J_and_A_for_70Z03818PS0000056.pdf

Justification for Other Than Full and Open Competition

Under 10 U.S.C. 2304 (c)(1)

Only One Responsible Source and No Other Supplies or Services Will Satisfy

Agency Requirements

Pursuant to the requirements of the Competition in Contracting Act (CICA) as implemented by

FAR 6.3 and in accordance with the requirements of FAR 6.303-1, the justification for the use of the statutory authority under FAR 6.3 is justified by the following facts and rationale required under FAR 6.303-2 as follows:

(1) Agency and Contracting Activity.

The Department of Homeland Security, United States Coast Guard (USCG), Aviation Logistics

Center, Business Operations Division (BOD), proposes to enter into a contract on a basis other than full and open competition.

(2) Nature and/or description of the action being approved.

The USCG, ALC, BOD has a requirement for a sole source firm fixed price bridge for the procurement of Business Operations Professional Support Services in order to maintain continuity of operations of providing the capabilities to support real time business analytics, ALC business model growth, and ALC’s International standards growth. The estimated cost is

$230,500.00.

The contract task order, HSCG23-12-D-ATB002/HSCG38-15-J-410004, expired on 16 June

2018. In accordance with FAR 16.505(c)(3)(ii), the USCG, ALC, BOD Contracting is currently working on a logical follow on, and created purchase order 70Z03818PS0000048 for two (2) months to bridge the contract until the follow-on was ready. However, it is unlikely that the source selection for the follow on will be complete before the end of purchase order

70Z03818PS0000048. Another purchase order for an additional one (1) month will allow the

USCG time to award the follow on. This requirement is sole source in accordance with FAR

6.303-2.

The proposed source is:

BayFirst Solutions, LLC

6856 Eastern Ave., NW Suite 100

Washington, DC 20012

(3) Description of Supplies/Services.

This requirement is to provide project management, technical support, logistics services, business management system support and planning, training facilitation and execution of various command-wide process improvement initiatives. These services enable the development and implementation of policy, objectives and processes that address and fulfill customer requirements, while maintaining strict adherence to all legal requirements and improve performance of ALC systems. The expected period of performance is 17 August 2018 through

16 September 2018. The following table identifies the services that will be included in the follow-on contract.

CLIN

Position

Monthly

Rate

Quantity Total

0001 Program Manager $16,500.00 1 $16,500.00

0002 Senior Operations Research

Analyst $40,500.00 1 $40,500.00

0003 Data Analyst $9,500.00 1 $9,500.00

0004 Junior Data Analyst $9,500.00 1 $9,500.00

0005 Task Leader- Logistics $15,500.00 1 $15,500.00

0006 Logistician $12,500.00 1 $12,500.00

0007 Senior Cost Analyst - ABC $13,500.00 1 $13,500.00

0008 Senior Management Analyst –

Business Case Development $14,000.00 1 $14,000.00

0009 Management Analyst - CPI $10,000.00 1 $10,000.00

0010 Configuration Management

Specialist - ISO $12,500.00 1 $12,500.00

0011 Task Leader- Project Management $15,500.00 1 $15,500.00

0012 Program Management Specialist –

Project Management $10,500.00 1 $10,500.00

0013 Program Management Specialist –

Logistics $10,500.00 1 $10,500.00

0014 Program Management Specialist –

Project Management $10,500.00 1 $10,500.00

0015 Program Management Specialist –

Logistics $10,500.00 1 $10,500.00

0016 Junior Data Analyst $9,500.00 1 $9,500.00

0017 Junior Data Analyst $9,500.00 1 $9,500.00

Total $230,500.00

(4) Identification of the justification and the rationale.

The statutory authority permitting other than full and open competition is 10 U.S.C. 2304 (c)(1) as implemented by the FAR 6.302-1 entitled “Only One Responsible Source and No Other

Supplies or Services will Satisfy Agency Requirements.” BayFirst Solutions, LLC is the current provider of these services and in the interest of economy and efficiency, is the only company who can fulfill these requirements without degraded performance for the required short term effort.

(5) Demonstration that the nature of the acquisition requires use of the authority cited.

This requirement is to bridge services for BOD Professional Services at the USCG ALC BOD.

The services within the BOD play a vital role to the ALC, by driving ALC’s business decisions through strategic alliances, process planning, data analysis and compliance with quality and environmental international standards. These systems enable our organization to develop and implement policy, objectives and processes that address and fulfill customer requirements while maintaining strict adherence to all legal requirements. These services also allow ALC BOD to manage the business process change driven by CG-LIMS implementation while sustaining ALC quality and environmental management system.

Solicitation 70Z03818RS0000001 was issued on 06 March 2018; and closed on 05 April 2018.

Adequate competition was received and fair opportunity consideration selection has commenced.

Evaluations and internal reviews of the proposals and pre-award contract documents have been ongoing. However, with the current purchase order bridge contract, 70Z03818PS0000048, ending on 16 August 2018, it is unlikely that the follow on effort will be awarded in time. The bridge contract is deemed necessary to allow time to complete the internal reviews and make an award decision that represents the most advantageous offer to the Government.

The incumbent contractor, BayFirst Solutions, LLC, has proven its ability to provide quality services, sustaining stability of support and consistency in the services currently being provided to the BOD. They have been performing these services since September 2015. BayFirst

Solutions, LLC is the only contractor that is able to perform these services during the period of

17 August 2018 through 16 September 2018.

The Contracting Officer has determined that issuing the proposed contract to BayFirst Solutions, LLC to continue these services represents the best value and will result in the lowest overall cost alternative, considering price and administrative costs, to meet the Government’s needs. Prior to issuance of the contract, the Contracting Officer will consider the level of effort and the mix of labor proposed to perform the specific task being ordered, and for determining that the total price is reasonable

(6) A description of the efforts made to ensure that offers are solicited from as many potential sources as is practicable.

In accordance with FAR Part 5.2, a notice of intent will be posted on the government-wide point of entry (GPE) website, www.fbo.gov, upon approval of this document. Any eligible contractor may submit a quotation. All responsible contractors will be considered, however, in the interest of economy and efficiency, the incumbent, BayFirst Solutions, LLC, is the only source that can provide these continued services.

(7) Determination by the Contracting Officer that the anticipated cost to the government will be fair and reasonable.

The Contracting Officer anticipates incumbent prices to be consistent with current pricing on purchase order 70Z03818PS0000048. Prices were determined to be fair and reasonable based on the last option period pricing of under Task Order HSCG38-15-J-410004, which expired on

6/16/18.

(8) Description of market research.

A contract with a five year period of performance is currently in the award process for the continuation of these services. The follow-on contract will be competitively awarded utilizing the Department of Homeland Security’s (DHS) General Services Administration (GSA)’s One

Acquisition Solution for Integrated Services (OASIS) contract. In the interim, this contract will allow for the continuation of these services set to expire on 16 August 2018 until the follow-on contract can be awarded. In accordance with FAR Part 5.2, a notice of intent will be posted on the government-wide point of entry (GPE) website, www.fbo.gov, upon approval of this document.

http://www.fbo.gov/ http://www.fbo.gov/

(9) Any other facts supporting the use of other than full and open competition.

Other than Full and Open Competition applies only to the bridge. The future requirement was solicited utilizing full and open competition procedures. It is anticipated that the award decision will be made by 12 September 2018.

(10) A listing of the sources, if any, that expressed, in writing, an interest in the acquisition.

In accordance with FAR 6.302-1(d), the Government will consider all capability statements, quotes and proposals submitted in response to the FedBizOpps notice, should any responses be received. However, it is unlikely that any other sources would have successful Task Order performance based on the nature, scope and complexity of this work, as well as the aggressive phase-in timeframe for this this short fuse effort.

(11) A statement of actions, if any, the agency may take to remove or overcome any barriers to competition before any subsequent acquisition for required supplies or services.

The Government will award a bridge contract to BayFirst Solutions, LLC for one (1) month, to start 17 August 2018 through 16 September 2018. This contract is only in effect until the new contract is awarded under Solicitation Number 70Z03818RS0000001, which is currently closed and under review.

Remainder of Page Intentionally Left Blank

(12) Contracting Officer’s Certification.

I certify that the data supporting the recommended use of other than full and open competition is accurate and complete to the best of my knowledge and belief.

XXXXXXXXXXXXX ____________ ___________

Catrina M. McDonald, Contracting Officer Date

(13) Technical/Requirements Personnel Certification.

I certify that this requirement meets the Government’s minimum need and that the supporting data, which forms a basis for the justification, is accurate and complete.

XXXXXXXXXXXXXXXXXXXXXXX________________ XXXXXX

Steve Chesson, Technical Representative/COR Date

(14) Legal Review and Concurrence:

I have reviewed this justification and deemed it legally sufficient.

XXXXXXXXXXXXXXXXX______________________ XXXXXX

Procurement Law Division (LSC-9E) USCG Date

APPROVAL:

__XXXXXXXXXXXXXXXX__________________________ XXXXXX

Catrina M. McDonald, Contracting Officer Date