Attachment_1_SOW.pdf

STATEMENT OF WORK

SHREDDING SERVICE FOR NEBRASKA SERVICE CENTER

1. TITLE OF PROJECT

Nebraska Service Center paper shredding services.

2. PERIOD OF PERFORMANCE

This requirement consists of a base period of performance (POP) and 4 one-year optional periods, to a maximum of 5 years.

Base: 10/1/2018 – 9/30/2019 Opt 1: 10/1/2019 – 9/30/2020 Opt 2: 10/1/2020 – 9/30/2021 Opt 3: 10/1/2021 – 9/30/2022 Opt 4: 10/1/2022 – 9/30/2023

3. PLACE OF PERFORMANCE

A. 850 “S” Street

Lincoln, NE 68508

B. 1301 W. Highland Blvd Lincoln, NE 68521

4. TECHNIAL POINT OF CONTACT (TPOC)

Nebraska Service Center Thi Luong 850 S Street Lincoln, NE 68508

(402) 219-6079 thi.a.luong@uscis.dhs.gov

5. SPECIFIC REQUIREMENT/TASK

The contractor shall provide weekly on-site shredding service at the following sites:

1. 850 “S” Street, Lincoln, NE 68508. Shredding shall occur on Wednesday of each week between the hours of 8:00 AM – 12:00 PM local time. The Contractor shall shred up to 37 totes no later than 12:00 PM. The Contractor shall contact the site POC 30 minutes prior to arrival.

a. Site POC: Allen (Al) Kerl, (402) 405-7875 mailto:thi.a.luong@uscis.dhs.gov

2. 1301 W. Highland Blvd, Lincoln NE 68508. Shredding shall occur on Wednesday of each week between the hours of 8:00 AM – 12:00 PM. The Contractor shall shred up to 39 totes no later than 12:00 PM. The Contractor shall contact the site POC 30 minutes prior to arrival.

a. Site POC: Matt Rubenthaler, (402) 219 -6067

The Contractor shall assign a local manager and shred coordinator to the task order for communication purposes. In the event the Contractor is not able to make to both shredding facilities, the Contractor shall notify the TPOC no later than 6:00 AM local time. Notification can be either by phone or e-mail. The shredding shall be picked up from both locations no later than 12:00pm in order to be considered timely.

The Contractor shall not accept any instruction from the site POCs that would result in the change of the shredding schedule other than the Contracting Officer, Contract, Specialist or the

TPOC.

In the event the Contractor fails to inform the TPOC of the delay or no show, the following monetary deduction shall apply for each period of the task order:

1. 1st delay or no show – Waived, no charge.

2. 2nd delay or no show –Waived, no charge.

3. 3rd delay or no show – Deduction of 10% of monthly invoice amount

4. 4th delay or no show – Deduction of 15% of monthly invoice amount

5. 5th delay or no show – Deduction of 20% of monthly invoice amount

6. 6th and subsequent delay or no show – Deduction of 25% of monthly invoice amount

The weekly shredding shall take place on-site at USCIS facilities, next to the building loading dock. Upon the contractor arrival, USCIS personnel shall bring the shredding totes to outside the dock area of both facilities.

The contractor shredding vehicle shall be parked on-site. The contractor shall collect the totes and shred the content in the totes.

USCIS personnel shall be present at all times to oversee the shredding and will view the empty containers after each shred.

When the shredding is complete and before the contractor leaves, the contractor shall provide the USCIS personnel with a signed document stating the service was rendered. The document shall include:

a. Number of totes shredded

b. Date of Service

If a Federal holiday (New Year Day, Martin Luther King Birthday, President Day, Memorial Day, Independence Day, Labor Day, Columbus Day, Veteran Day, Thanksgiving Day and Christmas Day) coincides with the shred day, the contractor shall shred on the next business day immediately following the holiday (unless otherwise agreed to by both parties in advance).

5.1. SHREDDING TOTES REQUIREMENT

The contractor shall provide the shredding totes that must meet the requirement as follow:

b. Wheeled 65 – gallon totes.

c. Lockable lid with a slotted opening (Approx. 1.5”W x 12”L).

d. Contents of bin must not be discernible through slot.

5.2. SERVICE LOCATIONS AND TOTES QUANTITIES

LOCATION NUMBER OF TOTES

850 “S” Street 37 1301 W Highland Blvd 39 Total Totes: 76

5.3. TOTES REPLACEMENT

In the event the shredding totes are broken in any form, the contractor shall replace the totes within 7 calendar days after receiving the notification from the TPOC. If the contractor is not able to meet the 7 calendar days requirement, the contractor shall inform the TPOC of the reason for delay and when the replacement totes going to be delivered.