Amendment 00001 RFP Attachment D-TSA Responses to Questions.pdf

Question # Reference Question Category Question Answers

1 RFP General Contract How will TSA determine which BOA (first iteration or 2nd) will be utilized for each Request for Delivery Order?

One BOA will be issued to each vendor for increment 1. Each BOA for increment 1 will include the CPSS size (base, mid, full) for which has been added to the QPL.

A draft BOA was posted as part of this RFP package for informational purposes only to show the most current terms and conditions. If a vendor currently has a BOA, please see BOA section 2.6 "Annual

Review of BOA" for guidance concerning changes.

RFP 7.6.2, Factor 2 ‐ Past

Performance with Socio‐ Economic

Considerations, page 49

Contract

The RFP states "The TSA shall evaluate the Offeror’s Past Performance submission with a preference for verified Small Businesses specific to

NAICS code 334511."

Can TSA please confirm this evaluation criteria only applies to verified small businesses?

TSA confirms that this evaluation criteria is only applicable to small businesses specific to NAICS code 334511.

3 BOA General Contract Does TSA have a maximum number of BOAs it intends to award?

TSA does not have a maximum number of BOAs that it intends to award.

RFP 6.10, Table 7 ‐ Proposal Content

RFP 6.10.2, D. Production and

Reliability

Technical

Section 6.10, Table 7 ‐ Proposal Content shows a page limit of three (3) pages for Vol. II Factor 1, D. Production and Deployment Capability.

Section 6.10.2, D states "The Offeror shall provide a narrative no more than two (2) pages outlining the proposed monthly deployment capability and methodology."

Can TSA please confirm it intends to allow 3 pages for this section of the response?

Amendment 00001 changes section 6.10.2, D to three (3) pages. TSA confirms three (3) pages for Vol. II Factor 1, D. Production and

Deployment Capability.

5 RFP General Contract Please explain how this RFP impacts existing BOA(s), if any. Further, how will it be addressed?

There is no impact to existing BOAs. See response to question #1 above.

RFP 7.6.1, Factor 1, "Production and

Deployment Capability," #2 Contract

7.6.1 states "Confirmation of the capability to have systems installed and operational within five

(5) days of taking the intended checkpoint lane down for installation."

This would indicate the required install time begins following taking down lanes for installation. Conversely TSA's Attachment C‐Frequently Asked

Questions states "Installation time includes removal/decommission time if the lane has an existing unit as well as SAT/iSAT testing." Can TSA please clarify that the RFP takes precedence over the FAQ document?

The installation requirement begins the day the checkpoint lane is shutdown through SAT of the new system within one (1) day. A day is considered eight (8) hours per day. The Attachment C‐ Frequently

Asked Questions document is correct, the Statement of Work has been updated in Amendment 00001.

7 RFP 5.3 , FAR 52.212‐3, page 21 Contract

The RFP calls out FAR 52.212‐3 Offeror Representations and Certifications‐

Commercial items (NOV 2021). Given that the particular version of this clause in SAM is controlled by DLA, will bidders be required to submit a full set of Reps & Certs with its Volume I if its SAM registration does not reflect (NOV 2021)?

Instructions are provided in Section 5.3, FAR 52.212‐3 Offeror

Representations and Certifications ‐ Commercial Items (nov 2021)

"The Offeror shall complete only paragraph (b) of this provision if the

Offeror has completed the annual representations and certification electronically in the System for Award Management (SAM) accessed through https://www.sam.gov. If the Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete only paragraphs (c) through (v)) of this provision." In addition, Vol. I B states the offerors shall ensure all necessary provisions, representations & certifications, and amendments are completed and provided.

8 RFP 3.2.2 – Table 3‐ Invoice Guidance Contract

CLIN 00002‐80002 indicates "Program Management is not separately priced...." Program Management is included as a separately priced CLINs in RFP Section "2.9.2 Order Period of Performance" and Attachment A‐

Price Evaluation CLIN Schedule Excel document. Can TSA please confirm bidders should provide separate pricing for the Program Management

CLINS?

Amendment 00001 updates Table 3‐ Invoice guidance for CLINs

00002‐800002. These CLINs are separately priced.

RFP Part II, Section 2.2.1, Optional

Ancillary Equipment (CLINs 00007‐

00014) 00007 CPSS System

Simulators [OPTIONAL] Page 8

Technical

Optional Ancillary Equipment CLIN 00007 requires an option for 900 simulators. The RFP calls for one simulator per lane. Please provide more details on this requirement. It does not match the requirements as stipulated in 4.5.1 of the CPSS Full Size SOW. Is this number also made up of donated equipment to TSA?

CLIN 00007 is to procure optional simulators, as needed.

Amendment 0001 updated SOW Section 4.1.1 to remove the requirement for one (1) simulator per system under the Full‐size system CLIN.

RFP Part II, Section 2.2.1, Optional

Support Tasks (CLINs 00015‐00016)

00016 Ultraviolet (UV) Technoloy solution per CPSS Full‐Size system.

[OPTIONAL] Page 8

Technical The requirements references items 4.1.8 and 4.1.8.2 in the SOW which relates to shielding, please confirm correct reference is 4.1.9 and 4.1.9.2.

Amendment 00001 updates the RFP references to SOW 4.1.10, 4.1.10.1, and 4.1.10.2.

RFP Part II, Section 2.2.1, Optional

Support Tasks (CLINs 00015‐00016)

00016 Ultraviolet (UV) Technoloy solution per CPSS Full‐Size system.

[OPTIONAL] Page 8

Technical

The requirement for UV CLIN 00016 did not appear in the original CPSS

FRD or in the revised and updated FRD Version 2 and therefore no TSA documented testing procedure was included at TSIF for UV. Will these

UV systems be subject to testing at TSIF as part of the QPL process?

No, not as part of the QPL process. This is an optional requirement that TSA may or may not execute (and test) post‐award.

CPSS Increment 1, Full‐Size B SOW

Item 7.1.4 Contract

Please define Algorithms. Our definition would be updates to operational software and functionality to the existing software and not any new 3rd party products, please confirm.

Algorithms include software for Operating Systems, Detection, Functionality and Cyber/IT Compliance. This does not include 3rd party products.

CPSS Increment 1, Full‐Size B SOW

Table 1 Major Components;

Automated Secondary Screening Sub‐

System

Technical The FRD states a set number of bins to be held on the secondary search screening area. Please confirm the number of bins for the revised SOW?

The number of bins the TSA requires to be held on the secondary search screening area is noted on the FRD.

CPSS Increment 1, Full‐Size B SOW

Table 1 Major Components;

Automated Recomposure Sub‐

System recomposure stations per system‐System.

Technical

The FRD states a set number of bins per system to be available. This number is different to the number in the SOW. Please confirm the number of bins required.

See Table 1: Major Components. For the Parallel Divestiture

Subsystem, the TSA requires three (3) divestiture stations per system with options to procure and add more, as needed. A Subsystem allows a passenger to divest their belongings, using two (2) bins at once, at a divestiture station.

The contractor shall procure one‐hundred‐and forty (140) bins per

CPSS system with option to procure more, as needed.

CPSS Increment 1, Full‐Size B SOW .

Item 4.1.5.1 Para 2.

Contract

Will the required storage be at or near the intended installation location or can it be at an office location? Can the TSA commit to allocating the appropriate resources to ensure that we can deliver the systems no more than two (2) weeks after the FAT?

The intent is for the Contractor to store the systems at it's own facility. TSA will use reasonable efforts to enable the Contractor to deliver and SAT systems no more than two (2) weeks after FAT.

CPSS Increment 1, Full‐Size B SOW .

Item 4.1.8 Shielding Technical

4.1.8.1 , 4.1.8.3, 4.1.8.4, 4.1.8.6, 4.1.8.10 and 4.1.8.10 to 4.1.8.10.4 Do these requirements override the requirements for shielding as previously stated in the FRD?

No. These are in addition to security shielding requirements in the

FRD.

CPSS Increment 1, Full‐Size B SOW .

Item 4.1.9 Ultraviolet Technology Technical

We understand that the UVC device is an optional add on package to the

CPSS unit. Will this at some stage need to go via the QPL process and be added to the FRD with more details on the actual requirements and functionality?

Not at this time. This is an optional requirement that TSA may or may not execute (and test) post‐award.

Amendment 00001

RFP 70T04022R7672N003- FULL

Attachment D

CPSS Increment 1, Full‐Size B SOW .

Item 6.3 Contract

Please provide clarification on the difference between items 6.3 (Six

Months) and item 4.1.5.1 , Para 2 (90 days)?

Amendment 00001 corrected the typo in section 4.1.5.1 to six (6) months.

Appendix D CYBER security Policy for

TSA CPSS Increment I, Full‐Size B

SOW Item M.1. Disposition of

Government Resource

Technical Please provide a copy of TSA Technical Standard 046 IT Media Guidelines for Media Sanitzation and SOP 1400‐503 IT Media Sanitization.

TSA will distribute these documents directly via email as these documents are For Official Use Only.

Contractors may request these documents via email request made to the Contracting Officer at jacqueline.thring@tsa.dhs.gov. These

Documents are For Official Use Only.

20 Attachment A ‐ Price Evaluation Contract Taxes vary by location; please confirm no taxes are to be included in the pricing.

The Contractor shall submit a Firm Fixed Price per CLIN in accordance with Section 6.10.4.

21 Attachment A ‐ Price Evaluation Contract Please confirm no bond costs are to be included in pricing.

The Contractor shall submit a Firm Fixed Price per CLIN in accordance with Section 6.10.4.

22 Attachment A ‐ Price Evaluation Contract Please confirm optional periods start after the first two years.

Per Section 2.9.2 of the RFP, the period of performance (PoP) is eleven (11) years. The TSA reserves the right to partially exercise and restate all optional CLINs at any time during the duration of the PoP.

See section 2.9.2 table for CLIN PoP details. The first option for

Program Management starts after thirty‐six (36) months and the first option for warranty/Maintenance starts after twenty‐four (24) months.

23 Attachment A ‐ Price Evaluation Contract Please confirm the unit price is for 10 hours each, at different invervals 0‐

40; 40‐80; 80‐120.

The unit price is per job. For example, low complexity is up to 40 hours of support. TSA reserves the right to exercise one job up to 10 times.

24 Attachment A ‐ Price Evaluation Please clarify where we are to list the price for Optional UV. Attachment A includes CLIN 00016 for Optional UV pricing.

25 Attachment B ‐ Section 4.1.4 Contract Please confirm contract award is defined at the time of having an executed contract.

Confirmed.

26 Attachment B ‐ Section 7.1.4 Contract Please clarify the warranty for hardware and software upgrades; is this expected at no additional cost?

Yes. Hardware and software upgrades shall be covered by the warranty. As per Section 7.1., "The Contractor shall provide a two (2) year initial warranty with each CPSS system, commencing at iSAT approval." and Section 7.1.4. of the SOW, " Warranty period shall include hardware or software upgrades to support new algorithms.".

The warranty period will remain the same as the original equipment.

TSA will not restart the warranty period.

RFP ‐ Section 2.9, Period of

Performance Contract

Please clarify how the period of performance (PoP) of this order is eleven

(11) years from date of order award.

Per Section 2.9.2 of the RFP, the total period of performance (PoP) is eleven (11) years. The TSA reserves the right to partially exercise and restate all optional CLINs at any time during the duration of the PoP.

See Section 2.9.2 table for CLIN PoP details.

28 Attachment A ‐ Price Evaluation Contract What does the qty 10 represent at different invervals 0‐40; 40‐80; 80‐120 for Catastrophic Response on CLIN 00015?

The unit price is per job. For example, low complexity is up to 40 hours of support. TSA reserves the right to exercise one job up to 10 times.

Attachment B‐CPSS Full‐Size SOW ‐ section 4.5.5 Technical

Please provide more details for the scoring feature requirement? Which grading criterias will the training simulator be required to measure?

The grading feature must offer capability to import categorized assessments and automatically score the assessment once completed by the officer. Every officer starts the test with 100/0.

For each threat marked wrong, subtract 4 from the top number. For each cleared bag marked wrong, add 4 to the bottom number. The current passing score is 80/20.

30 RFP General Contract

RFP Periods of Performance have been modified to state the PoP “must complete a successful SAT within 9 years of date of order award, if applicable.” Does this mean that TSA intends to place orders for delivery and SAT of CLIN 1 systems up to 9 years after order award? If so, is TSA then still intending contractors to provide a two‐year warranty and 8 years of warranty maintenance/logistics support for a period that could be 18‐19 years after original order award? Please clarify the intent of this change to the PoP definition.

Only the two‐year warranty will be applicable if CLIN 1 systems are ordered in year 9. The total period of performance of the order is 11 years.

31 RFP General Contract

Engineering Support Services have been added to the SOW and CLIN

Table with three possible levels of complexity and an order quantity NTE

10. Please clarify TSA’s intent in defining an NTE number of ESS events, and how TSA will evaluate contractors’ price proposals when they are based on each Contractors’ assumptions of quantity and complexity of

ESS events over a 10+ year PoP?

The unit price is per job. For example, low complexity is up to 40 hours of support. TSA reserves the right to exercise one job up to 10 times. Per Section 7.6.3, "The total evaluated price will be based on the extended price of all base, option periods, and separately priced optional CLINS at quantities specified in RFP Attachment A: Price

Evaluation CLIN Schedule".

32 RFP General Contract

Invoice guidance has added that invoices may be submitted “upon successful completion and acceptance of FAT/SAT for each… system.”

Does this mean that TSA also does not intend to utilize the systems for security screening until the systems have been fully accepted, without conditions?

Yes.

33 SOW General Contract

The new Full‐size SOW requires the ACS shall “divest…using two bins at once”. Please clarify whether this means divest stations must hold the passenger’s first bin until the passenger’s second bin is loaded and ready to be transported to the scanner. If so, how is the passenger to interact with the divest station to advise the ACS his second tray is now fully loaded and ready?

The divest module for each passenger shall have the ability to hold 2 bins at the same time on the same surface for divesting purposes or hold the 1st bin until the 2nd bin is ready to advance without effecting other passengers from divesting and their items proceeding to the CT for processing. The goal is to keep passengers' bins together.

34 SOW General Contract

Several new requirements (e.g. powered hands‐free microphone and speakers in shields, operation off of CT power source, etc.) have been added to the SOW. Shouldn’t these requirements be part of the FRD?

Does TSA expect new, or modifications to existing, QPL test articles to be submitted with these capabilities for qualification and OT&E in time to achieve QPL Approval prior to Dec 20, 2022?

No, TSA does not expect new, or modifications to existing, QPL test articles to be submitted with these capabilities for qualification.

35 RFP General Contract

Could you please provide us with the following document referenced in the 70T04019CPSSQPL‐2 Window 2 – Increment 1 (Full‐Size) Amendment

00003 March 23, 2021?

We need to make sure that these document did not change for this new

RFP.

‐ CPSS Operational Requirements Document (ORD) ‐ SSI

‐ CPSS Functional Requirements Document (FRD) – SSI

‐ CPSS Interface Requirements Document (IRD) – SSI

TSA confirms there have been no changes to these documents for this new RFP.