B1(a)._FY18_BPS_IDIQ_RFP_Amendment_0002_Clean.pdf

70T04018R9DAP2042

Boarding Pass Scanner (BPS)

Amendment 00002

SECTION B – SUPPLIES OR SERVICES AND PRICES/COSTS

B.1 IDENTIFICATION OF SUPPLIES/SERVICES

The Contractor shall provide supplies and services necessary to deliver Boarding Pass Scanners (BPS).

The BPS will be used to validate the authenticity of boarding passes presented by passengers and to determine which lane passengers will be assigned based on the passengers’ status designated within the 2D barcode on their boarding pass.

B.2 TYPE OF CONTRACT

The Transportation Security Administration (“TSA” or “Government”) contemplates the award of a single award Indefinite Delivery Indefinite Quantity (IDIQ) contract with firm fixed price (FFP) Contract Line Item Numbers (CLINs) for BPS units and associated support services.

B.3 INDEFINITE QUANTITY CONTRACT – MINIMUM AND MAXIMUM AMOUNT

During the period of performance of this contract (specified in Section F.1 below), the Government may issue one or more orders. The maximum contract value for all orders shall not exceed $9,800,000 (inclusive of all equipment and service CLINs), unless the contract is modified by the Contracting Officer (CO). The Government is not obligated to order more than the minimum stated amount under this contract.

The minimum guarantee for the IDIQ contract shall be one (1) BPS unit (CLIN 0001). The minimum guarantee will be awarded as a separate delivery order upon contract award.

B.4 CONTRACT LINE ITEM NUMBERS (CLINS)

CLIN TITLE TYPE UNIT UNIT PRICE

0001 Boarding Pass Scanner units FFP EA See B.4.1 0002 Extended Maintenance FFP EA TBD 0003 Engineering Support Services FFP NTE $223,000

0004 Program Management Support Year 1 FFP EA TBD

0004A Program Management Support Year 2 FFP EA TBD

0004B Program Management Support Year 3 FFP EA TBD

0004C Program Management Support Year 4 FFP EA TBD

0004D Program Management Support Year 5 FFP EA TBD

B.4.1 QUANTITY DISCOUNT PRICING (APPLICABLE TO CLIN 0001)

B.4.2 EXTENDED MAINTENANCE (CLIN 0002)

Based on historical pricing of maintenance services, roughly a quarter of the fleet require repair for non-relevant failures over a period of twelve (12) months. As a result, TSA will establish a yearly price for Extended Maintenance where the proposed firm fixed unit price covers yearly Extended Maintenance for 25 BPS units. For example, if TSA purchases 75 BPS units, TSA will purchase three (3) units of Excepted Maintenance (75/25=3) to cover all non-relevant failures for the year. If the quantity of units purchased falls at an uneven number for the Extended Maintenance ratio, TSA will round up to the nearest whole number. For example, TSA purchases 60 BPS units, TSA will also order three (3) units of Excepted Maintenance (60/25=2.4) to cover all non-relevant failures for the year.

The Contractor shall, when so ordered by the Government, provide the necessary support such as, but not limited to, management, labor, facilities, materials, shipping, etc. to perform the tasks in individual Task Orders. This CLIN is not limited to BPS units purchased under this contract and shall be used to support Extended Maintenance on units purchased under other TSA BPS contracts, if applicable.

Each Task Order will be issued pursuant to and within the scope of the Section C, SOW using the firm fixed price as described above. Historical data related to non-relevant failures from the past twelve (12) months are available upon request.

B.4.3 ENGINEERING SUPPORT SERVICES (CLIN 0003)

The Contractor shall, when so ordered by the Government under CLIN 0003, provide the necessary support such as, but not limited to, management, labor, facilities, materials, supplies, etc. to perform the tasks in individual Task Orders on a FFP basis. No profit/fee will be paid on costs for materials. Each Task Order will be issued pursuant to and within the scope of the Section C, SOW, in accordance with the fixed fully burdened labor rates, as well as the minimum labor qualification described in Attachment J.5.

The Contractor shall propose FFP labor categories that will be utilized in of this requirement.

Labor Category Labor Rate (Year 1)

Labor Rate (Year 2)

Labor Rate (Year 3)

Labor Rate (Year 4)

Labor Rate (Year 5)

Quantity Unit Price

1-60 TBD

61-120 TBD

121-200 TBD

201-499 TBD

500+ TBD

B.4.4 PROGRAM MANAGEMENT SUPPORT (CLINs 0004, 0004A, 0004B, 0004C, 0004D)

The Government intends to establish an annual FFP for CLIN 0004 and subCLINs. The Contractor shall, when so ordered by the Government, provide the necessary support such as, but not limited to, management, labor, etc. to perform the tasks in individual Task Orders. Each Task Order will be issued pursuant to and within the scope of the Section C, SOW.

B.5 PLACE OF PERFORMANCE

The place of performance shall be at the Contractor’s facilities unless otherwise specified in individual task orders.

(END OF SECTION B)

SECTION C – STATEMENT OF WORK

C.1 OVERVIEW

This Statement of Work (SOW) defines the requirements for the design, manufacture, delivery, and maintenance of Boarding Pass Scanners (BPS). The BPS includes all hardware, firmware, and software necessary to scan and process data from a boarding pass or other external sources (such as a networked database) and display the results to the user.

The Contractor shall provide BPS in accordance with the Functional Requirements Document (FRD) (Attachment J.1) and requirements specified in this SOW along with requirements specified in individual Delivery/Task orders.

C.1.1 BACKGROUND

The Transportation Security Administration (TSA) was created to strengthen the security of the nation’s transportation systems and ensure the freedom of movement for people and commerce. TSA uses a risk based strategy and works closely with transportation, law enforcement, and intelligence communities to set the standard for excellence in transportation security. The mission of TSA’s Office of Acquisition Program Management (OAPM) is to deliver innovative, mission-driven capabilities required by the frontline to safeguard America’s transportation system.

The focus of Risk Based Screening (RBS) is to screen the traveling public in a manner suited for an individual’s risk level. In order to appropriately screen for an individual’s risk level, Secure Flight provides a passenger’s vetting status. The BPS units will be used to retrieve this information along with other relevant passenger information that is located within the barcode on the boarding pass. Several applications exist, including but not limited to, being used as a prescreening device (informing the passengers if they are in the Pre™ lane or standard lane) and being used by the Traveler Document Checker (TDC) to retrieve a passenger’s vetting status for screening purposes.

C.1.2 ORDER OF PRECEDENCE

In the event of conflict between the text in this SOW and any referenced documents, the text of this SOW takes precedence. Nothing in this SOW, however, supersedes applicable laws and regulations unless there is a specific written exemption.

C.1.3 CONTRACT REQUIREMENTS

The Contractor shall provide maintenance and logistics support in accordance with this SOW. In addition, the Contractor shall provide any materials required to deliver and install BPS units.

Data Items Descriptions (DIDs) referenced by their Contract Data Requirements List (CDRL) titles are to be developed in accordance with the CDRL of the same name. All data deliverables shall be prepared or updated and delivered in accordance with the corresponding CDRL items specified under the SOW requirement.

The Contractor shall perform in accordance with deliverables that pertain to this SOW and as approved by the Government. All reference to the “Government” in this SOW shall mean “by authority of the Contracting Officer or designee.”

C.2 BPS HARDWARE REQUIREMENTS

The Contractor shall meet the following hardware requirements:

• The BPS unit shall adhere to the latest version of the BPS FRD (Attachment J.1) at the time of the award of this contract.

• The Contractor shall provide BPS units with a one-year commercial warranty to include all ancillary equipment (chargers, batteries, power supply, stanchions, as applicable to C.2.1) from the date of unit acceptance as defined in Section C.2.1.5 (Quick Look Report). The Contractor shall maintain BPS units while they are under the one-year warranty. The one-year warranty shall include relevant failures which are attributable to the BPS’ inherent performance reliability and could include such issues as barcode reader failure, software corruption, part failure, etc. This warranty also includes shipping, parts, labor, and other tasks associated with bringing the system back to an operational state.

When parts are replaced through extended maintenance, the unit shall still maintain its original warranty period, unless the original warranty period has expired.

• The Contractor shall provide maintenance to BPS units under warranty regardless of when firmware upgrades occur.

• The Contractor shall update the BPS software/firmware to include new keys as part of the unit cost for the duration of the warranty and through the life of the contract, and if applicable, to BPS units already in use at airports.

• The Contractor is required to update their firmware to include new keys, at a minimum, on a quarterly basis. The Contractor may be required to update their firmware with updated keys more frequently as needed and directed by the Government at no additional cost. The Contractor shall be responsible for coordination of quarterly updates with the air carriers.

• Regardless of airline carrier or boarding pass origin, the BPS shall always display SSS (Secondary Security Screening) if this vetting status is contained in field 18 of the barcode. Along with the SSS vetting status, the passenger’s name, flight number, flight date, carrier code and risk status for each valid Pre™ airline boarding pass shall be displayed.

• The BPS unit shall be able to decrypt and read all Pre™ airlines boarding pass barcodes in both paper and mobile form if the airline has joined the Mobile Boarding Pass Program.

• The BPS unit shall display appropriate error messages when the boarding pass is not the correct format, when the flight is not departing from the unit’s airport, when the flight date is not within +/- 24 hours, when the digital signature is not present, when the digital signature is not validated by the private key on the unit, and when the unit cannot validate the carrier code.

• The BPS unit shall have all current Pre™ airline public keys at the time of shipment from the Contractor’s facility. The Contractor is responsible for coordinating and obtaining these public keys from the Pre™ airlines and ensuring all boarding pass types produced by all TSA Pre™ carriers are readable by the unit.

• The BPS units shall weigh less than 15 pounds and have dimensions no greater than 12 inches by 12 inches by 12 inches and be a fixed location unit.

C.2.1 BOARDING PASS SCANNER UNITS (CLIN 0001)

The Contractor shall provide BPS units capable of running on rechargeable battery power and AC power.

Each unit shall come with two (2) rechargeable batteries, one (1) battery charger capable of charging the batteries separate from the BPS unit, and a stanchion mounting bracket with similar if not identical size dimensions to the Lavi Stanchions model number Beltrac 3000. Each BPS shall come with all items needed for the unit to function on AC and battery power (Cables, power adapters, etc.). The unit price shall include all shipping costs, an operator’s manual, one-year commercial warranty, and quarterly firmware updates for the life of the IDIQ contract. The units shall meet all requirements stated in Section C.2 above.

Individual delivery orders will specify the required firmware version (latest version) and site locations.

Shipped units shall be configured to the site specified.

C.2.1.1 Quarterly Firmware Updates

The TSA COR will provide the Contractor with a final Air Carrier list to be included in quarterly updates and identify if the Air Carrier is approved to participate in TSA Pre Check, the Mobile Boarding Pass Program, or both. It is the Contractor’s reasonability to work with the Air Carriers to obtain the public keys. After testing the updated software at the Contractor’s site, the Contractor will submit firmware updates with new public keys, through electronic transfer (email, website download, or an electronic file transfer site), to the TSA COR. TSA will ensure all BPS units get updated accordingly.

The Contractor’s Public Key Infrastructure (PKI), software and procedures, must be capable of verifying all Bar Coded Boarding Passes with embedded Digital Signature as specified in the Digital Signature Requirements and Guidance Documents and Standards, Attachment J.7.

C.2.1.2 Safety Standards and Code Requirements

The Contractor shall ensure that all work performed is in compliance with all applicable local, state and federal standards, codes and regulations. The Contractor shall be responsible for obtaining any required licenses, permits, approvals and/or authorizations for all work performed. This includes the handling, storage, and disposal of hazardous materials.

The Contractor shall certify that all work performed is in compliance with the Operational Safety and Health Administration (OSHA) 29 CFR 1910.1096 and 29 CFR-1910.7 to ensure safety of personnel during installation, operation, maintenance, and repair or interchanging of a complete equipment assembly or component parts.

C.2.1.3 Operators Manual

The Contractor shall develop and provide an Operations Manual in an electronic format, based on the current firmware. This manual shall include:

• Table of Contents

• Warnings and Safety Information

• System overview

• Step by Step instructions on how to use the system including the firmware upgrade process

• System messages and their meaning

• Cleaning and Maintenance and its frequency

The Contractor shall update this document as needed after each firmware/system upgrade.

C.2.1.4 Shipping

Contractor will prepare the BPS units for shipping and will follow packaging and marking instructions in accordance with Section D. Shipping locations and quantities, along with point of contacts (POC) for each location will be provided upon each Delivery Order award in the following format:

Location Quantity Point of contact Airport name/code # of BPS units needed Name, email, phone number and address

C.2.1.5 Quick Look Report (QLR)

Along with the shipment of each BPS unit, the Contractor shall provide, to the authorized TSA airport POC, a Quick Look Report (QLR). This form is to be filled out by the authorized TSA POC following completion of delivery and functionality test of the BPS unit, and be delivered back to the Contractor. The QLR will identify the pass/fail status of the functionality test conducted and any open items. The information contained with the QLR will include, but not be limited to serial number, model number, software version, airport location, and functionality pass/fail test. The functionality test shall instruct the tester to complete the following tasks: verifying the firmware version, and scanning a valid mobile or Pre™ boarding pass. The QLR will be used to determine the beginning of the warranty and will also be submitted with the invoice for payment processing.

C.3 BPS MAINTENANCE AND SUPPORT REQUIREMENTS

C.3.1 EXTENDED MAINTENANCE (CLIN 0002)

When a unit is under warranty, if non-relevant failures occur on the BPS, the Contractor shall perform repairs as authorized for all units as specified in the Task Order via the Contracting Officer as described in Section H. If a unit is out of warranty, the Contractor shall perform repairs for both relevant and non-relevant failures as authorized for all units as specified in the Task Order via the Contracting Officer as described in Section H.

- Relevant failure are failures attributable to the BPS’ inherent performance reliability and could include such issues as barcode reader failure, software corruption, part failure, etc.

- Non-relevant failures are caused by an unintentional or intentional external occurrence in the operational environment not related to the inherent performance reliability of the BPS and could include operator mishaps that physically damage the BPS.

If the BPS unit is broken and the repair cannot be mitigated over the phone with the Contractor, the airport will ship the unit to the Contractor facility for repairs. The Contractor will coordinate and cover the costs for the shipment, and the Contractor shall repair the unit, and then ship it back to the airport.

The Contractor shall provide replacements for any power components (batter, battery charger, A/C adapter) immediately after it is determined that the component is broken under this CLIN.

C.3.1.1 Extended Maintenance Reporting

The Contractor shall record and report all BPS repairs conducted at the Contractor’s facility, to include repairs for units purchased under this contract and units purchased under other TSA BPS contracts, if applicable. The Contractor shall identify the airport location, BPS unit serial number, type of repair and repair dates.

The Contractor shall submit the Extended Maintenance Quarterly Report in accordance with the following referenced CDRL:

CDRL A001 Extended Maintenance Quarterly Report

C.3.2 ENGINEERING SUPPORT SERVICES (CLIN 0003)

The Contractor shall provide the labor and associated materials to perform support tasks as authorized.

These tasks may include, but not be limited to: Firmware specifically designed for TSA use only, cyber security updates, software/firmware updates, creating new risk statuses, and firmware logic updates.

Specific requirements for customization will be provided in individual Task Orders.

C.3.3 PROGRAM SUPPORT SERVICES (CLIN 0004)

The Contractor shall provide program management support in accordance with section 3.3.1 below.

C.3.3.1 Configuration Status Accounting Report (CSAR)

The Contractor shall provide a CSAR monthly to document order activity. A CSAR spreadsheet shall include the status of all TSA-owned systems by serial number, device type/version, acceptance history, airport location, warranty, QLR date, warranty expiration date, number of units purchased and locations for the previous month, contract ceiling status, order status and firmware version.

C.4 CONTRACT DELIVERABLES

All deliverables shall be submitted in electronic format to the COR for review and approval. All document deliverables shall be provided in Microsoft Office 2010 format (preferred), Microsoft Office 2007 format, or Adobe Portable Document Format (PDF). Other software and tools may be used if approved by the COR.

Deliverable Name Description Due Date

Operators Manual See Section C.2.1.3 At unit delivery (every equipment shipment)

Quick Look Report See Section C.2.1.5 At unit delivery (every equipment shipment)

Material Safety Data Sheet

Describes hazmat/bio-hazard and non-hazmat/non-biohazard, etc.

At unit delivery (every equipment shipment)

Configuration Status Accounting Report

See Section C.3.3.1 Monthly (Specific date

TBD)

Vendor Shipping and Receiving Report (TSA Form 251/251.1)

Form includes model number, serial number, unit quantity, unit price, date of shipment, etc.

At unit delivery (every equipment shipment)

Requisition and Invoice/Shipping Document DD-1149

Forms needed for the movement of BPS units – See Attachment J.4

All equipment movements that occur after initial delivery

Firmware Updates Firmware Updates for the BPS unit per section C.2.1.1

Quarterly (Specific date TBD)

CDRL A001-

Extended Maintenance Quarterly Report

See Attachment J.9 description. Quarterly (Specific date TBD)

(END OF SECTION C)

SECTION D – PACKAGING AND MARKING

D.1 5200.204.001 PACKAGING AND MARKING REQUIREMENTS FOR

TRANSPORTATION SECURITY SCREENING EQUIPMENT UNDER PRODUCTION

AND/OR EXISTING TO MAINTENANCE SERVICES (MAR 2018)

1. Government Property Management

For existing Government Property under this contract, the Contractor shall not relocate and/or ship Government Property without prior notification to and approval from the Government Property Administrator (GPA). The GPA has authority only to provide instructions concerning the relocation and shipment of such property and required government paperwork. These instructions do not constitute a “change” to the contract’s requirements within the meaning of that term as defined by the “Changes” clause of this contract. The Contracting Officer’s Representative (COR) shall be included on all correspondence between the Contractor and GPA.

2. Packaging and Marking

The Contractor shall preserve, pack, and mark all supplies to be furnished under this contract in accordance with standard practices as defined in ASTM-D-3951 (Standard Practice for Commercial Packaging) for the packaging of supplies and equipment for shipment or storage.

The Contractor shall ensure that packaging meets Department of Transportation/ International Aviation Transport Association standards outlined in 49 CFR and is sufficient to prevent damage or deterioration to supplies and ensure packaging can sustain more than one shipment to minimize cost to the government.

The Contractor shall be fully liable for any damage, diminution in value, or losses incurred during shipment, handling, and installation that is attributed to improper packaging.

The Contractor shall report any loss, stolen, or damaged equipment within 24 hours of the incident, along with an incident report as described herein. In addition, if this contract is to acquire new Transportation Security Equipment (TSE) or provides qualifying peripherals (defined as those that have the ability to store Sensitive Security Information (SSI)) in support of a repair under a maintenance contract, the Contractor shall ensure a “TSA Form 251/251-1 – Vendor Shipping and Receiving Report” is processed and included in each shipment. Existing equipment shall include a Department of Defense (DoD) “Requisition and Invoice/Shipping Document” Form 1149 in accordance to contract specifications.

3. Marking of Deliverables

The Contractor shall mark all deliverables on the outside of the packaging with the following:

a. TSA Contract and/or Order Number and modification number, if applicable

b. Contractor’s Name and Address

c. List of Contents

d. Date of Submittal

4. Storage Requirements

If this contract is to acquire TSE or provides qualifying peripherals in support of a repair under a maintenance contract, the Contractor shall identify any unique storage requirements for the unit(s) and related equipment. All materials will be packaged and marked in accordance with ASTM-D-3951. In addition, each unit, intermediate, and exterior container will be clearly marked to identify contents.

5. Marking of Reports

The Contractor shall mark all reports as follows:

a. TSA Contract and/or Order Number and modification number, if applicable

b. Report Title

c. Date of submittal

d. Distribution

6. Equipment/Parts Shipping Requirements

If this contract is to acquire TSE or provides qualifying peripherals in support of a repair under a maintenance contract: Upon award, the Contractor shall request TSA barcodes from the GPA. Prior to packaging, the Contractor shall ensure TSA barcode(s) are physically attached on the units and peripherals that have the ability to store SSI. The Contractor shall request exact placement instructions of TSA barcodes with the GPA and COR.

The balance of the term applies to equipment and maintenance. The Contractor shall coordinate all inbound and outbound shipments and moves of government property with the GPA and the COR. The Contractor shall ship units F.O.B Destination for locations within the United States and U.S. Territories (if not instructed otherwise by the Contracting Officer in advance to ship elsewhere). The Contractor shall provide the Government with tracking information for all government property in transit.

The Contractor shall clearly identify the serial number on several sides of the crate/package. The Contractor shall notify the GPA if the equipment does not have a barcode. The serial number shall be clearly identified on the top and at least two sides of the crate/package.

The Contractor shall provide the following documents when shipping systems:

• Safety Data Sheet in accordance with Occupational Safety and Health Administration (OSHA) Hazard Communication Standard (HCS) (29 CFR 1910.1200(g) and Federal Acquisition Regulation (FAR) 52.223-3 – Hazardous Material Identification and Material Safety Data; and Federal Standard No. 313, Material Safety Data, Transportation Data and Disposal Data for

Hazardous Materials Furnished to Government Activities; or an official letter affirming that the shipment does not contain radioactive/hazmat materials

• Standard Configuration Report which shall include the following:

o Picture of the Equipment o Manufacturer o Model Number o Description o Standard (TSA Barcode Number, Acquisition Costs, Peripherals, Allocated Other Direct

Cost, Expensed, etc.)

o Networking & Integration Equipment

If a contract/order is modified to have the Contractor upgrade the system, to provide additional equipment or provide qualifying peripherals in support of a repair under a maintenance contract, an updated configuration report must be submitted.

• “Vendor Shipping and Receiving Report” (TSA Form 251/251-1) o The Contractor shall complete and submit TSA Form 251 to the GPA no later than one business day after Factory Acceptance Test (FAT).

o The Contractor shall complete and submit a TSA Form 251-1 (as needed) for additional equipment associated with the main unit.

o The Contractor shall complete and submit TSA Form 251 to the GPA no later than one business day after Site Acceptance Test (SAT) (if applicable).

o Equipment being replaced or refurbished must be identified on the TSA Form 251 (by manufacturer, make, model, serial number, and TSA barcode number). The TSA Form 251 must also identify the equipment being replaced by manufacturer, make, model, serial number, and TSA barcode number).

• Department of Defense (DoD) “Requisition and Invoice/Shipping Document” Form DD-1149. A DD-1149, most current version, is required on all government-owned equipment being moved by the Contractor (this excludes the initial shipment from the OEM after FAT). The Contractor shall email this form to the GPA and COR for approval 3-5 business days prior to the movement of TSA equipment. The form shall include an itemized listing with description, make, model, serial number, full TSA barcode (if applicable), and contract/order number.

o The subject line of the email and the DD-1149 file name shall both follow the below structure.

1) From airport to depot: SerialNumber_Dateinblock5_ Site/location code

_to_OEMName (e.g. 30787 21JUN2016 LRD to “OEM name”.docx;

21020041010 17JUNE2016 ORD to “OEM name”.docx).

2) From depot to airport: SerialNumber_Dateinblock5_ OEMName_to_Site/location code (e.g. 54371 27JUN2016 “OEM name” to MHT; 53491_23Jun2016_”OEM name” to DVL).

• Block_1) From: Full Name Location including and Site Code_Full Shipping Address and 2 POCs (Name, Email Address, and Telephone Number)

• Block_2) To: Full Name Location including and Site Code_Full Shipping Address and 2 POCs (Name, Email Address, and Telephone Number)

• Block_3) Ship To: Mark For: (Only used to hold equipment for temporary storage location within one business day.)

• Block_4) Appropriation Symbol and Subhead: Manufacturer, make, model, SN#/TSA barcode number/condition code; quantity, type of container, container numbers

• Block_5) Requisition Date: (Always the date the document is being sent)

• Block_7) Date Material Required: (Date equipment needs to be at designation)

• Block_8) Priority (e.g. Standard or Expedite)

• Block_9) Authority or Purpose: (Contract Number and/or Task Order Number; TSA Loan

Agreement (if applicable))

• Block_12) Date Shipped: (Always the date equipment shipped)

• Block_13) Mode of Shipment: Ground and or Water (E.g. Carrier Name, Driver’s Name, Driver’s

Cell Number, Truck Number, Trailer Number)

• Block_18) Issued By: (Full Name of Person completing DD-1149), (Total containers, type of containers, description, total weight)

The Contractor is responsible for safeguarding government property at all times until the Government takes possession in shipment, warehouses, manufacturer’s depot, and/or loading/unloading to/from site locations including installations/decommissions, as applicable.

• The Contractor shall submit an incident report (including pictures) to the Contracting Officer, COR, and GPA for any government property loss, damage, destruction, or theft (from negligence, misuse, dishonesty, or willful destruction) within 24 hours of the incident.

The Contractor incident report shall, at a minimum, contain the following information:

1) Date of Incident

2) OEM/Manufacturer, Make, Model, Serial Number (if applicable), TSA Barcode Number (if applicable) (e.g. #057000000xxxxxx), Condition Code (e.g. 1 = New (never been installed), 4 = Used (installed at least once), 7 = Need Evaluation/Repair or X = Final Disposition/Disposal), Requisition and Invoice/Shipping Document/Government Paperwork, and quantity

3) Contract and/or Order Number

4) Cause and Corrective Action taken or to be taken to prevent recurrence

5) Copies of all supporting documentation (including pictures)

6) Last known location of the property

7) A statement that the property did or did not contain hazardous material, and if so, that the appropriate agencies were notified.

D.2 DELIVERABLES AND OTHER REPORTS

The Government prefers to receive all reports electronically in standard MS Office (e.g. Word, Excel, etc.) or compatible file format via e-mail that is readable on a PC. The Contractor may submit hard copy reports and other documentation, if necessary and approved by the COR, that are to be packaged, packed and marked to ensure arrival at destination in a satisfactory condition. Containers and wrapping are to conform to best commercial practice.

(END OF SECTION D)

SECTION E – INSPECTION AND ACCEPTANCE

E.1 INSPECTION AND ACCEPTANCE OF DELIVERABLES

All deliverables under the Contract are subject to review and approval by the CO and/or the COR. Unless otherwise specifically provided in this contract, the CO and/or COR is the person authorized to make final Government acceptance of all deliverables called for and all reviews specified in Part C, SOW. Final acceptance of all deliverable items will be made, in writing, by the CO and/or COR.

E.1.1 POINTS OF INSPECTION AND ACCEPTANCE

Supplies and/or services specified for delivery shall be inspected and accepted at the location(s) specified in the contract or salient Delivery or Task Order. All deliverables shall be subject to review and inspection by the COR or the COR’s designee.

Inspection, review and approval of deliverables or associated services prior to acceptance shall not be construed as assurance of acceptance of the finished product.

Unless otherwise specifically provided, the COR shall be the person authorized to approve deliverables and all reviews specified in the SOW. Final acceptance of all deliverable items shall be made, in writing, by the COR or designee.

E.2 DEVIATIONS AND WAIVERS

The Government reserves the right to waive any Government inspection. If Government inspection is waived for a contract item, the Contractor shall nevertheless perform all of the required tests utilizing the Government approved test procedures and provide to the Government certified test data recorded on forms as approved by the Government.

E.3 PERMITS AND RESPONSIBILITIES

The Contractor is responsible for obtaining any necessary licenses and permits, and for complying with any Federal, State, and municipal laws, codes, and regulations applicable to the performance of the work.

The Contractor is also responsible for all damages to persons or properties that occur as a result of the Contractor’s fault or negligence arising from these responsibilities. The Contractor is responsible for all materials delivered and work performed until completion and acceptance of the entire work, except for any completed unit of work which may have been accepted under the contract.

(END OF SECTION E)

SECTION F- DELIVERY OR PERFORMANCE

F.1 PERIOD OF PERFORMANCE AND DELIVERY

F.1.1 PERIOD OF PERFORMANCE

The contract period of performance shall begin upon contract award and consist of a five (5) year ordering period.

The specific delivery schedule dates or period of performance dates and delivery locations applicable to a given Delivery or Task Order shall be specified therein.

Any order issued during the effective period of this contract and not completed within that period shall be completed by the Contractor within the time specified in the order. The contract shall govern the Contractor’s and Government’s rights and obligations with respect to that order to the same extent as if the order were completed during the contract’s effective period provided that the Contractor shall not be required to make any deliveries under this contract 12-months after expiration of the ordering period.

F.1.2 DELIVERY

Units will be shipped F.O.B Destination in accordance with FAR 52.247-34. Delivery Orders will stipulate shipping locations and any special shipping requirements as necessary. Upon award of the Delivery Order, the Contractor shall request TSA bar codes from the Government Property Administrator (Annette.Cuyler@tsa.dhs.gov). The Contractor shall place the TSA barcodes on the units prior to packaging. The Contractor shall ensure that the serial number is clearly identified in bold stamp/writing on several sides of the crate/package. The Contractor shall provide the TSA Form 251 (Vendor Shipping and Receiving Report) and TSA Form 251-1 (Vendor Shipping and Receiving Report Extension) for new equipment moves and a DD-1149 (Government Shipping Document) for used equipment moves. The Contractor shall ensure that all deliveries contain the following information: make, model, serial number and TSA barcode on the equipment. The Contractor shall deliver all Government paperwork to the specified Government Property Administrator for location identification. The Contractor shall keep track of equipment that has been leased or purchased by the Government by submitting to the Contracting Officer, COR and Government Property Administrator a Microsoft Excel Document that identifies the site location, make, model, serial number and TSA barcode every first day of the third month beginning on the date of contract award.

F.2 LABOR RATES- APPLICABLE TO FFP ORDERS UNDER CLIN 0003

Any order issued during the effective period of this contract will use the labor rates applicable for the specific period of performance set in each Task Order as stated in Section B.

F.3 NOTICE OF DELAY

If the Contractor becomes unable to complete the contract work at the time(s) specified because of technical difficulties, notwithstanding the exercise of good faith and diligent efforts in the performance of the work called for hereunder, the Contractor shall give the CO written notice of the anticipated delay and the reasons therefore. Such notice and reasons shall be delivered promptly after the condition creating the anticipated delay becomes known to the Contractor, but in no event less than forty-five (45) days before the completion date specified in this contract, unless otherwise directed by the CO.

mailto:Annette.Cuyler@tsa.dhs.gov

F.4 ORIGINAL EQUIPMENT MANUFACTURER MANAGEMENT REQUIREMENTS

The prime Contractors shall be responsible for the management of suppliers and subcontractors during the term of the contract. Attributes of such responsibility are expected to involve the assessment, coordination, and management of the suppliers, and subcontractors who provide the products and/or services.

(END OF SECTION F)

SECTION G - CONTRACT ADMINISTRATION DATA

G.1 5200.243.001 CONTRACTING OFFICER (CO) (JUL 2015)

The Contracting Officer is the only person authorized to make any changes, approve any changes in the requirements of this contract, issue orders, obligate funds and authorize the expenditure of funds, and notwithstanding any term contained elsewhere in this contract, such authority remains vested solely in the Contracting Officer. (For further information, the Contracting Officer is a federal government employee who is specifically authorized and appointed in writing under specified agency procedures and granted the authority to enter into, administer, and/or terminate contracts and make related determinations and findings.) In the event, the Contractor makes any changes at the direction of any person other than the Contracting Officer, the change will be considered to have been without authority and no adjustment will be made in the contract price to cover any increase in costs incurred as a result thereof.

The following Primary Contracting Officer is assigned to this contract. Alternate Contracting Officers may be assigned:

TSA Contracting Officer:

TBD

G.2 5200.242.001 CONTRACTING OFFICER’S REPRESENTATIVE (COR) AND

TECHNICAL MONITORS (JUL 2015)

1. The principle role of the COR is to support the Contracting Officer in managing the contract. This is done through furnishing technical direction within the confines of the contract, monitoring performance, ensuring requirements are met within the terms of the contract, and maintaining a strong relationship with the Contracting Officer. As a team the Contracting Officer and COR must ensure that program requirements are clearly communicated and that the agreement is performed to meet them. The principle role of the Technical Monitor (TM) is to support the COR on all work orders, tasks, deliverables and actions that require immediate attention relating to the approved scope and obligated funding of the contract action.

2. The Contracting Officer hereby designates the individual(s) named below as the Contracting Officer's Representative(s) and Technical Monitor(s). Such designations(s) shall specify the scope and limitations of the authority so delegated.

TSA COR: TBD

TSA Technical Monitor: TBD

3. The COR(s) and TM(s) may be changed at any time by the Government without prior notice to the Contractor, but notification of the change, including the name and phone number of the successor COR, will be promptly provided to the Contractor by the Contracting Officer in writing.

4. The responsibilities and limitations of the COR are as follows:

• The COR is responsible for the technical aspects of the project and technical liaison with the Contractor. The COR is also responsible for the final inspection and acceptance of all reports and such other responsibilities as may be specified in the contract.

• The COR may designate assistant COR(s) to act for him/her by naming such assistant in writing and transmitting a copy of such designation through the Contracting Officer to the Contractor.

• The COR will maintain communications with the Contractor and the Contracting Officer. The COR must report any observed fraud, waste, or opportunities to improve performance of cost efficiency to the Contracting Officer.

• The COR will immediately alert the Contracting Officer to any possible Contractor deficiencies or questionable practices so that corrections can be made before the problems become significant.

• The COR is not authorized to make any commitments or otherwise obligate the Government or authorize any changes which affect the contract’s price, terms or conditions. Any Contractor request for changes shall be referred to the Contracting Officer directly or through the COR. No such changes shall be made without the expressed prior authorization of the Contracting Officer.

• The COR is not authorized to direct the Contractor on how to perform the work.

• The COR is not authorized to issue stop-work orders. The COR may recommend the authorization by the Contracting Officer to issue a stop work order, but the Contracting Officer is the only official authorized to issue such order.

• The COR is not authorized to discuss new proposed efforts or encourage the Contractor to perform additional efforts on an existing contract or order.

5. The responsibilities and limitations of the TM are as follows:

• Coordinating with the COR on all work orders, task, deliverables and actions that require immediate attention relating to the approved scope and obligated funding of the contract action.

• Monitoring the Contractor’s performance in relation to the technical requirements of the assigned functional area of the contract to ensure that the Contractor’s performance is strictly within the contract’s scope and obligated funding.

• Ensuring that all recommended changes in any work under the contract are coordinated and submitted in writing to the COR for consideration.

• Informing the COR if the Contractor is not meeting performance, cost, schedule milestones.

• Performing technical reviews of the Contractor’s proposals as directed by the COR.

• Performing acceptance of the Contractor’s deliverables as directed by the COR.

• Reporting any threats to the health and safety of persons or potential for damage to Government property or critical national infrastructure which may result from the Contractor’s performance or failure to perform the contract’s requirements.

G.3 5200.242.003 SUBMISSION OF INVOICES (JUL 2015)

“SUBMISSION OF INVOICES”

(a) Background: The Transportation Security Administration (TSA) partners with the United States Coast Guard Finance Center for financial services in support of TSA operations, including the payment of contractor invoices. Therefore, all contractor invoices must be submitted to, and will be paid by, the U.S. Coast Guard Finance Center (FinCen).

(b) Invoice Submission Method: Invoices may be submitted via facsimile, U.S. Mail, or email.

Contractors shall utilize ONLY ONE method per invoice submission. The submission information for each of the methods is as follows in order of preference:

1) Facsimile number is: 757-413-7314

The facsimile number listed above shall be used by contractors for ORIGINAL invoice submission only. If facsimile submission is utilized, contractors shall not submit hard copies of invoices via the U.S. mail. It is the responsibility of the contractor to verify that invoices are received, regardless of the method of submission used. Contractors may inquire regarding the receipt of invoices by contacting the U.S. Coast Guard Finance Center via the methods listed in subparagraph (d) of this clause.

2) U.S. Mail:

United States Coast Guard Finance Center TSA Commercial Invoices P.O. Box 4111 Chesapeake, VA 23327-4111

(FIN-SMB-TSAInvoices@uscg.mil or www.fincen.uscg.mil)

(c) Invoice Process: Upon receipt of contractor invoices, FinCen will electronically route invoices to the appropriate TSA Contracting Officer’s Representative and/or Contracting Officer for review and approval. Upon approval, the TSA will electronically route the invoices back to FinCen. Upon receipt of certified invoices from an Authorized Certifying Official, FinCen will initiate payment of the invoices.

Note for discounts offered:

Discounts on invoices. If desired, the Contractor should offer discounts directly upon the invoice submitted, clearly specifying the terms of the discount. Contractors can structure discounted amounts for payment for any time period less than the usual thirty-day payment period specified under Prompt Payment requirements; however, the Contractor should not structure terms for payment of net amounts invoiced any sooner than the standard period required under FAR Subpart 32.9 regarding prompt payments for the specified deliverables under contract.

Discounts offered after invoice submission. If the Contractor should wish to offer a discount on a specific invoice after its submission for payment, the Contractor should submit a letter to the Finance Center identifying the specific invoice for which a discount is offered and specify the exact terms of the discount offered and what time period the Government should make payment by in order to receive the discount. The Contractor should clearly indicate the contract number, invoice number and date, and the specific terms of the discount offered. Contractors should not structure terms for net amount payments any sooner than the standard period required under FAR Subpart 32.9 regarding prompt payments for the specified deliverables under contract.

(d) Payment Status: Contractors may inquire on the payment status of an invoice by any of the following means:

(1) Via the internet: https://www.fincen.uscg.mil Contacting the FinCen Customer Service Section via telephone at 1-800-564-5504 or (757) 523-6940 (Voice Option #1). The hours of operation for the Customer Service line are 8:00 AM to 5:00 PM Eastern Time, Monday through Friday. However, the Customer Service line has a voice-mail feature that is available 24 hours per day, 7 days per week.

(2) Via the Payment Inquiry Form: https://www.fincen.uscg.mil/secure/payment.htm

(e) Invoice Elements: Invoices will automatically be rejected if the information required in subparagraph (a)(2) of the Prompt Payment Clause, contained in this Section of the Contract, including EFT banking information, Taxpayer Identification Number (TIN), and DUNS number are not included in the invoice. All invoices must clearly correlate invoiced amounts to the corresponding contract line item number and funding citation. The Contractor shall work with the Government to mutually refine the format, content and method of delivery for all invoice submissions during the performance of the Contract.

(f) Supplemental Invoice Documentation: Contractors shall submit all supplemental invoice documentation (e.g. copies of subcontractor invoices, travel vouchers, etc.) necessary to approve an invoice along with the original invoice. The Contractor invoice must contain the information stated in the Prompt Payment Clause in order to be received and processed by FinCen. Supplemental invoice documentation required for review and approval of invoices may, at the written direction of the Contracting Officer, be submitted directly to either the Contracting Officer, or the Contracting Officer’s Representative.

(g) Additional Invoice Preparation Instructions for Software Development and/or Hardware. The Contractor shall clearly include a separate breakdown (by CLIN) for any software development activities (labor costs, subcontractor costs, etc.) in accordance with Federal Accounting Standards Advisory Board Statement of Federal Financial Accounting Standards Number 10 (Preliminary design costs, Development costs and post implementation costs) and cite payment terms. The contractor shall provide make and model descriptions as well as serial numbers for purchases of hardware and software (where applicable.)

(h) Frequency of Invoice Submission. Submission of invoices shall be specified at the Delivery or Task Order level.

G.4 ACCOUNTING AND APPROPRIATION DATA

Accounting and appropriation data applicable to individual Delivery or Task Orders will be provided in said orders.

G.5 5200.242.004 PROPERTY MANAGEMENT CONTACT (JUNE 2017)

The Government Property Administrator: The Government Property Administrator (GPA) is responsible for documenting and accounting for all property purchased under this contract. The GPA is the TSA point of contact for any questions dealing with government accountable property for which title is vested with the Government. The GPA has authority only to provide instructions concerning the relocation and shipment of such property. These instructions do not constitute a “change” to the contract’s requirements within the meaning of that term as defined by the “Changes” clause of this contract. The Contracting Officer’s Representative (COR) shall be included on all correspondence between the Contractor and GPA.

TSA Government Property Administrator: TBD

(END OF SECTION G)

SECTION H – SPECIAL CONTRACT TERMS AND CONDITIONS

H.1 5200.204.001 MAJOR BREACH OF SAFETY OR SECURITY (DEC 2015)

(a) Safety is the freedom from those conditions that can cause death, injury, occupational illness, damage to or loss of equipment or property, or damage to the environment. Safety is essential to TSA and compliance with safety standards and practices is a material part of this contract. A major breach of safety may constitute a breach of contract that entitles the Government to exercise any of its rights and remedies applicable to material parts of this agreement, including termination for default. A major breach of safety must be related directly to the work on the agreement. A major breach of safety is an act or omission of the Contractor that consists of an accident, incident, or exposure resulting in a fatality, serious injury, or mission failure; or in damage to equipment or property equal to or greater than $1 million; or in any "willful" or "repeat" violation cited by the Occupational Safety and Health Administration (OSHA) or by a state agency operating under an OSHA approved plan.

(b) Security is the condition of safeguarding against espionage, sabotage, crime (including computer crime), or attack. A major breach of security may constitute a breach of contract that entitles the Government to exercise any of its rights and remedies applicable to material parts of this agreement, including termination for default. A major breach of security may occur on or off Government installations, but must be related directly to the work on the agreement. A major breach of security is an act or omission by the Contractor that results in compromise of classified information or sensitive security information or sensitive but unclassified information, including contractor proprietary information, illegal technology transfer, workplace violence resulting in criminal conviction, sabotage, compromise or denial of information technology services, equipment or property damage from vandalism greater than $250,000, or theft greater than $250,000.

NOTE: Breach of Security for the purposes of this definition should not be confused with breach of…