ATTACHMENT_J.3_TASK_ORDER_2.pdf

RFP 72026818R00001

USAID/Lebanon Attachment J.3

ATTACHMENT J.3 TASK ORDER 2

SECTION B – SUPPLIES OR SERVICES AND PRICE/COSTS

B.1 PURPOSE

The purpose of this Task Order No.2 is to provide services described in the Performance Work Statement specified in Section C to implement the Community Support Program (CSP).

B.2 CONTRACT TYPE AND SERVICES

This is a Cost-Plus-Fixed-Fee (CPFF) type, completion form Task Order. For the consideration set forth in the contract, the Contractor must provide the results, deliverables and outputs as described in Section C and Section F and in accordance with the performance standards specified in Section F.

B.3 ESTIMATED COST, FIXED FEE, AND OBLIGATED AMOUNT

a) The estimated cost for the performance of the work required hereunder, exclusive of fixed fee, if any, is [TBD]. The fixed fee, if any, is [TBD]. The total estimated cost plus fixed fee, if any, is [TBD].

b) Within the estimated cost plus fixed fee (if any) specified in paragraph a) above, the amount currently obligated and available for reimbursement of allowable costs incurred by the Contractor (and payment of fee, if any) for performance hereunder is [TBD]. The Contractor must not exceed the aforesaid obligated amount nor will the U.S. Government (USG) be responsible for costs incurred should the Contractor do so.

c) Funds obligated hereunder are anticipated to be sufficient through [TBD].

B.4 BUDGET SCHEDULE

Description Total ($) Activity Costs Community Development Activities Grants Under Contract (GUC) Total Estimated Cost Fixed-Fee Total Estimated Cost Plus Fixed Fee

[END OF SECTION B]

SECTION C – DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK

[The successful Offeror’s proposed Performance Work Statement (PWS) in response to the Statement of Objectives included in Attachment J.4 will become Section C in the resultant contract followed by the sections below. Instructions are found in Section L.]

[END OF SECTION C]

SECTION D – PACKAGING AND MARKING

D.1 BRANDING IMPLEMENTATION PLAN AND MARKING PLAN

The Contractor must follow the approved Branding Implementation and Marking Plan submitted on [date TBD] and incorporated under the Management Task Order No.1.

[END OF SECTION D]

SECTION E - INSPECTION AND ACCEPTANCE

E.1 INSPECTION AND ACCEPTANCE

USAID inspection and acceptance of services, reports and other required deliverables or outputs will be performed in accordance with SECTION E of the IDIQ Contract.

[END OF SECTION E]

SECTION F – DELIVERIES OR PERFORMANCE

F.1 PERFORMANCE PERIOD

The period of performance for this Task Order is 30 months from the date of award.

F.2 PLACE OF PERFORMANCE

The place of contract performance is Lebanon, primarily in North, Bekaa, and South Lebanon regions. In addition to the main office for CSP, the contractor for this Management TO may consider, as needed, area offices close to the supported community development activities within Lebanon.

F.3 DELIVERABLES AND REPORTING REQUIREMENTS

The contractor will submit reports, deliverables or outputs as further described below to the TOCOR. All reports under this TO will be submitted at the times indicated below. The contractor will, however, promptly notify the TOCOR of any problems, delays or adverse conditions which materially impair the contractor’s ability to meet the requirements of the contract. All reports will be reviewed and approved by the TOCOR. Regardless of the contract start date all reporting will be adjusted to the USG fiscal year calendar, unless otherwise specified. The reports and deliverables include but are not limited to the following:

1. Activity Selection and Implementation Methodology: In consultation with TOCOR, the contractor will finalize the Activity Selection and Implementation Methodology within 30 days of contract award. The methodology may be subject to modifications throughout the continuous process of identifying and implementing activities. Any needed modifications must be approved by the TOCOR.

2. Selection of Priority Community Activities: The community support activities identified and selected by the contractor will be submitted for USAID approval. The first set of selected activities is expected no later than four months after the TO is awarded.

The frequency of subsequent selection phases will be subject to the contractor’s approved methodology and work plan.

3. Completion of up to ten fully functional community development activities as directed by USAID no later than 18 months after the TO is awarded. The completed community development activities will be submitted for TOCOR inspection and acceptance within the Activity Completion Statement listed as a deliverable under the Management TO..

4. Completion of other fully functional community development activities as identified by the contractor and approved by TOCOR. The completed community development activities will be submitted for TOCOR inspection and acceptance within the Activity Completion Statement listed as a deliverable under the Management TO No 1.

5. Annual Work Plan: The work plan must be finalized in consultation with TOCOR and submitted to TOCOR for approval within 30 days after the start date of the TO. The work plan must be updated periodically within the year as agreed upon with the TOCOR to reflect the approved community development activities. Any changes proposed by the contractor must be approved by the TOCOR. Draft work plans for each subsequent work year of the TO will be delivered to the TOCOR for approval 30 calendar days prior to end of the USG fiscal year, and will be finalized no later than 30 calendar days after end of the USG fiscal year. Annual Work Plans must be accompanied with the detailed annual budgets.

6. Staffing Plan: A final staffing plan must be submitted with 30 days of contract award to be approved by the TOCOR.

F.4 FIXED FEE SCHEDULE

Deliverables Delivery Schedule Format Fixed Fee Amount

Approved by

CO/TOCOR

TBD TBD TBD TBD TBD

The fee for a deliverable cannot be vouchered nor paid to the contractor until the deliverable has been inspected and accepted by USAID as governed by FAR Part 46 and FAR 52.46-5. Each deliverable is considered one method for USAID to inspect the corresponding supplied service however nothing in this section prohibits USAID from inspecting the services provided by other methods.

F.5 KEY PERSONNEL

(a) The key personnel proposed are considered essential to the work being performed. Unless otherwise agreed by the Contracting Officer. The contractor will be responsible for providing such personnel for performance of this Task Order.

TITLE

TBD (to be proposed by offeror)

(b) Prior to replacing any of the specified individuals, the contractor must immediately notify both the Contracting Officer and USAID Contracting Officer Representative (COR) reasonably in advance and must submit written justification (including proposed substitutions) in sufficient detail to permit evaluation of the impact on the project. No replacement of key personnel will be made by the contractor without the written consent of the Contracting Officer. The personnel specified above are considered to be essential to the work being performed hereunder.

SECTION G – TASK ORDER ADMINISTRATION DATA

G.1 CONTRACTING OFFICER'S AUTHORITY

The Contracting Officer is the only person authorized to make or approve any changes in the requirements of the Contract and not withstanding any provisions contained elsewhere in this Contract, the said authority remains solely in the Contracting Officer. In the event the contractor makes any changes at the direction of any person other than the Contracting Officer, the change will be considered to have been made without authority and no adjustment will be made in the contract terms and conditions, including price.

G.2 ADMINISTRATIVE CONTRACTING OFFICE

The Administrative Contracting Office is:

Office of Acquisition and Assistance (OAA) USAID Lebanon United States Embassy Beirut El Metn, Lebanon

G.3 TASK ORDER CONTRACTING OFFICER’S REPRESENTATIVE (TOCOR)

The Task Order Contracting Officer’s Representative will be appointed by the Contracting Officer prior to the time of award and designated here.

G.4 AIDAR 752.7003 DOCUMENTATION FOR PAYMENT (NOV 1998) (CPFF)

(a) Claims for reimbursement or payment under this contract must be submitted to the Paying Office indicated in the schedule of this contract. The Contracting Officer’s Representative (COR) is the authorized representative of the Government to approve vouchers under this contract. The Contractor must submit either paper or fax versions of the SF-1034--Public Voucher for Purchases and Services Other Than Personal. Each voucher shall be identified by the appropriate USAID contract number, in the amount of dollar expenditures made during the period covered.

(1) The SF 1034 provides space to report by line item for products or services provided. The form provides for the information to be reported with the following elements:

TOTAL EXPENDITURES

(Document Number: XXX-X-XX-XXXX-XX)

Line Item Description Vouchered To Date Vouchered This Period Total 0001 Product/Service 0001 $XXXX.XX $XXXX.XX $XXXX.XX 0002 Product/Service 0002 $XXXX.XX $XXXX.XX $XXXX.XX

(2) The fiscal report shall include the following certification signed by an authorized representative of the Contractor:

The undersigned hereby certifies to the best of my knowledge and belief that the fiscal report and any attachments have been prepared from the books and records of the Contractor in accordance with the terms of this contract and are correct: the sum claimed under this contract is proper and due, and all the costs of contract performance (except as herewith reported in writing) have been paid, or to the extent allowed under the applicable payment clause, will be paid currently by the Contractor when due in the ordinary course of business; the work reflected by these costs has been performed, and the quantities and amounts involved are consistent with the requirements of this Contract; all required Contracting Officer approvals have been obtained; and appropriate refund to USAID will be made promptly upon request in the event of disallowance of costs not reimbursable under the terms of this contract.

BY: ______________________________________________________

TITLE: ______________________________________________________

DATE: ______________________________________________________

(b) Local currency payment. The Contractor is fully responsible for the proper expenditure and control of local currency, if any, provided under this contract. Local currency will be provided to the Contractor in accordance with written instructions provided by the Mission Director. The written instructions will also include accounting, vouchering, and reporting procedures. A copy of the instructions shall be provided to the Contractor's Chief of Party and to the Contracting Officer.

The costs of bonding personnel responsible for local currency are reimbursable under this contract.

(c) Upon compliance by the Contractor with all the provisions of this contract, acceptance by the Government of the work and final report, and a satisfactory accounting by the Contractor of all Government-owned property for which the Contractor had custodial responsibility, the Government shall promptly pay to the Contractor any moneys (dollars or local currency) due under the completion voucher. The Government will make suitable reduction for any disallowance or indebtedness by the Contractor by applying the proceeds of the voucher first to such deductions and next to any unliquidated balance of advance remaining under this contract.

(d) The Contractor agrees that all approvals of the Mission Director and the Contracting Officer which are required by the provisions of this contract shall be preserved and made available as part of the Contractor's records which are required to be presented and made available by the clause of this contract entitled "Audit and Records--Negotiation".

G.5 TECHNICAL DIRECTIONS/RELATIONSHIP WITH USAID

(a) Technical Directions is defined to include:

(1) Written directions to the contractor which fill in details, suggest possible lines of inquiry, or otherwise facilitate completion of work;

(2) Provision of written information to the contractor which assists in the interpretation of drawings, specifications, or technical portions of the work statement;

(3) Review and, where required, provide written approval of technical reports, drawings, specifications, or technical information to be delivered. Technical directions must be in writing, and must be within the scope of the work as detailed in Section C.

(b) The COR is authorized by designation to take any or all action with respect to the following which could lawfully be taken by the Contracting Officer, except any action specifically prohibited by the terms of this Contract:

(1) Assure that the contractor performs the technical requirements of the contract in accordance with the contract terms, conditions, and specifications.

(2) Perform or cause to be performed, inspections necessary in connection with a) above and require the contractor to correct all deficiencies; perform acceptance for the Government.

(3) Maintain all liaison and direct communications with the contractor. Written communications with the contractor and documents must be signed as "Contracting Officer’s Representative" with a copy furnished to the Contracting Officer.

(4) Issue written interpretations of technical requirements of Government drawings, designs, and specifications.

(5) Monitor the contractor's production or performance progress and notify the contractor in writing of deficiencies observed during surveillance, and direct appropriate action to effect correction. Record and report to the Contracting Officer incidents of faulty or nonconforming work, delays or problems.

(6) Obtain necessary security clearance and appropriate identification if access to Government facilities is required. If to be provided, ensure that Government furnished property is available when required.

LIMITATIONS: The COR is not empowered to award, agree to, or sign any contract (including delivery or purchase orders) or modifications thereto, or in any way to obligate the payment of money by the Government. The COR may not take any action which may impact on the contract schedule, funds, scope or rate of utilization of LOE. All contractual agreements, commitments, or modifications which involve prices, quantities, quality, and schedules must be made only by the Contracting Officer.

(c) The COR is required to meet quarterly/semi-annually/annually with the contractor and the Contracting Officer concerning performance of items delivered under this contract and any other administration or technical issues. Telephonic reports may be made if no problems are being experienced. Problem areas must be brought to the immediate attention of the Contracting

Officer.

(d) In the separately-issued COR designation letter, the CO designates an alternate COR to act in the absence of the designated COR, in accordance with the terms of the letter.

(e) Contractual Problems - Contractual problems, of any nature, that may arise during the life of the contract must be handled in conformance with specific public laws and regulations (i.e.

Federal Acquisition Regulation and Agency for International Development Acquisition Regulation). The contractor and the COR must bring all contracting problems to the immediate attention of the Contracting Officer. Only the Contracting Officer is authorized to formally resolve such problems. The Contracting Officer will be responsible for resolving legal issues, determining contract scope and interpreting contract terms and conditions. The Contracting Officer is the sole authority authorized to approve changes in any of the requirements under this contract. Notwithstanding any clause contained elsewhere in this contract, the said authority remains solely with the Contracting Officer. These changes include, but will not be limited to the following areas: scope of work, price, quantity, technical specifications, delivery schedules, and contract terms and conditions. In the event the contractor effects any changes at the direction of any other person other than the Contracting Officer, the change will be considered to have been made without authority.

(f) Failure by the contractor to report to the Administrative Contracting Office, any action by the Government considered to a change, within the specified number of days contained in FAR 52.243-7 (Notification of Changes), waives the contractor's right to any claims for equitable adjustments.

(g) In case of a conflict between this contract and the COR designation letter, the contract prevails.

G.6 INVOICES

(a)The Contractor will make an electronic submission of one (1) original of each invoice on an SF-1034 Public Voucher for Purchases and Services Other Than Personal to the Financial Management Office, USAID/MERP. One copy of the voucher and the invoice must also be submitted to the TOCOR.

Submit invoices to the Regional Financial Management Office, USAID/MERP to this address:

MERPBelgrade-invoices@usaid.gov

USAID/MERP

MERP/RFMO

92 Bulevar Kneza Aleksandra Karadjordjevica 11040 Belgrade, Serbia

The SF-1034 must be signed, and it must be submitted along with the invoice and any other documentation in Adobe.

(b) A request for payment is not considered properly submitted unless the claim (SF 1034) has been properly prepared and is accompanied by all required supporting documents. Payment will be made per the Contract terms, in US Dollars or Lebanese Pounds at prevalent rate at time of payment, after acceptance of the Contract deliverables by the TOCOR. The Contractor must simultaneously electronically forward a copy of the signed voucher, supporting documents and invoice to the TOCOR.

G.7 ACCOUNTING AND APPROPRIATION DATA

[TO BE INSERTED AT AWARD]

G.8 CONTRACTOR’S PRIMARY POINT OF CONTACT

The contractor’s primary point of contact for this award is:

Name: _______________ Title: _______________ E-mail: _______________ Phone: _______________

[To be completed by the contractor]

[END OF SECTION G]

SECTION H – SPECIAL TASK ORDER REQUIREMENTS

SECTION H of the IDIQ Contract will be applied.

[END OF SECTION H]

SECTION I – CONTRACT CLAUSES

SECTION I of the IDIQ Contract will be applied.

[END OF SECTION I]