Sustaining_Engineering_SOW_2017.docx

70Z03818RL0000001

STATEMENT OF WORK

SUSTAINING ENGINEERING

1.0 BACKGROUND

The United States Coast Guard (USCG) is operating a fleet of HC-144 aircraft manufactured by Airbus Military in Seville, Spain. These aircraft are operated differently from those in general aviation; USCG missions require frequent operation within salt-laden environments, and conditions, which accelerate the corrosive attack on the airframe structures and components of the HC-144 aircraft. Inspection of these aircraft in accordance with the Original Equipment Manufacturers (OEM) periodic requirements historically reveals corrosion damage and operational wear and tear associated with aging aircraft, which is often outside the scope of OEM published repair limits and specifications. The Sustaining Engineering Services are necessary for the continued support of the HC-144 aircraft structures and components assuring the missions and operational readiness of the USCG fleet of HC-144 aircraft.

2.0 SCOPE

This statement of work describes the engineering services necessary to support the airframe structures, systems, and components, as used on the USCG HC-144 aircraft. Engineering services will be requested by placing task orders in accordance with (IAW) the terms of this contract. Such task orders may be issued at any time during the period of performance of this contract provided that any task order issued shall be completed within the period specified in the order. These services may be performed at any facility, plant, or any division of the parent company. These services may also be performed at USCG units throughout the United States, Puerto Rico, or any remote deployment sites throughout the world.

3.0 OBJECTIVES

3.1 The object of the USCG is to obtain engineering services and documentation necessary to support and maintain, in airworthy condition, the airframe structures, systems, and components, as used on the USCG HC-144 aircraft. These services include, but are not limited to, the following objectives:

3.1.1 Enable the USCG to efficiently operate the HC-144 aircraft by resolving technical questions of structural health and problems associated with structural engineering, repair of HC-144 structures, and airframe systems.

3.1.2 Enable the USCG to optimize the utilization of airframe structures and components through inspection, evaluation, and repair of those assets to serviceable and airworthy condition.

3.1.3 Enable the USCG to conduct preliminary engineering investigations to develop engineering change proposals for HC-144 aircraft structural configuration changes and aircraft modifications.

3.1.4 Enable the USCG to provide technical management and control in the administration of all types of technical efforts, which includes engineering advice and assistance to USCG approved repair facilities and product support personnel in conducting and evaluating specialized test data with regard to the HC-144 aircraft structures.

3.1.5 Enable the USCG to provide, administer, and document an active exchange of ideas and information on structural corrosion evaluations, structural health monitoring, various improvements, and maintenance topics between contractor personnel and USCG technical personnel from ALC, USCG Headquarters, and HC-144 Field Units in the form of HC-144 Technical Interchange Meetings and HC-144 Logistic Support Meetings. Meetings may include but are not limited to the following topics:

These meetings will be planned on a semi-annual basis and executed via separate task orders.

4.0 TECHNICAL

4.1 The Contractor will respond to specific requests for engineering services normally within the scope of one or more of the USCG’s objectives by providing a proposal that satisfies the following criteria as required:

4.1.1 Performance Work Statement (appropriately detailed), identifying what and how the Contractor intends to satisfy the request, including progress, activity, and final reports as required. Technical discussions and dialog with technical personnel may be initiated as appropriate.

4.1.2 Cost Proposal (sufficiently detailed) including labor categories and number of hours.

4.1.3 Performance Measures and Metrics Plan, including monthly progress and activity reports (if required).

4.1.4 Identification of Key Personnel (if required).

4.1.5 Identification of Deliverables (as required).

4.1.5.1 Data Packages (if required).

4.1.5.2 Plans or proposals (if required).

4.1.5.3 Reports, certifications, and other documentation (as required).

4.2 The USCG will evaluate and accept or reject the Contractor's proposals for specific task orders as follows:

4.2.1 Evaluation – Technical discussions and dialog with technical personnel may be initiated as appropriate.

4.2.1.1 Technical merit or applicability of the Performance Work Statement as a solution.

4.2.1.2 Cost/Price as fair and reasonable.

4.2.1.3 Performance Measures and Metrics (if required).

4.2.1.4 Deliverables (as required).

4.2.2 Acceptance - Issuance of a task order by the Contracting Officer.

4.2.3 Rejection - The request for services will be withdrawn or cancelled.

4.3 Travel: Necessity for travel will be determined by the Contracting Officer.

4.3.1 The Contracting Officer may direct the utilization of USCG aircraft for travel, as appropriate, to any location including remote deployment sites, where commercial air travel is not appropriate, available, or timely.

4.3.2 Commercial Air travel and all other transportation as authorized by the USCG will be reimbursed in accordance with FAR 31.205-46, Travel Costs and Joint Travel Regulations.

5.0 INSPECTION AND ACCEPTANCE

Instructions for inspection and acceptance of services performed under this contract shall be specified on individual orders.

6.0 DELIVERIES AND PERFORMANCE

6.1 Period of Performance: The term of this contract shall be from date of award for one calendar year, with four (4) one-year ordering periods not to exceed 5 years from award date.

6.2 Place of Performance for CLINs 0001, 0006, 1001, 1006, 2001, 2006, 3001, 3006, 4001, and 4006 under this contract shall be any of the Airbus facilities in the United States, Seville, Spain, or any USCG unit in the United States.

6.3 Delivery Schedule: Contractor’s technical and cost proposals are required within 10 calendar days after receipt of the Statement of Work via email.

Delivery times for CLINs 0001, 0006, 1001, 1006, 2001, 2006, 3001, 3006, 4001, and 4006 will be stated on individual task orders.

An original of the progress reports (CLINs 0007, 1007, 2007, 3007, 4007) shall be delivered to the Contracting Officer on or before the 15th of each month following the month being reported. Reports shall commence after contract award and continue for the life of the contract.

6.4 Responsible time for Sustaining Engineering Services which are required immediately: When sustaining engineering services are required immediately, the contractor shall have a team (consisting of 1 or more persons) in place within 48 hours after notification by the Contracting Officer weekends and holidays excluded, and provide the Contracting Officer a not to exceed estimate for the cost and delivery schedule of these services. If the Contractor is unable to meet the schedule, the Contracting Officer shall be contacted within 24 hours after notification to negotiate an alternate schedule. If the work site is located outside of the 48 contiguous United States, the arrival times of the team shall be negotiated with the Contracting Officer.

7.0 CONTRACT ADMINISTRATIVE DATA

ADDRESS FOR CORRESPONDENCE:

All correspondence, except as otherwise specified, shall be directed to the following address:

USCG, Aviation Logistics Center Attn: MRS Contracting Section DRS Hangar #2 1060 Consolidated Road Elizabeth City, NC 27909-5001

8.0 INVOICING INSTRUCTIONS

The original Contractor’s invoice shall be submitted to the designated billing office for payment as follows:

The invoice must reference the contract number and/or task order number.

The preferred method for invoice submission is via email: ALC-Fiscal@uscg.mil Invoices may also be submitted via U.S. Mail at:

Chief, Fiscal Branch USCG, Aviation Logistics Division Building 63 Elizabeth City, NC 27909-5001

9.0 SPECIAL CONTRACT REQUIREMENTS

9.1 Travel

9.2 Wage Determination - Department of Labor Wage Determinations Nos. 2005-2009 (Rev 16) and 2005-2543 (Rev 14) or current revisions applicable to this solicitation and the appropriate Wage Determination relating to the contract location is available at http://www.wdol.gov/wdol.gov. Current Revisions will be included at contract award.

9.3 Coast Guard Regulations

In the event services will be performed on Government property, the Contractor and all his employees shall obey applicable USCG Regulations, including fire prevention. It shall be the responsibility of the Contractor to familiarize all of their employees with the USCG regulations such as speed limits, parking regulations, etc., in force during the contract term.

9.4 Placement of Task Orders

Task orders for routine requirements will be placed with the Contractor utilizing the following procedures: A statement of work will be forwarded to the Contractor who must reply with a technical and price proposal including incidental materials and number of hours for each labor category to accomplish the task. The Contractor’s proposal shall include a delivery schedule, any other pertinent information, estimated travel and per diem costs. After evaluation of the technical/price proposal by the USCG, a decision will be made whether to negotiate and issue a task order. The Contractor is advised that the USCG is under no obligation to procure any of the tasks identified under this contract.

When sustaining engineering services are required immediately, orders will be placed with the Contractor utilizing the following procedures: After notification by HC-144A Engineering, the Contracting Officer shall notify the contractor via telephone to proceed. Verbal notification will be followed by a written confirmation order, which will include a Not To Exceed (NTE) price that if the Contractor exceeds, it is at their own risk. In accordance with the delivery schedule contained in Section 6.3, “Delivery Schedule,” the Contractor shall provide a proposed completion date for the required work effort. This proposal may be submitted via email to the Contracting Officer.

9.4.1 NOT TO EXCEED (NTE) - The NTE price for all time and material services, reimbursable travel and reimbursable materials to be performed under task orders will be established by the Contracting Officer in writing at the time of award of each task order. The Contractor shall notify the Contracting Officer when costs reach 85% of the NTE price and provide information as to whether funding is sufficient to complete the task. If the Contractor does not believe the effort can be completed within the NTE price, a revised estimated total cost shall be provided with this notification. The Contractor must obtain the Contracting Officer’s written approval prior to exceeding established NTE prices. The Contractor shall not accept any task order(s) when the established NTE for the proposed task order plus the aggregate cost of all previous task orders and other services under the contract exceeds the established contract NTE price of $____________ (TO BE DETERMINED AT CONTRACT AWARD).

9.5 Commencement of Work

The Contractor, upon receipt of each task order from the Contracting Officer, shall assign qualified personnel to perform the services required. Such personnel as specified in labor categories shall be available in the various categories and to the extend set forth in each order at the time specified times and places designated in each order. All work shall be performed utilizing those personnel qualified to perform the work and having the lowest rate of cost to the government.

9.6 Materials

Materials invoiced under this contract shall be limited to incidental materials used during the course of the task order. In the event parts are required for services under this contract, the contractor shall submit a proposal for the parts that include: nomenclature, part numbers, cost and quantity of part(s) and any markups applied. If requested by the government, the Contractor shall provide backup documentation to support the cost of the parts such as invoices or catalogs. Transportation charges over $100.00 for parts must be supported by a copy of the actual freight bill. Rental charges for material/equipment used during performance of a task order issued under this contract must also be supported by a copy of the actual receipt.

Materials furnished by the Contractor in the performance of services shall include but is not limited to the monthly and/or final progress reports on each task order.

Monthly and/or final progress reports shall be delivered to the Contracting Office on the 15th day of each month for each delivery order during the life of the contract.

Time and place of delivery for materials or performance of services under this contract shall be designated in each task order issued against this contract.

9.7 Computer Time

Any work requested by the USCG that requires EADS-CASA computer time shall be included in the proposal for that work (i.e. research, reports, etc.)

9.8 Rights in Data

It is anticipated that performance of this contract will require some developmental work. Data first procured in the performance of this contract shall be subject to unlimited rights as defined in the Rights in Data-General, FAR 52.227-14 Clause, Rights in Data-General, of this contract. Such data procured in support of Coast Guard requirements shall be prepared and submitted in accordance with Airbus Standard which meets current type certificated approval. The Airbus standard is in agreement with the U.S. Federal Aviation Administration (FAA), Spanish Ministry of Defense National Institute for Aerospace Technology (INTA) and Spanish General Directorate of Civil Aviation (DGAC). Engineering drawings and associated lists shall be acquired as Repair and Modification drawings. In the event, the USCG requires Airbus’s Production Drawings, these drawings will be acquired for use in accordance with parameters contained in the task order as agreed to by the USCG and Airbus. These production drawings shall not be subject to the Rights in Data General, FAR 52.227-14.

9.9 Additional Labor Classification Rates:

In the event a labor classification not included in the contract is required to accomplish the statement of work task, the contractor shall propose the new labor classification and hourly rate. If the rate is determined to be “Fair and Reasonable” the contract will be modified to include the new labor classification.