72039118R00014_FBO.pdf

TABLE OF CONTENTS

SECTION B - SUPPLIES OR SERVICES AND PRICE/COSTS

B.1 PURPOSE

B.2 CONTRACT TYPE AND SERVICES

B.3 TIME AND MATERIAL

B.4 PAYMENTS UNDER TIME AND MATERIAL, AND OBLIGATED AMOUNT

B.5 LABOR CATEGORIES

B.5 LABOR CATEGORIES-LEVELS OF QUALIFICATION

B.6 BUDGET

B.7 PAYMENT

B.8 OTHER DIRECT COSTS (ODCs)

B.9 INDIRECT COST AND ADVANCED UNDERSTANDING ON CEILINGS

SECTION C - DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK

1 TITLE OF ACTIVITY

2 OBJECTIVE

3 BACKGROUND

4 STATEMENT OF WORK

SECTION D - PACKAGING AND MARKING

D.1 AIDAR 752.7009 MARKING (JAN 1993)

D.2 BRANDING STRATEGY, IMPLEMENTATION PLAN AND MARKING PLAN .. 17

D.3 BRANDING IMPLEMENTATION AND MARKING PLAN

SECTION E - INSPECTION AND ACCEPTANCE

E.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE . 18

E.2 INSPECTION AND ACCEPTANCE

E.3 RESPONSIBILITY OF THE ARCHITECT-ENGINEER CONTRACTOR

E.4 WORK OVERSIGHT IN ARCHITECT-ENGINEER CONTRACTS

E.5 MONITORING AND EVALUATION PLAN, INCLUDING PERFORMANCE

STANDARDS

E.6 PERFORMANCE EVALUATION

E.7 PERFORMANCE INDICATORS

SECTION F - DELIVERIES OR PERFORMANCE

F.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE . 21

F.2 PERIOD OF PERFORMANCE

F.3 PLACES OF PERFORMANCE

F.4 WORKDAYS ORDERED

F.5 AUTHORIZED WORK DAY/WEEK

F.6 REPORTS AND OTHER DELIVERABLES

F.7 PERSONNEL

SECTION G - CONTRACT ADMINISTRATION DATA

G.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE . 27

G.2 CONTRACTING OFFICER’ S AUTHORITY

G.3 CONTRACTING OFFICER REPRESENTATIVE (COR)

G.4 CONTRACTOR’S GENERAL POINT OF CONTACT

G.6 ACCOUNTING AND APPROPRIATION DATA

G.7 CONTRACTOR'S PAYMENT ADDRESS

G.8 TECHNICAL DIRECTIONS/RELATIONSHIP WITH USAID

G.9 ACCEPTANCE AND APPROVAL

G.10 AIDAR 752.7003 DOCUMENTATION FOR PAYMENT (NOV 1998)

G.11 INVOICES/PAYMENT

G.12 ACCOUNTING AND APPROPRIATION DATA

SECTION H - SPECIAL CONTRACT REQUIREMENTS

H.1 AIDAR 752.209-71 ORGANIZATIONAL CONFLICTS OF INTEREST

DISCOVERED AFTER AWARD (JUN 1993)

H.2 AIDAR 752.228-3 WORKER'S COMPENSATION INSURANCE (DEFENSE BASE

ACT) (DEC 1991)

H.3 AIDAR 752.228-7 INSURANCE - LIABILITY TO THIRD PERSONS (JUL 1997) . 32

H.4 AIDAR 752.228-9 CARGO INSURANCE (DEC 1998)

H.5 AIDAR 752.228-70 MEDICAL EVACUATION (MEDEVAC) SERVICES (JUL 2007)

H.6 AIDAR 752.229-70 FEDERAL, STATE AND LOCAL TAXES

H.7 AIDAR 752.231-71 SALARY SUPPLEMENTS FOR HOST GOVERNMENT

EMPLOYEES. (MAR 2015)

H.8 AIDAR 752.7004 EMERGENCY LOCATOR INFORMATION (JUL 1997)

H.9 AIDAR 752.2007 PERSONNEL COMPENSATION (JUL 2007)

H.10 AIDAR 752.7010 CONVERSION OF U.S. DOLLARS TO LOCAL CURRENCY

(APR 1984)

H.11 AIDAR 752.7012 PROTECTION OF THE INDIVIDUAL AS A RESEARCH

SUBJECT (AUG 1995)

H.12 AIDAR 752.7013 CONTRACTOR-MISSION RELATIONSHIPS (OCT 1989)

H.13 AIDAR 752.7015 USE OF POUCH FACILITIES (JUL 1997)

H.14 AIDAR 752.7027 PERSONNEL (DEC 1990)

H.15 AIDAR 752.7029 POST PRIVILEGES. (JUL 1993)

H.16 752.7032 INTERNATIONAL TRAVEL APPROVAL AND NOTIFICATION

REQUIREMENTS (APR 2014)

H.17 AIDAR 752.7033 PHYSICAL FITNESS (JUL 1997)

H.18 752.7101 VOLUNTARY POPULATION PLANNING ACTIVITIES (JUN 2008) . 39

H.19 ADS 302.3.5.13 ACCESS TO USAID FACILITIES AND USAID’S

INFORMATION SYSTEMS (AUGUST 2013)

H.20 ADS 302.3.5.13 (Alternate) USAID Disability Policy - Acquisition (December 2004)

H.21 ADDITIONAL REQUIREMENTS FOR PERSONNEL COMPENSATION

H.22 INFORMATION SYSTEM SECURITY

H.23 AUTHORIZED GEOGRAPHIC CODE

H.24 LOGISTIC SUPPORT

H.25 LANGUAGE REQUIREMENTS

H.26 SUBCONTRACTING PLAN REPORT FOR INDIVIDUAL CONTRACTS AND

SUMMARY CONTRACTING REPORT

H.27 ORGANIZATIONAL CONFLICTS OF INTEREST: PRECLUSION FROM

IMPLEMENTATION CONTRACT (Design Services)

H.28 ORGANIZATIONAL CONFLICTS OF INTEREST: PRECLUSION FROM

FURNISHING CERTAIN SERVICES AND RESTRICTION ON USE OF INFORMATION

(Evaluation Services)

H.29 ORGANIZATIONAL CONFLICTS OF INTEREST: PRECLUSION FROM

IMPLEMENTATION CONTRACT

H.30 ADS 302.3.5.5 REPORTING OF FOREIGN TAXES

H.31 ARCHITECTURE/ENGINEERING AND CONSTRUCTION CLAUSES

H.32 MAXIMIZING USE OF LOCAL ENTITIES

H.33 AIDAR 752.225-70 SOURCE AND NATIONALITY REQUIREMENTS (FEB

2012) 45

H.34 CORRESPONDENCE IDENTIFICATION

H.35 ELECTRONIC PAYMENT SYSTEM

H.36 PRE AWARD SURVEY

H.37 ADS 302.3.5.21 USAID IMPLEMENTING PARTNER NOTICES (IPN) PORTAL

FOR ACQUISITION (July 2014)

H.38 ADS 302.3.5.22 SUBMISSION OF DATASETS TO THE DEVELOPMENT DATA

LIBRARY (DDL) (October 2014)

H.39 FOREIGN GOVERNMENT DELEGATIONS TO INTERNATIONAL

CONFERENCES (JAN 2002)

H.40 CONSENT TO SUBCONTRACT

H.41 EXECUTIVE ORDER ON TERRORISM FINANCING (MAR 2002)

H.42 TITLE TO AND CARE OF PROPERTY

H.43 AIDAR 752.231-72 CONFERENCE PLANNING AND REQUIRED APPROVALS

(AUGUST 2013)

H.44 ADS 302.3.5.19 USAID-FINANCED THIRD-PARTY WEB SITES (NOVEMBER

2017) 50

H.45 AIDAR 752.222-71 NONDISCRIMINATION (JUNE 2012)

H.46 AIDAR 752.222-70 USAID DISABILITY POLICY (DEC 2004)

H.47 AIDAR 752.204-72 USAID FACILITIES AND USAID'S INFORMATION

SYSTEMS (MAY 2016) (DEVIATION NO. M/OAA-DEV-AIDAR-16-2C)

H.48 ANTI-FRAUD HOTLINE

H.49 AMMONIUM NITRATE AND CALCIUM AMMONIUM NITRATE

RESTRICTION (SEP 2011)

H.50 SECURITY CONDITIONS AND REPORTING

H.51 ENVIRONMENTAL COMPLIANCE

H.52 LOGISTIC SUPPORT

H.53 PROHIBITION OF ASSISTANCE TO DRUG TRAFFICKERS

H.54 AMERICAN CITIZENS SERVICES REGISTRATION

H.55 52.203-99 PROHIBITION ON CONTRACTING WITH ENTITIES THAT

REQUIRE CERTAIN INTERNAL CONFIDENTIALITY AGREEMENTS (JULY 2016) ... 57

H.56 NONEXPENDABLE PROPERTY PURCHASES AND INFORMATION

TECHNOLOGY RESOURCES

H.57 MANAGING INFORMATION TECHNOLOGY RESOURCES

SECTION I - CONTRACT CLAUSES

I.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE . 59

I.2 52.204-13 System for Award Management Maintenance (JUL 2013)

I.3 AIDAR 752.225-9 BUY AMERICAN ACT - TRADE AGREEMENTS ACT -

BALANCE OF PAYMENTS PROGRAM

I.4 AIDAR 752.225-70 SOURCE AND NATIONALITY REQUIREMENTS (FEB 2012)

I.5 AIDAR 752.245-70 GOVERNMENT PROPERTY - USAID REPORTING

REQUIREMENTS. (JUL 1997)

I.6 AIDAR 752.7006 NOTICES (APR 1984)

I.7 AIDAR 752.7008 USE OF GOVERNMENT FACILITIES OR PERSONNEL (APR

1984) 67

I.8 AIDAR 752.7018 HEALTH AND ACCIDENT COVERAGE FOR USAID

PARTICIPANT TRAINEES (JAN 1999)

I.9 AIDAR 752.7019 PARTICIPANT TRAINING (JAN 1999)

I.10 AIDAR 752.7021 CHANGES IN TUITION AND FEES (APR 1984)

I.11 AIDAR 752.7022 CONFLICTS BETWEEN CONTRACT AND CATALOG (APR

1984) 70

I.12 AIDAR 752.7023 REQUIRED VISA FORM FOR USAID PARTICIPANTS (APR

1984) 70

I.13 AIDAR 752.7024 WITHDRAWAL OF STUDENTS (APR 1984)

I.14 AIDAR 752.7025 APPROVALS (APR 1984)

I.15 AIDAR 752.7035 PUBLIC NOTICES (DEC 1991)

I.16 AIDAR 752.204-70 PARTNER VETTING PRE-AWARD REQUIREMENTS (FEB

2012)

I.17 AIDAR 752.204-71 PARTNER VETTING (FEB 2012)

SECTION J - LIST OF ATTACHMENTS

SECTION K—REPRESENTATIONS, CERTIFICATIONS, AND OTHER STATEMENTS

OF OFFERORS

K.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE . 76

K.2 52.204-3 TAXPAYER IDENTIFICATION (OCT 1998)

K.3 52.204-8 ANNUAL REPRESENTATIONS AND CERTIFICATIONS (JAN 2018) .. 78

K.4 52.209-7 – INFORMATION REGARDING RESPONSIBILITY MATTERS (JUL

2013) 82

K.5 52.209-5 CERTIFICATION REGARDING RESPONSIBILITY MATTERS (OCT

2015) 83

K.6 52.230-1 COST ACCOUNTING STANDARDS NOTICES AND CERTIFICATIONS

(OCT 2015)

K.7 52.230-7 PROPOSAL DISCLOSURE—COST ACCOUNTING PRACTICE

CHANGES (APR 2005)

K.8 AUTHORIZED NEGOTIATORS

K.9 AGREEMENT ON, OR EXCEPTIONS TO, TERMS AND CONDITIONS

K.10 SIGNATURE

K.11 52.222-22 PREVIOUS CONTRACTS AND COMPLIANCE REPORTS (FEB 1999)

K.12 52.222-56 CERTIFICATION REGARDING TRAFFICKING IN PERSONS

COMPLIANCE PLAN (MAR 2015)

K.13 KEY INDIVIDUAL CERTIFICATION NARCOTICS OFFENSES AND DRUG

TRAFFICKING

K.14 52.203-98, PROHIBITION ON CONTRACTING WITH ENTITIES THAT

REQUIRE CERTAIN INTERNAL CONFIDENTIALITY AGREEMENTS-

REPRESENTATION (DEVIATION 2015-02)

SECTION L – INSTRUCTIONS TO OFFEROR

L.1 FAR 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY

REFERENCE (FEB 1998)

L.2 NOTICE LISTING SOLICITATION PROVISIONS INCORPORATED BY

REFERENCE

L.3 FAR 52.216-1 TYPE OF CONTRACT (APR 1984)

L.4 GENERAL INSTRUCTIONS TO OFFEROR

L.5 RFCP INSTRUCTIONS:

L.6 SUBMISSION/DELIVERY INSTRUCTIONS

L.7 INSTRUCTIONS FOR THE PREPARATION OF COST PROPOSAL

L.8 REPRESENTATIONS, CERTIFICATIONS, AND OTHER STATEMENTS OF

OFFERORS

L.9 POLICIES AND PROCEDURES

L.10 INFORMATION CONCERNING WORKDAY, WORKWEEK, AND PAID

ABSENCES

L.11 EVIDENCE OF RESPONSIBILITY

L.12 Information to Support Consent to Subcontractors L.13 Joint Venture

L.14 INSTRUCTIONS FOR THE PREPARATION OF THE BRANDING

IMPLEMENTATION PLAN AND THE MARKING PLAN

L.15 SECURITY PLAN

SECTION M - EVALUATION FACTORS FOR AWARD

M.1 GENERAL INFORMATION

M.2 NEGOTIATIONS

M.3 COST/PRICE EVALUATION

M.4 SOURCE SELECTION

SECTION B - SUPPLIES OR SERVICES AND PRICE/COSTS

B.1 PURPOSE

The United States Agency for International Development’s (“USAID” or the “Agency”) mission to the Islamic Republic of Pakistan (“Pakistan,” and, together, “USAID/Pakistan” or the “Mission”) requires [Name of the Contractor] (“XXX” or the “Contractor”) to provide technical services to implement this Third Party Milestone Monitoring Services for Construction of Schools under Sindh Basic Education Program (SBEP) in Sindh as described in Section C.

B.2 CONTRACT TYPE AND SERVICES

This is a cost reimbursement Time and Material (Fixed Daily Rate or FDR) type Contract. All labor categories will be fixed daily rates. Other direct costs will be considered as cost-reimbursable items. For the consideration set forth in the Contract, the Contractor will provide the deliverables or outputs described in the Statement of Work and comply with all Contract requirements.

B.3 TIME AND MATERIAL

A time-and-materials contract provides for acquiring supplies or services on the basis of

(1) Direct labor hours at specified fixed hourly rates that include wages, overhead, general and administrative expenses, and profit;

(2) Actual cost for materials (except as provided for in FAR 31.205-26(e) and (f)).

B.4 PAYMENTS UNDER TIME AND MATERIAL, AND OBLIGATED AMOUNT

(a) Payment for Fixed Daily Rates

The Government will pay the Contractor as follows upon the submission of vouchers approved by the Contracting Officer or the authorized representative:

(I) Hourly rate.

(1) Hourly rate means the rate(s) prescribed in the contract for payment for labor that meets the labor category qualifications of a labor category specified in the contract that are--

(i) Performed by the Contractor;

(ii) Performed by the subcontractors; or (iii)Transferred between divisions, subsidiaries, or affiliates of the Contractor under a common control.

(2) The amounts shall be computed by multiplying the appropriate hourly rates prescribed in the Schedule by the number of direct labor hours performed.

(3) The hourly rates shall be paid for all labor performed on the contract that meets the labor qualifications specified in the contract. Labor hours incurred to perform tasks for which labor qualifications were specified in the contract will not be paid to the extent the work is performed by employees that do not meet the qualifications specified in the contract, unless specifically authorized by the Contracting Officer.

(4) The hourly rates shall include wages, indirect costs, general and administrative expense, and profit. Fractional parts of an hour shall be payable on a prorated basis.

(II) Funds obligated hereunder are anticipated to be sufficient through TBD.

(b) Salaries for Locally Hired Personnel or Other Non-U.S. Expatriates

Salaries for individual locally hired personnel and other non-U.S. expatriates (except as provided in AIDAR 722.170(a)) under this contract or any resulting subcontract must be in accordance with AIDAR 752.7007, Personnel Compensation, the full text of which is in Section H. Salaries should be based upon a combination of factors including prevailing in-country salaries for the professional category being negotiated and consideration of the individual’s education, work experience, and recent relevant salary history as supported by biographical data sheets.

(c) Associated Security Cost for Fixed Daily Rates

Security cost applicable to the Fixed Daily Rates for selected labor categories will be negotiated as part of the award for this Contract. The additional percentage labor fixed daily rate to cover security cost shall be developed for this Contract in accordance with the risk assessment conducted for this Contract. Labor security costs shall be included in the overall budget developed to cover the security plan for this contract.

B.5 LABOR CATEGORIES

Labor categories with fixed daily rates for TBD years [TBD]

(1) National Personnel -- Key Personnel

(2) National Personnel -- Professional

(3) National Personnel -- Other Technical

(4) National Personnel -- Support

(5) National Personnel -- Other Categories

B.5 LABOR CATEGORIES-LEVELS OF QUALIFICATION

[TBD-for other than key positions]

B.6 BUDGET

Line Item Year-1 Year-2 Year-3 Year-4 Total

1. Personnel $_____ $_____ $_____ $_____ $_____

2. Fringe Benefits $_____ $_____ $_____ $_____ $_____

3. Travel and Transportation $_____ $_____ $_____ $_____ $_____

4. Equipment $_____ $_____ $_____ $_____ $_____

5. Supplies $_____ $_____ $_____ $_____ $_____

6. Subcontracts $_____ $_____ $_____ $_____ $_____

7. Other Direct Cost (ODC) $_____ $_____ $_____ $_____ $

TOTAL DIRECT COST $_____ $_____ $_____ $_____ $

8. Indirect Cost $_____ $_____ $_____ $_____ $

TOTAL ESTIMATED COST

9. Fixed Fee $_____ $_____ $_____ $_____ $_____

TOTAL COST $_____ $_____ $_____ $_____ $_____

Total Base Year Budget: [TBD] Total Options Period Budget: [TBD] Total Estimate Cost: [TBD]

The Contractor will not be paid any sum in excess of the Total Estimated Cost.

Level of Effort Table:

Personnel LOE Year-1

LOE

Year-2

LOE

Year-3

LOE

Year-4

Total

TOTAL LOE

B.7 PAYMENT

The Contractor must make an electronic submission of the signed and completed SF 1034, Public Voucher for Purchases and Services other than Personal, on the E-mail:

PakistanAccountsPay@usaid.gov:

A request for payment is not considered properly submitted unless the claim (SF 1034) has been properly prepared and is accompanied by all required supporting documents. Payment will be made per the Contract terms, in Pakistani Rupees, as stated in the contract, at prevalent rate at time of payment, after acceptance of the Contract deliverables by the Contracting Officer's Representative (COR). The Contractor must simultaneously electronically forward a copy of the signed voucher, supporting documents and invoice to the COR.

The paying office for this contract is:

Office of Financial Management USAID/Pakistan C/O US Embassy Diplomatic Enclave, G-5 Islamabad, Pakistan

E-mail: PakistanAccountsPay@usaid.gov

B.8 OTHER DIRECT COSTS (ODCs)

The TOCO determines which ODCs are reasonable, allowable, and allocable in accordance with the applicable federal cost principles. (i.e., FAR 31.2 and AIDAR 731.2 for commercial (for profit) organizations or FAR 31.3 and AIDAR 731.3 for educational institutions, or FAR 31.7 and AIDAR 731.7 for other not-for-profit organizations). For those ODCs the TOCO authorizes, Contractors are allowed to recover applicable indirect costs on these costs, if doing so is part of the Contractor’s usual accounting procedures, consistent with the applicable cost principles, and are included in the contractor’s Negotiated Indirect Cost Rate Agreement (NICRA).

mailto:PakistanAccountsPay@usaid.gov

B.9 INDIRECT COST AND ADVANCED UNDERSTANDING ON CEILINGS

Pending establishment of revised provisional or final indirect cost rates, allowable indirect costs must be reimbursed on the basis of the following negotiated provisional or final rates and the appropriate bases for prime Contractors and their major subcontractors.

Offeror Fringe Rate %

Overhead

Overhead Ceiling Rate %

G&A

G&A Ceiling Rate %

Prime:

Source:

Period:

Sub-Contractor Source:

Period:

The Contractor will make no change in its established method of classifying or allocating indirect costs that impacts this contract without the prior written approval of the CO.

Reimbursement for indirect costs must be at provisional or final negotiated rates, but not in excess of ceiling rates specified above.

The Government is not obligated to pay any additional amount associated with indirect costs above the ceiling rates established in the contract. This advance understanding does not change any monetary ceiling, cost limitation, or obligation established in the contract.

Contractors are allowed to recover indirect costs as other direct costs if it is part of the contractor’s usual accounting procedures, consistent with FAR Part 31 and the contactor’s NICRA.

END OF SECTION B

[The remainder of this page is left blank intentionally.]

SECTION C - DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK

1 TITLE OF ACTIVITY

Third Party Milestone Monitoring Services for Construction of Schools under Sindh Basic Education Program (SBEP) in Sindh.

2 OBJECTIVE

The objective of this Activity is to provide Architect and Engineering (A-E) services for third party monitoring and verification of construction milestones for construction of schools under the Sindh Basic Education Program in Sindh.

3 BACKGROUND

The 2010 floods in Sindh affected approximately 5,000 schools out of which approximately 2,500 schools were completely destroyed. This natural catastrophe hindered the education of thousands of children in Sindh and other parts of Pakistan. The Government of Sindh (GoS), in partnership with international organizations such as United Nations Children’s Fund (UNICEF), has made efforts to continue the education of children in affected districts through the provision of temporary shelters and school supplies.

However, there is an urgent need to rapidly complete the construction of schools that were destroyed or severely damaged by 2010 floods.

In order to improve access to and quality of education in flood-affected districts and to restore public confidence in the public education system, USAID is supporting the GoS in the construction of new facilities to replace fully damaged schools in affected districts. The USAID-supported construction will ensure that all newly constructed facilities replacing flood affected schools are child friendly and provide an environment conducive to both learning and teaching. USAID funding will also allow the GoS to provide temporary learning space for children in schools that will be reconstructed through USAID funds.

The proliferation of small basic education facilities throughout the province has rendered the Sindh education system nearly impossible to manage. There are nearly 50,000 schools in the GoS’s current inventory, most of which are non-functional one-/two-room schools or one-/two-teacher schools, where teacher absenteeism is chronic and/or buildings are being used for other purposes. In addition, it is now common to have several “schools” situated in the same premises, each with separate administrative personnel. This has created inefficiencies that the GoS cannot afford. Finally, there has been an under-investment in school facilities to accommodate students past Grade 5, which has left few options for children to continue their education beyond the primary level, particularly for girls. Fortunately, the GoS has now taken on a series of education sector reforms to correct these issues. The first policy reform is to consolidate several small schools that exist in a village or neighborhood into a single, properly managed facility. The second policy reform is to support the merging of several schools that are operating in a single location into a single school operating under a streamlined administrative structure. The third policy initiative is to upgrade primary schools to include facilities and teachers for middle and high school-age students.

USAID assistance is supporting these important policy initiatives by constructing, furnishing, and equipping schools in selected five towns of Karachi (Gadap, Lyari, Orangi, Kemari and Bin Qasim) and seven focus districts of Northern Sindh (Sukkur, Khairpur, Jacobabad, Larkana, Kashmore, Qamber- Shahdadkot, Dadu). This will be accomplished in concert with the Department of Education through a process that identifies two or more existing schools to be replaced by a single, larger facility that encompasses a broader catchment area, administratively merges “schools” operating in a single location, and includes facilities for Grades 1 through 10.

On September 21, 2011, USAID/Pakistan signed an Activity Agreement with the GoS for the Sindh Basic Education Program (SBEP). Under the Agreement, USAID is providing US$81 million directly to the

GoS for the construction of 106 new schools (See Annex 1) in the aforementioned districts. Under the terms of the agreement, the procurement of all construction services is the responsibility of the Program Management and Implementation Unit (PMIU) established by the GoS. USAID will reimburse the GoS through Fixed Amount Reimbursement Agreement (FARA), for schools construction based upon completion of construction milestones established for each school between USAID and GoS. The PMIU is headed by a Program Director who reports directly to the Secretary of Education, GoS. The PMIU has an established office in Karachi and is accountable to a governing body called the Program Steering Committee (PSC).

3.1 Structure of USAID Assistance for the Construction of Schools in Sindh

USAID currently has two (2) Task Orders under the A-E Indefinite Quantity Contract (IQC) Pakistan that is supporting the implementation of construction of schools under the SBEP. These Task Orders were awarded separately to two IQC holders to perform the below work:

1. A-E Services for the Construction of Schools in Sindh, Stage II: This Task Order covers all architect-engineer services required for the planning, design, construction management and supervision of the school facilities of SBEP. These services are provided by a local A-E firm and are NOT part of this Contract. As per USAID guidelines firms providing planning, design and supervision services are not eligible for provision of monitoring services for the same project.

2. Milestone Monitoring Services for the Construction of Schools in Sindh: This Task Order covers services associated with monitoring and certification of achievement of payment milestones identified in FARAs between USAID and the GoS. This Task Order will be completed in July 2018 and a follow-on award is required for continuation of milestone monitoring services.

These services are covered under this limited local completion Contract.

3.2 Status of Construction

A total of 15 packages (See Annex 1) have been awarded for 106 schools. It is also anticipated that another district within Northern Sindh will be added to the program with approximately 5-6 schools.

The additional district is yet to be finalized by GoS & USAID followed by school selection, detail design, cost estimate, tendering and award of construction contract which will be done by the current A-E firm for design and supervision given under section 3.1 (1) above and PMIU. The construction on schools in the additional district is expected to commence in April-June 2019. Each district typically has two packages except Qambar – Shahdadkot which has three. There are three standard types of schools being constructed, 14 class rooms, 12 class rooms and 8 class rooms’ schools.

Of 106, a total of 30 schools are complete and will not require monitoring services under this contract. The remaining 76 schools are at different stages of completion and will be covered under this Contract. Approximately 5-6 schools are anticipated to be constructed in the additional district and will also be covered under this contract. The details about each package and status of construction, as on February 28, 2018, are provided in Annex 1.

4 STATEMENT OF WORK

4.1 General:

The Contractor shall provide all A-E services required for monitoring the achievement of payment milestones identified in FARA between USAID and the GoS for construction of new schools in seven

(7) priority districts of the Northern Sindh (Sukkur, Khairpur, Jacobabad,, Larkana, Kashmore, Qamber-Shahdadkot, Dadu), and five (5) selected towns of Karachi (Gadap, Lyari, Orangi, Kemari and Bin Qasim) with an expectation of additional district within Sindh under the USAID-funded Sindh Basic Education Program. The FARAs are already signed between USAID and GoS with 09 payment milestones established for each of the 106 schools. The schools are packaged in contracts consisting of 2 to 11 schools (See Annex 1) in an individual contract.

This Contract will fund all costs associated with the milestone monitoring services for the construction of schools in the specified districts of Sindh and will include, but not limited to, the functions indicated below.

● All costs of Key Personnel (salary, transportation, benefits, etc.) for the project. This will include costs associated with site visits, coordination, and milestone monitoring by Key Personnel;

● All costs of technical staff and other support staff (salary, transportation, benefits, etc.) for the project. This will include costs associated with site visits, coordination, and project implementation by technical support staff and other support staff;

● All costs for the preparation and delivery of project monitoring reports under this Contract;

● All costs for the preparation and maintenance of a security plan, including any expert professional advice from outside sources;

● All costs associated with the general reporting requirements (e.g., monthly reports to the

Contracting Officer’s Representative (COR); and,

● All costs associated with the specific deliverables identified in this Contract.

4.2 Specific Activities and Responsibilities of Contractor:

Activities and responsibilities of the Contractor under this Contract include, but are not necessarily limited to, the following:

1. Security: The selected Contractor will have to provide security for contract and subcontract personnel, facilities, and equipment under this Contract. The Contractor will prepare a security plan covering all activities under this Contract. The proposed security plan will be required from the most highly qualified offeror in the second stage of evaluation (Cost Negotiations);

2. Coordination with Contracting Officer’s Representative (COR): The Contractor’s Chief of Party (COP) will provide weekly e-mail updates to the USAID COR and will participate in the monthly and or quarterly coordination meetings of the contractor providing A-E services for the construction of schools under the USAID-funded SBEP. The Contractor shall immediately notify the USAID Contracting Officer (CO) and the USAID COR of any problems, delays, or adverse conditions which materially impair the Contractor’s ability to meet the requirements of the Contract or, specifically, this Contract;

3. Preparation of Milestone Monitoring Plan: The Contractor will prepare a Milestone

Monitoring Plan (which shall also serve as the equivalent of a Performance Monitoring Plan for this Contract. The plan will include inspection schedules, standard inspection forms, and guidelines for inspectors. The plan shall also include monitoring of environmental compliance as required by approved Initial Environmental Examination (IEE). See Annex 2. In addition to the IEE the approved Environmental Documentation Form (EDF) / Environmental Monitoring and Mitigation Plan (EMMP) of each school will be shared with Contractor by USAID after the award. In developing the Milestone Monitoring Plan, the Contractor shall review the Quality Assurance Program of the contractor providing A-E (design and supervision) services for the construction of schools and shall provide that contractor and USAID with any review comments and suggestions for improvements. The Milestone Monitoring Plan shall also identify specific tests to be conducted by the Contractor to verify the accuracy and quality of testing being performed by the A-E services (design and supervision) contractor and GoS contracted construction firms. However, Contractor may propose conducting specific tests to verify the quality of site works in special circumstances after discussing with COR;

4. Conducting periodic Inspections: Consistent with the approved Milestone Monitoring Plan, the

Contractor will conduct periodic inspections to verify that:

1). Milestones have been achieved as per the requirements of the Project Implementation Letters (PILs);

2). The quality of the work is compliant and consistent with the design drawings and technical specifications;

3). Environmental compliance procedures are met;

4). Branding and marking requirements are being met; and, 5). The requested payment amounts are consistent with the FARAs negotiated between USAID and the GoS.

It is expected that the Contractor will review the quality assurance documents of the A-E services contractor for verification of the quality control and rely on visual inspection/ review of submittals/ review of available quality testing reports/ field inspection reports of the products and material to certify the achievement of a Milestone. There are 9 payment milestones established for each school. Table of typical construction milestones is included in Annex 3. These milestones serve as the equivalent of Performance Measures and Indicators for this Contract.

Milestone completion certificate and monitoring reports will be provided to the COR after the milestone certification inspections to confirm the achievement of a milestone. . However, any problems or matters that require urgent attention will be reported immediately either verbally or via email, and followed up promptly with a signed, written report;

5. Reporting Issues of Non-Compliance: The Contractor shall report all issues of non-compliance/ shortcoming observed during milestone inspections to the USAID COR, and A-E services (design and supervision) contractor, with recommendations for rectifying the non-compliance. Once the non-compliance is rectified at site, the Contractor will be required to revisit the milestone to confirm compliance and confirm achievement of milestone;

6. Managing USAID-Funded Property: The Contractor will procure, assign, and ensure the proper and efficient control and use of USAID-funded expendable and non-expendable property, if any.

7. Performance of Other Duties: Within the level of effort and the ceiling price established for this Contract, the Contractor may be requested to perform other activities related to quality assurance and progress monitoring for the construction of schools in Sindh.

8. Branding and Marking: Consistent with the requirements of the Branding Strategy for this activity and the approved Branding Implementation and Marking Plan for this contract, the Contractor shall promote the provision of services being provided under this Contract as being provided by the U.S. Agency for International Development (USAID) and “made possible by the American people.” The proposed Branding Implementation and Marking Plan will be required from the most highly qualified offeror in the second stage of evaluation (Cost Negotiations).

9. Gender Considerations: In monitoring the achievement of construction milestones, the Contractor shall verify compliance with all gender considerations specifically identified in the PILs signed between USAID and GoS. See Annex 4 for an extract from the Activity Approval Document (AAD) covering “Gender Considerations”.

10. Preparation and Submission of Reports: The Contractor will prepare and submit all reports as required under Section 5 of this Contract.

[END OF SECTION C]

SECTION D - PACKAGING AND MARKING

D.1 AIDAR 752.7009 MARKING (JAN 1993)

(a) It is USAID policy that USAID-financed commodities and shipping containers, and project construction sites and other project locations be suitably marked with the USAID emblem. Shipping containers are also to be marked with the last five digits of the USAID financing document number. As a general rule, marking is not required for raw materials shipped in bulk (such as coal, grain, etc.), or for semi-finished products which are not packaged.

(b) Specific guidance on marking requirements should be obtained prior to procurement of commodities to be shipped, and as early as possible for project construction sites and other project locations. This guidance will be provided through the cognizant technical office indicated on the cover page of this contract, or by the Mission Director in the Cooperating Country to which commodities are being shipped, or in which the project site is located.

(c) Authority to waive marking requirements is vested with the Regional Assistant Administrators, and with Mission Directors.

(d) A copy of any specific marking instructions or waivers from marking requirements is to be sent to the Contracting Officer; the original should be retained by the Contractor.

D.2 BRANDING STRATEGY, IMPLEMENTATION PLAN AND MARKING PLAN

The cover page of all report deliverables required in Section F. must include the USAID Identity (or the name of the Agency written out) prominently displayed, the Contract number (see the cover page of this Contract), contractor name, name of the USAID project office, the publication or issuance date of the document, document title, author name(s), project number, and project title. Descriptive information is required whether contractor-furnished products are submitted in paper or electronic form. All materials must include the name, organization, address, and telephone/fax/internet number of the person submitting the materials.

D.3 BRANDING IMPLEMENTATION AND MARKING PLAN

Attachment [TBD] of the contract includes the approved Branding Implementation Plan and the Marking Plan submitted by the contractor. [USAID WILL ADD APPROVED PLANS AT THE TIME OF AWARD]. Offerors must develop two separate plans with different but related purposes as described in Annex 7 and Annex 8 Branding Strategy and Marking Plan.

[END OF SECTION D]

SECTION E - INSPECTION AND ACCEPTANCE

E.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE

The following contract clauses pertinent to this section are hereby incorporated by reference (by Citation Number, Title, and Date) in accordance with the clause at FAR 52.252-2 CLAUSES INCORPORATED BY REFERENCE" in Section I of this contract. See FAR 52.252-2 for an internet address (if specified) for electronic access to the full text of a clause.

NUMBER TITLE DATE

FEDERAL ACQUISITION REGULATION (48 CFR Chapter 1)

52.236-1 PERFORMANCE OF WORK BY THE CONTRACTOR APR 1984

52.236-2 DIFFERING SITE CONDITIONS APR 1984

52.236-3 SITE INVESTIGATION AND CONDITIONS AFFECTING APR 1984

WORK

52.237-1 SITE VISIT APR 1984

52.246-4 INSPECTION OF SERVICES—FIXED PRICE AUG 1996

52.246-5 INSPECTION OF SERVICES—COST REIMBURSEMENT APR 1984

52.246-6 INSPECTION - TIME-AND-MATERIAL AND LABOR-HOUR MAY 2001

52.246-12 INSPECTION OF CONSTRUCTION AUG 1996

E.2 INSPECTION AND ACCEPTANCE

USAID inspection and acceptance of services, reports and other required deliverables or outputs must take place at:

U.S. Agency for International Development USAID Mission in Pakistan, Diplomatic Enclave, Ramna 5, Islamabad Pakistan.

Or at any other location where the services are performed and reports and deliverables or outputs are produced or submitted. The COR, as designated in Section [TBD], has delegated authority to inspect and accept all services, reports and required deliverables or outputs.

E.3 RESPONSIBILITY OF THE ARCHITECT-ENGINEER CONTRACTOR

(a) The Contractor shall be responsible for the professional quality, technical accuracy, and the coordination of all designs, drawings, specifications, and other services furnished by the Contractor under this contract. The Contractor shall, without additional compensation, correct or revise any errors or deficiencies in its designs, drawings, specifications, and other services.

(b) Neither the Government's review, approval or acceptance of, nor payment for, the services required under this contract shall be construed to operate as a waiver of any rights under this contract or of any cause of action arising out of the performance of this contract, and the Contractor shall be and remain liable to the Government in accordance with applicable law for all damages to the Government caused by the Contractor's negligent performance of any of the services furnished under this contract.

(c) The rights and remedies of the Government provided for under this contract are in addition to any other rights and remedies provided by law.

(d) If the Contractor is comprised of more than one legal entity, each such entity shall be jointly and severally liable hereunder.

(End of clause)

E.4 WORK OVERSIGHT IN ARCHITECT-ENGINEER CONTRACTS

The extent and character of the work to be done by the Contractor shall be subject to the general oversight, supervision, direction, control, and approval of the Contracting Officer.

(End of clause)

E.5 MONITORING AND EVALUATION PLAN, INCLUDING PERFORMANCE

STANDARDS

The progress, success and impact of the Contractor’s performance under this contract will be monitored and evaluated as a part of the overall activity results. The USAID Contracting Officer’s Representative (COR) will conduct periodic performance reviews as required under FAR 42.15 and AIDAR 742-15 to monitor the progress of work and the achievement of results under this contract, based on the targets and the other contract terms and conditions, which will form the basis of the Contractor’s permanent performance record with regard to this contract.

Evaluations focused on key implementation issues may occur one or more times during or after the implementation of this contract. Such external evaluation (s) may include a detailed assessment of project organization, management, fieldwork, significant outputs, and the quality and quantity of overall performance. The cost of evaluations involving this contract will not be charged against this contract, except to the extent that Contractor personnel are required to brief or assist an evaluation team. Also, the deliverables/reports described in Sections F will be used to the maximum extent to evaluate the Contractor’s performance. For this contract the Contractor shall submit monitoring and evaluation plans (to include benchmarks, milestones, deliverable, results, performance indicators and standards, etc.), as stipulated by the Cognizant Contracting Officer.

The proposed/negotiated/accepted plan will be incorporated into Contract. If the Contract specifies performance standards/indicators, the respective CORs and COs will evaluate the Contractor's performance based on such standards.

E.6 PERFORMANCE EVALUATION

Interim and Final Contractor Performance Reports

(a) Completion Evaluations. The Contractor will receive an assessment of performance under this contract. Assessments of the overall contract shall be completed annually. All assessment will be carried out by the COR under the overall direction of the CO and will be signed by both. The Contractor shall have 30 days to comment and/or rebut the assessment. The Agency has 15 days after receipt of the Contractor's comments or rebuttal to review and make a final determination.

(b) Interim Evaluations. For multi-year Contract over $100,000, interim past performance evaluations will be conducted after at least 12 months of performance have elapsed. Thereafter, interim evaluations will be conducted at the discretion of the CO. Generally, interim evaluations should be performed at least once in a two-year period. Evaluation of the Contractor's overall performance in accordance with FAR 42.15 and AIDAR 742-15, as well as corresponding USAID procedures, the Contractor’s performance will be evaluated annually and at contract completion, utilizing the performance standards set forth below.

Evaluation of the Contractor’s overall performance in accordance with the performance standards set forth herein shall be conducted jointly by the Contracting Officer’s Representative (COR) and the Contracting Officer, and shall form the basis of the Contractor's permanent performance record with regard to this contract. The factors to be assessed are:

i. Quality of Product or Service

ii. Cost Control

iii. Timeliness of Performance

iv. Business Relations

v. Effectiveness of Key Personnel and Subcontractors.

E.7 PERFORMANCE INDICATORS

During the Contract period of performance, the Contractor must develop a time line to measure required outputs. Performance indicators must include:

1. Number of beneficiaries receiving improved infrastructure services due to USG assistance disaggregated by sex.

Number of community meetings, or similar initiatives, to seek public input in project's planning or design disaggregated by the number of meetings with women/girls and men/boys.

[END OF SECTION E]

SECTION F - DELIVERIES OR PERFORMANCE

F.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE

The following contract clauses pertinent to this section are hereby incorporated by reference (by Citation Number, Title, and Date) in accordance with the clause at FAR 52.252-2 CLAUSES INCORPORATED BY REFERENCE" in Section I of this contract. See FAR 52.252-2 for an internet address (if specified) for electronic access to the full text of a clause.

NUMBER TITLE DATE

FEDERAL ACQUISITION REGULATION

(48 CFR Chapter 1)

52.242-15 STOP-WORK ORDER AUG 1989

ALTERNATE I APR 1984

52.242-17 GOVERNMENT DELAY OF WORK APR 1984

F.2 PERIOD OF PERFORMANCE

The estimated period of performance for this Contract consists of two years base period and one option with 14 months duration.

Base Period: August 01, 2018 to July 31, 2020 Option Period: August 01, 2020 to September 30, 2021

The budget for the option year will be negotiated as part of this contract during cost negotiations.

However the option to exercise is contingent upon availability funds, requirements of the services and compliance with USAID internal processes.

F.3 PLACES OF PERFORMANCE

The activity will be implemented in selected five (5) towns of Karachi (Gadap, Lyari, Orangi, Kemari and Bin Qasim), seven (7) priority districts of Northern Sindh (Jacobabad, Larkana, Kashmore, Kambar- Shahdadkot, Dadu, Sukkur* and Khairpur*) and an additional district in Northern Sindh (TBD). The Contractor’s staff is expected to travel to all these districts as required to complete the assigned tasks.

*Twenty Six (26) Schools in Districts Sukkur and Khairpur are complete and will not require monitoring under this contract. Please refer to Annex 1 for an updated status of schools.

F.4 WORKDAYS ORDERED

(a) Workdays ordered shall be as indicated in the detailed budget of this Contract.

[Workdays table to be inserted at the time of award].

(b) Subject to the ceiling price established in this Contract and the prior written approval of the COR, the Contractor may adjust the number of workdays actually employed in the performance of the work by each position specified in this contract. The Contractor shall attach a copy of the Contract Contracting Officer’s Representative’s (COR) approval to the final voucher submitted for payment. Adjustments may only be within ceiling of the total workdays ordered.

(c) It is the Contractor’s responsibility to ensure that the COR-approved adjustments to the workdays ordered for each functional labor specialist do not result in costs incurred which exceed the ceiling price of this delivery order. Under no circumstances shall such adjustments authorize the Contractor to be paid any sum in excess of the ceiling price.

F.5 AUTHORIZED WORK DAY/WEEK

The authorized workweek for long-term individuals working under this Contract shall be five days per week. A six - day workweek may be approved in advance and in writing by the COR for short-term expatriate personnel. No overtime or premium pay is authorized under this Contract.

F.6 REPORTS AND OTHER DELIVERABLES

In accordance with AIDAR clause 752.242-70, Periodic Progress Reports, the Contractor shall submit reports, deliverables or outputs as further described below to the CO and COR and, when so noted in this Section below, to the PMIU.

The cover page of all reports prepared by the Contractor, pursuant to AIDAR 752.242.70, shall include a descriptive title, the author’s name(s), the activity name, the activity number, the Contractor’s name, the name of the USAID activity office and the COR, and the publication or issuance date of the report.

The Contractor shall be responsible for delivery of draft reports, schedules, plans, and other documents that are described below. Such documents as schedules or plans that do not readily conform to the foregoing format shall be presented in a form to be agreed to by COR. All written documents will be provided in English in hard copies and or through electronic media as advised by COR. Where due dates are not specified below for specific deliverables, the delivery dates shall be in accordance with the schedule for deliverables included in the approved annual Work Plan. Two hard copies and one electronic copy of all reports (unless otherwise noted in this Section below) must be submitted to the following addresses:

Contracting Officer Contracting Officer’s Representative Office of Acquisition and Assistance (OAA) USAID/Islamabad American Embassy Diplomatic Enclave, Ramna 5 Islamabad, Pakistan

Office of Infrastructure and Engineering (OIE) USAID/Islamabad American Embassy Diplomatic Enclave, Ramna 5 Islamabad, Pakistan

Reports and other deliverables under this Contract include, but are not necessarily limited to, the following:

F.6.1 Annual Project Work Plan: The Contractor shall develop an overall plan of the work to be accomplished under this Contract. The first year Work Plan must be flexible to respond to possible changes required by USAID in number, characteristics, and location of proposed school facilities. The Work Plan shall include the identification of responsibilities, identification of critical completion milestones and project interfaces, inventory controls of all project documents, financial and budget procedures, scheduling procedures, administrative procedures, and project documentation/closeout procedures. The Work Plan shall include an organizational chart for the Contractor’s project staff. The Work Plan shall indicate the interdependencies of a wide variety of project functions and interfaces with USAID, the A&E services contractor, construction contractors, and the GoS. The Work Plan will be used by USAID and its representatives to monitor Contractor performance. It will also provide a communication network to streamline coordination with all appropriate parties on a continuing basis and to ensure smooth turnover and utilization of completed projects. The Work Plan will include a Gantt chart. The Work Plan will be reviewed in coordination with USAID on a semi-annual basis and updated as needed; these semi-annual reviews shall serve as the equivalent of Quarterly/Semi-Annual Activity

Reports and a written report shall be submitted to the COR within 10 calendar days of the end of each six-month period. In each year of the Contract, the Contractor shall provide an annual Work Plan. The Work Plan shall provide a table establishing the Contractor’s proposed dates for submitting the deliverables specified in this Contract. The first annual Work Plan is due to the USAID COR not later than 30 calendar days after the award date of this Contract. Subsequent annual Work Plans are due not later than one year and 30 calendar days, two years and 30 calendar days, and three years and 30 calendar days after the effective date of this Contract. The Contractor shall take into account that implementation of activities specified in the approved Work Plan will still be subject to funds availability to the USAID Mission for each fiscal year. All work plans are subject to COR approval.

F.6.2 Annual Reports: The Contractor shall submit an Annual Report to the COR and the CO on annual basis. These reports shall be submitted concurrently with the draft second annual Work Plan to help inform the review and approval process. The Annual Report shall describe:

a. Results achieved during the year in comparison to the annual Work Plan targets;

b. Significant implementation problems encountered during the year;

c. Actions taken to resolve problems; and

d. Observations/recommendations to improve implementation in the future.

Normally, Annual Reports should not exceed 10 pages in length, including an Executive Summary of not more than 2 pages. Additional supporting material may be included in annexes to the report or, preferably, in the annual Work Plan.

F.6.3 Milestone Monitoring Plan: Through this deliverable, the Contractor will submit a detail plan for verifying the achievement of the construction milestones for each school has been met. The Contractor will submit a proposed format for the Milestone Monitoring Plan for COR approval within thirty (30) calendar days of the award date of this Contract.

F.6.4 Milestone Monitoring Reports: The Contractor shall prepare Milestone Monitoring Reports for each milestone completed for all schools. These reports shall contain the findings of the periodic inspections performed by the Contractor. If a payment milestone cannot be verified, the Contractor shall explain why in detail and describe the necessary actions needed to rectify the problem(s). Milestone Monitoring Reports will include all the checklists required for verification of milestone completion. The reports shall be submitted to the USAID COR within ten (10) calendar days of each milestone verification visit. The schedule for Milestone Monitoring visits shall be on an “as-required” basis and/or as agreed to in the approved annual Work Plan.

F.6.5 Non-Compliance Reports: Issues of non-compliance shall be reported within one day of the observations to the COR, A&E services contractor with recommendations for rectifying the non-compliance. Issues of non-compliance shall also be included in the Milestone Monitoring Reports as well as the monthly progress reports.

F.6.6 Security Plan: Security for the Contractor’s personnel and offices is the responsibility of the Contractor. The Contractor is responsible for establishing a security plan allowing completion of contract objectives in a high threat environment. The Contractor shall prepare a security plan based on a credible threat analysis and risk assessment.