WLM_Thruster_Drive_Groom_Specification_Package_Rev050219_30May2019.docx

U.S. COAST GUARD IDIQ 175-FT SEAGOING BUOY TENDER

(175-WLM) – THRUSTER SYSTEM GROOM AND ASSESSMENTS

SPECIFICATIONS FY18

Developed by: Rebecca Davis (Rev-2, 30 May 2019) 6/4/2019 Page 1

STATEMENT OF WORK (SOW)

U.S. COAST GUARD 175-FT SEAGOING BUOY TENDER (175 WLM)

THRUSTER SYSTEM GROOM AND ASSESSMENTS

1. GENERAL

Background.

The U.S. Coast Guard Surface Forces Logistics Center (USCG-SFLC) – Icebreaker, Buoy, and Construction Tender Product Line (IBCTPL) is currently supporting efforts intended to improve the system reliability of the Machinery Plant Control and Monitoring System (MPCMS) installed onboard the 175-ft KEEPER Class WLM Seagoing Buoy Tender (175 WLM) class. These efforts include system improvements, component replacements, upgrades, and additional maintenance support for the MPCMS system, components, and related subsystems. In support of these efforts, the USCG-SFLC-IBCTPL requires procuring technical services for conduct of thruster system grooms and assessments in accordance with Nidec-Avtron Automation Corporation guidance and directions contained within this SOW. The intent of these grooms and assessments is to provide repair and maintenance of the bow and stern thruster motor variable speed drives and related subsystems onboard seagoing buoy tenders (WLM) involving the equipment and processes below.

Scope.

The SFLC-IBCTPL requires the procurement of technical services in support of conducting grooms and assessments of the thruster system and associated components onboard the 175 WLM KEEPER Class buoy tenders.

At a minimum, the Government will require at least one (1) thruster drive groom(s) per year, not to exceed 14 in the first two years of this contract. Individual task orders will be awarded annually on a firm-fixed price basis.

The Contractor shall provide all personnel, labor, materials, parts, tools, test equipment, test fittings, supplies, consumables, and equipment to conduct appraisals, inspections, reports, calibrations, grooms, repairs, and tests (pre-operational and operational), and provide associated reports on a recurring basis throughout the contract period and any option years exercised under the contract.

The Government may elect to activate any combination of optional items as necessary to troubleshoot and repair casualties or provide thruster drive support.

The thruster system shall not be altered due to component obsolescence unless those parts have also failed, causing performance problems, and the change is approved by the Government. Materials and parts not connected to services may be procured under this contract. Should the system be altered due to reasons approved by the Government, the Contractor shall provide updates to technical manuals and drawings to document the changes. The quality of such changes shall be no less than that of the affected technical manual or drawing before the update.

On-site troubleshooting, engineering services, repair or work on a thruster motor variable speed drive may be required. Additional hours for these services will be determined by the Contracting Officer’s Representative (COR) and approved by the Contracting Officer (KO) on an “as-needed” basis. The Government may elect to activate any combination of optional items (within the scope of the groom) as necessary to meet required support. Troubleshooting thruster drive problems beyond the scope of the groom will be handled as an optional item.

Unless otherwise specifically required for within this contract, the quality of all services rendered hereunder shall conform to the highest standards of the relevant profession, trade, and/or field of endeavor. All services shall be rendered by individuals fully qualified in the relevant profession, trade, or field. None of the services required by this contract shall be subcontracted to or performed by persons other than the contractor or the contractor’s employees without the prior written consent and authorization of the KO. Only qualified personnel familiar with this equipment should be permitted to install, operate, troubleshoot, test, or repair the following onboard equipment (hardware and associated software), if required:

Thruster motor variable speed drive (Avtron ADDvantage-32) Thruster motor tachometer (General Electric model 5PY59JY2 or Baldor PTG50XP model 601A100-2) Thruster motor (General Electric model CD6063)

REFERENCES

Coast Guard Drawings Coast Guard Drawing 175-WLM-568-2, Revision M, April 2017, Bow Thruster Assembly Coast Guard Publications Coast Guard Technical Publication (TP) 3628, SWBS 568, Section A, March 2017, Bow Thruster Coast Guard Technical Publication (TP) 3628, SWBS 568, Section B, December 1995, Bow Thruster Motor Coast Guard Technical Publication (TP) 3629, SWBS 568, Section A, November 1999, Bow Thruster, AC to DC Power Converter - Model ADD-32 SFLC Standard Specification 0000 (STD SPEC 0000), 2014, General Requirements SFLC Standard Specification 0850 (STD SPEC 0850), 2014, General Requirements for Drawing Preparation SFLC Standard Specification 0860 (STD SPEC 0860), 2014, General Requirements for Technical Publication Preparation SFLC Standard Specification 2351 (STD SPEC 2351), 2014, Overhaul DC Generators & Motors COMDTINST M9085.1, Rev C, Naval Engineering Computer Aided Design Standards CGTO PG-85-00-230-S, August 2013, Planned Maintenance System Development Process Guide

MAINTENANCE FOR WLM CLASS VESSELS

Each maintenance visit may include any or all of the tasks listed below as determined by the COR and authorized by the KO on a ship-by-ship basis in support of the associated thrusters. Submit a Condition Found Report (CFR) to the COR for any discrepancies found during performance of this contract within 24 hours of discovery.

Full System Groom and Validation Inspections, Assessments and Groom. The contractor shall perform inspections, assessments, and grooms of the thruster system and associated components as follows.

NOTES

Procedure. The Contractor shall develop and submit a written procedure to groom the system. Prepare a test plan delineating all tests to be performed on core system components and functions to be assessed during performance of the shipboard groom. Provide a detailed written test procedure for each item on the test plan, including pass/fail criteria and a list of parts to be expended. Additional parts may be added to the list after initial submittal based on upgrade/changes, either by choice of the manufacturer or due to obsolesce of the parts.

Test sequence. The Contractor shall prepare a test sequence Gantt chart that shows the inspections, calibrations, maintenance actions, and pre-operational tests to be performed on shipboard equipment while dockside, as well as the post-groom operational tests to be performed during dock trials or sea trials. Include the expected duration of each task, show any task interdependencies or sequencing, and note where coordination with grooms of other systems outside the scope of this work item is required. List any other additional data or documentation required for the groom.

Performance. During each shipboard groom visit, test, calibrate, and validate system and component performance as outlined in the Groom Test Sequence and detailed in the Groom Performance Test Plan. The technical representative shall arrive at the cutter to perform the groom as per the schedule set by the COR. At least 14 days (21 days if the cutter will not be located within the continental United States, Alaska, Hawaii, or Puerto Rico during the visit) of advance notice will be provided. For such testing, Coast Guard personnel will operate cutter equipment with the Contractor present. The Contractor shall be responsible for all equipment adjustments and calibrations during the groom visit, but shall actively engage Coast Guard personnel while performing these tasks for their familiarization benefit.

Accountability. Provide a single on-site point of contact for the duration of the groom who shall be responsible for all employees and subcontractors.

Additional work. Submit a CFR for any additional tasking that may be required to correct any thruster equipment deficiencies that fall outside of the scope of the groom. Provide a separately priced quote describing the tasking, required labor, and associated costs to correct the deficiency. This separately price proposal may or may not be accepted by the Coast Guard, negotiated, and executed at time of the groom.

Tasks. The Contractor shall perform the groom procedure on the bow and stern thruster variable speed motor drives over a period of no more than five (5) days to include testing and validation. In the service report or CFR, provide detailed observations and describe the corrective actions taken about all asterisked (*) tasks below:

Run diagnostic tests on each thruster motor variable speed drive to assess the pre-groom condition. Review and analyze fault, alarm, and warning data captured by the drive prior to arrival.

Groom each thruster motor variable speed drive and all contained subsystems and components, including:

· Printed circuit cards and frames

· Power supplies, filters, relays, sockets, connectors, and fuse blocks

· Blowers, fans, and air filters

· Indicators, switches, and meters

· Filter capacitors and opto-isolators

· Power semiconductors and associated heat sinks for field and armature circuits

· Terminal boards and internal wiring

· External cable terminations

Check the thruster drive software revision and load with the most current version. Verify that all user adjustable set-up parameters are correctly configured. Check that the cutter’s notebook computer is properly updated and configured for connection to the drive during troubleshooting.* Document the firmware revision loaded on each printed circuit card with a processor. Install the most current firmware version on each card if not already loaded.* Calibrate the motor tachometer speed signal, as well as other inputs, such as motor armature voltage and current, to each drive.* Calibrate drive output signals to other systems. Verify that opto-isolators are functioning properly.* Inspect filter capacitors for bulging and other evidence of impending failure.* Inspect all relays and sockets. Ensure hold down springs or retaining clips are installed. Renew any relays or sockets with burn marks, cracks, or visible deterioration.* Measure and record the insulation resistance and winding temperature in accordance with SFLC Standard Spec 2351.* Check the tightness of all internal conductor and external cable terminations, including screw terminals which may vibrate loose over time. Check all circuit board connectors for tightness and adjust contact gripping force as needed to improve continuity.* Vacuum dust and other contaminants from each drive enclosure Clean or replace air filter media. Check fan and blower bearings for smooth rotation. Verify that each fan, blower, and anti-condensation heater actually operates when energized.

Individually verify that each silicon controlled rectifier and diode in the motor field and armature bridge circuits is properly conducting in the forward direction and blocking in the reverse. Check the hardware stack up of power semiconductors to ensure the proper installation and arrangement of fasteners and washers.* Validate that the thruster system is operating within the manufacturer’s specifications.

Verify that all system instrumentation, controls, sensors, data acquisition modules, optical isolators, and communication channels are properly operating in accordance with manufacturers specifications.* Confirm that the system is fully interoperable with other systems with which it interfaces.

Repair, renew, adjust, calibrate, and test improperly functioning system components. A CFR is required documenting arrival conditions as well as results. This includes serial numbers and installation dates of equipment. If no emergency issues, this shall be documented in the final report as per section 5.

Perform component and system planned maintenance tasks that have been approved by the Coast Guard.

Limiters. The Contractor shall ensure that drive output power and motor speed limits are set to 100% of rated for normal full power remote control operation. If adjustments are required, ensure that MPCMS setpoints are modified at the same time.

Operational testing. Conduct operational testing, including 1 day of underway testing, after completion of all in port tasks. Such underway testing should be considered to be part of every groom. Accomplish the following during operational testing:

Infra-red thermographic survey of all power connections in the drive enclosure and at the motor terminal box.

Verification that steady sate heat sink temperatures in each drive cabinet are within the allowable range while operating above 90% of rated power.

Performance of corkscrew tests to fully load each drive and verify that no trips occur at high power.

Performance of a full power swing test in each direction (using both thrusters), recording the time required to traverse 360° around the ship’s center of rotation from a dead stop. Compare with previous values to ensure that thruster performance has not significantly changed since the previous test.

Performance of the swing test in each direction with only one main diesel engine clutched in. Verify that the power limiter operates correctly to prevent overloading of the thruster generator.

Field Service Reports. Provide a field service report at the conclusion of each task order, describing the work performed, including details of any corrective actions taken. Reports shall be submitted within 10 business days to the COR and KO.

Circuit Card and Equipment Services Provide in-shop inspection, testing, and repair of thruster motor drive circuit cards. Upon open and inspection of the thruster drive circuit card submit a CFR for approval by the KO, upon concurrence of the KO conduct repairs required. Submit a monthly report and an annual report of all system cards in inventory to include condition and availability. Provide an expedited shipping option for parts upon COR request and KO authorization.

Engineering Services

The Coast Guard may require the conduct of engineering analyses to support system or component design changes, hardware and software modifications, or related efforts. Such analyses may include, but are not limited to feasibility studies, inspection reports, reports of onboard technical surveys, specification development, failure analyses, etc. Submit a proposal to provide such services, when requested by the Contracting Officer. Perform those services when authorized by the Contracting Officer.

On-Site Troubleshooting Support Provide onsite troubleshooting service of the specified thruster motor variable speed drive system. Such may include participation in dockside or underway performance testing, evaluation, and validation. Document all efforts and changes effected.

Responsiveness. If the ship is at home port, the technical representative shall arrive at the cutter within 72 hours of receiving authorization from the KO. If the ship is away from home port, initiate travel within 48 hours of receiving authorization from the KO; the technical representative shall arrive at the cutter or designated embarkation point no longer than 48 hours later.

Performance test. When ordered by the COR and authorized by the KO, the thruster motor variable speed drive performance test shall include the following elements:

· Observation that commands originated from MPCMS are promptly received by the drive.

· Review and analysis of fault, alarm, and warning data captured by the drive.

· Monitoring and logging of key drive set-point and feedback parameters such as speed, current, or voltage during operation.

· Analysis of any command failures to isolate the problem and determine the cause, when traced to the thruster drive system.

Reports. A report of services rendered on-site and resulting recommendations shall be provided to the COR monthly. A consolidated annual report shall be provided to the COR.

Remote Troubleshooting Support.

Call center. Provide remote troubleshooting support via telephone line to individual cutter crews and support staff. The telephone line shall be maintained during regular core business hours. Document all calls to include time, date, caller, and a summary of troubleshooting services provide. If a problem is not resolved within 4 hours of an initial call, electronically notify the COR or KO immediately.

Responsiveness. During regular working hours, acknowledge all requests within 1 hour and provide initial technical action for the crew no later than 2 hours after acknowledgement. If this time frame cannot be met, then notify the COR or KO within 4 hours after acknowledgement and provide a plan for responding. In the event a call is forwarded, the answering service must clearly identify that the caller has reached the correct location of point of contact (POC).

Reports. A report of calls and resulting recommendations shall be provided to the COR monthly. A consolidated annual report of all calls and recommendations shall be provided to the COR.

Additional Parts Parts that are identified as requiring replacement, but considered outside the scope of the planned grooms (refer to Notes in Para 3.1.1), will be addressed via separate task order.

REQUIREMENTS

Contractor Personnel Key Personnel. The Contractor shall provide all labor and materials to meet the requirements of this SOW. The Contractor shall submit résumés for proposed personnel for approval by the Government before they are authorized to work on this task. "Persons directly responsible for providing the required services must have ten years of cumulative experience servicing Bow Thruster Systems on ships similar to the 175 WLM KEEPER Class".

Citizenship. All Contractor employees in performance of this contract shall be citizens of the United States, or if aliens, shall be legal residents of the United States. Proof of residency shall be provided to the KO upon request.

Employee Conduct. Contractor employees shall comply with all applicable Government regulations, policies and procedures (e.g., fire, safety, sanitation, environmental protection, security, etc) when visiting or working at Government facilities. The Contractor shall ensure employees present a professional appearance at all times and that their conduct shall not reflect discredit on the United States, the Department of Homeland Security, or the USCG.

Employee Identification. Contractor employees working on-site at Government facilities shall wear a company issued identification badge. All Contractor employees shall identify themselves as Contractors when their status is not readily apparent and display their badge in plain view at all times.

Removing Employees for Misconduct or Security Reasons. The Government may, at its sole discretion, direct the Contractor to remove any Contractor employee from Government facilities for misconduct or security reasons. Removal does not relieve the Contractor of the responsibility to continue providing the services required in this SOW. The Government will provide the Contractor with an immediate written explanation of the request to remove the employee through the KO.

Conflict of Interest. The Contractor shall not employ any person who is an employee of the United States Government if that employment would cause or appear to cause a conflict of interest.

Security Clearance / USCG Installation Access. Security clearances are not required to perform any work under this SOW; however, the Contractor shall ensure personnel comply with all installation security requirements. The Contractor shall supply a list of all employees who may be required to perform work under this SOW and periodically update that list. Prior to each ship visit (no later than 30 business days before scheduled arrival); the Contractor shall submit information on visiting employees to the COR. For cutters berthed at a Department of Defense or foreign government military facility, the KO will provide instructions on the method by which the cutter crew will assist the Contractor’s representatives in meeting facility access requirements at the time the Contractor is tasked.

Work Hours.

Contractor will define work hours to include straight (regular), overtime, and premium time.

Federal Holidays. Holidays applicable to this contract are as follows:

Performance. The Contractor shall conduct the groom and assessments in accordance with the Project Plan (refer to Section 5.1 “Project Plan”), tailored “as necessary” to meet the conditions of the tasking.

The Government will attempt to issue a task order at least 45 days prior to scheduled visit. The KO will order the groom/assessment visit, in writing, at least fourteen (14) days in advance of scheduled arrival (21 days for vessels located outside the continental U.S.). The Government reserves the right to request an expedited groom visit due to emergency repair response. The Contractor shall acknowledge, in writing, the groom order within five (5) days of receipt of the order. Below is a notional timeline of performance milestones for a scheduled groom visit.

14 Days (21 days for OCONUS) USCG provides written notification, via submission of Pre-Groom Survey, of pending groom to the Contractor

Coast Guard personnel will operate all shipboard equipment, under the guidance of the Contractor, in support of tasking. The Contractor shall be responsible for all adjustments, calibrations, and actions required in accordance with the SOW.

The Contractor shall actively engage with the COR to ensure adequate communications are maintained throughout the conduct of the groom. This is also to ensure “crew familiarization” with the equipment and groom procedures used in support.

The Contractor shall actively engage with the COR to coordinate work timelines with other shipboard maintenance.

Place of Performance. The majority of services will be performed aboard the vessel at the respective cutter’s homeport (CONUS and OCONUS). Refer to Appendix A, “IBCTPL Cutter Listing by Class” lists the cutter’s homeport. There will be instances where work aboard the vessel will be conducted while the vessel is moored or dry-docked at a commercial facility, such as a shipyard. The contractor will be notified prior to so arrangements to the location can be made. Work will be conducted “pier-side” and “underway”, with operational testing to be conducted underway within the cutter’s local area of responsibility (AOR). Underway tasking will not require overnight stay onboard the cutter.

Period of Performance. The period of performance for this effort will consist of a base year performance period with four one-year option periods. The decision to exercise any option shall be at the sole discretion of the KO and shall be exercised in writing.

Travel. Contractor travel is required in support of tasking.

All required travel in support of grooms and assessments will be paid in accordance with the Joint Travel Regulations (JTR). The contractor shall to the maximum extent practical minimize overall travel cost by taking advantage of discounted airfare rates available through advance purchase. Charges associated with itinerary changes and cancellations under nonrefundable airline tickets are reimbursable as long as the changes are driven by the work requirement. Travel performed for personal convenience of daily travel to and from the contractor's normal work site shall not be reimbursable. The contractor shall be responsible for obtaining COR approval for all reimbursable travel in advance for each travel even. Prices for airfare, per diem, ground transportation, and travel will be made in accordance with the JTR.

Price quotes for airfare, per diem, ground transportation, and other travel expenses will be made in accordance with Joint Travel Regulations (JTR), as amended.

Contractor personnel will be required to hold a valid U.S. Passport and area clearance to visit vessel(s) located OCONUS.

Equipment. No Government-furnished property or equipment is anticipated to be provided in support of tasking. The Contractor shall provide all materials, parts, tools, test equipment, test fittings, supplies, consumables, and equipment required. In the event Government-furnished equipment is provided, the equipment shall be used for official Government business-only, to the extent necessary to complete the requirements of this SOW.

Meetings. The Contractor shall attend meetings and conferences as required by the KO and/or COR, providing a written summation of all meetings and conferences.

Kick-Off Meeting. The Contractor shall attend a Kick-Off meeting with the KO, COR, and Cutter POC to discuss SOW objectives (no later than 5 business days after the date of award).

Progress Meetings. The Contractor shall participate in Coast Guard progress meetings. During these meetings, routine project management issues will be addressed. If discussions are required to address contract performance issues, they will be initiated by the Contractor, KO, or the COR.

Briefings. The Contractor shall provide oral briefings to the COR and Cutter POC to ensure successful coordination of all tasking.

Arrival Brief. At the task order level, the Contractor shall provide an arrival brief within 3 days or upon arrival. This brief will consist of overview of the Project Plan (refer to Section 5.1 “Project Plan”) and be used as a communication vehicle between the vessel and Contractor for planning purposes. Any issues, concerns, or additional tasking resulting from the brief shall be provided to the COR at the conclusion of the arrival brief. No additional work outside the original scope of the Project Plan is authorized unless approval is received by the KO via contact modification.

Departure (“Out”) Brief. Upon completion of each groom and assessment visit, the Contractor shall provide a departure (out) brief on the last day of the groom. The Contractor shall provide a draft Trip Report (refer to Section 5.2 “Trip Report”) to assist in discussion. The COR will sign the bottom of the draft report to acknowledge its receipt and be provided a copy by the Contractor. Signature on the draft report will attest that all work was performed in accordance with the Project Plan and all recorded data was within acceptable parameters.

DELIVERABLES

Project Plan. The Contractor shall provide a Project Plan that includes detailed methodology, procedures, and steps to meet all the objectives of the SOW. The draft Project Plan shall be provided to the KO at the Kick-Off Meeting for review and comment. Government comments will be provided to the Contractor from the KO (5) business days after the receipt of the Project Plan. The Contractor shall provide a final Project Plan to the KO no later than five (5) business days after receipt of Government comments. This Project Plan will serve as the basis for all grooms and assessment trips, provided to the vessel in advance of Contractor arrival, for planning purposes. Additionally, the Project Plan will be used in support of vessel briefings during Contractor groom and assessment visits.

The Project Plan shall address all aspects of the propulsion groom and assessments and include the following:

Pre-Groom Survey. A detailed checklist and questionnaire to be completed by USCG vessel personnel (14) days in advance of the scheduled groom visit. The intent of the Pre-Groom Survey is to provide early identification of potential issues and allow for proper planning of additional work to ensure a successful groom visit. The Contractor shall review the completed surveys and provide recommendations, including any additional parts or tasks that fall outside the planned Groom and Assessment Procedure, at the time of order.

Groom, Assessment, and Testing Procedure. The written procedure to be used in support of inspection, assessments, calibrations, grooms, and testing (pre-operational and operational) of the thruster system as defined in Paragraph 3. The procedure shall include all steps required in support of tasking, including identification of required parts, pass/fail criteria, operational requirements, and expected durations. Specific step-by-step instructions may be omitted provided a higher-level reference source exists detailing the procedure to be used (i.e. “Perform thruster inspection in accordance with” in lieu of providing detailed inspection procedure). However, any clarifications or additional instructions required shall be included in the procedure. Additionally, the Contractor shall include any additional tasks (not explicitly stated in the SOW) that are deemed necessary by the Contractor to ensure satisfactory grooming of the thruster system and related components.

Schedule. A sequencing document (Gantt chart), based on the “Groom, Assessment, and Testing Procedure”, that provides the schedule and sequencing for all planned inspections, assessments, calibrations, grooms, and testing (pre-operational and operational) to be performed. The schedule shall be based on a daily-task breakdown schedule (Day 1, Day 2, …) and include expected durations of each task (hours), interdependencies, prerequisites, resources, required equipment conditions, required coordination with system grooms outside the scope of this SOW, and any additional support required from the vessel. The Contractor may expend the elements of the schedule to include any additional information to ensure satisfactory completion of tasking.

Trip Report Template. A standardized report format to be utilized upon completion of each vessel groom and assessment (Refer to Section 5.2).

Trip Report. Upon the completion of each groom and assessment, the Contractor shall submit a trip report summarizing all work accomplished for the applicable ship visit. The intent of the trip report is to provide a comprehensive field report that includes results of inspections, assessments, data, repairs, testing, and recommendations pertaining to tasking.

The report shall include all work accomplished, results of inspections and assessments, actions taken, parts utilized, data collected, testing results, and recommendations based on the tasking.

All data collected shall be included in report. This includes all operational testing data (trial logs), as well as measurements resulting from inspections, assessments, and adjustments. Where data values are recorded, the report shall include the acceptance values used in making acceptability determination, in addition to the values recorded. For values where there exists no acceptable range, these values must be annotated with “Info Only”.

For visual inspections and condition assessments (i.e. pass/fail), the use of digital pictures attesting to condition of components inspected is required. These, in conjunction with a narrative, will be used to document acceptability. Visual inspections shall be accomplished using the following guidelines:

Relevant guidance and reference documents for inspection and assessment shall be utilized and referenced accordingly (including Publication Number, Publication Date, and Title).

List of all instruments (make and model), including proof of calibration certification, of equipment used in support.

List of all parts and components inspected, including part numbers and serial numbers (as applicable) for machinery history and configuration tracking purposes.

All readings and measurements (clearances, tolerances, etc) recorded and used in support of reusability determinations.

Recommendations for re-use, replacement, repair, or renewal of inspected components.

A parts list shall be provided (including part number information and nomenclature) of any parts replaced resulting from work accomplished.

The finalized trip report shall be provided electronically to the COR within ten (10) business days after completion of the groom at the task order level. A scanned copy of the signed draft trip report shall be provided with the final submission.

Format. The Contractor shall provide all deliverables in electronic format with read/write capability, using applications that are compatible with Coast Guard Standard Workstation III (Windows Vista, Microsoft Office, and Adobe Acrobat applications).

QUALITY ASSURANCE

The Contractor shall establish and maintain a Quality Assurance (QA) Plan to ensure that all tasks are completed in accordance with the contract, SOW, and applicable references. The QA Plan shall provide the Government a complete understanding of the actions the Contractor shall put into place and be made available immediately after award.

The Contractor shall use only new, CG-approved parts for accomplishments of tasks. If new CG- approved parts are not available the Contractor shall contact the KO and/or COR for approval of remanufactured parts.

DEFINITIONS AND ACRONYMS

LOGISTICS SUPPORT REQUIREMENTS (Applies to new equipment only)

Logistics support requirements are necessary to establish and maintain life cycle support for equipment procured by the Government. The logistics documentation required by the contract is in the form of an equipment technical manual, technical support data, repair parts support, and parts usage data associated with equipment repairs performed by contractors. The United States Coast Guard Surface Forces Logistics Center is designated as the technical office for all issues relating to logistics support requirements. All reports and deliverables identified in this section shall be submitted (in English only) within 30 business days of completing a groom to the COR and KO.

Technical Manual Requirements

Content for technical documentation (technical publications and drawings) to be provided shall be as defined herein and as in SFLC Technical Standard 086 (available upon request via the COR or KO). Provide data rights documentation that allows publication on the Coast Guard Intranet and distribution to the Fleet. Quantities shall be provided as specified herein. Additional requirements for the content of technical documentation shall be as identified in Engineering Data for Provisioning (EDFP).

Technical Publications. Develop and provide a Technical Publication for the installation, operation and maintenance of any new components or system. Technical Publications shall be delivered on CD-ROM or DVD-ROM in unlocked and unencrypted Adobe Acrobat PDF format. Chapters, sections, major paragraphs, parts lists, drawings, figures, and appendices shall be hierarchically indexed with bookmarks. Text on all sheets, except drawings and photographs, shall be searchable when practicable. A copy of all source documents used to prepare the PDF shall also be provided in their native editable format, such as Microsoft Office (DOC, XLS, or MDB), or AutoCAD DWG. Technical publications should include (as applicable):

· Cover and title page

· Manufacturer’s name and address

· Equipment name and application

· Table of contents (including a list of drawings and tables)

· Safety precautions (cautions, warnings, and notes)

· General theory of operation

· Complete functional description of equipment based on a block diagram

· Complete explanation of mechanical features using block diagrams or cutaway drawings

· Major assemblies broken into individual circuits, accompanied by complete circuit analysis keyed to a simplified schematic

· Brief descriptions of complex and unusual circuits

· Voltage waveforms at significant points in the circuit

· Memory maps and a description of microprocessor functions

· Preparation for use, installation, and initial adjustment instructions

· Operational instructions

· Maintenance instructions (preventive and corrective)

· Cleaning and lubrication instructions

· Performance verification and test features

· Frequency of adjustment, including required test equipment

· Trouble shooting instructions

· Disassembly, repair, replacement and reassembly instructions

· Installation instructions diagrams, illustrations, and schematics

· Parts list data – the parts list will identify all components and assemblies necessary to generate a complete bill of material. The following requirements apply to the parts list:

· Original equipment manufacturer (OEM) part number, OEM commercial and government entity (CAGE) code, if available, or OEM description, address and telephone number.

· All parts shall be keyed (using index numbers) to exploded view drawings.

· Parts in the listings shall be grouped by assemblies, subassemblies, and modules. Parts shall be identified in the assembly in which they are components.

· Parts listed in the technical manual will match the technical support data parts list as required by section 8.2 below.

Draft Deliverable – One (1) paper and one (1) electronic draft copy of the Technical Publication shall be submitted to the COR for review and approval. Comments will be returned along with the assignment of a Coast Guard Document number.

Final Deliverable – One (1) paper and one (1) electronic copy of the Coast Guard approved Technical Publication shall be provided to the COR for each affected cutter. One additional copy of the electronic files shall be provide for the Government’s technical library and shall include all source files used to produce the Technical Publication. Upon direction from the KO, vendor should be capable of providing printed copies of each technical manual for each affected vessel. Printed manuals shall be permanently imprinted by mechanical means and the cover shall be durable to withstand frequent handling and exposure to oil and water. The binding shall permit adding and removing pages.

Drawings. Develop and provide system and component drawings and diagrams in AutoCAD version 2012 in accordance with COMDTINST M9085.1. Standard Coast Guard drawing border templates are available via the internet at: http://www.uscg.mil/SFLC/drawings.asp or upon request via the COR or KO.

Integrated Logistics Support Provide the following logistical support and information for any new equipment proposed and/or installed in the thruster motor drive system. Modifications made to the equipment provided during the term of the contract must be accompanied by updates of all the following that relate to those changes.

Engineering Data for Provisioning (EDFP). Provide Engineering Data for Provisioning (EDFP). Include a parts list containing all of the installed parts, along with the original equipment manufacturer (OEM), OEM part or assembly numbers, the OEM’s name and address, the OEM’s CAGE code, and quantity used in each equipment, keyed to the provided drawings. All spare parts necessary for overhaul of a unit shall be identified in the printed technical documents supplied.

Recommended Spare Parts Lists. Provide with the EDFP/PTD a recommended spare parts list for onboard repair parts (OBRP) and stock system parts. The spare parts list shall list applicable manufacturer’s maintenance tasks for each line item (both preventive and corrective). Refer to section 8.4 for additional information.

Onboard spare parts – Onboard spare parts are items that unit personnel can replace without additional special tools or technical support.

System Stock – System stock shall be the long lead time materials (materials with lead times over 90 days) and manufacturer designated critical items.

Maintenance Requirements. Provide maintenance recommendations, in addition to the maintenance recommendations in the Technical Publication, to allow for Government development of Maintenance Procedure Cards. Guidance for providing this information can be found in Chapter 7 of CGTO PG-85-00-230-S (available upon request via the COR or KO). Identify at least the following line items:

· Applicable maintenance task code

· Maintenance procedure title

· Maintenance procedure interval

· Maintenance procedure description

· Maintenance procedure sequenced tasks

· Maintenance procedure

· Maintenance procedure task type

· Associated parts name and number

· Quantity of parts per maintenance task

· Associated parts unit of issue

· Associated parts shelf life

· Associated parts unit price

· Special tools and equipment nomenclature

· Special tools and equipment CAGE and part number or National Stock Number

· Task descriptions Technical Support Data (TSD) Provide complete and accurate data with delivery of the equipment. Submit a revision whenever engineering changes and/or modifications occur which add to, delete from, or modify previously submitted Technical Support Data (including changes to manufacturer’s part numbers). The preparer shall be identified by their company’s name, an address, telephone number and point of contact.

Contents of Technical Support Data The TSD documentation consists of an illustrated parts breakdown along with the following:

· Bill of materials or list of all repair parts

· List of assemblies and subassemblies

· Special tools and test equipment required to maintain, repair or overhaul the equipment and components The documentation shall include, at a minimum, the following technical data for each individual part, assembly and subassembly:

· OEM’s part number

· OEM’s commercial and government entity (CAGE) code (if no CAGE is available, provide OEM address, description and the telephone number)

· OEM’s drawing that identifies the part (illustrated parts breakdown)

· Characteristic/name plate data/certification data for the end item and all equipment

· Item name

· Reference symbol number (for electronic provisioning only)

· Production leads time (if known)

· Unit of issue

· Unit price

· Unit of measure Alternate submission of technical support data. TSD documentation may be replaced with an equipment technical manual meeting the requirements of section 8.1 above, providing the technical manual contains the minimum data requirements set forth in section 8.2.1 above. Provide any additional TSD documentation not contained in the technical manual in order to meet the minimum requirements of section 8.2.1 above.

Repair Parts Support Provide the Government with a pre-priced recommended list of spare parts with delivery of equipment. The recommended spares list shall be of sufficient range and depth to provide one year of preventive maintenance and up to 10 years of corrective maintenance support for equipment specified in the contract broken out by year based upon life cycle of components. The Government may exercise the option to purchase any or all parts so recommended.

In determining the necessary spares support, consider the equipment’s maintenance requirements (preventive and corrective), component criticality and historic failure rates. The recommended spares list shall include as a minimum:

· Part number, nomenclature and description

· Part quantity per component

· Recommended quantity

· Unit of issue

· Unit price

· Total price Repair Parts Usage Data Provide parts usage data associated with all equipment repairs made under this contract. The documentation shall include the following information (by each piece of equipment repaired):

Nomenclature and model number of equipment repaired (end item)

· Part nomenclature

· Part number

· Part quantity used

· Part manufacturer Data shall be submitted electronically within 14 days of completion of work.

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