70Z02318RAHH00200_Canopy_RFP_19DEC2017.pdf

U.S. Coast Guard | MH-65 SLEP Airbus Solicitation No. 70Z02318RAHH00200

United States Coast Guard MH-65E Service Life Extension Project (SLEP) AIRBUS Request for Proposal (RFP) No. 70Z02318RAHH00200

The Government contemplates award of a Firm Fixed Price (FFP) contract resulting from this solicitation.

CONTRACT LINE ITEM NUMBERS (CLINs)

The Government intends to obligate CLINs 0001 – CLIN 0003 upon contract award. All Option Year (OY) CLINs, if exercised, will be in accordance with the terms and conditions of the contract.

BASE YEAR CLINs

CLIN Description Part # / NSN QTY Unit Price Total Price

0001 Canopy 366A25-0000-0451 22 $ $

Floor Assembly Center Console 366A21-1139-0201 22 $ $

Lower Right 9 degree frame Conversion 365A21-3132-07 22 $ $

0004 Warranty

TOTAL BASE YEAR PRICE $

OPTION YEAR 1 CLINs

1001 Canopy 366A25-0000-0451 22 $ $

Floor Assembly Center Console 366A21-1139-0201 22 $ $

Lower Right 9 degree frame Conversion 365A21-3132-07 22 $ $

1004 Warranty

TOTAL OPTION YEAR 1 PRICE $

OPTION YEAR 2 CLINs

2001 Canopy 366A25-0000-0451 22 $ $

Floor Assembly Center Console 366A21-1139-0201 22 $ $

Lower Right 9 degree frame Conversion 365A21-3132-07 22 $ $

2004 Warranty

TOTAL OPTION YEAR 2 PRICE $

OPTION YEAR 3 CLINs

3001 Canopy 366A25-0000-0451 21 $ $

Floor Assembly Center Console 366A21-1139-0201 17 $ $

Lower Right 9 degree frame Conversion 365A21-3132-07 22 $ $

3004 Warranty

TOTAL OPTION YEAR 3 PRICE $

OPTION YEAR 4 CLINs

4001 Canopy 366A25-0000-0451 0 $ $

Floor Assembly Center Console 366A21-1139-0201 0 $ $

Lower Right 9 degree frame Conversion 365A21-3132-07 4 $ $

4004 Warranty

TOTAL OPTION YEAR 4 PRICE $

STATEMENT OF WORK

SEE 70Z02318RAHH00200 ATTACHMENT A –SOW

PLACE OF DELIVERY

The final destination for all parts shall be shipped and delivered to the following address

USCG ALC

Receiving Section, Building 63 Elizabeth City, NC 27909-5001 Mark For: Contract Number: 70Z02318RAHH00200

DELIVERY SCHEDULE

The Government anticipates a five (5) year FFP indefinite delivery indefinite quantity (IDIQ) contract.

BASE YEAR: Award – 12 months.

OPTION YEAR 1: 12 months after expiration of Base Period.

OPTION YEAR 2 : 12 months after expiration of Option Year 1

OPTION YEAR 3: 12 months after expiration of Option Year 2

OPTION YEAR 4: 12 months after expiration of Option Year 3

Actual dates will be determined based on award date. The contract term, including the exercise of all options, may not extend beyond five (5) years.

Delivery shall occur as follows:

CLIN 0001: Contractor shall deliver 1 QTY beginning January 1, 2020. Every 17 days thereafter, the Contractor shall deliver 1 QTY from CLIN 0001 until full delivery is complete for the base period. Early deliveries are not desired.

CLINs 0002-0003: 365 days after the delivery order is placed, Contractor shall deliver 1 QTY of each part from each CLIN (0001 – 0003). Every 17 days thereafter, the Contractor shall deliver 1 QTY of each part from each CLIN until full delivery is complete for the base period. Deliveries may be batched into quarterly deliveries to save costs.

Option CLINs (if exercised) 10001-10003, 20001-20003, 30001-30003, 40001-40003: 365 days after the delivery order is placed, Contractor shall deliver 1 QTY of each part from each exercised CLIN. Every 17 days thereafter, the Contractor shall deliver 1 QTY of each part from each exercised CLIN until full delivery is complete for the exercised option period.

Serialization: The Contractor shall assign and permanently attach Serial numbers in accordance with FAA/DOD (MIL DTL 18307H) approved procedures.

WARRANTY

The Contractor shall propose a warranty to be no less than 12 months from installation of the parts. The Government anticipates installation within 6 months of part delivery. Warranty details shall be included in the contractor’s proposal.

PACKAGING AND MARKING

All components received under this contract shall be stored and shipped in Contractor provided shipping containers. Any damage sustained during shipment/handling/storage of the components due to Contractor’s improper maintenance/packaging and preservation of the container, shall be the responsibility of the Contractor.

Articles shall be packed and shipped per MIL-STD-2073-1 or ASMT equivalent, in a manner that will accommodate shipping environments normally encountered within the commercial distribution system and ensure safe transportation at the lowest rate to the point of delivery. Each LRU shall have its own shipping container. Packaging material shall not consist of popcorn, shredded paper, Styrofoam of any type, or peanut packaging. All shipping containers/packages shall be marked for delivery in accordance with the contract. All parts and assemblies, which require special care during packing, handling or shipping shall be identified and marked appropriately. A copy of the packing slip shall be affixed to the exterior of the package or shipping container and shall contain the following information:

Nomenclature National Stock Number Contract Number

The following data is desired:

Serial Number Contractors Part Number Contractor’s Name and Address Assembly date for new components

CONTRACT ADMINISTRATION DATA

PAYMENT ADDRESS

Pursuant to the requirements of FAR 52.204-7, payment shall be made in accordance with the address established in the Contractor’s Central Registration.

AUTHORITY OF GOVERNMENT PERSONNEL

(a) The Contracting Officer (KO) is the only person authorized to approve changes in any of the requirements under this contract. In any event, no individual has the authority to issue any direction under this contract, either technical or otherwise, which constitutes a change to the terms, conditions, price, or delivery schedule of this contract.

(b) The Contract Specialist (KS) is authorized to approve invoices, accept data deliverables and to sign routine contract administration documentation.

(c) The Contracting Officer’s Representative (COR) is responsible for monitoring the performance of work under this contract. Under no circumstances, however, will any understanding, agreement, modification, change order, or other matter deviating from the terms and conditions of this contract be effective or binding upon the Government unless formalized by proper contractual documents executed by the KO prior to completion of the contract.

(d) The COR may give technical direction to the Contractor that fills in details, requires pursuit of certain lines of inquiry, or otherwise serves to facilitate the Contractor’s compliance with the contract. To be valid, technical direction by the COR must be consistent with the general scope of the work set forth in this contract.

The following individuals are the Contracting Officer (KO), Contract Specialist (KS) and the Contracting Officer’s Representative (COR) who will be administering the contract:

Contracting Officer (KO):

Susan Ferralli

Phone: 202-475-3703 Email: Susan.Ferralli@uscg.mil

Contract Specialist (KS):

Andrew Gordon

Phone 202-475-3702 Email: Andrew.Gordon@uscg.mil

Contracting Officer’s Representative (COR):

CWO Andrew Pate Phone: (252) 334-5415 Email: Andrew.J.Pate@uscg.mil

INVOICING REQUIREMENTS

(a) Invoices shall be submitted upon Government receipt of delivery. The Contractor shall follow the proper invoicing procedures outlined in the Federal Acquisition Regulation (FAR)

32.905 titled “Payment Documentation and Process.” Failure to follow these procedures could result in delay of payment or rejection of the invoice.

(b) In addition to the procedures set forth above, the Contractor shall provide the following information on all invoices:

(1) Contract number, CLIN number, invoice number, amount to be paid (with breakdown of quantity and unit price), and any reduction due to late shipment, if applicable.

(2) In addition to the requirements of clause 52.232-25 Prompt Payment clause, the requisition number found in block six of SF 33 must be included on an invoice.

(c) Any additional information requested for verification of completion of the task shall be provided upon request at no cost to the Government. The Government reserves the right to reject any invoice without the required information.

PAYMENT AND INVOICE INFORMATION

1. The Government will make payment in accordance with FAR 52.232-33, Payment by Electronic Transfer-Central Contractor Registration (May 1999).

2. The U.S. Coast Guard requires the Contractor to submit certain information to the U.S.

Coast Guard Finance Center in order to facilitate EFT payment for deliveries or performance under this contract. Accordingly, prior to submitting the first invoice for payment, the contractor shall complete the EFT/ACH Vendor Payment Enrollment Form, available at the website: http://www.fincen.uscg.mil/secure/enrollment_form.htm.

The form may be completed online or faxed to the U.S. Coast Guard Finance Center following the online instructions. Failure to submit the EFT/ACH Vendor Payment Enrollment Form to the above mentioned address as soon as possible after award may result in nonpayment of invoices.

ADDRESS OF CORRESPONDENCE

All contract correspondence shall be forwarded to the Contracting Officer at the following address:

COMMANDANT (CG-9127)

ATTN: SUSAN FERRALLI

U.S. COAST GUARD STOP 7828

2703 MARTIN LUTHER KING JR AVE SE

WASHINGTON DC 20593-7828

E-MAIL: SUSAN.FERRALLI@USCG.MIL

ACCOUNTING AND APPROPRIATION DATA

RESERVED

CONTRACTOR REPRESENTATIVES AUTHORIZED TO SIGN DOCUMENTS

Upon execution of the contract, the Contractor shall provide a list to the Contracting Officer which identifies the Contractor representative(s) authorized to sign written communications and/or make obligations on behalf of the Contractor. The list shall specifically contain the following:

(a) Name of the individual authorized to sign Contractor-generated technical data and Contractor management type documentation; and,

(b) Type of documentation each individual is authorized to sign.

(c) Upon addition or deletion of one or more names, the list shall be revised accordingly and the updated list shall be provided to the Contracting Officer.

CONTRACT CLAUSES

SEE 70Z02318RAHH00200 ATTACHMENT B – CONTRACT CLAUSES

LIST OF ATTACHMENTS AND OTHER DOCUMENTS

The following documents are hereby incorporated:

TITLE

A Statement of Work B Contract Clauses C Airbus’s Commercial Subcontracting Plan – to be included with proposal

PROPOSAL INSTRUCTIONS, PREPARATION and SUBMISSION

This acquisition is conducted using Federal Acquisition Regulation (FAR) Part 12 – Acquisition of Commercial Items and FAR Part 15 – Contracting by Negotiation under the NAICS 336413, “Other Aircraft Parts and Auxiliary Equipment.” The Government intends to award one (1) Firm Fixed Price (FFP) Indefinite Delivery Indefinite Quantity (IDIQ) contract.

The proposal shall be submitted no later than (NLT) 1100 EST Tuesday, 30 January 2018. Proposals shall be submitted electronically (using WinZip software) via e-mail to the Contracting Officer, Ms.

Susan Ferralli at Susan.Ferralli@uscg.mil and Contract Specialist, Mr. Andrew Gordon at Andrew.Gordon@uscg.mil. Please include the solicitation number in the subject line. A WINZIP password shall be submitted under separate e-mail by the submission deadline. There is no character length or mixed case requirement imposed on the password. Please note that the size of each e-mail shall be five (5) megabytes or less. It is the offeror’s responsibility to ensure that all elements of the proposal arrive in a timely fashion. Proposals missing and/or untimely delivered proposals risk rejection by the Contracting Officer.

The proposal shall be valid 180 days from the date specified for receipt of offer.

The proposal shall be written in Arial font with a font size of 11 with single spacing on 8.5 X 11 – size pages. A small font size of 8 or higher is acceptable for charts, graphs, and captions. The proposal shall be provided in a Microsoft format (readable by Microsoft Office 2007) or in PDF. The sole exception is for the pricing information which is to be provided in Microsoft Excel format (readable by Microsoft Office 2007).

The proposal shall contain only the following contents: 1) Technical and 2) Price.

Technical – The Offeror shall include capability information that demonstrates the Offeror’s understanding of and capability to perform the requirements set forth in the SOW. The Offeror shall include sufficient product literature information to verify the items meet all specification and airworthiness certification requirements. The Offeror shall also include a full description of the warranty coverage and delivery schedule in this section of their proposal. The technical sections shall not exceed ten (10) pages, exclusive of the cover letter and table of contents. The Contact Information sheet shall include the company’s Data Universal Numbering System (DUNS) number, Commercial and Government Entity (CAGE) code and points of contact (POC).

Price – The Offeror shall provide sufficient price information in Microsoft Excel. Pricing shall be completed for each item, CLIN and year. Formulas and functions must not be converted to values or text and all cells shall be unlocked and presented so as to facilitate the Government determination that the price estimate has been constructed with generally acceptable mathematical assumptions and calculations can be replicated by the Government using Excel 2007.

Note: Offerors are not required or requested to submit past performance references. The Government will use public and Government-restricted sources (i.e. PPIRS) to evaluate past performance.

EVALUATION

The Government reserves the right to award without discussions. The Government plans to award a single award IDIQ contract in accordance with FAR Part 12 and FAR Part 15. The Government will evaluate the proposal for Technical (capability of the items offered, delivery schedule and warranty), Price and Past Performance. This is a FFP requirement that will be evaluated using price analysis. The prices proposed will involve verification that the prices are all inclusive, figures are correctly calculated, and prices are presented in adequate format. The Government will evaluate the offer for award purposed by adding the total price of all options to the total price of the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced in accordance with FAR 15.404- 1(g). Evaluation of options shall not obligate the Government to exercise the option(s).

If adequate price competition is not obtained or if price reasonableness cannot be determined using price analysis of Government obtained information, additional information in accordance with FAR 15.4 may be required to support proposed price.