Final_RFP_for_RDTEII_1-26-18.pdf

DEPARTMENT OF HOMELAND SECURITY

REQUEST FOR PROPOSAL

70RSAT-18-R-00000009

Research, Engineering and Development, Test and Evaluation II (RDT&EII)

Technical Support Services

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

1. REQUISITION NO.

RSEN-17-00146

2. CONTRACT NO.

3. AWARD/EFFECTIVE DATE

4. ORDER NO.

5. SOLICITATION NO.

70RSAT-18-R-00000009

6. SOLICITATION ISSUE DATE

26 JAN 2018

7. FOR SOLICITATION

INFORMATION CALL

a. NAME

Phyllis A. Reaves, Contract Specialist

b. TELEPHONE NO. (No collect calls)

609-813-2894

8. OFFER DUE DATE/LOCAL

TIME

06 March 2018 ; 2:00 P.M., ET 9. ISSUED BY CODE

10. THIS ACQUISITION IS 11. DELIVERY FOR FOB 12. DISCOUNT TERMS

U.S. Department of Homeland Security

CPO/OPO Science & Technology, T TechnologyAcquisition Research

Lab/Transportation Security Laboratory

UNRESTRICTED

SET ASIDE: % FOR

SMALL BUSINESS

DESTINATION UNLESS

BLOCK IS MARKED

SEE SCHEDULE

Transportation Security Laboratory

William J. Hughes

SMALL DISADV.

BUSINESS

13a. THIS CONTRACT IS A RATED ORDER

UNDER DPAS (15 CFR 700)

William J. Hughes Technical Center 8(A) 13b. RATING

Atlantic City International Airport

Atlantic City, NJ 08405 SIC: 541712

SIZE STD:

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE

16. ADMINISTERED BY CODE

17a. CONTRACTOR/ CODE

OFFEROR

FACILITY

CODE 18a. PAYMENT WILL BE MADE BY CODE

TELEPHONE NO.

17b. CHECK IF REMITTANCE IS DIFFERENT AND

PUT SUCH ADDRESS IN OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS

BLOCK BELOW IS CHECKED SEE ADDENDUM

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

The Minimum Dollar Contract Guarantee is $250.00

(Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT

ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED. 28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _____ COPIES TO

ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER ALL ITEMS SET

FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL SHEETS

SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED HEREIN.

29. AWARD OF CONTRACT: REFERENCE ___________________

OFFER DATED _________________. YOUR OFFER ON

SOLICITATION (BLOCK 5), INCLUDING ANY ADDITIONS OR

CHANGES WHICH ARE SET FORTH HEREIN, IS ACCEPTED AS TO

ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT)

30c. DATE SIGNED

31b. NAME OF CONTRACTING OFFICER (TYPE OR

PRINT)

31c. DATE SIGNED

32a. QUANTITY IN COLUMN 21 HAS BEEN

ACCEPTED, AND CONFORMS TO

THE

33. SHIP NUMBER

34. VOUCHER NUMBER

35. AMOUNT VERIFIED

CORRECT FOR

RECEIVED INSPECTED CONTRACT, EXCEPT AS NOTED PARTIAL

FINAL

36. PAYMENT 37. CHECK NUMBER

32b. SIGNATURE OF AUTHORIZED GOVT

REPRESENTATIVE

32c. DATE COMPLETE PARTIAL

FINAL

38. S/R ACCOUNT NO.

39. S/R VOUCHER NO.

40. PAID BY

42a. RECEIVED BY (Print)

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR

PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE 42b. RECEIVED AT (Location)

42c. DATE REC’D (YY/MM/DD) 42d. TOTAL CONTAINERS

AUTHORIZED FOR LOCAL REPRODUCTION SEE REVERSE FOR OMB CONTROL STANDARD FORM 1449

(10-95) Computer Generated NUMBER AND PAPERWORK BURDEN STATEMENT Prescribed by GSA - FAR (48

CFR) 53.212

Public reporting burden for this collection of information is estimated to average 45 minutes per response, including the time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. Send comments regarding this burden estimate or any other aspect of this collection of information, including suggestions for reducing this burden, to the FAR Secretariat (VRS), Office of Federal Acquisition Policy, GSA, Washington, DC 20405.

OMB No.: 9000-0136

Expires: 09/30/98

STANDARD FORM 1449 (10-95) BACK

SECTION B - SUPPLIES OR SERVICES AND PRICES

B.1 Services

The purpose of this Request for Proposal (RFP) is to obtain professional, scientific and technical support services for the U.S. Department of Homeland Security, Science and Technology

Directorate, Transportation Security Laboratory (TSL), located in Atlantic City, New Jersey. The contractor shall perform Research, Engineering, and Developmental, Test and Evaluation

(RDT&E) II, technical support services in accordance with Section C of this Indefinite

Delivery/Indefinite Quantity (IDIQ), under the following subject task areas:

Task Area one (1): Applied Research and Development in Support of Test and Evaluation of the main product areas and test and evaluation of new products and technologies;

Task Area two (2): Developmental Test and Evaluation for DT&E; and

Task Area three (3): Applied Research and Development of new technologies and products for

Detection, Mitigation and Vulnerability Assessment.

B.2 Term of the Contract - Base and Option Periods

The RFP will result in the establishment of a multiple award IDIQ. The term of this IDIQ contract is a one (1) year base period and four (4) option periods with a period of performance of one (1) year each. This is not a multi-year contract as defined in FAR Part 17.1. The

Government will issue competitively awarded task orders (TOs) against the resultant IDIQ for the services and items set forth in the Statement of Work (SOW) in accordance with Section C of this RFP. Competitively awarded TOs will be issued with specific performance periods.

B.3 Notice to Offerors This solicitation does not commit the Government to pay for any costs incurred in the preparation or submission of any proposal in response to this solicitation. The Contracting

Officer (CO) is the only individual who can legally commit the Government to the expenditure of public funds in connection with this procurement.

B.4 Contract Type and Pricing The types of Task Orders (TOs) issued against this contract will be Time-and-Materials (T&M), Firm-Fixed-Price (FFP), Labor-Hour (LH), and/or a hybrid combination in accordance with

Federal Acquisition Regulation (FAR) Part 16.5, Indefinite-Delivery Contracts and FAR Part

12, Acquisition of Commercial Items. It is anticipated that the majority of the task orders will be

T&M. Task Order awards issued against this IDIQ contract will be competitively placed using the “fair opportunity” ordering procedures in accordance with FAR 16 and as described in

Section G, Contract Administration Data. Options will be included at the task order level.

TOs may be issued at any time during the ordering period. The period of performance for each

TO will be specified in the TO, and may include option periods which extend the TO up to twelve

(12) months beyond the expiration date of this contract. The labor rates that apply to performance beyond the term of the contract shall be the rates that are in effect in the TO when the contract term expires.

For T&M or LH type task orders, the quantity of hours ordered from each labor category will be specified as deliverable hours billable at the ceiling rates specified in the TSL RDT&EII Master

Fixed Labor Rate

Tables (Attachment III) or as negotiated, if lower rates are proposed for the task order.

Rates.

1) Government Site Rates. When performing at the Government site, the fully-burdened labor rates reflect the appropriate reduction due to the use of Government facilities.

The Government will provide office space, furniture, and office equipment.

2) Contractor Site Rates. When performing at the Contractor site, the fully-burdened labor rates include applicable indirect costs for office space and all normal supplies and services required to support the work. This includes, but is not limited to, telephones, faxes, copiers, personal computers, postage (to include courier services such as Federal Express), ordinary business software (e.g., word processing, spreadsheets, graphics, etc.), normal copying and reproduction costs.

B.5 Master Fixed Labor Rate Table

All TOs issued on a T&M. LH, or FFP basis will be based on the Contract Line Item Numbers

(CLINs) pricing set forth in the TSL RDT&EII Master Fixed Labor Rate Table for each contract awarded under the IDIQ. These fixed hourly rates are ceiling rates, contractors may propose lower hourly rates on a task-by-task basis. The labor rates in the TSL RDT&EII Master Fixed

Labor Rate Table reflect fully-burdened hourly rates for each labor category and will apply to all direct labor hours. The fully-burdened labor rates include all direct labor and indirect costs applicable to that direct labor (such as fringe benefits, overhead, G&A), and profit.

B.5.1 Master Fixed Labor Rate Table Changes

(1) At any time throughout the life of this contract, the Contractor may submit a proposal reducing the labor rates and/or indirect costs. The Government will review the Contractor’s proposal and determine if the revised rates are reasonable and in the best interest of the

Government. If the revised rates are accepted, the IDIQ CO will modify the contract and incorporate the revised rates into the TSL RDT&EII Master Fixed Labor Rate Tables.

(2) At any time throughout the life of the contract, at the request of the Contractor or the IDIQ

CO, the Contractor may propose additional labor categories and associated labor category descriptions and labor rates will be negotiated on a case-by-case basis. The Government will review the Contractor’s proposal and determine if the additional labor categories and associated descriptions are within scope of the work to be performed, and the rates fair and reasonable and in the best interest of the Government. If the additional labor categories and associated descriptions and rates are accepted, the IDIQ CO will modify the contract and incorporate them into the TSL RDT&EII Master Fixed Labor Rate Table and the TSL RDT&EII Labor Categories and Descriptions.

B.6 Level of Effort

B.6.1 It is estimated that the recommended labor categories described in the TSL RDT&EII Labor Categories and Descriptions will be required to perform the services described in Section C.

B.6.2 The level of effort as described elsewhere in the Schedule does not include general administrative functions normally included in overhead costs. Examples of such functions include, but are not limited to, activities related to the estimation and negotiation of task orders, courier services, and personnel management activities.

B.6.3 If, at any time during the performance of this contract, the total expended cost exceeds 75% of the total estimated cost on any TO, the Contractor shall immediately notify the TO CO in writing.

B.6.4 Any adjustment to the contract's cost and funding shall be made by task order modification.

B.7 Minimum and Maximum Guarantee

(a) Minimum. The minimum guaranteed award amount for this IDIQ contract is $250.00 per contractor for the base period of performance of this contract. Orders beyond the minimum will be determined by user needs. The exercise of the option period does not re-establish the contract minimum.

(b) Maximum. The maximum cumulative dollar ceiling value of all contracts in this multiple award procurement is established at $91million.

(c) The Government has no obligation to issue TOs to the Contractor beyond the amount specified in paragraph (a) above. Once the conditions of paragraph (a) have been met, the Contractor will continue to have the opportunity to be issued TO(s) under the Fair

Opportunity to Compete provisions in Section G, Contract Administration Data.

(End of Section B)

SECTION C

STATEMENT OF WORK

(SEE ATTACHMENT I)

A PERFORMANCE WORK STATEMENT (PWS) WILL BE PROVIDED FOR

EACH COMPETITIVELY AWARDED TASK ORDER.

SECTION D - PACKAGING AND MARKING

The Contractor shall provide all deliverables in electronic format with read/write capability using applications that are compatible with DHS workstations (Microsoft Office Applications) in accordance with the Deliverables, unless otherwise specified.

BRANDING: The Contractor shall comply with the requirements of any DHS Branding and Marking policies as outlined in Management Directive Number: 123-06. As a matter of law, Federal criminal statutes prohibit unauthorized uses of the DHS Seal. In addition, DHS policy prohibits granting authorization for certain commercial uses of the Seal. It is permissible to reference DHS in materials if the reference is limited to true, factual statements. The words DHS and/or Homeland Security should appear in the same color, font, and size as the rest of the text in the document.

The DHS seal cannot be used in any manner that implies DHS endorsement of commercial products or services, the user’s policies or activities, or on any article that may discredit the seal or reflect unfavorably on DHS. Any use of the DHS seal is approved by the Secretary or his/her designee.

Requests to use the DHS seal shall be submitted to the IDIQ CO and the Department of Homeland Security

Office of Public Affairs. If approved the Contractor will be issued a DHS Official Seal Usage Approval

Form MD No.0030. The Comments section should be used to describe why use of the seal is being requested, and how it will be used. Completed forms should be sent to the Department’s Office of Public

Affairs via e-mail at branding@hq.dhs.gov with a carbon copy (CC) to the TO Contracting Officer, or a hard copy can be filled out, printed, and faxed to (202) 282-8775 and to the TO Contracting Officer.

(End of Section D)

SECTION E - INSPECTION AND ACCEPTANCE

E.1 INSPECTION AND ACCEPTANCE

(a) Inspection and acceptance of the supplies or services to be furnished under each task order will be in accordance with the FAR clause 52.212-4 and Alternate I.

(b) Final acceptance of all deliverables and or services performed as specified under each task order will be made in writing, at destination by the TO COR, or as detailed in individual TOs.

E.2 SCOPE OF INSPECTION

(a) All deliverables will be inspected for content, completeness, and accuracy and conformance to task order requirements by the COR, or as described in individual task orders. Inspection may include validation of information or software through the use of automated tools and/or testing of the deliverables, as specified in the task order. The scope and nature of this testing must be negotiated prior to task order award and will be sufficiently comprehensive to ensure the completeness, quality and adequacy of all deliverables.

(b) The Government requires a period not to exceed thirty (30) calendar days after receipt of final deliverable items for inspection and acceptance or rejection unless otherwise specified in the task order.

E.3 BASIS OF ACCEPTANCE

(a) The basis for acceptance shall be in compliance with the requirements set forth in performance work statement and in each TO and other terms and conditions of this contract. Deliverable items rejected under the TO shall be corrected in accordance with the applicable terms and conditions of the TO and this contract.

(b) Custom services and cost reimbursable items such as travel and Other Direct Costs (ODCs) will be accepted upon receipt of proper documentation as specified in the order. If custom services are provided as part of a FFP TO, acceptance will be as specified for the milestone with which they are associated. If custom services are for software development, the final acceptance of the software program will occur when all discrepancies, errors or other deficiencies identified in writing by the Government have been resolved, either through documentation updates, program correction, or other mutually agreeable methods.

(c) Reports, documents and narrative type deliverables will be accepted when all discrepancies, errors or other deficiencies identified in writing by the Government have been corrected. Non-conforming products or services will be rejected. Unless otherwise agreed by the parties, deficiencies will be corrected within thirty (30) calendar days of the rejection notice. If the deficiencies cannot be corrected within thirty (30) days, the Contractor will immediately notify the

TO CO of the reason for the delay and provide a proposed corrective action plan within ten (10) working days.

(d) Reports, documents and other deliverables will be accepted when all discrepancies, errors or deficiencies identified in writing by the Government have been corrected.

(e) Products or services that are non-conforming to contract or task order requirements will be rejected. Unless otherwise agreed by the parties, deficiencies will be corrected within thirty (30) calendar days of the rejection notice. If the deficiencies cannot be corrected within thirty (30) days, the Contractor will immediately notify the COR of the reason for the delay and provide a proposed corrective action plan within ten (10) working days.

E.4 WRITTEN ACCEPTANCE/REJECTION BY THE GOVERNMENT

(a) The Government shall provide written notification of acceptance or rejection of all final deliverables as specified in individual task orders. Absent written notification, final deliverables will be construed as accepted. All notifications of rejection will be accompanied with an explanation of the specific deficiencies causing the rejection.

(b) Upon receipt of the Government’s comments and/or change requests, the Contractor shall have fifteen (15) business days to incorporate the Government's comments and/or change requests and to resubmit the deliverable in its final form.

(c) If written acceptance, comments and/or change requests are not issued by the Government within thirty (30) calendar days of submission, or as specified in individual task orders, the initial deliverable shall be deemed acceptable as written and the Contractor may proceed with the submission of the final deliverable product.

(End of Section E)

SECTION F - DELIVERIES AND PERFORMANCE

F.1 FAR 52.252-2 Clauses Incorporated by Reference (FEB 1998).

This contract incorporates the following clauses by reference with the same force and effect as if they were given in full text. Upon request, the CO will make their full text available. Also, the full text can be accessed electronically at these internet addresses: www.acquisition.gov/far.

FAR Clause No. Title and Date

52.247-35 F.O.B. Destination, Within Consignee’s Premises (APR 1984)

F.2 The term of this indefinite delivery indefinite quantity (IDIQ) contract is a one (1) year base period and four (1) option periods with a period of performance of one (1) year each. This is not a multi-year contract as defined in FAR Part 17.1.

Base Year: From 06/30/2018 to 06/29/2019

Option Period 1: From 06/30/2019 to 06/29/2020

Option Period 2: From 06/30/2020 to 06/29/2021

Option Period 3: From 06/30/2021 to 06/29/2022

Option Period 4: From 06/30/2022 to 06/29/2023

After the IDIQ period of performance expires, the contract will remain an active contract until the final TO is closed-out and it shall continue to govern the terms and conditions with respect to active Task Orders to the same extent as if it were completed during the IDIQ contract term.”

F.3 Task Order Performance Period and Pricing

Task Orders may be issued at any time during the base period and/or option periods, if exercised.

Those periods of time shall be called the “Contract Ordering Period” (COP). The performance period of each TO will be specified in the TO and may include option periods which, if exercised, may extend the TO period of performance up to twelve (12) months beyond the COP of the base period and/or option periods, if exercised. Task Orders issued in the fourth and final option year, if exercised, shall not extend beyond twelve (12) months after the COP of the final option year. The total base contract duration, including the exercise of any options terms, shall not exceed sixty (60) months (excluding exercise of options under FAR 52.217-8).

For purposes of Task Orders where performance extends beyond the COP of the final option period, the final contract year’s pricing shall be used. At all times each TO’s terms shall be consistent with its funding appropriation.

If needed, the Government intends to exercise the option under FAR 52.217-8 without further competition or need for justification for other than full and open competition [or sole source justification]. The need to exercise the option under FAR 52.217-8 to extend the period of contract performance for the maximum period of six (6) months beyond the period of performance will be considered the same for all Offerors. In considering the price of the base period and any option periods, the Government will consider that if the extension of service clause (i.e. FAR 52.217-8) is exercised, it will be on the exact same rates and terms, other than length of performance, as the http://www.acquisition.gov/far base or option period being extended. The Government will determine whether the price, inclusive of all options, is fair and reasonable and in combination with the other evaluation factors specified in the RFP, represents the best value to the Government.”

F.4. PLACE OF PERFORMANCE

The geographic scope of work is within the Continental United States (CONUS) with potential travel requirements Outside Continental United States (OCONUS). However, the majority of the requirements are expected to be performed at TSL, located at the William J. Hughes Technical

Center in Atlantic City, New Jersey

The specific place of performance for all services under each TO shall be set forth in the TOs.

F.5 Deliveries or Performance

The delivery of supplies or services under each TO shall be delivered and received at destination within the time frame specified in each order.

F.6 Delay Notices to the Government.

In the event the Contractor encounters difficulty in meeting performance requirements, or when the Contractor anticipates difficulty in complying with the contract delivery schedule or completion date, or whenever the Contractor has knowledge that any actual or potential situation is delaying or threatens to delay the timely performance of this contract, the Contractor shall immediately notify the CO and the COR, in writing, giving pertinent details; provided, however, this data shall be informational only in character and that this provision shall not be construed as a waiver by the Government of any delivery schedule or date, or any rights or remedies provided by law or under this contract.

F.7 Notice to Proceed

The Contractor shall take no actions on this contract, or incur any costs without the Contracting

Officer's official written notice to proceed. It is anticipated that this notice to proceed will generally be issued within 30 days after award notice. The performance of this contract shall begin as specified in the notice to proceed.

F.8 Deliverables

(a) All applicable TO deliverables, their required delivery dates, destination of delivery, and schedule for completion of work to be performed will be specified in TOs issued under this contract, as applicable.

(b) For purposes of delivery, all deliverables shall be made by close of business (COB) 5:00 P.M.

local time (Government site or Contractor site) at destination, Monday through Friday, unless stated otherwise in the TO.

(c) All deliverables submitted in electronic format shall be free of any known computer virus or defects. If a virus or defect is found, the initial deliverable will not be accepted. The replacement file shall be provided within two (2) business days after notification of the presence of a virus.

(d) Each contract-level and TO-level deliverable shall be accompanied by a cover letter from the

Contractor on Company letterhead. Multiple deliverables may be delivered with a single cover letter describing the contents of the complete package.

(e) In the event the Contractor anticipates difficulty in complying with any contract-level delivery schedule, the Contractor shall immediately provide written notice to the CO and COR. For any task order level deliverable, the Contractor shall provide written notification immediately to the

TO CO and TO COR. Each notification shall give pertinent details, including the date by which the Contractor expects to make delivery; provided that this data shall be informational only in character and that receipt thereof shall not be construed as a waiver by the Government of any contract delivery schedule, or any rights or remedies provided by law or under this contract.

(f) In the event that a Contractor is non-compliant in submission of deliverables, the Government will reflect the non-compliance in the Contractor’s Performance Assessment Report System

(CPARS).

(g) The following table provides a summary of the TSL RDT&E reporting requirements.

Report Description Number of Copies Due Dates

Monthly Contract Status Report (Section F.8.1)

As Specified in Individual Task

Orders

10th calendar day of each month

Individual Subcontracting Report (Section F.8.1.3)

1-TSL RDT&E CO

1- TSL RDT&E PM

1- TSL RDT&E COR

As specified in

Section F.8.1.3

Summary Subcontract Report (Section F.8.1.4)

1-TSL RDT&E CO

1- TSL RDT&E PM

1- TSL RDT&E COR

1-OSDBU

As specified in

Section F.8.1.4

F.8.1 Monthly Contract Status Report (Monthly Task Order Activity Report)

The Contractor shall provide a Monthly Contract Status Report which documents the Contractor’s task order awards and modifications received during the period to be reported. The report is due by the 10th calendar day of each month comprised of activity from the previous month. (For example: The report due February 15th is to cover the activity – new task orders awarded and new modifications received - for the period January 1st through January 31st). If the 10th calendar day falls on a weekend or holiday, the report is due the following business day. If there is no activity during the reporting period, “no activity” shall be annotated in the monthly report and submitted.

The Monthly Task Order Activity Report shall be provided in Microsoft Excel using the format specified in the TSL RDT&E Monthly Contract Status Report Template in accordance with the instructions and example provided within the spreadsheet. The specified format and corresponding instructions are hereby made part of this contract.

Monthly Contract Status Reports shall be provided in electronic format and emailed to the TSL

RDT&E CO, PM, and COR at TSLDeliverables@hq.dhs.gov. The subject line of the email notice presenting the submission of the monthly report shall be annotated with - Monthly Contract

Status Report (state the month).

F.8.2 Subcontracting Plan Reports

Large Businesses shall submit periodic reports which show compliance with their TSL RDT&E subcontracting plan. The Contractor shall submit its report via the electronic Subcontracting mailto:TSLDeliverables@hq.dhs.gov

Reporting System (eSRS) in accordance with the instructions on the website. The Contractor shall ensure that their Subcontractors agree to submit its report via the eSRS when applicable. The

Individual Subcontracting Report (ISR) and the Summary Subcontracting Report (SSR) are available online at http://www.esrs.gov.

F.8.3 Individual Subcontracting Report (ISR)

(a) The Contractor shall submit the ISR electronically via the eSRS within thirty (30) calendar days after the close of each calendar period as follows: (1) April 30th, for the period October 1st, through March 31st; and (2) October 30th, for the period April 1st, through September 30th. Each semi-annual ISR reflects cumulative task order subcontracting accomplishments from the inception of the contract through the relevant ISR reporting period.

(b) One (1) ISR is required at the contract level for all subcontract awards accomplished, (which is a roll-up of all task order awards) and submitted to the TSL RDT&E CO via eSRS for review and acceptance. When failure to meet the goals of the small business subcontracting plan as stated in Section H.37 (e), Subcontracting, of the contract, the Contractor shall state in the report (either remarks field or separate letter) what good faith effort has been made to meet the goals; and/or future plan on how to improve small business opportunities for future task orders.

(c) No separate ISR submission at the task order level is required via eSRS. However, when the

TO CO determines that the subcontracting status report is necessary to measure the extent of compliance by the Contractor, the Contractor shall manually submit periodic subcontracting status reports (DD-294) to the TO CO based on mutual agreement by both parties.

F.8.4 Summary Subcontract Report (SSR)

The Contractor shall submit the SSR electronically via the eSRS. The report is due October 30th for the calendar period October 1 through September 30. The SSR shall be submitted to the DHS

Office of Small Business to Faye.Jones@hq.dhs.gov.

F.9 Government Furnished Property

(a) The Government will furnish the following property to the Contractor for use in performance of this contract in accordance with the following schedule:

PROPERTY QUANTITY DATE

All Government Furnished Property will be cited in individual TOs issued under this contract.

(b) Only the property listed above in the quantity shown will be furnished by the Government.

The Contractor shall furnish all other property required for performance of this contract.

(c) In accordance with FAR 45.201(b) the contractor is responsible for all costs related to making the property available for use, such as payment of all transportation, installation or rehabilitation costs.

F.10 Appointment of Property Administrator

The person named below is hereby designated by the Contracting Officer as the Property Administrator to insure compliance with the contract requirements and the provisions of the Federal Acquisition Regulations Part 45 with respect to the control of Government property.

http://www.esrs.gov/ mailto:Faye.Jones@hq.dhs.gov

Name:

Code:

Activity:

Address:

Phone No:

Fax No:

Email:

(TO BE COMPLETED AT TIME OF AWARD)

End of Section F

SECTION G - CONTRACT ADMINISTRATION

G.1 Government and Contractor Points of Contact

The following sub-sections describe the roles and responsibilities of those individuals who will be the primary points of contact for the Government on matters regarding contract administration.

G.1.1 Contracting Officer

G.1.1.1 The Administrative Contracting Officer (ACO) is the only person authorized to approve changes to any of the terms and conditions of this IDIQ. In the event the contractor effects any changes at the direction of any person other than the ACO, the changes will be considered to have been made without authority and no adjustment will be made in the task order price to cover any increase in costs incurred as a result thereof. The Task Order CO (TO CO) shall be the only individual authorized to accept nonconforming work, waive any requirement of the task order, or to modify any term or condition of the task order The CO is the only individual who can legally obligate Government funds. No cost chargeable to any proposed task order can be incurred before receipt of a fully executed task order, which includes any subsequent contract modifications or other specific written authorization from the TO CO.

G.1.1.2 The contractor shall not comply with any order, direction or request of Government personnel unless it is issued in writing and signed by the CO, or is pursuant to specific authority otherwise included as a part of this IDIQ. No order, statement, or conduct of Government personnel, other than the CO, who visit the contractor’s facilities or in any other manner communicate with contractor personnel during the performance of this IDIQ shall constitute a change under the Changes clause of this task order.

G.1.2 The procuring and administering Contracting Officer (PCO and ACO) for this IDIQ contract is:

Jessica T. Wilson

Department of Homeland Security

Office of Procurement Operations – Science Technology Acquisition Division

Telephone Number: (202) 254-2274

Email Address: jessica.wilson@hq.dhs.gov

G.1.2.1 The Task Order CO will be identified at time of award of a task order.

G.1.3 Contracting Officer’s Representative - The Contracting Officer’s Representative (COR) for this IDIQ is designated in accordance with Homeland Security Acquisition Regulation (HSAR)

3052.242-72 Contracting Officer’s Technical Representative (DEC 2003).

The COR for this IDIQ contract is:

Sharon Moore

DHS/S&T Transportation Security Laboratory

William J Hughes Technical Center, Building 315

Atlantic City International Airport, NJ 08405

Telephone Number: (609) 813-2724

Email Address: Sharon.Moore@hq.dhs.gov

G.1.3.1 The Task Order COR will be identified at time of award of a task order.

mailto:jessica.wilson@hq.dhs.gov mailto:Sharon.Moore@hq.dhs.gov

G.1.4 Contractor’s Points of Contact:

IDIQ Project Manager: To Be Determined at Time of Award

IDIQ Contract Administrator: To Be Determined at Time of Award

G.2 Invoicing and Payment

G.2.1 General.

(a) SF-1034, Public Voucher for Purchases and Services Other Than Personal, shall be prepared and submitted for payments under this contract, unless otherwise specified in the individual task order.

(b) To ensure timely processing of payment, electronic submission of vouchers shall be forwarded simultaneously to the following addresses:

1) Cognizant audit agency office for administrative review and provisional approval;

Finance Office;

2) CO; and

3) Task Order COR.

(d) To ensure timely processing of the Contractor’s invoices, an electronic submission of FFP vouchers shall be forwarded simultaneously to the following:

1) Finance Office;

2) CO; and

3) Task Order COR.

(e) All vouchers submitted to the Government shall delineate:

1) Contract number;

2) Task order number;

3) Applicable CLINs; and

4) A summary page identifying amounts for labor (prime and subcontractors), travel, ODCs, and any additional cost elements.

G.2.2. Invoicing Instructions.

(a) T&M vouchers and required supporting documentation shall be submitted pursuant to FAR

Clause 52.212-4 Alternate I.

(b) For FFP task orders with performance-based payments, requests for payment shall be submitted upon achievement of the billing milestones identified in the task order.

(c) Pre-approval from the COR shall be submitted for travel and ODCs as authorized in the individual task order. As authorized by FAR 52.212-4 (Alt 1), Section (i) Payments, the contractor shall substantiate each invoice submitted by including the appropriate documentation in accordance with the below:

a. To be submitted with each invoice, individual daily job timecards for each person (on-site and off-site) performing any work under this task order.

b. To be submitted with each monthly report, records that verify the employees meet the qualifications for the labor categories specified in the contractor. The contractor shall provide in the monthly report a table of the Labor Categories (LCATs) correlated to names of personnel on-boarded and resumes shall submitted substantiating qualification of those hired individuals. Each follow on monthly report shall provide the resumes of any personnel identified in the table that are different from the preceding month’s report.

The cover or summary page of the invoice shall include a statement similar to the following: “As an authorized corporate official of [name of Contractor], I hereby certify that the above invoiced amount is true and accurate for the period identified herein.”

Monthly invoices should include the current and cumulative expenditures to date under the task order.

G.3 Task Order Ombudsman.

G.3.1 In accordance with FAR 16.505(b), the Ombudsman for this contract is assigned within

DHS Office of Procurement Operations (OPO) Acquisition Management & Support Division

(AMSD). The Ombudsman’s responsibilities are to address Contractor concerns regarding compliance with the award procedures for task/delivery orders, review Contractor complaints on task/delivery order contracts, ensure all Contractors are afforded a fair opportunity to be considered for each task/delivery order, consistent with FAR 16.505(b), and when requested, maintain strict confidentiality of the Contractor requesting assistance.

G.3.2 The Ombudsman shall not participate in the evaluation of proposals submitted on the basic contract, the source selection process on the basic contract, or the adjudication of formal contract disputes arising under the basic contract or any individual task order issued under it.

G.4 Task Order Solicitation

Each Task Order will identify the Task Areas of the work to be performed. For services that cross multiple Task Areas, the Government will identify the predominant Task Area. Each Prime

Contractor will be given a fair opportunity to compete for task orders.

G.5 Task Order Process

G.5.1 Pursuant to FAR 16.505(b)(1) Fair Opportunity, the TO CO will issue an order or proposal request to all IDIQ contract holders for each order exceeding $3,500.00. Generally the proposal request will include a due date for proposal submission, the Government’s description of work to be accomplished, the applicable task areas, a listing of the deliverables required and any additional data, as appropriate. The proposal request will also include specific instructions for the submission of proposals, selection criteria factors, the factors’ order of importance and other information deemed appropriate.

G.5.2 Contractors will be provided sufficient time to prepare and submit responses based on the estimated dollar value and complexity of the TO (not more than a two week time frame). The due date will be set forth in each proposal request. If unable to perform a requirement, Contractors shall submit a “no bid” reply in response to the proposal request. All “no bids” shall be include a brief statement as to why the Contractor is unable to perform, i.e. conflict of interest.

G.5.3 A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the

Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of Section G)

SECTION H - SPECIAL CONTRACT REQUIREMENTS

H.1 Logistic Support

The Government will identify within task orders, provisions for office space, supplies, and/or access to necessary telecommunications and computers during performance of this contract. The

Contractor will be responsible for logistic support needed for work at their facilities. The

Contractor will not be required to evaluate Government furnished property or information prior to award. The Government will make meeting rooms available on an as needed basis. The

Contractor will make meeting rooms available for relevant task order activity at the contractor facility when needed. Contractor personnel will have access to documentation on DHS security issues and systems necessary for performance under this contract.

H.2 Training

The Government will not reimburse the costs associated with the contractor training employees in an effort to attain and/or maintain minimum personnel qualifications that are identified under

Attachment II, Labor Category Descriptions. The Government will reimburse costs associated with mandatory training in accordance with FAR 31.205-44 for contractors working or residing at the Transportation Security Laboratory (TSL) within task order requirements.

H.3 Language Requirements

Contractor personnel shall have sufficient English language proficiency, both oral and written, to perform technical services.

H.4 Implementation of E.O. 13224- Executive Order on Terrorist Financing

The Contractor is reminded that U.S. Executive Orders and U.S. law prohibits transactions with, and the provision of resources and support to, individuals and organizations associated with terrorism. It is the legal responsibility of the Contractor to ensure compliance with the United

States Executive Orders and laws.

H.5 Minimum and Maximum Guarantee

(a) Minimum. The minimum guaranteed award amount for this IDIQ contract is $250.00 per contractor for the base period of performance of this contract. Orders beyond the minimum will be determined by user needs. The exercise of the option period does not re-establish the contract minimum.

(b) Maximum. The maximum cumulative dollar ceiling value of all contracts in this multiple award procurement is established at $91million.

(c) The Government has no obligation to issue TOs to the Contractor beyond the amount specified in paragraph (a) above. Once the conditions of paragraph (a) have been met, the Contractor will continue to have the opportunity to be issued TO(s) under the Fair

Opportunity to Compete provisions in Section G, Contract Administration Data.

H.6 Materials

H.6.1 When required and in accordance with FAR 37.114(b), the Contractor shall:

Submit the documentation required to the COR for approval prior to entering into any equipment lease or purchase agreement. The COR will be required to provide all written documentation to the Contracting Officer.

H.6.2 The Contractor may be requested to purchase materials in support of the work effort.

Subsequently to task order award and obligation of funds for materials by the CO and in accordance with FAR 37.111 (b), the Contractor shall obtain written consent from COR for purchases equal to or exceeding $2,000.00. The DHS S&T COR may NOT lower or raise the aforementioned $2,000.00 dollars threshold at his/her discretion without prior written approval of the CO. If the DHS COR consents to such purchase, such item shall become the property of DHS.

The Contractor will maintain any such items according to currently existing property accountability procedures. The DHS COR will determine the final disposition of any such items.

H.7 Disclosure of Information

H.7.1 The Contractor is reminded that information furnished under this contract may be subject to disclosure under the Freedom of Information Act (FOIA). Therefore, all items that are confidential to business, or contain trade secrets, proprietary, or personnel information must be clearly marked. Marking of items will not necessarily preclude disclosure when DHS or the

Government determines disclosure is warranted by the FOIA. However, if such items are not marked, all information contained within the submitted documents will be deemed to be releasable.

H.7.2 Any information made available to the Contractor by the Government must be used only for the purpose of carrying out the provisions of this task order and must not be divulged or made known in any manner to any person except as may be necessary in the performance of the contract.

H.7.3 In performance of this contract, the Contractor assumes responsibility for protection of the confidentiality of Government records and must ensure that all work performed by its subcontractors shall be under the supervision of the Contractor or the Contractor’s responsible employees.

H.7.4 Each officer or employee of the Contractor or any of its subcontractors to whom any

Government record may be made available or disclosed must be notified in writing by the

Contractor that information disclosed to such officer or employee can be used only for the purpose and to the extent authorized herein, and that further disclosure of any such information, by any means, for a purpose or to an extent unauthorized herein, may subject the offender to criminal sanctions imposed by 19 U.S.C. 641. 19 U.S.C. 641This section provides, in pertinent part, that whoever knowingly converts to their use or the use of another, or without authority, sells, conveys, or disposes of any record of the United States or whoever receives the same with intent to convert it to their use or gain, knowing it to have been converted, shall be guilty of a crime punishable by a fine of up to $10,000, or imprisoned up to ten years, or both.

H.8 Section 508 Compliance

Section 508 refers to Section 508 of the Rehabilitation Act of 1973, as amended (29 U.S.C. 794d).

Section 508 assessments are required of all systems and are intended to ensure that individuals with disabilities have comparable access to and use of information and data comparable to the access provided to individuals without disabilities (unless this would pose an undue burden on the

Federal Agency). The assessment is not to include physical access at any defined-benefit technology solution-related site. The 508 assessment shall be performed by OPM. The successful

Contractor must make accessible to the Government, or its designee, information systems residing in the Contractor’s (or as appropriate sub-Contractor’s) facilities that support the operations and assets of the Government as part of this contract, so that the 508 assessment may be performed.

All Electronic and Information Technology (EIT) procured through this contract must meet the applicable accessibility standards at 29 USC 794d and 36 CFR 1194, unless an exception to this requirement exists as determined by the Government. See 29 USC 794d at http://www.section508.gov/index.cfm?Fuseaction=Content&ID=12, and 36 CFR 1194 implementation Section 508 of the Rehabilitation Act of 1973, as amended, at http://www.access-board.gov/sec508/508 standards.htm - PART 1194).

The following standards are applicable to this procurement:

1194.21 Software applications and operating systems;

1194.22 Web-based intranet and Internet information and applications;

1194.23 Telecommunications products;

1194.24 Video and multimedia products;

1194.31 Functional performance criteria; and

1194.41 Information, documentation and support.

NOTE: The 508 standards do not require the installation of specific accessibility-related software or the attachment of an assistive technology device, but require that the EIT be compatible with such software and devices so that it can be made accessible if so required by the agency in the future.

H.9 Non Personal Services

H.9.1 The services required under the contract constitute professional, scientific, technical engineering support services, which are essential to the mission but not otherwise available within.

H.9.2 The Government will neither supervise Contractor employees nor control the method by which the Contractor performs the required tasking. Under no circumstances shall the

Government assign tasking to, or prepare work schedules for, individual Contractor employees. It shall be the responsibility of the Contractor to manage their employees and to guard against any actions that have the nature of personal services, or give the perception of personal services. If the

Contractor feels that any actions constitute, or are perceived to constitute personal services, it shall be the Contractor’s further responsibility to notify the Contracting Officer immediately.

H.9.3 These services shall not be used to perform work of a policy/decision making or management nature. All decisions relative to programs supported by the Contractor will be the sole responsibility of the Government. Support services will not be ordered to circumvent personnel ceilings, pay limitations, or competitive employment procedures

H.10 Employee Identification

H.10.1 Throughout the duration of the contract, the Contractor shall be in compliance with

Executive Order 13526, Classified National Security Information, and Homeland Security PD 12, Policy for a Common Identification Standard for Federal Employees and Contractors.

H.10.2 The Contractor shall coordinate with the IDIQ COR to assure that any Contractor employee requiring routine access to the DHS offices and laboratories has appropriate Government-issued http://www.section508.gov/index.cfm?Fuseaction=Content&ID=12 http://www.access-board.gov/sec508/508standards.htm#PART 1194 http://www.access-board.gov/sec508/508standards.htm#PART 1194 identification badges and building access cards before the employee enters on duty under this contract or any of its task orders. The Government-issued badges shall be worn in plain view, above the waist, at all times.

H.10.3 Within five (5) business days of a Contractor employee’s termination, reassignment, or other cessation of need, the Contractor shall return the employee’s identification badge(s) and building pass(es) to the COR.

H.10.4 The contractor shall return any unneeded, expired, or non-serviceable Government issued identification badges or building passes to the COR. If an identification badge or building pass is not available to be returned, a report must be submitted to the COR, referencing the badge or card number, name of individual to whom issued, and the last known location and disposition of the badge or card.

H.10.5 Contractor employees visiting Government facilities shall wear an identification badge that, at a minimum, displays the Contractor name, the employee’s photo, name, clearance-level and badge expiration date. Visiting contractor employees shall comply with all Government escort rules and requirements. All contractor employees shall identify themselves as Contractors when their status is not readily apparent and display all identification and visitor badges in plain view above the waist at all times.

H.10.6 Contractor employees working on-site at Government facilities shall wear a Government issued identification badge. All contractor employees shall identify themselves as Contractors when their status is not readily apparent (in meetings, when answering Government telephones, in e-mail messages, etc.) and display the Government issued badge in plain view above the waist at all times.

H.10.7 All contractor personnel must comply with the FAA William J. Hughes Technical Center’s badging procedures established by the FAA facility while onsite (TSL is a tenant organization to the FAA William J. Hughes Technical Center’s facility).

H.11 Employee Conduct

The contractor shall be responsible for maintaining satisfactory standards of employee conduct, appearance, and behavior and shall be responsible for taking disciplinary…