RFP 70T04021R7672N042-Full-size_00001 (tracked changes).pdf

Request for Proposal

Checkpoint Property Screening System

Transportation Security Administration

Full-Size

Computed Tomography Systems

70T04021R7672N042 Amendment 00001

CONTENTS

PART I – Optional Form 347

PART II – Continuation of Optional Form 347

2.1 General

2.2 Type Of Orders

2.3 Ordering Procedures

2.4 Contracting Officer’s Authority

2.5 Orders From Other DHS Agencies and Components

2.6 Annual Review of BOA

2.7 Deliverables

2.8 Place of Performance

2.9 Period of Performance

2.10 BOA Termination

2.11 On/Off Ramping

2.12 Security Clearances

2.13 Government Property, Information, Workspace

2.14 Accessibility Requirements

PART II.A – Statement of Work

PART III- Contract Clauses

3.1 Clauses Incorporated by Reference

3.2 Clauses Incorporated by Full Text

PART IV Solicitation Documents, Exhibits, or Attachments

4.1 Attachments

PART V Solicitation Provisions

5.1 Notification to Offerors of Contractor Support of the Selection Process

5.2 Organizational Conflict of Interest

5.3 Limitations on Contractors Acting as Lead System Integrators

5.4 Annual Representations and Certifications

Part VI Instructions, Conditions, and Notice to Offerors

6.1 Points of Contact

6.2 Questions and Amendments

6.3 Errors, Omissions or Ambiguities

6.4 Proposal Cost Payment

6.5 Proposal Acceptance Period

6.6 Qualification Requirements

6.7 Instructions to Offerors-Commercial Items

6.8 Proposal Preparation

6.9 Proposal Submission Instructions

6.10 Proposal Content

Part VII Evaluation Factors for Award

7.1 Conformance to RFP

7.2 Basis of Award

7.3 Evaluation Factors and Relative Order of Importance

7.4 Evaluation Factor Ratings

7.5 Responsibility Determination

7.6 Evaluation Approach

PART I – OPTIONAL FORM 347

[Fully executed OF347 shall be provided at time of award]

PART II – CONTINUATION OF OPTIONAL FORM 347

2.1 GENERAL

The purpose of this Request for Proposal (RFP) solicitation is to provide the Transportation Security Administration (TSA) with Computed Tomography (CT) systems and all associated services and supplies to support the Checkpoint Property Screening System (CPSS) Program outlined under Qualification Product List (QPL) window 70T04019CPSSQPL-2, Full-size Window-2 Increment-1.

The proposed CT system must be qualified under the associated QPL in accordance with FAR 52.209-1 -- Qualification Requirements.

This RFP is issued as an Order under the CPSS Basic Ordering Agreement (BOA), where all BOA terms and conditions remain in full force and effect unless otherwise stated. Terms and conditions supplemental to those outlined in the BOA are addressed below.

In the event no proposed products or systems are successfully on the associated QPL by October 31, 2021, no BOAs for the subject technology shall be issued. In this instance, the TSA reserves the right to cancel this BOA Order solicitation or seek approval to continue the award process per FAR 52.209-1 -- Qualification Requirements. If the TSA determines to proceed with an award, the resulting contract action(s) of this RFP shall be a “C” type contract rather than a BOA Order. All applicable terms and conditions of the BOA shall be included in addition to the terms outlined in the RFP. All references to a “BOA Order” shall be replaced with “Contract”.

2.2 TYPE OF ORDERS

2.2.1 CLIN STRUCTURE

The below table outlines the Firm Fixed Price (FFP) CLIN structure of this BOA Order. TSA reserves the right to modify CLIN quantities prior to award:

Table 1: CLIN Schedule

CLIN CLIN Description Units Quantity Unit Price

Extended Price

CPSS Computed Tomography Systems (CLINs 00001-0001b) CLINs 00001-00001b must be inclusive of all system requirements under SOW Section 4 except tasks included under Optional Support Tasks (CLINs 00013-00015) 00001 CPSS Full-Size Systems Each 15 $ $

00001a

CPSS Full-Size Systems [OPTIONAL]* Unit Cost of Full-Size Systems Units 2616-100:

Unit Cost of Full-Size Systems Units 101-200:

Unit Cost of Full-Size Systems Units 201-300:

Unit Cost of Full-Size Systems Units 301-425:

NTE 410 $ $

00001b CPSS Full-Size Systems under QPL Other Transaction Agreement (OTA) [OPTIONAL]*

NTE 3 $ $

Program Management (CLINs 00002-80002)

00002 Program Management- Base Period- 3 Years Month 36 $ $

10002 Program Management- Option Year 1 Month 12 $ $

20002 Program Management- Option Year 2 Month 12 $ $

30002 Program Management- Option Year 3 Month 12 $ $

40002 Program Management- Option Year 4 Month 12 $ $

50002 Program Management- Option Year 5 Month 12 $ $

60002 Program Management- Option Year 6 Month 12 $ $

70002 Program Management- Option Year 7 Month 12 $ $

80002 Program Management- Option Year 8 Month 12 $ $ Warranty/ Maintenance and Logistics Support of CLIN 00001 Systems (CLINs 00003-80003)

CLINs 00003-80003 must be inclusive of all system equipment under CLIN 00001 and additional ancillary equipment exercised under CLINs 00005-00011 and CLINs 00014-00015

00003 CLIN 00001 Systems: Warranty / Maintenance and Logistics Support Period - 2 Years

Each 15 $ $

10003 CLIN 00001 Systems: Warranty / Maintenance and Logistics Support Period - Option Year 1

Each 15 $ $

20003 CLIN 00001 Systems: Warranty / Maintenance and Logistics Support Period - Option Year 2

Each 15 $ $

30003 CLIN 00001 Systems: Warranty / Maintenance and Logistics Support Period - Option Year 3

Each 15 $ $

40003 CLIN 00001 Systems: Warranty / Maintenance and Logistics Support Period - Option Year 4

Each 15 $ $

50003 CLIN 00001 Systems: Warranty / Maintenance and Logistics Support Period - Option Year 5

Each 15 $ $

60003 CLIN 00001 Systems: Warranty / Maintenance and Logistics Support Period - Option Year 6

Each 15 $ $

70003 CLIN 00001 Systems: Warranty / Maintenance and Logistics Support Period - Option Year 7

Each 15 $ $

80003 CLIN 00001 Systems: Warranty / Maintenance and Logistics Support Period - Option Year 8

Each 15 $ $

Warranty/ Maintenance and Logistics Support of CLINs 00001a Systems (CLINs 00003a-80003a) CLINs 00003a-80003a must be inclusive of all system equipment under CLIN 00001a, additional ancillary equipment exercised under CLINs 00005-00011 and CLINs 00014-00015, and donated items only in which the offeror is the prime contractor

00003a CLIN 00001a Systems: Warranty / Maintenance and Logistics Support Period - 2 Years

[OPTIONAL]

Each 650 $ $

10003a CLIN 00001a Systems: Warranty / Maintenance and Logistics Support Period - Option Year 1

[OPTIONAL]

Each 650 $ $

20003a CLIN 00001a Systems: Warranty / Maintenance and Logistics Support Period - Option Year 2

[OPTIONAL]

Each 650 $ $

30003a CLIN 00001a Systems: Warranty / Maintenance and Logistics Support Period - Option Year 3

[OPTIONAL]

Each 650 $ $

40003a CLIN 00001a Systems: Warranty / Maintenance and Logistics Support Period - Option Year 4

[OPTIONAL]

Each 650 $ $

50003a CLIN 00001a Systems: Warranty / Maintenance and Logistics Support Period - Option Year 5

[OPTIONAL]

Each 650 $ $

60003a CLIN 00001a Systems: Warranty / Maintenance and Logistics Support Period - Option Year 6

[OPTIONAL]

Each 650 $ $

70003a CLIN 00001a Systems: Warranty / Maintenance and Logistics Support Period - Option Year 7

[OPTIONAL]

Each 650 $ $

80003a CLIN 00001a Systems: Warranty / Maintenance and Logistics Support Period - Option Year 8

[OPTIONAL]

Each 650 $ $

Warranty/ Maintenance and Logistics Support of CLINs 00001b Systems (CLINs 00003b-80003b) CLINs 00003b-80003b must be inclusive of all system equipment under CLIN 00001b and additional ancillary equipment exercised under CLINs 00005-00011 and CLINs 00014-00015

00003b CLIN 00001b Systems: Warranty / Maintenance and Logistics Support Period - 2 Years

[OPTIONAL]

Each 3 $ $

10003b CLIN 00001b Systems: Warranty / Maintenance and Logistics Support Period - Option Year 1

[OPTIONAL]

Each 3 $ $

20003b CLIN 00001b Systems: Warranty / Maintenance and Logistics Support Period - Option Year 2

[OPTIONAL]

Each 3 $ $

30003b CLIN 00001b Systems: Warranty / Maintenance and Logistics Support Period - Option Year 3

[OPTIONAL]

Each 3 $ $

40003b CLIN 00001b Systems: Warranty / Maintenance and Logistics Support Period - Option Year 4

[OPTIONAL]

Each 3 $ $

50003b CLIN 00001b Systems: Warranty / Maintenance and Logistics Support Period - Option Year 5

[OPTIONAL]

Each 3 $ $

60003b CLIN 00001b Systems: Warranty / Maintenance and Logistics Support Period - Option Year 6

[OPTIONAL]

Each 3 $ $

70003b CLIN 00001b Systems: Warranty / Maintenance and Logistics Support Period - Option Year 7

[OPTIONAL]

Each 3 $ $

80003b CLIN 00001b Systems: Warranty / Maintenance and Logistics Support Period - Option Year 8

[OPTIONAL]

Each 3 $ $

Shipping by Region of Systems under CLINs 00001-00001b (CLINs 00004-00004b)

00004

Shipping by Region (CLIN 00001 Systems)** OCONUS Unit Price:

West Unit Price:

Central Unit Price:

East Unit Price:

Each 15 $ $

00004a

Shipping by Region (CLIN 00001a Systems)

[OPTIONAL]**

OCONUS Unit Price:

West Unit Price:

Central Unit Price:

East Unit Price:

Each 410 $ $

00004b

Shipping by Region (CLIN 00001b Systems)

[OPTIONAL]**

OCONUS Unit Price:

West Unit Price:

Central Unit Price:

East Unit Price:

Each 3 $ $

Optional Ancillary Equipment (CLINs 00005-00011) CLINs 00005-00011 must be inclusive of shipping and installation

00005 CPSS System Simulators [OPTIONAL] NTE 900 $ $

00006 Bins [OPTIONAL] NTE 59,920 $ $

00007 Search Benches [OPTIONAL] NTE 500 $ $

00008 Rerun Cart [OPTIONAL] NTE 500 $ $ 00009 Buffer/ Decision Point Modular [OPTIONAL] NTE 300 $ $ 00010 Parallel Divestiture Station Modular [OPTIONAL] NTE 600 $ $ 00011 Recomposure Station Modular [OPTIONAL] NTE 600 $ $ 00012 Reserved - - - -

Optional Support Tasks (CLINs 00013-00015) CLINs 00013-00015 must be inclusive of all necessary shipping and maintenance

00013

Catastrophic Response and Additional Support [Optional]*** Low Complexity Event Unit Price (Up to 40 hours of support):

Medium Complexity Event Unit Price (41-80 hours of support):

High Complexity Event Unit Price (80+ hours of support):

NTE 10 $ $

00014

Shielding solution per CPSS Full-size system (Solution must be inclusive of all shield requirements under SOW Section 4.1.8. and 4.1.8.1) [Optional]

NTE 428 $ $

00015

Ultraviolet (UV) Technology solution per CPSS Full-size system (Solution must be inclusive of all UV requirements under SOW Section 4.1.8. and 4.1.8.2) [Optional]

NTE 428 $ $

First Article Test and Evaluation (FAT&E) Unit (CLIN 00016) CLIN 00016 must be inclusive of all FAT&E unit requirements under SOW section 4.

00016 FAT&E Unit Each 1 $ $

*For purposes of developing a total CLIN value for Optional CLINs 00001a and 00001b, please provide the total extended price should all Optional Systems be exercised. As written, optional quantities under CLIN 00001a are to be priced on a cumulative basis inclusive of systems under CLIN 00001. The evaluated price shall be evaluated on a quantity to be determined.

** For purposes of developing a total CLIN value, please provide the total extended price assuming all systems are shipped to the region with the highest proposed unit cost. The evaluated price shall be evaluated on a region to be determined.

*** For purposes of developing a total CLIN value, please provide the total extended price assuming all ten (10) Catastrophic Response and Additional Support events are High Complexity Events. The evaluated price shall be evaluated on a complexity to be determined.

2.2.2 CONTRACT TYPE

The Government contemplates award of a Firm Fixed Price (FFP) Order resulting from this solicitation.

2.3 ORDERING PROCEDURES

Contractors are required to accept the terms and conditions of this RFP at time of proposal submission.

An Order resulting from this solicitation is a binding contract when the Order Form 347 has been signed by the Contracting Officer (CO).

In the event no proposed products or systems are successfully on the associated QPL by October 31, 2021, no BOAs for the subject technology shall be issued. In this instance, the TSA reserves the right to cancel this BOA Order solicitation or seek approval to continue the award process per FAR 52.209-1 -- Qualification Requirements. If the TSA determines to proceed with an award, the resulting contract action(s) of this RFP shall be a “C” type contract rather than a BOA Order. All applicable terms and conditions of the BOA shall be included in addition to the terms outlined in the RFP. All references to a “BOA Order” shall be replaced with “Contract”.

2.4 CONTRACTING OFFICER’S AUTHORITY

The CO administering the resulting Order has responsibility for ensuring the performance of all necessary actions for ensuring compliance with the terms of this Order, effective contracting, and safeguarding the interests of the United States in its contractual and legally binding agreements. The CO administering the resulting Order is the only individual who has the authority to enter into, administer, or terminate this Order and is the only person authorized to approve changes to any of the requirements under the Order.

2.5 ORDERS FROM OTHER DHS AGENCIES AND COMPONENTS

TSA is the only authorized DHS Component to issue and administer an Order resulting from this solicitation.

2.6 ANNUAL REVIEW OF BOA

No supplemental information is applicable to this solicitation.

2.7 DELIVERABLES

Deliverables shall be provided to the COR via email in MS Office format clearly marked with:

Title of the submittal BOA number Order number, and

CLIN

The Contractor is hereby notified that TSA is a Microsoft based environment for office productivity tools. Document deliveries must be in a Microsoft format (where indicated).

In addition to the deliverables specified in the Statement of Work (SOW), the below deliverables are the minimum required at the BOA Order level.

Table 2- Order Deliverables

Item

RFQ

Reference Deliverable/ Event Due By Distribution

1 2.7.1 Post award Order Conference Meeting

Within 30 calendar days after Order award

N/A

2 2.7.2 Progress Meetings Weekly basis with the option to reduce to a bi-weekly basis

COR

2.7.1 POST AWARD ORDER CONFERENCE MEETING

No supplemental information is applicable to this solicitation.

2.7.2 PROGRESS MEETINGS

Progress meetings shall take place at the Government's facility or via teleconference at the discretion of the CO.

2.8 PLACE OF PERFORMANCE

This Order will consist of multiple places of performance to include, but not limited to the location of Facility Acceptance Testing as well as TSA airport and testing facilities where systems shall be deployed. Deployment regions shall be provided by the TSA at time of award.

2.9 PERIOD OF PERFORMANCE

2.9.1 BOA PERIOD OF PERFORMANCE

No supplemental information is applicable to this solicitation.

2.9.2 ORDER PERIOD OF PERFORMANCE

The period of performance (PoP) of this order shall be a base period of three (3) years from date of award plus eight (8) option years for Warranty/Maintenance and Logistics Support.

2.10 BOA TERMINATION

No supplemental information is applicable to this solicitation.

2.11 ON/OFF RAMPING

No supplemental information is applicable to this solicitation.

2.11.1 ON-RAMP AND OPENING QUALIFIED PRODUCT LIST WINDOWS

No supplemental information is applicable to this solicitation.

2.11.2 OFF-RAMP

No supplemental information is applicable to this solicitation.

2.12 SECURITY CLEARANCES

No supplemental information is applicable to this solicitation.

2.13 GOVERNMENT PROPERTY, INFORMATION, WORKSPACE

No supplemental information is applicable to this solicitation.

2.14 ACCESSIBILITY REQUIREMENTS

Section 508 Requirements

Section 508 of the Rehabilitation Act, as amended by the Workforce Investment Act of 1998 (P.L. 105-

220) (codified at 29 U.S.C. § 794d) requires that when Federal agencies develop, procure, maintain, or use information and communications technology (ICT), it shall be accessible to people with disabilities.

Federal employees and members of the public with disabilities must be afforded access to and use of information and data comparable to that of Federal employees and members of the public without disabilities.

Item that contains Information and Communications Technology (ICT): Checkpoint Property Screening System Unit

Applicable Exception: Fundamental Alteration Authorization #: SCTASK0220584

Exceptions for this work statement have been determined by DHS and only the exceptions described herein may be applied. Any request for additional exceptions shall be sent to the Contracting Officer and a determination will be made according to DHS Directive 139-05, Office of Accessible Systems and Technology, dated November 12, 2018 and DHS Instruction 139-05-001, Managing the Accessible Systems and Technology Program, dated November 20, 2018.

Applicable Functional Performance Criteria: All functional performance criteria in Chapter 3 apply to when using an alternative design or technology that results to achieve substantially equivalent or greater accessibility and usability by individuals with disabilities than would be provided by conformance to one or more of the requirements in Chapters 4 and 5 of the Revised 508 Standards, or when Chapters 4 or 5 do not address one or more functions of ICT.

Applicable 508 requirements for electronic content features and components (including Internet and Intranet website; Electronic documents; Electronic reports; Electronic training materials): Does not apply

Applicable 508 requirements for software features and components (including Electronic content and software authoring tools and platforms): All requirements in Chapter 5 apply, including all WCAG Level AA Success Criteria Apply except 2.4.1 Bypass Blocks, 2.4.5 Multiple Ways, 3.2.3 Consistent Navigation, 3.2.4 Consistent Identification, 502 Interoperability with Assistive Technology, 503 Application, 504 Authoring Tools

Applicable 508 requirements for hardware features and components: Does not apply

Applicable 508 requirements for support services and documentation: All requirements in Chapter 6 apply

1.) All products, platforms and services delivered as part of this work statement that, by definition, are deemed ICT or that contain ICT shall conform to the revised regulatory implementation of Section 508 Standards, which are located at 36 C.F.R. § 1194.1 & Apps. A, C & D, and available at https://www.gpo.gov/fdsys/pkg/CFR-2017-title36-vol3/pdf/CFR-2017-title36-vol3-part1194.pdf. In the revised regulation, ICT replaced the term electronic and information technology (EIT) used in the original 508 standards.

2.) When developing or modifying ICT for the government, the contractor shall ensure the ICT fully conforms to the applicable Section 508 Standards. When modifying a commercially available or government-owned ICT, the contractor shall not reduce the original ICT Item’s level of Section 508 conformance.

3.) When developing or modifying ICT that are delivered in an electronic Microsoft Office or Adobe PDF format, the contractor shall demonstrate conformance by providing Section 508 test results based on the Accessible Electronic Documents – Community of Practice (AED COP) Harmonized Testing Guidance at https://www.dhs.gov/compliance-test-processes.

4.) Contractor personnel shall possess the knowledge, skills and abilities necessary to address the applicable revised Section 508 Standards for each ICT.

5.) Exceptions for this work statement have been determined by DHS and only the exceptions described herein may be applied. Any request for additional exceptions shall be sent to the Contracting Officer and a determination will be made according to DHS Directive 139-05, Office of Accessible Systems and Technology, dated November 12, 2018 and DHS Instruction 139-05-001, Managing the Accessible Systems and Technology Program, dated November 20, 2018.

PART II.A – STATEMENT OF WORK

Please see Attachment A for the Order SOW.

PART III- CONTRACT CLAUSES

The following clauses have been included at the BOA level and apply to this RFP. Clauses incorporated by full text below have either been updated, require a fill-in at the order level, or are in addition to those clauses at the BOA level.

3.1 CLAUSES INCORPORATED BY REFERENCE

3.1.1 FAR CLAUSES

FAR 52.252-2 Clauses Incorporated by Reference (FEB 1998)

This solicitation incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the CO will make their full text available. Also, the full text may be accessed electronically at the following Internet address: http://www.acquisition.gov/far/.

3.1.2 HSAR CLAUSES

This solicitation incorporates one or more clauses by reference, with the same force and effect as if they were given in full text.

3.2 CLAUSES INCORPORATED BY FULL TEXT

3.2.1 OPTION TO EXTEND THE TERM OF THE CONTRACT

FAR 52.217-9 Option to Extend the Term of the Contract (MAR 2000)

(a)The Government may extend the term of this contract by written notice to the Contractor within 30 days; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b)If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c)The total duration of this contract, including the exercise of any options under this clause, shall not exceed eleven (11) years.

(End of clause)

3.2.2 SUBMISSION OF INVOICES

Submission of Invoices Alternate I (SEP 2020)

Background: The Transportation Security Administration (TSA) partners with the United States Coast Guard Finance Center for financial services in support of TSA operations, including the payment of contractor invoices. Therefore, all contractor invoices must be submitted to, and will be paid by, the U.S. Coast Guard Finance Center (FinCen).

1. Invoice Submission Method: Invoices may be submitted via facsimile, U.S. Mail, or email. Contractors shall utilize ONLY ONE method per invoice submission. The submission information for each of the methods is as follows in order of preference:

Facsimile number is: 757-413-7314

The facsimile number listed above shall be used by contractors for ORIGINAL invoice submission only. If facsimile submission is utilized, contractors shall not submit hard copies of invoices via the U.S. mail. It is the responsibility of the contractor to verify that invoices are received, regardless of the method of submission used. Contractors may inquire regarding the receipt of invoices by contacting the U.S. Coast Guard Finance Center via the methods listed in subparagraph (d) of this instruction.

2. Address to mail invoices:

United States Coast Guard Finance Center TSA Commercial Invoices P.O. Box 4111 Chesapeake, VA 23327-4111

3. Email Address: FIN-SMB-TSAInvoices@uscg.mil or www.fincen.uscg.mil

Invoice Process: Upon receipt of contractor invoices, FinCen will electronically route invoices to the appropriate TSA Contracting Officer’s Representative and/or Contracting Officer for review and approval. Upon approval, the TSA will electronically route the invoices back to FinCen. Upon receipt of certified invoices from an Authorized Certifying Official, FinCen will initiate payment of the invoices.

Discounts on invoices. If desired, the Contractor should offer discounts directly upon the invoice submitted, clearly specifying the terms of the discount. Contractors can structure discounted amounts for payment for any time period less than the usual thirty-day payment period specified under Prompt Payment requirements; however, the Contractor should not structure terms for payment of net amounts invoiced any sooner than the standard period required under FAR Subpart 32.9 regarding prompt payments for the specified deliverables under contract.

Discounts offered after invoice submission. If the Contractor should wish to offer a discount on a specific invoice after its submission for payment, the Contractor should submit a letter to the Finance Center identifying the specific invoice for which a discount is offered and specify the exact terms of the discount offered and what time period the Government should make payment by in order to receive the discount. The Contractor should clearly indicate the contract number, invoice number and date, and the specific terms of the discount offered. Contractors should not structure terms for net amount payments any sooner than the standard period required under FAR Subpart

32.9 regarding prompt payments for the specified deliverables under contract.

Payment Status: Contractors may inquire on the payment status of an invoice by any of the following means:

1. Via the internet: https://www.fincen.uscg.mil

Contacting the FinCen Customer Service Section via telephone at 1-800-564-5504 or (757) 523-6940 (Voice Option #1). The hours of operation for the Customer Service line are 8:00 AM to 5:00 PM Eastern Time, Monday through Friday. However, the Customer Service line has a voice-mail feature that is available 24 hours per day, 7 days per week.

2. Via the Payment Inquiry Form: https://www.fincen.uscg.mil/secure/payment.htm

Invoice Elements: Invoices will automatically be rejected if the information required in subparagraph (a)(2) of the Prompt Payment Clause, contained in this Section of the Contract, including EFT banking information, Taxpayer Identification Number (TIN), and DUNS number are not included in the invoice.

All invoices must clearly correlate invoiced amounts to the corresponding contract line item number and funding citation. The Contractor shall work with the Government to mutually refine the format, content and method of delivery for all invoice submissions during the performance of the Contract.

Supplemental Invoice Documentation: Contractors shall submit all supplemental invoice documentation (e.g. copies of subcontractor invoices, travel vouchers, etc.) necessary to approve an invoice along with the original invoice. The Contractor invoice must contain the information stated in the Prompt Payment Clause in order to be received and processed by FinCen. Supplemental invoice documentation required for review and approval of invoices may, at the written direction of the Contracting Officer, be submitted directly to either the Contracting Officer, or the Contracting Officer’s Representative. Note for “time-and-material” type contracts: The Contractor must submit the following statement with each invoice for labor hours invoiced under a “time-and-materials” type contract, order, or contract line item: “The Contractor hereby certifies in accordance with paragraph (c) of FAR 52.232-7, that each labor hour has been performed by an employee (prime or subcontractor) who meets the contract’s specified requirements for the labor category invoiced.”

Additional Invoice Preparation Instructions for Software Development and/or Hardware. The Contractor shall clearly include a separate breakdown (by CLIN) for any software development activities (labor costs, subcontractor costs, etc.) in accordance with Federal Accounting Standards Advisory Board Statement of Federal Financial Accounting Standards Number 10 (Preliminary design costs, Development costs and post implementation costs) and cite payment terms. The contractor shall provide make and model descriptions as well as serial numbers for purchases of hardware and software (where applicable.)

Frequency of Invoice Submission.

Table 3- Invoice Guidance CLIN Invoice Frequency

00001 -00001b

1. 40% Upon successful completion of FAT for each Full-size system

2. 60% upon successful completion of SAT for each Full size System

Invoices shall include a TSA Form 251, Vendor Shipping and Receiving Report, indicating successful completion of FAT or SAT and signed by the COR.

00002-80002 The Contractor may invoice monthly for Program Management.

00003-80003b The Contractor may invoice monthly for Warranty / Maintenance and Logistics Support.

00004 & - 00004b Contractor may invoice 100% of shipping and installation costs upon completion of each shipping/installation action.

00005-00011 The Contractor may invoice 100% of the CLIN unit value upon delivery and installation of equipment.

00013 The Contractor may invoice monthly for Catastrophic Response and Additional Support.

00014 The Contractor may invoice 100% of the CLIN unit value upon delivery and installation of equipment.

000015 The Contractor may invoice 100% of the CLIN unit value upon delivery and installation of equipment.

00016 The Contractor may invoice 100% of the CLIN unit value upon delivery and installation of FAT unit.

Invoices for Transportation Security Equipment, related peripheral equipment, and/or associated services (e.g., site surveys, site preparation, upgrades, shipping, temporary storage, travel, testing, rigging, installation, integration, and networking) shall:

1. Be submitted with TSA Form 251/251-1, Vendor Shipping and Receiving Report for all equipment (base unit and peripheral equipment) signed by the COR with a cost of at least $5,000 including any equipment with data storage billed on the invoice.

2. Cite the site code, site name, location, serial number(s) and full TSA barcode number(s) of the equipment or peripheral equipment. For associated service(s), cite the serial number(s) and TSA barcode number(s) of the equipment or peripheral equipment for which the service(s) were provided. If the serial number(s) and TSA barcode number(s) are cited on supporting documentation rather than the invoice, the invoice must state, “See attached (title of supporting documentation) for detail.”

(End of term)

PART IV SOLICITATION DOCUMENTS, EXHIBITS,

OR ATTACHMENTS

4.1 ATTACHMENTS

Table 4- Order Attachments

Attachment Title

A SOW- Amendment 00001

PART V SOLICITATION PROVISIONS

5.1 NOTIFICATION TO OFFERORS OF CONTRACTOR SUPPORT OF

THE SELECTION PROCESS

Notification to Offerors of Contractor Support of the Selection Process (SEP 2020)

Offerors are advised that employees of the firms identified below may serve as Source Selection Organization members or provide other support in the source selection process. These individuals will be authorized access to only those portions of proposal data and discussions that are necessary to enable them to perform their respective duties. Such firms are expressly prohibited from competing on the subject acquisition, from rating of proposals or recommending the selection of a source, and from revealing who the competing firms are to anyone without a valid need-to-know.

RELI Group 5520 Research Park Dr. #105 Catonsville, MD 21228 RELI Phone: (866) 996-7354 Email Point of Contact: Margaret Jennings Email: Margaret.Jennings@religroupinc.com

Global Systems Technologies, Inc.

109 Floral Vale Blvd Yardley, PA 19067 GST Phone: (215) 579-8200 Email Point of Contact: Roger Harris Email: rogerh@gstpa.com

SAIC

12010 Sunset Hills Rd Reston, VA 21090 SAIC Phone: (703) 676-4300 Email Point of Contact: John Snyder Email: John.W.Snyder@SAIC.com

In accomplishing their duties related to the source selection process, the aforementioned firms may require access to proprietary information contained in the offerors ‘proposals. Therefore, pursuant to FAR 9.505-4, these firms must execute an agreement with each Offeror that states that they will: (1) protect the offerors information from unauthorized use or disclosure for as long as it remains proprietary, and (2) refrain from using the information for any purpose other than that for which it was furnished. To expedite the evaluation process, each Offeror must contact the above companies to effect execution of such agreements prior to submission of proposals. Each Offeror shall submit copies of the agreements with their proposal.

(End of Provision)

5.2 ORGANIZATIONAL CONFLICT OF INTEREST

HSAR 3052.209-72 Organizational Conflict of Interest. (JUN 2006)

(a) Determination. The Government has determined that this effort may result in an actual or potential conflict of interest, or may provide one or more offerors with the potential to attain an unfair competitive advantage. The nature of the conflict of interest and the limitation on future contracting pertains to the procurement of all items outlined under this SOW.

(b) If any such conflict of interest is found to exist, the Contracting Officer may

(1) disqualify the offeror, or

(2) determine that it is otherwise in the best interest of the United States to contract with the offeror and include the appropriate provisions to avoid, neutralize, mitigate, or waive such conflict in the contract awarded. After discussion with the offeror, the Contracting Officer may determine that the actual conflict cannot be avoided, neutralized, mitigated or otherwise resolved to the satisfaction of the Government, and the offeror may be found ineligible for award.

(c) Disclosure: The offeror hereby represents, to the best of its knowledge that:

(1) It is not aware of any facts which create any actual or potential organizational conflicts of interest relating to the award of this contract, or

(2) It has included information in its proposal, providing all current information bearing on the existence of any actual or potential organizational conflicts of interest, and has included a mitigation plan in accordance with paragraph (d) of this provision.

(d) Mitigation. If an offeror with a potential or actual conflict of interest or unfair competitive advantage believes the conflict can be avoided, neutralized, or mitigated, the offeror shall submit a mitigation plan to the Government for review. Award of a contract where an actual or potential conflict of interest exists shall not occur before Government approval of the mitigation plan. If a mitigation plan is approved, the restrictions of this provision do not apply to the extent defined in the mitigation plan.

(e) Other Relevant Information: In addition to the mitigation plan, the Contracting Officer may require further relevant information from the offeror. The Contracting Officer will use all information submitted by the offeror, and any other relevant information known to DHS, to determine whether an award to the offeror may take place, and whether the mitigation plan adequately neutralizes or mitigates the conflict.

(f) Corporation Change. The successful offeror shall inform the Contracting Officer within thirty (30) calendar days of the effective date of any corporate mergers, acquisitions, and/or divestures that may affect this provision.

(g) Flow-down. The contractor shall insert the substance of this clause in each first tier subcontract that exceeds the simplified acquisition threshold.

(End of provision)

5.3 LIMITATIONS ON CONTRACTORS ACTING AS LEAD SYSTEM

INTEGRATORS

HSAR 3052.209-74 Limitations on Contractors Acting as Lead System Integrators (JUL 2010)

(a) Definitions. “Direct financial interest,” “lead system integrator,” “lead system integrator with system responsibility,” and “lead system integrator without system responsibility,” as used in this provision, have the meanings given in the clause of this solicitation entitled “Prohibited Financial Interests for Lead System Integrators” ((HSAR) 48 CFR 3052.209-75).

(b) General. Unless an exception is granted, no contractor performing lead system integrator functions in the acquisition of a major system by the Department of Homeland Security may have any direct financial interest in the development or construction of any individual system or element of any system of systems.

(c) Representations. (1) The offeror represents that it does [ ] does not [ ] propose to perform this contract as a lead system integrator with system responsibility.

(2) The offeror represents that it does [ ] does not [ ] propose to perform this contract as a lead system integrator without system responsibility.

(3) If the offeror answered in the affirmative in paragraph (c)(1) or (2) of this provision, the offeror represents that it does [ ] does not [ ] have any direct financial interest in the development or construction of any system(s), subsystem(s), system of systems, element of any system of systems, or services it proposes or intends to seek to satisfy this solicitation.

(d) If the offeror answered in the affirmative in paragraph (c)(3) of this provision, the offeror should contact the Contracting Officer for guidance on whether an exception may apply and what responsibilities the offeror may have in qualifying for an exception.

(e) If the offeror does have a direct financial interest, the offeror shall be prohibited from receiving an award under this solicitation, unless:

(1) the offeror submits to the Contracting Officer appropriate evidence that the offeror was selected by a subcontractor to serve as a lower-tier subcontractor through a process over which the offeror exercised no control; or

(2) the conditions described in (HSAR) 48 CFR 3009.570-2(b)(1)(i) and (ii) exist, after an opportunity is afforded to the offeror to provide information or commitments as may be necessary to meet (HSAR) 48 CFR 3009.570-2(b)(1)(ii), assuming any such information or commitment will allow DHS to meet that standard.

(f) This provision implements the requirements of 6 U.S.C. 396, as added by Section 6405 of the U.S.

Troop Readiness, Veterans' Care, Katrina Recovery, And Iraq Accountability Appropriations Act, 2007 (Pub. L. 110-28).

(End of Provision)

5.4 ANNUAL REPRESENTATIONS AND CERTIFICATIONS

FAR 52.212-3 Offeror Representations and Certifications- Commercial items (OCT 2020FEB 2021)

Offeror Representations and Certifications-Commercial Items (Feb 2021)

The Offeror shall complete only paragraph (b) of this provision if the Offeror has completed the annual representations and certification electronically in the System for Award Management (SAM) accessed through https://www.sam.gov. If the Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete only paragraphs (c) through (v)) of this provision.

(a) Definitions. As used in this provision—

"Covered telecommunications equipment or services" has the meaning provided in the clause 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment.

Economically disadvantaged women-owned small business (EDWOSB) concern means a small business concern that is at least 51 percent directly and unconditionally owned by, and the management and daily business operations of which are controlled by, one or more women who are citizens of the United States and who are economically disadvantaged in accordance with 13 CFR part 127. It automatically qualifies as a women-owned small business eligible under the WOSB Program.

Forced or indentured child labor means all work or service—

(1) Exacted from any person under the age of 18 under the menace of any penalty for its nonperformance and for which the worker does not offer himself voluntarily; or

(2) Performed by any person under the age of 18 pursuant to a contract the enforcement of which can be accomplished by process or penalties.

Highest-level owner means the entity that owns or controls an immediate owner of the offeror, or that owns or controls one or more entities that control an immediate owner of the offeror. No entity owns or exercises control of the highest level owner.

Immediate owner means an entity, other than the offeror, that has direct control of the offeror.

Indicators of control include, but are not limited to, one or more of the following: ownership or interlocking management, identity of interests among family members, shared facilities and equipment, and the common use of employees.

Inverted domestic corporation, means a foreign incorporated entity that meets the definition of an inverted domestic corporation under 6 U.S.C. 395(b), applied in accordance with the rules and definitions of 6 U.S.C. 395(c).

Manufactured end product means any end product in product and service codes (PSCs) 1000-9999, except—

(1) PSC 5510, Lumber and Related Basic Wood Materials;

(2) Product or Service Group (PSG) 87, Agricultural Supplies;

(3) PSG 88, Live Animals;

(4) PSG 89, Subsistence;

(5) PSC 9410, Crude Grades of Plant Materials;

(6) PSC 9430, Miscellaneous Crude Animal Products, Inedible;

(7) PSC 9440, Miscellaneous Crude Agricultural and Forestry Products;

(8) PSC 9610, Ores;

(9) PSC 9620, Minerals, Natural and Synthetic; and

(10) PSC 9630, Additive Metal Materials.

Place of manufacture means the place where an end product is assembled out of components, or otherwise made or processed from raw materials into the finished product that is to be provided to the

Government. If a product is disassembled and reassembled, the place of reassembly is not the place of manufacture.

Predecessor means an entity that is replaced by a successor and includes any predecessors of the predecessor.

Reasonable inquiry has the meaning provided in the clause 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment.

Restricted business operations means business operations in Sudan that include power production activities, mineral extraction activities, oil-related activities, or the production of military equipment, as those terms are defined in the Sudan Accountability and Divestment Act of 2007 (Pub. L. 110-174).

Restricted business operations do not include business operations that the person (as that term is defined in Section 2 of the Sudan Accountability and Divestment Act of 2007) conducting the business can demonstrate—

(1) Are conducted under contract directly and exclusively with the regional government of southern Sudan;

(2) Are conducted pursuant to specific authorization from the Office of Foreign Assets Control in the Department of the Treasury, or are expressly exempted under Federal law from the requirement to be conducted under such authorization;

(3) Consist of providing goods or services to marginalized populations of Sudan;

(4) Consist of providing goods or services to an internationally recognized peacekeeping force or humanitarian organization;

(5) Consist of providing goods or services that are used only to promote health or education; or

(6) Have been voluntarily suspended."Sensitive technology"—

Sensitive technology—

(1) Means hardware, software, telecommunications equipment, or any other technology that is to be used specifically—

(i) To restrict the free flow of unbiased information in Iran; or

(ii) To disrupt, monitor, or otherwise restrict speech of the people of Iran; and

(2) Does not include information or informational materials the export of which the President does not have the authority to regulate or prohibit pursuant to section 203(b)(3)of the International Emergency Economic Powers Act (50 U.S.C. 1702(b)(3)).

Service-disabled veteran-owned small business concern—

(1) Means a small business concern—

(i) Not less than 51 percent of which is owned by one or more service-disabled veterans or, in the case of any publicly owned business, not less than 51 percent of the stock of which is owned by one or more service-disabled veterans; and

(ii) The management and daily business operations of which are controlled by one or more service-disabled veteransor, in the case of a service-disabled veteran with permanent and severe disability, the spouse or permanent caregiver of such veteran.

(2) Service-disabled veteran means a veteran, as defined in 38 U.S.C. 101(2), with a disability that is service connected, as defined in 38 U.S.C. 101(16).

Small business concern—

(1) Means a concern, including its affiliates, that is independently owned and operated, not dominant in the field of operation in which it is bidding on Government contracts, and qualified as a small business under the criteria in 13 CFR part 121 and size standards in this solicitation.

(2) Affiliates, as used in this definition, means business concerns, one of whom directly or indirectly controls or has the power to control the others, or a third party or parties control or have the power to control the others. In determining whether affiliation exists, consideration is given to all appropriate factors including common ownership, common management, and contractual relationships.

SBA determines affiliation based on the factors set forth at 13 CFR 121.103.

Small disadvantaged business concern, consistent with13 CFR 124.1002, means a small business concern under the size standard applicable to the acquisition, that—

(1) Is at least 51 percent unconditionally and directly owned (as defined at 13 CFR 124.105) by—

(i) One or more socially disadvantaged (as defined at13 CFR 124.103) and economically disadvantaged (as defined at 13 CFR 124.104) individuals who are citizens of the United States; and

(ii) Each individual claiming economic disadvantage has a net worth not exceeding $750,000 after taking into account the applicable exclusions set forth at 13 CFR124.104(c)(2); and

(2) The management and daily business operations of which are controlled (as defined at 13.CFR 124.106) by individuals, who meet the criteria in paragraphs (1)(i) and (ii) of this definition.

Subsidiary means an entity in which more than 50 percent of the entity is owned—

(1) Directly by a parent corporation; or

(2) Through another subsidiary of a parent corporation

Successor means an entity that has replaced a predecessor by acquiring the assets and carrying out the affairs of the predecessor under a new name (often through acquisition or merger). The term "successor" does not include new offices/divisions of the same company or a company that only changes its name. The extent of the responsibility of the successor for the liabilities of the predecessor may vary, depending on State law and specific circumstances.

Veteran-owned small business concern means a small business concern—

(1) Not less than 51 percent of which is owned by one or more veterans (as defined at 38 U.S.C.

101(2)) or, in the case of any publicly owned business, not less than 51 percent of the stock of which is owned by one or more veterans; and

(2) The management and daily business operations of which are controlled by one or more veterans.

Women-owned small business (WOSB) concern eligible under the WOSB Program (in accordance with 13 CFR part 127), means a small business concern that is at least 51 percent directly and unconditionally owned by, and the management and daily business operations of which are controlled by, one or more women who are citizens of the United States.

Women-owned small business concern means a small business concern—

(1) That is at least 51 percent owned by one or more women; or, in the case of any publicly owned business, at least51 percent of the stock of which is owned by one or more women; and

(2) Whose management and daily business operations are controlled by one or more women.

(b)

(1) Annual Representations and Certifications. Any changes provided by the Offeror in paragraph (b)(2) of this provision do not automatically change the representations and certifications in SAM

(2) The offeror has completed the annual representations and certifications electronically in SAM accessed through http://www.sam.gov. After reviewing SAM information, the Offeror verifies by submission of this offer that the representations and certifications currently posted electronically at FAR 52.212-3, Offeror Representations and Certifications-Commercial Items, have been entered or updated in the last 12 months, are current, accurate, complete, and applicable to this solicitation (including the business size standard(s) applicable to the NAICS code(s) referenced for this solicitation), at the time this offer is submitted and are incorporated in this offer by reference (see FAR 4.1201), except for paragraphs ______________.

[Offeror to identify the applicable paragraphs at (c) through (v) of this provision that the offeror has completed for the purposes of this solicitation only, if any.

These amended representation(s) and/or certification(s) are also incorporated in this offer and are current, accurate, and complete as of the date of this offer.

Any changes provided by the offeror are applicable to this solicitation only, and do not result in an update to the representations and certifications posted electronically on SAM.]

(c) Offerors must complete the following representations when the resulting contract will be performed in the United States or its outlying areas. Check all that apply.

(1) Small business concern. The offeror represents as part of its offer that it □ is, □ is not a small business concern.

(2) Veteran-owned small business concern. [Complete only if the offeror represented itself as a small business concern in paragraph (c)(1) of this provision.] The offeror represents as part of its offer that it □ is, □ is not a veteran-owned small business concern.

(3) Service-disabled veteran-owned small business concern. [Complete only if the offeror represented itself as a veteran-owned small business concern in paragraph (c)(2) of this provision.] The offeror represents as part of its offer that it □ is, □ is not a service-disabled veteran-owned small business concern.

(4) Small disadvantaged business concern. [Complete only if the offeror represented itself as a small business concern in paragraph (c)(1) of this provision.] The offeror represents, that it □ is, □ is not a small disadvantaged business concern as defined in 13 CFR124.1002.

(5) Women-owned small business concern. [Complete only if the offeror represented itself as a small business concern in paragraph (c)(1) of this provision.] The offeror represents that it □ is, □ is not a women-owned small business concern.

(6) WOSB concern eligible under the WOSB Program. [Complete only if the offeror represented itself as a women-owned small business concern in paragraph (c)(5) of this provision.] The offeror represents that-

(i) It □ is, □ is not a WOSB concern eligible under the WOSB Program, has provided all the required documents to the WOSB Repository, and no change in circumstances or adverse decisions have been issued that affects its eligibility; and

(ii) It □ is, □ is not a joint venture that complies with the requirements of 13 CFR part 127, and the representation in paragraph (c)(6)(i) of this provision is accurate for each WOSB concern eligible under the WOSB Program participating in the joint venture.