SOW for FRC Amend 4.docx

PR #: 21-20-230OCOM01 Amendment 4

STATEMENT OF WORK

STATEMENT OF WORK (SOW)

FOR

MOORING SOLUTION

<Contracting Officer enter final date solicitation is releasedAugust 12, 2020>

1. SCOPE

Provide labor and materials to fabricate two floating docks able to moor United States Coast Guard 154’ Fast Response Cutter (FRC) using an anchored, tension type system that lays on the seabed, rising and lowering with tide and does not penetrate the ocean floor. Additional options are included for a third floating dock, gangways and brows, and shipping and installation.

1.1. APPLICABLE DOCUMENTS

Specifications, standards, or guidelines that must be complied with in order to meet the requirements of this contract are covered in section 2.0 of this document.

2. SPECIFIC REQUIREMENTS/TASKS

2.1. Each floating dock shall measure 225ft long by 25ft wide (+/- 5ft). Comment by Bridges, Shane D CDR: Shall, must, should? Not sure what terms is acceptable these days but this section should probably be consistent.

2.2. Each floating dock must be able to accommodate one (1) FRC on each side simultaneously.

2.3. Each floating dock shall not move except for adapting to tidal changes.

2.4. The floating dock anchoring system shall not include driven pilings and or otherwise penetrate the sea bed due to on-site land use restrictions.

2.5. The floating docks shall be installed adjacent to an existing quay wall and will extend perpendicularly from that quay wall. The inboard end of each floating dock may be connected to the existing quay wall which is made of concrete.

2.6. Each floating dock shall be able to accept and secure Coast Guard provided shore ties using 6-10” ducting. Comment by Bridges, Shane D CDR: Does it have to be ducting? The RFI wording stated:

"The floating docks shall be able to support shore service connections; such as electrical, communications, potable water, and sewage."

which provides them more leeway to accomodate this.

2.7. Each floating dock should have a 24-36” freeboard.

2.8. Each floating dock should have marking fenders spaced 30” apart along both sides of the docks.

2.9. Each floating dock shall be capable of supporting personnel and carry-on equipment and supplies only. Weight capacity for heavy equipment (vehicles, fork lifts, cranes, etc.) is not required.

2.10. This solicitation will also include three (3) option items as listed below.

2.10.1. OPTION 1 - THIRD DOCK FOR MAINTENANCE ACCESS

Fabrication of a 165’ X 20’ Maximum floating dock length 165’ X 20’with the same aforementioned criteria which will be moored parallel to the quay wall. Comment by Bridges, Shane D CDR: We don’t have 200’ for this area…the cutters need all of that space to maneuver and 165’ is about all we can give them.

2.10.2. OPTION TWO - GANGWAYS AND BROWS

Fabrication of gangways for access to the docks and brows for access from the dock to the vessels. Gangways should be 40’ x 5’. Brows should be 10’ x 32”. Comment by Bridges, Shane D CDR: Question for Tom, is this right? I’m trying to picture a 40’ gangway…on a floating dock.

2.10.3. OPTION THREE - GLOBAL DELIVERY AND INSTALLATION

Delivery and installation at US Naval Support Activity Bahrain (Manama, Bahrain). Installation personnel will need to be vetted in order to perform installation on a US military base.

2.10.4. KEY DESCRIPTIONS

2.10.4.1. ENVIRONMENTAL DATA

ENVIRONMENTAL

Average: 5-10kts Direction: Predominantly off the dock

1 Data has confirmed wind speeds up to 62kts

2.10.4.2. VESSEL DATA

VESSEL

2.10.4.3. MOORING CONFIGURATION CONCEPTUAL DRAWING

Comment by Bridges, Shane D CDR: Updated image to redact Navy base stuff and show optional maintenance dock.

3.0 CONTRACTOR PERSONNEL

3.1 QUALIFIED PERSONNEL

The Contractor shall provide qualified personnel to perform all requirements specified in this SOW.

3.2 CONTINUITY OF SUPPORT

The Contractor shall ensure that the contractually required level of support for this requirement is maintained at all times. The Contractor shall ensure that all contract support personnel are present for all hours of the workday. If for any reason the Contractor staffing levels are not maintained due to vacation, leave, appointments, etc., and replacement personnel will not be provided, the Contractor shall provide e-mail notification to the Contracting Officer’s Representative (COR) prior to employee absence. Otherwise, the Contractor shall provide a fully qualified replacement.

3.3 KEY PERSONNEL

3.3.1 No resumes or list of Contractor Key personnel required.

3.4 PROJECT MANAGER

The Contractor shall provide a Project Manager who shall be responsible for all Contractor work performed under this SOW. The Project Manager shall be a single point of contact for the Contracting Officer and the COR. It is anticipated that the Project Manager shall be one of the senior level employees provided by the Contractor for this work effort. The name of the Project Manager, and the name(s) of any alternate(s) who shall act for the Contractor in the absence of the Project Manager, shall be provided to the Government as part of the Contractor's proposal. The Project Manager is further designated as Key by the Government. During any absence of the Project Manager, only one alternate shall have full authority to act for the Contractor on all matters relating to work performed under this contract. The Project Manager and all designated alternates shall be able to read, write, speak and understand English. Additionally, the Contractor shall not replace the Project Manager without prior approval from the Contracting Officer.

3.4.1 The Project Manager shall be available to the COR via email or telephone between the hours of 0700 and 1600 EST, Monday through Friday, and shall respond to a request for discussion or resolution of technical problems within 24 hours of notification.

3.5 EMPLOYEE IDENTIFICATION

3.5.1 Contractor employees visiting Government facilities shall wear an identification badge that, at a minimum, displays the Contractor name, the employee’s photo, name, clearance-level and badge expiration date. Visiting Contractor employees shall comply with all Government escort rules and requirements. All Contractor employees shall identify themselves as Contractors when their status is not readily apparent and display all identification and visitor badges in plain view above the waist at all times.

3.5.2 Contractor employees working on-site at Government facilities shall wear a Government issued identification badge. All Contractor employees shall identify themselves as Contractors when their status is not readily apparent (in meetings, when answering Government telephones, in e-mail messages, etc.) and display the Government issued badge in plain view above the waist at all times.

3.6 EMPLOYEE CONDUCT

Contractor’s employees shall comply with all applicable Government regulations, policies and procedures (e.g., fire, safety, sanitation, environmental protection, security, “off limits” areas, wearing of parts of DHS uniforms, and possession of weapons) when visiting or working at Government facilities. The Contractor shall ensure Contractor employees present a professional appearance at all times and that their conduct shall not reflect discredit on the United States or the Department of Homeland Security. The Project Manager shall ensure Contractor employees understand and abide by Department of Homeland Security established rules, regulations and policies concerning safety and security.

3.7 REMOVING EMPLOYEES FOR MISCONDUCT OR SECURITY REASONS

The Government may, at its sole discretion (via the Contracting Officer or Contracting Officer’s Representative), direct the Contractor to remove any Contractor employee from DHS facilities for misconduct or security reasons. Removal does not relieve the Contractor of the responsibility to continue providing the services required under the contract. The Contracting Officer will provide the Contractor with a written explanation to support any request to remove an employee.

4.0 OTHER APPLICABLE CONDITIONS

4.1 SECURITY

4.1.2 Contractor access to classified information is not currently required under this SOW. However, the Government at a later date may require all Contractor personnel to have Secret clearances. Accordingly, all Contractor employees provided for this requirement must be eligible for a Secret Clearance.

4.2 PERIOD OF PERFORMANCE

4.2.1 The period of performance for this contract is 180 days After Receipt of Order (ARO).

4.3 PLACE OF PERFORMANCE

4.3.1 The primary place of performance will be a combination of the Contractor’s facilities and the installation at US Naval Support Activity Bahrain (Manama, Bahrain).

4.4 HOURS OF OPERATION

4.4.1 Contractor employees shall generally perform all work between the hours of 0700 and 1600 EST, Monday through Friday (except Federal holidays). However, there may be occasions when Contractor employees shall be required to work other than normal business hours, including weekends and holidays, to fulfill requirements under this SOW.

4.5 TRAVEL

4.5.1 Contractor travel may be required to support this requirement. All travel required by the Government outside the local commuting area(s) will be reimbursed to the Contractor in accordance with the Federal Travel Regulations. The Contractor shall be responsible for obtaining COR approval (electronic mail is acceptable) for all reimbursable travel in advance of each travel event.

4.6 POST AWARD CONFERENCE

4.6.1 The Contractor shall attend a Post Award Conference with the Contracting Officer and the COR no later than 5 business days after the date of award. The purpose of the Post Award Conference, which will be chaired by the Contracting Officer, to discuss technical and contracting objectives of this contract and review the Contractor's draft project plan. The Post Award Conference will be held at the Government’s facility, located at 2703 Martin Luther King, Jr. Ave SE Washington, D.C. 20593-7714 or via teleconference.

4.7 PROJECT PLAN

4.7.1 The Contractor shall provide a draft Project Plan at the Post Award Conference for Government review and comment. The plan, at a minimum, shall include: (a) list of work to be performed; (b) project schedule; (c) description of intended results; (d) role of key personnel, if applicable and (e) how quality of service (project) will be maintained throughout life of contract. The Contractor shall provide a final Project Plan to the COR not later than 5 business days after the Post Award Conference.

4.8 BUSINESS CONTINUITY PLAN

4.8.1 Contractor is not required to provide continuous operations to the Government during emergencies, natural disasters or acts of terrorism.

4.9 PROGRESS REPORTS

4.9.1 The Project Manager shall provide a monthly progress report to the Contracting Officer and COR via electronic mail. This report shall include a summary of all Contractor work performed, including a breakdown of labor hours by labor category, all direct costs by line item, an assessment of technical progress, schedule status, any travel conducted and any Contractor concerns or recommendations for the previous reporting period.

4.10 PROGRESS MEETINGS

4.10.1 The Project Manager shall be responsible for keeping the COR informed about Contractor progress throughout the performance period of this contract, and ensure Contractor activities are aligned with DHS objectives. At a minimum, the Project Manager shall review the status and results of Contractor performance with the COR on a monthly or as needed basis via email and/or telephone.

4.11 GENERAL REPORT REQUIREMENTS

4.11.1 The Contractor shall provide all written reports in electronic format with read/write capability using applications that are compatible with DHS workstations (Windows XP and Microsoft Office Applications).

4.12 INTELLECTUAL PROPERTY

4.12.1 No Intellectual Property involved for this FRC mooring development.

4.13 PROTECTION OF INFORMATION

4.13.1 Contractor will not have any access to Privacy Act information.

4.14 SECTION 508 COMPLIANCE

4.15 There are no requirements for Electronic and Information Technology for the FRC moorings.

5.0 GOVERNMENT FURNISHED RESOURCES

The Government will not furnish any resources to the Contractor in support of this contract.

5.0 CONTRACTOR FURNISHED PROPERTY

5.1 The Contractor shall furnish all facilities, materials, equipment and services necessary to fulfill the requirements of this contract, except for the Government Furnished Resources specified in this SOW.

6.0 GOVERNMENT ACCEPTANCE PERIOD

6.1 The COR will review deliverables prior to acceptance and provide the contractor with an e-mail that provides documented reasons for non-acceptance. If the deliverable is acceptable, the COR will send an e-mail to the Contractor notifying it that the deliverable has been accepted.

6.2 The COR will have the right to reject or require correction of any deficiencies found in the deliverables that are contrary to the information contained in the Contractor’s accepted proposal. In the event of a rejected deliverable, the Contractor will be notified in writing by the COR of the specific reasons for rejection. The Contractor may have an opportunity to correct the rejected deliverable and return it per delivery instructions.

6.3 The COR will have 10 business days to review deliverables and make comments. The Contractor shall have 10 business days to make corrections and redeliver.

6.4 All other review times and schedules for deliverables shall be agreed upon by the parties based on the final approved Project Plan. The Contractor shall be responsible for timely delivery to Government personnel in the agreed upon review chain, at each stage of the review. The Contractor shall work with personnel reviewing the deliverables to assure that the established schedule is maintained.

7.0 DELIVERABLES

The Contractor shall consider items in BOLD as having mandatory due dates. Items in italics are deliverables or events that must be reviewed and/or approved by the COR prior to proceeding to next deliverable or event in this SOW.

DISTRIBUTION

COR/KO

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LAST UPDATED: 05/06/2020 PAGE 1/8

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