Attachment_2_Specification.pdf

REVISION No. - CHANGE 0

SPECIFICATION

FOR

SYNTRON ‘FACE TYPE’

PROPULSION SHAFT SEAL ASSEMBLIES

SYNTRON ‘FACE TYPE’ PROPULSION SHAFT SEAL ASSEMBLIES

FOR SYNTRON ‘FACE TYPE’ PROPULSION SHAFT SEAL ASSEMBLIES

1.0 SCOPE:

1.1. This specification describes the requirements for manufacturing, shipping, preservation, packing, marking and bar coding of parts as described below:

1.2. Requirements: Syntron Face Type Propulsion Shaft Seal Assembly, Original Equipment

Manufacturer (OEM) Syntron Material Handling, LLC. National Stock Number (NSN) 2040-01-

380-3308, Manufactures Part Number (PN) D144003. All parts must be genuine OEM parts, no aftermarket or remanufactured parts will be acceptable.

2.0 APPLICABLE DOCUMENTS:

2.1. General: The documents listed in this section are specified in sections 3, 4, or 5 of this specification. This section does not include documents cited in other sections of this specification or recommended for additional information or as examples. While every effort has been made to ensure the completeness of this list, document users are cautioned that they must meet all specified requirements of documents cited in sections 3, 4, or 5 of this specification, whether or not they are listed. There are no OEM drawings or technical specification available.

2.2. Government Documents

2.2.1. MIL-STD-2845E (SH), Propulsion Systems, Boat And Ship; Main Shafting, Propellers, Bearings, Gauges, Special Tools, And Associated Repair Parts; Preservation, Packaging, Packing And Storage Of, Dated Aug 1999

2.2.2. MIL-STD-129R, Military Marking For Shipment And Storage, Dated Feb 2014

2.3. Commercial Documents

2.3.1. ANSI/ISO/ASQC Q9003-1994, Quality Systems, Model for Quality Assurance at Final

Inspection and Test, 10/01/1994

2.3.2. ANSI/NCSL Z540-1, Calibration Laboratories and Measuring and Test Equipment, General Requirements, 01/01/1994 Reaffirmed 2002

2.3.3. ISO/IEC 16388:2007 Information technology - Automatic Identification And Data

Capture Techniques -- Code 39 Bar Code Symbology.

2.4. Order of Precedence

2.4.1. In the event of a conflict between the text of this specification and the references cited herein, this specification shall take precedence. Nothing in this specification, however, supersedes applicable laws and regulations unless a Specific exemption has been obtained.

2.5. Document Availability

2.5.1. See paragraph 6.1 for document sources.

3.0 REQUIREMENTS:

3.1. General Requirements

3.1.1. Parts are defined as any items considered being repairable or consumable by Syntron. All parts shall be new OEM parts. Reclaimed, recycled, or aftermarket parts are not acceptable and shall not be used.

3.1.2. Brand Name Mandatory. Compatibility with the original equipment is required. Items required to complete the assembly must be manufactured by or for the OEM, Syntron.

The contractor must provide documentation certifying all parts to be provided under this contract are new, are identical in part number and manufactured by the OEM.

3.1.3. The Contractor shall provide and maintain an inspection system in accordance with FAR

Clause 52.246-2 Inspection of Supplies-Fixed Price.

3.1.4. Inspection Plan. The contractor shall submit an inspection plan to the Contracting Officer within 30 days after award. The plan, as a minimum, shall contain full dimensional criteria.

3.1.5. Material Certification. The contractor shall submit a certification stating the material used for this contract complies with the material listed in the OEMs Drawing No. D144003.

This certification shall be submitted within 30 days after award.

3.1.6. Warranty: If the item(s) required in the contract resulting from this solicitation are customarily warranted in the trade by a standard commercial warranty, such warranty shall be incorporated into this contract and thereby provided to the Government at no additional cost. Any standard commercial warranty provided shall be identical to the standard commercial warranty normally offered by the Contractor to the Contractor's most favored customer.

3.1.7. Certificate of Conformance. The contractor shall furnish a Certificate of Conformance

(COC) IAW FAR clause 52.246-15. The COC must be submitted in the format specified in the clause. Contractors must be able to provide necessary certification including traceability to the manufacturer, manufacturer's COC and its own certificate of conformance. Prospective vendors who are not the OEM or an authorized distributor must provide traceability for the offered product back to the manufacturer or authorized distributor. Traceability means a clear, complete, documented, and auditable paper trail which traces each step from an OEM or distributor to its current location.

4.0 QUALITY ASSURANCE REQUIREMENTS:

4.1 Quality Assurance:

4.1.1. General: The Contractor shall maintain an inspection system, which shall ensure each item offered to the Government for acceptance conforms to contract requirements. The system shall be documented and in compliance with International Organization for

Standardization (ISO), ISO 9001:2008. The Coast Guard reserves the right to send a

Coast Guard Quality Assurance Rep (QAR), to witness or review all quality control procedures and tests. All testing will be accomplished on contractor supplied calibrated test equipment. All testing shall be accomplished IAW OEM specifications and procedures and shall be made available to the QAR.

4.1.2. Quality system: The Contractor shall maintain an inspection system which shall insure that each item offered to the Coast Guard for acceptance or approval conforms to the contract requirements in accordance with the International Organization for

Standardization (ISO), ISO 9001:2008. The inspection system shall be documented and available for review by the QAR.

4.1.3. Contractor’s calibration system: The Contractor as well as any subcontractors shall be required to maintain a calibration and maintenance system to control the accuracy of measurement and test equipment used in the fulfillment of this contract in accordance with ANSI/NCSL Z540.3. The system shall include as a minimum, prescribed calibration intervals, source of calibration, and a monitoring system to ensure adherence to calibration schedules. Calibration standards shall be traceable to the National Institute of

Standards and Technology (NIST). Documentation in support of this requirement shall be readily available for Government review.

5.0 PRESERVATION PACKAGING & MARKING:

5.1. General: Each item on the Deliverable List shall be individually preserved, packaged and packed in its own container in accordance with MIL-DTL-2845E (SH), the following shall apply.

5.2. Packaging and Packing

5.2.1. Each item shall be packed in accordance with MIL-DTL-2845E(SH) with special attention to the following sections;

5.2.2. MIL-DTL-2845E (SH) Paragraph 3.5.1.1 LEVEL A

5.2.3. MIL-DTL-2845E (SH) TABLE I "Misc. Finished Bronze, Brass, And Nickel-Copper

Alloy Castings (Stern Tube Stuffing Box And Gland"

5.2.4. MIL-DTL-2845E (SH) Paragraph 3.7.2.3 "2nd Overwrap Material IAW Type I, Grade C

Class 2 Material”

5.2.5. MIL-DTL-2845E (SH) Paragraph 3.8 THRU 3.8.2.2.2.1 For Level (A) Packing And

Multiple-Trip Containers.

5.2.6. Marking IAW MIL-STD-129R Except Bar Coded IAW ISO/IEC-16388-2007, Code 39

Symbology. "Note: A Contrasting G Color Oil Based Paint Shall Be Applied To The

Wood Surface Prior To Stenciling Any Markings."

Note: Failure to comply with the above requirements may result in rejection of the entire shipment.

5.3. Marking for Shipment:

5.3.1. Marking IAW MIL-STD-129R "Note: A Contrasting G Color Oil Based Paint Shall Be

Applied To The Wood Surface Prior To Stenciling Any Markings."

5.3.2. Individually packed and marked items which are combined within shipping containers, shall be placed, secured and blocked in the container in such a manner as to ensure safe arrival at destination when shipped by common carrier. When an intermediate pack contains two (2) or more unit packs, mark this container with the words: “MULTIPAK, COAST GUARD SFLC MATERIAL”

5.3.3. This marking shall consist of the STOCK NUMBER, ITEM NAME, PART NUMBER, CONTRACT NUMBER, DELIVERY ORDER NUMBER, GROSS WEIGHT (in lbs.), condition code CONDITION “A”, unit of issue with quantity (i.e. 1-EA), and the words COAST GUARD

SFLC MATERIAL. :

STOCK NUMBER XXXX-XX-XXX-XXXX

ITEM NAME (As per schedule)

PART NUMBER See Contract

CONTRACT NUMBER See Contract

DELIVERY ORDER NUMBER As submitted on the Order

SHIPPING WEIGHT As Determined by Contractor

CONDITION CODE “A”

QUANTITY & UNIT OF ISSUE 1- EACH

SHELF LIFE EXPIRATION DATE As Determined by Contractor

COAST GUARD SFLC MATERIAL

5.4. Bar–Coding: Bar code labels shall be supplied on all Contract Line Item Numbers (CLIN), except for those that require data submissions only.

5.4.1. All bar coded labels shall be in accordance with ISO/IEC-16388-2007, Code 39

Symbology..

5.4.2. Each label shall contain encoded data for the Stock Number, the Delivery Order Number and the Contract Number.

5.5. Shipping:

5.5.1. General: Unless otherwise directed by the KO, the contractor shall ship all units to:

US Coast Guard

Surface Forces Logistics Center

2401 Hawkins Point RD, Bldg 88

Baltimore, MD 21226

6.0 NOTES:

6.1. Document Sources:

6.1.1. DOD & Navy Publication &

Forms

Navy Publications and Forms

Center

5801 Tabor Ave.

Philadelphia, PA 19120

USA

6.1.2. American Society for Quality

600 North Plankinton Avenue

Milwaukee, WI 53203

USA

www.asq.org

6.1.3. American Society for Testing and

Materials

ASTM

100 Barr Harbor Drive

West Conshohocken

PA 19428-2959

www.astm.org

6.1.4. National Conference of Standards

Laboratories International

NCSL

2995 Wilderness Place, Suite 107, Boulder

Colorado 80301-5404

USA

http://www.asq.org/ http://www.astm.org/