DHS S&T OUP MBA STT Solicitation 70RSAT20R00000019.pdf

DHS S&T OUP MBA STT

RFP 70RSAT20R00000019

FEDERAL ACQUISITION REGULATION (FAR) Subpart 12.6

COMBINED SYNOPSIS/SOLICITATION NOTICE

In accordance with (IAW) Federal Acquisition Regulation (FAR) subpart 12.603, Streamlined Solicitation for Commercial Items, Combined Synopsis/Solicitation Procedures, shall be utilized in support of the subject solicitation. As such the following synopsis information as required by FAR subpart 5.207 Preparation and transmittal of synopses is hereby provided to include detail required by aforementioned FAR subpart 12.603.

(1) Action Code.

N/A

(2) Date.

02/20/2020

(3) Year.

Calendar Year 2020

(4) Contracting Office ZIP Code.

20528-0115

(5) Product or Service Code.

U004

(6) Contracting Office Address.

U.S. Dept. of Homeland Security Office of Procurement Operations S&T Acquisition Branch 245 Murray Lane, SW, #0115 Washington DC 20528-0115

(7) Subject.

Department of Homeland Security (DHS), Science and Technology (S&T) Master of Business Administration (MBA) with a Concentration in Security Technology Transition (STT) Pilot Program

(8) Solicitation Number.

70RSAT20R00000019

(9) Closing Response Date.

03/05/2020 for Phase I and 03/26/2020 for Phase II. Phase II response date is subject to change based on Phase I Advisory Down Select. A Phase II response date shall be clearly presented at the time of Advisory Down Select notification.

(10) Contact Point or Contracting Officer.

Jessica T. Wilson, DHS OPO STAD Branch 3 Contracting Officer E-mail: Jessica.Wilson@hq.dhs.gov Telephone: 202-447-5096

(11) Contract Award and Solicitation Number.

Solicitation Number: 70RSAT20R00000019

Award Number: TBD

(12) Contract Award Dollar Amount.

TBD

(13) Line Item Number.

A schedule of supplies and services is represented within the solicitation document reference Section B, to include solicitation Attachment 01, Pricing Schedule Template.

(14) Contract Award Date.

Performance dates and anticipated deliveries are represented within the solicitation document reference Section B, Section C, and Section F.

(15) Contractor.

TBD

(16) Description.

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR subpart 12.6, as supplemented with additional information included in this notice.

This announcement constitutes the only solicitation; proposals are being requested and a written solicitation is hereby issued as a part of this notice.

Solicitation number 70RSAT20R00000019 is issued as a request for proposal (RFP).

mailto:Jessica.Wilson@hq.dhs.gov

Solicitation number 70RSAT20R00000019 incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2019-06.

Solicitation number 70RSAT20R00000019 is being released full and open referencing NAICS 611310, Colleges, Universities, and Professional Schools.

A Statement of Objectives (SOO) is represented within the solicitation document reference Section C.

Performance dates and anticipated deliveries are represented within the solicitation document reference Section B, Section C, and Section F.

Provision at 52.212-1, Instructions to Offerors-Commercial, applies to this acquisition, represented within the solicitation document reference Section L.

Provision at 52.212-2, Evaluation-Commercial Items, applies to this acquisition, specific evaluation criteria are represented within the solicitation document reference Section M.

Provision at 52.212-3, Offeror Representations and Certifications-Commercial Items, shall be provided for in full by responding offerors with its offer.

Clause at 52.212-4, Contract Terms and Conditions-Commercial Items, applies to this acquisition, represented within the solicitation document reference Section I.

Clause at 52.212-5, Contract Terms and Conditions Required To Implement Statutes or Executive Orders-Commercial Items, applies to this acquisition, represented within the solicitation document reference Section I.

Additional terms and conditions determined by the contracting officer to be necessary for this acquisition and are consistent with customary commercial practices are represented throughout the solicitation document.

The Defense Priorities and Allocations System (DPAS) and assigned rating is not applicable to this acquisition.

The name and telephone number of the individual to contact for information regarding the solicitation as well as the date, time, and place of solicitation responses are represented within the solicitation document reference Section L.

(17) Place of Contract Performance.

The place of performance is represented within the solicitation document reference Section F.

(18) Set-aside Status.

Solicitation number 70RSAT20R00000019 is being released full and open referencing NAICS 611310, Colleges, Universities, and Professional Schools.

SECTION B – SUPPLIES OR SERVICE/PRICES

1.0 CONTRACT TYPE

This is a hybrid contract including Firm Fixed Price (FFP) for all Master of Business Administration (MBA) Security Technology Transition (STT) pilot program services and deliverables and Cost Reimbursement for awardee (United States (U.S.) accredited, university) contractor travel. Travel is included as not to exceed (NTE) $25,000 per year and is at DHS’ discretion.

Please see solicitation Attachment 01, Pricing Schedule Template for additional detail.

1.1 TRAVEL COSTS

All travel will be reimbursed at cost in accordance with the Federal Travel Regulations (FTR).

The Contractor shall seek written Government approval (Contracting Officer (CO) or Contracting Officer Representative (COR)) at least two weeks in advance, prior to incurring any costs associated with non-local travel.

Local travel will not be reimbursed within a 50-mile radius of the worksite. As the Contractor may locate personnel outside the Washington D.C. metropolitan area, for purposes of local travel only, the worksite shall be considered the Washington D.C. metropolitan area, or the location of contractor’s personnel, whichever is within the 50-mile radius.

The Contractor shall use the federal lodging and per diem allowances in accordance with FAR subpart 31.205-46 and the applicable FTR governing the travel performed directly referable to this contract. The Government will not reimburse transportation costs in excess of coach class commercially scheduled air or ground transportation by the most expeditious route.

Travel reimbursement request must be submitted (in writing) in sufficient time for the CO or COR to give prior approval and must identify (i) the name of the traveler, (ii) destination (s) including itinerary, (iii) purpose of the travel, and (iv) cost breakdown.

To be reimbursed, invoices, including travel expenses must include a detailed breakdown of the actual expenditures invoiced.

(End of Section B)

SECTION C – DESCRIPTION/SPECIFICATIONS

Statement of Objectives (SOO) Master of Business Administration (MBA) with a

Concentration in Security Technology Transition (STT)

2.0 PURPOSE

The Department of Homeland Security (DHS) utilizes significant science and technology capabilities to address challenges presented by the evolving threat environment. These capabilities are provided by a diverse network of innovators across private industry, academia, National Laboratories, and other government agencies each of which contribute unique insights and outputs that aid the Department execute its mission. Within these scientific and technology development communities, the Department serves as a key partner in funding early stage research, in providing access to specialized infrastructure, and in procuring or acquiring many of these technologies and services. Engaging in this community requires that the Department maintain a workforce capable of and skilled in conducting business in a rapidly advancing scientific and technical marketplace. The fundamental elements of business administration, financial management, entrepreneurship, legal and problem solving, technology development, decision making, commercialization, and technology transition are key areas of expertise that the Department requires.

Through the DHS Science and Technology Directorate (S&T) Office of University Programs (OUP), the Department seeks to establish a Center of Excellence (COE) at a U.S. based, accredited academic institution that will develop and offer a MBA program to educate cohorts of professionals from the Department, other Federal and State Agencies, and the private sector in working within this complex business and scientific environment.

The Homeland Security Act of 2002 gives the DHS Secretary, acting through the DHS Under Secretary for S&T, the authority for DHS to establish university-based centers (COEs). S&T executes this authority through the OUP, which was formed in 2006, to establish and maintain COEs. The DHS COEs are university consortia that work closely with DHS Components and their partners to conduct research, develop and transition mission-relevant science and technology, educate the next generation of homeland security technical experts, and train the current workforce in the latest scientific applications. DHS views the COEs as long-term trusted academic partners that provide an array of resources to help DHS, its component agencies, and its partners achieve their missions and improve their operations.

The MBA with a concentration in STT pilot program will be awarded as a COE. (Note: DHS uses the terms concentration and track interchangeably throughout this solicitation and does not have a preference as to what the offeror calls the specialization so long as the proposal response includes courses in the areas specified further in this solicitation.) Through this pilot COE program, DHS S&T seeks to test the feasibility of executing a program such as this and wishes to gain perspective on how these skills may translate to the implementation of problem solving approaches to address critical technology development and deployment challenges.

2.1 SCOPE

DHS S&T’s OUP is seeking to establish a COE at a United States (U.S.) accredited, university led MBA program that will offer a concentration or track in STT. The performer will be an accredited, university within the United States and will serve as a part of the DHS S&T COE network. The program will educate DHS professionals in the fundamental disciplines taught through a contemporary, problem-based MBA curriculum, while providing access to specialized courses focused on advancing skills needed to manage the complexities associated with advancing scientific and technical ideas from the laboratory to the field. The US Government is a critical partner in the innovation environment and often serves different functions within this community. This pilot program will train DHS professionals to navigate established federal acquisition regulations, experience the research and development (R&D) process from a private sector vantage point, navigate the challenges of technology development and adoption, and advance technologies more efficiently from concept to operational use. DHS encourages applicants to utilize and aggregate existing courses that by structuring and offering them in a way would warrant a thorough understanding of the skillsets specified in this solicitation. MBA programs differ significantly as they are designed towards attracting potential scholar’s that needs are most met by their structure. A study conducted by the Graduate Management Admissions Council found that MBA programs can be categorized into two different format types: self-paced and lockstep programs. In self-paced programs, a student has the flexibility with determining their schedule and overall completion time. In contrary, the lockstep format students move through the program as a cohort. DHS envisions this program will attract individuals from other federal, state, and local agencies are well as commercial industry that also wish to develop a more focused understanding in this domain. Offerors should describe how they plan to structure/ offer these courses to a range of 20-25 DHS scholars per cohort, for a total of three cohorts as well as how the process that will be utilized to market this offering to other interested students.

In addition to the traditional MBA curriculum courses (e.g. finance, accounting, management, economics, marketing, communications, etc.), this pilot program with a concentration in STT shall be built upon a foundation of innovation and management and address the following or similar R&D topics:

• Advanced Strategy and Analytical Decision Making

• Valuation

• Business Drivers

• Problem Solving/ Critical Thinking

• Entrepreneurship

• Product Design and Development

• Law

• Introductory for commercialization

• Research & Development Contracting

• Intellectual Property Management (including Patents, Ownership/Usage Rights)

• Engaging Innovation Systems

• Government Acquisition Processes and Timelines

• Research Validation and Technology Testing and Evaluation

• Technology Commercialization

• Asset Management (quantifying the Useful Life of Technology Assets (Equipment and

Hardware) and Making Replacement/Upgrade Decisions)

Studies show that utilizing case studies is advantageous to ensure that students are actively engaged and apply the concepts taught throughout the curriculum. DHS envisions that a major element of the MBA STT program will be its facilitation and utilization of methods that would allow for cohort-based collaborative problem solving of real life business challenges, increasing the scholar’s ability to interpret, manipulate, and communicate findings all while building a cohesive network between the scholars. These cases studies should not only be used to teach scientific concepts and content, but to allow for the students to process skills and critical thinking. DHS envisions that these case studies will be relevant to security study applications and challenges that are often experienced. Offerors shall provide DHS with examples of case studies that have been utilized in similar programs or details on how they can leverage existing case studies.

The research pilot MBA STT Program is structured into three (3) two-year cohorts staggered over five years. This includes time, during the base period, for development of the curriculum;

application, selection, and acceptance of students; scheduling of classes; marketing of new concentration offering to recruit a diverse set of scholars; and preparation of other necessary activities. The Offeror should describe the activities required for development of offering as well as the timeline associated with the activities. DHS recognizes that the duration to obtain a part-time MBA degree varies based on credit hours; however due to the complex nature of the Department’s mission and the ability to measure pilot success, each cohort should not exceed 3 years.

The primary place of performance shall be the metropolitan Washington DC area; however, on-campus residencies and/or industry partnership locations may be considered. At least 75% of the credits must consist of coursework that is facilitated in-person.

2.2 Performance Objectives

The performance objectives for this pilot MBA STT Program include:

2.2.1 Program Establishment and Management

• COE Program Management Plan - This COE Management Plan must describe the management structure that the Offeror will utilize to: foster and utilize partnerships and access to a diversity of thought to include industry, academia, and others, as well as how the Center is positioned to be problem oriented and possess a culture for innovation.

• Management of Center and Partnerships throughout entire performance period

• Schedule of Business Execution Activities to include admissions process and requirements Management and support to student cohorts including access to university resources Engagement of students with private sector/industry partners

• Description of the evaluation methodology of program and how lessons learned will be implemented after each cohort

• Overall program structure, curriculum content (syllabi), and breakdown of delivery method;

This should also include how the Offeror plans to market and recruit other students for this program

• Resumes of key personnel (professors/instructors)

2.2.2 Program Outcomes

• Issuance of degrees upon graduation

• Network of cohorts whom are better equipped with understanding the pathway from technology product/service concept, development, transition, implementation, and sustainment

• Sustainable program that attracts and promotes awareness amongst a diverse group of thought leaders that previously experienced these challenges and shares in this vision

• A collection of case studies (submitted electronically) to DHS for later reference and use

• A conclusion (backed by data) describing the results of this pilot

2.2.3 Contractual Obligations

• Timely submission of quality deliverables, to include but not limited to ALL courses and associated teaching aids, progress reports, marketing material, monthly progress reports, and program expenditures (free of grammatical errors, full of substance, and submitted ahead of or on schedule) in accordance with the terms and conditions of this solicitation and anticipated contract award.

2.3 OPERATING CONSTRAINTS

• Admissions Requirements – DHS will provide the potential candidates to apply for the program. Offeror should propose acceptable options that could be exercised if a proposed applicant fails to meet the admission requirements or deadline to apply (i.e. selection of new candidate, opportunity to complete pre-requisites, etc.)

• Student Candidate Evaluation and Selection – The process and associated time that it takes DHS to identify, select, and provide candidates as well as the process and time in which the performer will need to evaluate and select strong candidates.

• Interruption of studies during a cohort session –The nature of DHS’ mission can potentially result in an employee/ cohort to have to report for duty for a temporary period of time (disaster response, time critical tasks, etc.). The Offeror shall propose reasonable options for a scholar to take a pause from studies with the understanding that they will resume once available.

• Withdrawal/Replacement of a Student – Offeror shall propose reasonable options that can be taken in the event that a student needs to withdraw and the ability to provide a replacement

• Travel – DHS employees will need to balance their workload with their course load.

• Section 508 Compliance – Teaching material/ aids that are repurposed from initial courses may or may not meet 508 compliance requirements.

2.4 APPLICABLE DOCUMENTS AND REFERENCES

• For more information on the authorities utilized to establish and maintain Centers of

Excellence, please refer to the Homeland Security Act of 2002, Section 308 2) University- Based Centers for Homeland Security: https://www.dhs.gov/xlibrary/assets/hr_5005_enr.pdf.

• For more information on the current and emeritus Centers of Excellence, please reference:

https://www.dhs.gov/st-centers-excellence.

• Section 508 requires agencies, during the procurement, development, maintenance, or use of ICT, to ensure that individuals with disabilities have access to and use of ICT information and data comparable to the access and use afforded to individuals without disabilities (i.e., “ICT accessibility”), unless an undue burden would be imposed on the agency. The Section 508 standards are the technical requirements and criteria that are used to measure conformance with the law and incorporate the W3C Web Content Accessibility Guidelines (WCAG) 2.0. More information on Section 508 and the technical standards can be found on www.section508.gov.

2.5 DELIVERABLES

Post-award deliverables, in addition to those represented within the successful offerors SOW, shall include but are not limited to: a COE Program Management Plan, the MBA Core Curriculum; STT Curriculum; Course Catalog/Schedule; Student Handbook.

(End of Section C) https://www.dhs.gov/xlibrary/assets/hr_5005_enr.pdf https://www.dhs.gov/st-centers-excellence http://www.section508.gov/

SECTION D – PACKAGING AND MARKING

3.0 MARKING AND DELIVERY

All information submitted to the Government, whether submitted electronically, through the postal system, or in person, shall clearly indicate the Project Title, Contract Number, and the names of the Contracting Officer (CO), Contract Specialist (CS) and Contracting Officer’s Representation (COR).

3.1 PAYMENT OF POSTAGE AND FEES

All postage and fees related to submitting information including forms, reports, submittals, etc.

to the CO, CS, or the COR shall be paid by the Contractor.

3.2 PACKAGING

Contractor will use commercial best practices for packaging.

(End of Section D)

SECTION E – INSPECTION AND ACCEPTANCE

4.0 INSPECTION OF SERVICES FAR CLAUSE

4.1 FAR 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this address:

The following FAR clauses are available in full text at https://www.acquisition.gov.far/ and are incorporated by reference into this contract:

FAR Clauses Incorporated by Reference Clause Title Date 52.212-4 Contract Terms and Conditions – Commercial Items. OCT 2018

Inspection and acceptance of all work and services performed under this contract will be in accordance with the FAR clauses incorporated herein.

4.2 INSPECTION AND ACCEPTANCE CRITERIA

In accordance with (IAW) FAR subpart 52.212-4(a) Inspection/Acceptance, the Contracting Officer (CO), Contract Specialist (CS), and Contracting Officer Representative (COR) will review draft and final deliverables to ensure accuracy, functionality, completeness, professional quality, and overall compliance within the guidelines/requirements of the contract and will inform the Contractor of its acceptability. The Contractor shall ensure the accuracy and completeness of all deliverables in accordance with referenced policy, regulations, laws, and directives. Reports and presentations shall be concise and clearly written. Errors, misleading or unclear statements, incomplete or irrelevant information, and/or excessive rhetoric, repetition, and "padding", or excessive length if a page limit is imposed, shall be considered deficiencies and will be subject to correction by the Contractor at no additional cost to the Government.

Unless otherwise indicated, the Government will require 10 workdays to review and comment on deliverables. If the deliverable does not meet the noted criteria, the Government will reject it.

A rejected deliverable will be handled in the following manner: after notification that the deliverable did not meet the acceptance criteria the Contractor shall resubmit updated/corrected version 10 workdays after receipt of Government comments.

Upon the Contractor’s re-submission, the Government will reapply the same acceptance criteria.

(End of Section E) https://www.acquisition.gov.far/

SECTION F – DELIVERABLES OR PERFORMANCE

5.0 DELIVERABLES OR PERFORMANCE FAR CLAUSE

5.1 FAR 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this address:

The following FAR clauses are available in full text at https://www.acquisition.gov.far/ and are incorporated by reference into this contract:

FAR Clauses Incorporated by Reference

Deliverables or performance of all work and services performed under this contract will be in accordance with the FAR clauses incorporated herein.

5.2 PERIOD OF PERFORMANCE

The anticipated period of performance for this effort is as reflected immediately below, supporting three separate MBA STT pilot program cohorts.

Base Period (Pilot Development & First Cohort) Award through 07/31/2023 Option Period One (Second Cohort) 08/01/2021 through 07/31/2024 Option Period Three (Third Cohort) 08/01/2022 through 07/31/2025

5.3 PLACE OF PERFORMANCE

The primary place of performance shall be the metropolitan Washington DC area; however, on-campus residencies and/or industry partnership locations may be considered. At least 75% of the credits must consist of coursework that is facilitated in-person.

5.4 HOURS OF OPERATION

Work (DHS office hours) shall generally be performed between the hours of 9:00 am and 5:30 pm Eastern Time, Monday through Friday (except Federal Holidays). However, there may be occasions when work may be required during other than normal business hours, including weekends and holidays, to fulfill requirements under this solicitation. This time frame does not necessarily apply to these MBA courses, which could be in the form of an evening or online class.

5.5 DELIVERABLES

Deliverables shall be in accordance with requirements contained in Section C, corresponding https://www.acquisition.gov.far/ statement of work (SOW) provided in response to Section C, inspected and accepted in accordance with Section E.

No proprietary standards shall be referenced or used in the generation of any deliverables.

Regarding all deliverables, if the delivery date falls on a Saturday or Holiday, which is on a day other than a Monday, the deliverable will be considered to have been received by the Government on the preceding workday. If the delivery date falls on a Sunday or a Monday holiday, the deliverable will be considered to be received on the following workday.

The contractor shall submit each deliverable as one file, unless file size or other conditions warrant establishing multiple files and submit the table of contents in the same file as the main body of the deliverable. All deliverables must have a document control number and revision number.

In the event the contractor anticipates difficulty in complying with any delivery schedule, the contractor shall immediately notify the Contracting Officer in writing, giving pertinent details, including the date by which it expects to make delivery; provided, however, that this data shall be informational only in character and that receipt thereof shall not be construed as a waiver by the Government of any contract delivery schedule, or any rights or remedies provided by law or under this contract.

(End of Section F)

SECTION G – CONTRACT ADMINISTRATION DATA

6.0 CONTRACTING OFFICER’S REPRESENTATIVE (COR)

The Contracting Officer has designated the COR to assist in monitoring the work under this contract. The COR is responsible for the administration of the contract and technical liaison with the Contractor. The COR IS NOT authorized to change the scope of work or specifications as stated in the contract, to make any commitments or otherwise obligate the Government or authorize any changes which affect the contract cost/price, delivery schedule, period of performance or other terms or conditions.

The Contracting Officer is the only individual who can legally commit or obligate the Government for the expenditure of public funds. The technical administration of this contract shall not be construed to authorize the revision of the terms and conditions of this contract. Any such revision will be authorized in writing by the Contracting Officer.

Contract Officer (CO): Jessica Wilson, Jessica.Wilson@HQ.DHS.GOV Contract Specialist (CS): Robert Marosz; Robert.Marosz@st.dhs.gov Contracting Officer’s Representative (COR): Gregory Simmons, Gregory.Simmons@hq.dhs.gov

6.1 CONTRACTING OFFICER’S (CO) AUTHORITY

A warranted Contracting Officer is the only person authorized to issue modifications to the contract, approve changes in any of the requirements, or obligate funds. Notwithstanding any clause/provision contained elsewhere in this contract, the authority to modify the contract remains solely with the Contracting Officer. If the Contractor makes any contract changes at the direction of any person other than the Contracting Officer, the change will be considered to have been made without authority and no adjustment will be made in the contract to cover any increases in charges that may result. The Contracting Officer has the authority to perform any and all post-award functions in administering and enforcing the contract in accordance with its terms and conditions.

6.2 SUBMISSION OF INVOICES

The payment address for DHS S&T payments is as follows:

Invoices should be e-mailed to: InvoiceSAT.Consolidation@ice.dhs.gov; with CC to the COR at Gregory.Simmons@hq.dhs.gov ) and CO at Jessica.Wilson@hq.dhs.gov. A submitted invoice shall include all content as required within FAR 52.212-4(g).

Invoices can be mailed to:

US DHS ICE

Attn: S&T Directorate Burlington Finance Center P. O. Box 1000 Williston, VT 05495-1000 mailto:Jessica.Wilson@HQ.DHS.GOV mailto:Robert.Marosz@st.dhs.gov mailto:Gregory.Simmons@hq.dhs.gov mailto:InvoiceSAT.Consolidation@ice.dhs.gov mailto:Gregory.Simmons@hq.dhs.gov mailto:Jessica.Wilson@hq.dhs.gov

6.3 GOVERNMENT-FURNISHED PROPERTY (GFP)/ GOVERNMENT-

FURNISHED INFORMATION (GFI)

The Government will provide Government-Furnished Property (GFP) if required in support of the MBA STT pilot program delivery, the Contractor requests, and the COR concurs. Upon completion of this contract, the Contractor shall submit, to the Program Office, a complete inventory of all GFP remaining in their possession. The Program Office will provide disposition instructions on all property furnished and/or purchased under this contract.

GFI (software, manuals, drawings, test data, etc.) will be provided by the Government if required in support of the MBA STT pilot program delivery, the Contractor requests, and the COR concurs. The list shall include description (title, data, and author), quantities and license numbers. Upon completion of this contract, the Contractor shall submit, to the Program Office, a complete inventory and all GFI remaining in their possession under the contract. The Program Office will provide disposition instructions on all property furnished or purchased under this contract.

6.3.1 Property Accountability

• When contractors are furnished with GFP, DHS barcodes will not be removed. In all GFP cases, the Government retains title to the property

• It is the contractor’s responsibility to use contract property as it was authorized, and for the purpose intended. In the event the contractor uses contract property for other purposes without written authorization from the CO and COR, the contractor may be liable for rental, without credit, of such items for each month or part of a month in which such unauthorized use occurs

• Contractor is directly responsible and accountable for all contract property in its possession in accordance with the requirements of the particular contract; this also includes any contract property in the possession or control of a subcontractor

• Physical inventory: In addition to requirements provided under the contract’s government property clause

• The Contractor shall, minimum annually, perform, record, and disclose physical inventory results of GFP to CO and COR

• Annual inventory results will be completed, certified and submitted by close of business 12/31 each year to the CO and COR

• The Contractor shall, upon request, perform, record, and disclose physical inventory results of GFP to CO and COR

• As requested inventory results will be completed, certified and submitted, in the timeframe defined at the time of request, to CO and COR

6.3.2 Property Disposal

• All documentation and goods are the property of the United States Government and, if applicable, the contractor shall return or destroy appropriately upon request. The contractor shall comply with applicable government rules and regulations for disposal of government property. Further, the contractor shall provide necessary information to the CO and COR.

For all excess property prior to taking any action. Excess personal property” means any personal property under the control of a Federal agency that the agency head determines is not required for its needs or for the discharge of its responsibilities.

• Lost, Stolen, Damaged or Destroyed (LDD) property: unless otherwise provided in the contract, the contractor is liable for LDD of contract property, except for reasonable wear and tear in accordance with the contract’s government property clause. Any occurrence of LDD must be investigated and fully documented by the COR, who will promptly notify the CO.

The contractor will submit a report of any incident of LDD contract property to the COR in accordance with the contract’s government property clause and as detailed below, as soon as it becomes known

• When GFP is LDD, the Contractor must report within 24 hours of discovery of the event to the COR who will initiate a Report of Survey.

• A Report of Survey will be prepared, regardless whether or not preliminary research of a LDD event indicates positive evidence of negligence, misconduct, or unauthorized use and the responsible individual refuses to admit pecuniary liability.

• The Contractor must forward this document with all supporting documentation to the COR within 5 business days of the LDD event for review.

• The COR must submit the completed package within 5 business days of receipt from the Contractor.

• Contractor and COR must supply all requested information and any subsequent requests for information.

(End of Section G)

SECTION H – SPECIAL CONTRACT REQUIREMENTS

7.0 SECURITY REQUIREMENTS

All work under this SOW is unclassified. There will be no access to DHS sensitive data.

7.1 GENERAL

Security Instructions

The procedures outlined below shall be followed for the DHS Security Office to process background investigations and suitability determinations, as required, in a timely and efficient manner.

Carefully read the security clauses in the contract. Compliance with the security clauses in the contract is not optional.

Contract employees (to include applicants, temporaries, part-time and replacement employees) under the contract, requiring access to sensitive information, shall undergo a position sensitivity analysis based on the duties each individual will perform on the contract. The results of the position sensitivity analysis shall identify the appropriate background investigation to be conducted. All background investigations will be processed through the DHS Security Office.

Prospective Contractor employees shall submit the following completed forms to the DHS Security Office. The Standard Form 85P will be completed electronically, through the Office of Personnel Management's e-QIP SYSTEM. The completed forms must be given to the DHS Security Office no less than thirty (30) days before the start date of the contract or thirty (30) days prior to entry on duty of any employees, whether a replacement, addition, sub-contractor employee, or vendor:

• Standard Form 85P’s must be given to Public Trust Positions

• FD Form 258, 85P’s must be given to Public Trust Positions (2 copies)

• DHS Form 11000-6’s must be given to Public Trust Positions no less than thirty (30) days before the start date of the contract

• DHS Form 11000-9’s must be given to Public Trust Positions no less than thirty (30) days before the start date of the contract

Only complete packages will be accepted by the DHS Security Office. Specific instructions on submission of packages will be provided upon award of the contract.

DHS shall have and exercise full control over granting, denying, withholding or terminating unescorted government facility and/or sensitive Government information access for Contractor employees, based upon the results of a background investigation. DHS may, as it deems appropriate, authorize and make a favorable entry on duty (EOD) decision based on preliminary security checks. The favorable EOD decision would allow the employees to commence work temporarily prior to the completion of the full investigation. The granting of a favorable EOD decision shall not be considered as assurance that a full employment suitability authorization shall follow as a result thereof. The granting of a favorable EOD decision or a full employment suitability determination shall in no way prevent, preclude, or bar the withdrawal or termination of any such access by DHS, at any time during the term of the contract. No employee of the Contractor shall be allowed unescorted access to a Government facility without a favorable EOD decision or suitability determination by the Security Office. Contract employees assigned to the contract not needing access to sensitive DHS information or recurring access to DHS’ facilities shall not be subject to security suitability screening.

Contract employees awaiting an EOD decision may begin work on the contract provided they do not access sensitive Government information. Limited access to Government buildings is allowable prior to the EOD decision if the contractor is escorted by a Government employee.

This limited access is to allow contractors to attend briefings, non-recurring meetings and begin transition work.

The DHS Security Office shall be notified of all terminations/resignations within five (5) days of occurrence. The Contractor shall return to the Contracting Officer Representative (COR) all DHS issued identification cards and building passes that have either expired or have been collected from terminated employees. If an identification card or building pass is not available to be returned, a report shall be submitted to the COR, referencing the pass or card number, name of individual to who it was issued and the last known location and disposition of the pass or card.

When sensitive Government information is processed on Department telecommunications and automated information systems, the Contractor shall provide for the administrative control of sensitive data being processed. Contractor personnel must have favorably adjudicated background investigations commensurate with the defined sensitivity level.

Contractors who fail to comply with Department security policy are subject to having their access to Department IT systems and facilities terminated, whether or not the failure results in criminal prosecution. Any person who improperly discloses sensitive information is subject to criminal and civil penalties and sanctions under a variety of laws (e.g., Privacy Act).

Failure to follow these instructions may delay the completion of suitability determinations and background checks. Note that any delays in this process that are not caused by the Government do not relieve a Contractor from performing under the terms of the contract.

Your POC at the Security Office is: TBD

All services provided will be in accordance with DHS Management Directive 4300.l as implemented by DHS 4300A and/or 4300B Policies and Handbooks.

Access to DHS IT Systems is governed by DHS 4300A Sensitive Systems Policy, and DHS 4300B, DHS National Security System Handbook.

Access to Unclassified Facilities, Information Technology Resources, and Sensitive Information.

The assurance of the security of unclassified facilities, Information Technology (IT) resources, and sensitive information during the acquisition process and contract performance are essential to the DHS mission. DHS Management Directive (MD) 11042.l Safeguarding Sensitive but Unclassified (For Official Use Only) Information, describes how Contractors must handle sensitive but unclassified information. DHS MD 4300.l Information Technology Systems Security and the DHS Sensitive Systems Handbook prescribe policies and procedures on security for IT resources. Contractors shall comply with these policies and procedures, any replacement publications, or any other current or future DHS policies and procedures covering Contractors specifically for all contracts that require access to DHS facilities, IT resources or sensitive information. Contractors shall not use or redistribute any DHS information processed, stored, or transmitted by the Contractor except as specified in the contract.

7.2 BACKGROUND INVESTIGATIONS

Contract employees (to include applicants, temporaries, part-time and replacement employees) under the contract, needing access to sensitive information, shall undergo a position sensitivity analysis based on the duties each individual shall perform on the contract. All of the Contractors’ employees will be required to pass DHS suitability requirements. PIV cards will be required for all contractor staff accessing DHS network or facility, but not all on this procurement. The Program Office will provide the contractors with the proper security paperwork for obtaining the PIV cards and will ensure that all PIV cards are returned at the end of the contract. The results of the position sensitivity analysis shall identify the appropriate background investigation to be conducted.

All background investigations shall be processed through the Security Office. Prospective Contractor employees shall submit the following completed forms to the Security Office through the COR no less than 30 days before the starting date of the contract or 30 days prior to entry on duty of any employees, whether a replacement, addition, subcontractor employee, or vendor:

• Standard Form 85P, “Questionnaire for Public Trust Positions”

• FD Form 258, “Fingerprint Card” (2 copies)

• Conditional Access to Sensitive But Unclassified Information

• Non-Disclosure Agreement

• Disclosure and Authorization Pertaining to Consumer Reports

7.2.1 Pursuant to the Fair Credit Reporting Act

Required forms shall be provided by DHS at the time of award of the contract. Only complete packages shall be accepted by the Security Office. Specific instructions on submission of packages shall be provided upon award of the contract.

Be advised that unless an applicant requiring access to sensitive information has resided in the U.S. for three of the past five years, the Government may not be able to complete a satisfactory background investigation. In such cases, DHS retains the right to deem an applicant as ineligible due to insufficient background information.

The use of Non-U.S. citizens, including Lawful Permanent Residents (LPRs), is not permitted in the performance of this contract for any position that involves access to or development of any

DHS IT system. DHS shall consider only U.S. Citizens and LPRs for employment on this contract. DHS shall not approve LPRs for employment on this contract in any position that requires the LPR to access or assist in the development, operation, management or maintenance of DHS IT systems. By signing this contract, the contractor agrees to this restriction. In those instances where other non-IT requirements contained in the contract can be met by using LPRs, those requirements shall be clearly described. The security requirements for this contract include:

• Personnel security

• Information technology security

• Facility security

Standard U.S. Government security clauses will apply. All contractor employees performing work under this contract must be U.S. Citizens.

7.3 EMPLOYEE IDENTIFICATION

Contractor employees visiting Government facilities shall wear an identification badge that, at a minimum, displays the Contractor name, the employee’s photo, name, clearance-level and badge expiration date. Visiting Contractor employees shall comply with all Government escort rules and requirements. All Contractor employees shall identify themselves as Contractors when their status is not readily apparent and display all identification and visitor badges in plain view above the waist at all times.

Contractor employees working on-site at Government facilities shall wear a Government issued identification badge. All Contractor employees shall identify themselves as a Contractor when their status is not readily apparent (in meetings, when answering Government telephones, in e-mail messages, etc.) and display the Government issued badge in plain view above the waist at all times.

7.4 PRIVACY PROVISIONS

7.4.1 Safeguarding of Sensitive Information (MAR 2015)

(a) Applicability. This clause applies to the Contractor, its subcontractors, and Contractor employees (hereafter referred to collectively as “Contractor”). The Contractor shall insert the substance of this clause in all subcontracts.

(b) Definitions. As used in this clause— “Personally Identifiable Information (PII)” means information that can be used to distinguish or trace an individual's identity, such as name, social security number, or biometric records, either alone, or when combined with other personal or identifying information that is linked or linkable to a specific individual, such as date and place of birth, or mother’s maiden name. The definition of PII is not anchored to any single category of information or technology. Rather, it requires a case-by-case assessment of the specific risk that an individual can be identified. In performing this assessment, it is important for an agency to recognize that non-personally identifiable information can become personally identifiable information whenever additional information is made publicly available—in any medium and from any source—that, combined with other available information, could be used to identify an individual.

PII is a subset of sensitive information. Examples of PII include, but are not limited to: name, date of birth, mailing address, telephone number, Social Security number (SSN), email address, zip code, account numbers, certificate/license numbers, vehicle identifiers including license plates, uniform resource locators (URLs), static Internet protocol addresses, biometric identifiers such as fingerprint, voiceprint, iris scan, photographic facial images, or any other unique identifying number or characteristic, and any information where it is reasonably foreseeable that the information will be linked with other information to identify the individual.

“Sensitive Information” is defined in HSAR clause 3052.204-71, Contractor Employee Access, as any information, which if lost, misused, disclosed, or, without authorization is accessed, or modified, could adversely affect the national or homeland security interest, the conduct of Federal programs, or the privacy to which individuals are entitled under section 552a of Title 5, United States Code (the Privacy Act), but which has not been specifically authorized under criteria established by an Executive Order or an Act of Congress to be kept secret in the interest of national defense, homeland security or foreign policy. This definition includes the following categories of information:

(1) Protected Critical Infrastructure Information (PCII) as set out in the Critical Infrastructure Information Act of 2002 (Title II, Subtitle B, of the Homeland Security Act, Public Law 107-296, 196 Stat. 2135), as amended, the implementing regulations thereto (Title 6, Code of Federal Regulations, Part 29) as amended, the applicable PCII Procedures Manual, as amended, and any supplementary guidance officially communicated by an authorized official of the Department of Homeland Security (including the PCII Program Manager or his/her designee);

(2) Sensitive Security Information (SSI), as defined in Title 49, Code of Federal Regulations, Part 1520, as amended, “Policies and Procedures of Safeguarding and Control of SSI,” as amended, and any supplementary guidance officially communicated by an authorized official of the Department of Homeland Security (including the Assistant Secretary for the Transportation Security Administration or his/her designee);

(3) Information designated as “For Official Use Only,” which is unclassified information of a sensitive nature and the unauthorized disclosure of which could adversely impact a person’s privacy or welfare, the conduct of Federal programs, or other programs or operations essential to the national or homeland security interest; and

(4) Any information that is designated “sensitive” or subject to other controls, safeguards or protections in accordance with subsequently adopted homeland security information handling procedures.

“Sensitive Information Incident” is an incident that includes the known, potential, or suspected exposure, loss of control, compromise, unauthorized disclosure, unauthorized acquisition, or unauthorized access or attempted access of any Government system, Contractor system, or sensitive information.

“Sensitive Personally Identifiable Information (SPII)” is a subset of PII, which if lost, compromised or disclosed without authorization, could result in substantial harm, embarrassment, inconvenience, or unfairness to an individual. Some forms of PII are sensitive as stand-alone elements. Examples of such PII include: Social Security numbers (SSN), driver’s license or state identification number, Alien Registration Numbers (A-number), financial account number, and biometric identifiers such as fingerprint, voiceprint, or iris scan. Additional examples include any groupings of information that contain an individual’s name or other unique identifier plus one or more of the following elements:

(1) Truncated SSN (such as last 4 digits)

(2) Date of birth (month, day, and year)

(3) Citizenship or immigration status

(4) Ethnic or religious affiliation

(5) Sexual orientation

(6) Criminal History

(7) Medical Information

(8) System authentication information such as mother’s maiden name, account passwords or personal identification numbers (PIN)

Other PII may be “sensitive” depending on its context, such as a list of employees and their performance ratings or an unlisted home address or phone number. In contrast, a business card or public telephone directory of agency employees contains PII but is not sensitive.

(c) Authorities. The Contractor shall follow all current versions of Government policies and guidance accessible at http://www.dhs.gov/dhs-security-and-training-requirements-contractors, or available upon request from the Contracting Officer, including but not limited to:

(1) DHS Management…