, and submit any questions about the USAID Partner Information Form or these procedures to the contracting officer by the deadline for questions in the solicitation.

(2) The contracting officer notifies the offeror when to submit the USAID Partner Information Form. For this solicitation, USAID will vet at [insert in the provision the applicable stage of the source selection process at which the contracting officer will notify the offeror(s) who must be vetted]. Within the timeframe set by the contracting officer in the notification, the offeror must complete and submit the information on the USAID Partner Information Form in accordance with instructions from the vetting official named in paragraph (d) of the (48 CFR) AIDAR clause at 752.204-71 Partner Vetting, of this solicitation.

Note: Offerors who submit using non-secure methods of transmission do so at their own risk.

(3) The offerors must notify proposed subcontractors of this requirement when the subcontractors are subject to vetting.

(c) Source selection proceeds separately from vetting. Vetting is conducted independently from any discussions the contracting officer may have with an offeror. The offeror and any subcontractor subject to vetting must not provide vetting information to other than the vetting official. The offeror and any subcontractor subject to vetting will communicate only with the vetting official regarding their vetting submission(s) and not with any other USAID or USG personnel, including the contracting officer or his/her representatives. Exchanges between the Government and an offeror about vetting information submitted by the offeror or any proposed subcontractor are clarifications in accordance with (48 CFR) FAR 15.306(a) (48 CFR 15.306(a)).

The contracting officer designates the vetting official as the only individual authorized to clarify the offeror's and proposed subcontractor's vetting information.

(d)(1) The vetting official notifies the offeror that it:

(i) Has passed vetting,

(ii) Has not passed vetting, or

(iii) Must provide additional information, and resubmit the USAID Partner Information Form with the additional information within the number of days the vetting official specified in the notification.

(2) The vetting official will include in the notification any information that USAID's Office of Security (SEC) determines releasable. In its determination, SEC will take into consideration the classification or sensitivity of the information, the need to protect sources and methods, or status of ongoing law enforcement and intelligence community investigations or operations.

(e) Reconsideration. (1) Within 7 calendar days after the date of the vetting official's notification, an offeror that has not passed vetting may request in writing to the vetting official that the Agency reconsider the vetting determination. The request should include any written explanation, legal documentation and any other relevant written material for reconsideration.

(2) Within 7 calendar days after the vetting official receives the request for reconsideration, the Agency will determine whether the offeror's additional information warrants a revised decision.

(3) The Agency's determination of whether reconsideration is warranted is final.

(f) Revisions to vetting information. (1) Offerors who change key individuals, whether the offeror has previously passed vetting or not, must submit a revised USAID Partner Information Form to the vetting official. This includes changes to key personnel resulting from revisions to the technical proposal.

(2) The vetting official will follow the vetting process in paragraph (d) of this clause for any revision of the offeror's Form.

(g) Award. At the time of award, the contracting officer will confirm with the vetting official that the apparently successful offeror has passed vetting. The contracting officer may award only to an apparently successful offeror that has passed vetting.

(i) 752.204-71 Partner vetting. (FEB 2012)

(a) The contractor must comply with the vetting requirements for key individuals under this contract.

(b) Definitions. As used in this provision-

Key individual means:

(i) Principal officers of the organization's governing body (e.g., chairman, vice chairman, treasurer and secretary of the board of directors or board of trustees);

(ii) The principal officer and deputy principal officer of the organization (e.g., executive director, deputy director, president, vice president);

(iii) The program manager or chief of party for the USG-financed program; and

(iv) Any other person with significant responsibilities for administration of the USG-financed activities or resources, such as key personnel as described in Automated

Directives System Chapter 302. Key personnel, whether or not they are employees of the prime contractor, must be vetted.

Vetting official means the USAID employee identified in paragraph (d) of this clause as having responsibility for receiving vetting information, responding to questions about information to be included on the USAID Partner Information Form, USAID Form 500-13, coordinating with the USAID Office of Security, and conveying the vetting determination to each offeror, potential subcontractors…