Contractor_Q&A.pdf

Questions and Answers

70RFPW19QW8000003

1) Roof, How are we to get from the cable access point in the middle of the building out to the parapet with our wire? Can we lay it across the roof, or swag it in the air?

ANSWER: Cable cannot be laid across the rooftop itself. Please see revised SOW, Section E.1, sub-section E.1.8.6 provided with Amendment 0002.

2) How far out does the arm hang from buildings edge? Also one camera SE side I believe, is clearly in a tree and of little use for much.

ANSWER: Please see revised SOW, Section E1.1, sub-section E.1.8.5 provided with Amendment

0002. Regarding SE camera, no question was asked therefore none can be answered.

3) There needs to be a specific location for the work stations, none of this is piped as it is with the cameras, We can only estimate.

ANSWER: No question was asked; therefore none can be answered.

4) My understanding is we can mount to the inside parapet block. Correct?

ANSWER: Yes, the Colorado State Historic Preservation Office has approved mounting the parapet mount to the backside of the block railing. An alternative wood be to use a non-wood penetrating roof mat with a rubber mat. Please see revised SOW, Section E, sub-section E.1.8.5 provided with Amendment 0002.

4) My understanding is there is no piped path from the roof to the head end, Correct?

ANSWER: Yes. There is no pre-installed conduit leading from the roof access to the headend.

5) Are cameras to be mounted to the junction boxes only, or are we allowed to drill additional holes in the walls?

ANSWER: Cameras can be mounted directly to the wall.

6) Both front lobby, and the basement cameras would easily give full coverage with a fish eye camera, and they are much lower profile than the multi-sensor cameras, I believe less expensive as well. Can we bid them?

ANSWER: Yes, Please see revised SOW Section D3., sub-section D.3.3 provided with Amendment 0002.

7) Currently there is no power at the recorder rack location. Will that be done?

ANSWER: Power is located on the wall of the room near where the recorder is to be installed. If additional power is required please contact FPS PM.

8) Does the building have the appropriate paint on hand to cover patches?

ANSWER: No, maintenance personnel have access to the shade of color of the paint.

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Contractor Questions DHS Grand Junction, CO Request for Proposals #: 70RFPW19QW80000003

Seq.

Document and Section

Page

Item

Customer Response

1 RFP B.1,

C.1.3, and F.3.1.b

22, 23, of

B.1 states that there is no existing CCTV system. C.1.3 states that the contractor must keep the existing system fully functional and cutover in stages and submit cutover plan IAW Section F. Please clarify conflicting existing conditions and contract requirements.

There is no existing system. Please see revised SOW, provided with Amendment 0002.

2 RFP

Instructions to Offerors 3.a.2

92 of 116 Para. 3.a.2 requires submitting cut sheets with narrative descriptions and technical specifications. It also states that vendors who fail to submit cut sheets and narrative descriptions may not receive further consideration for award. 1) Is manufacturer description contained on the cut sheet adequate? 2) Is the government requiring offeror generated narrative in addition to the manufacturers' description contained on the cut sheets? If yes, please clarify the Government's intent and what constitutes acceptable "narrative descriptions."

1) Yes. 2) No.

3 RFP

Instructions to Offerors 3 and 3.a.2

92 of 116 Para. 3.a.2 requires submitting all cut sheets combined into a single file. Please clarify how offers should submit and comply with the stated requirement if combined and zipped cut sheets exceed the email file size limit.

It is acceptable to submit the quotation in separate parts if necessary, 4 RFP

Instructions to Offerors 3

92 of 116 Para. 3. requires offerors to submit their entire proposal (Parts I-IV) in a single email submission. Please clarify how offers should submit and comply with the stated requirement if the combined and zipped proposal parts exceed the email file size limit.

See answer to number 3.

5 RFP A.3 22 of 116 The paragraph lists a number of documents and states that projects in the building must comply with the listed publications. The publication listed as "GSA Historic Preservation Technical Procedures cannot be found and the listed hyperlink (http://www.gsa.gov/portal/hp/hpc/category/100371/hostUri/portal) is not valid. Please provide the referenced document.

The correct link is:

https://www.gsa.gov/real‐estate/historic‐ preservation/historic‐preservation‐policy‐ tools/preservation‐tools‐ resources/technical‐documents

6 RFP A.3,

E.2.5, E.2.7, E.2.8, D.3.1

22, 32 of

The paragraph states that "Any work that could alter the building’s historic fabric, character, or appearance, both on the interior and exterior shall first be approved in writing by the GSA’s Historic Preservation Office/Historic Preservation Specialist and the Colorado State Historic Preservation Office (SHPO) before any actions are to take place." Since the project is adding a new CCTV system, all work could potentially alter the building's historic fabric, character, or appearance on both the interior and exterior in some way. The listed publications do not appear to be relevant to the project work or detail management aspects for various government historic preservation programs. RFP Paragraphs E.2.5, E.2.7, and E.2.8 require various actions such as painting camera parapet mounts and camera housings, and running connections in grout lines. 1) Can the Government indicate if these requirements constitute the extent of the historic preservation requirements for the SOW? 2) If there are more site-specific requirements, can the Government provide some additional guidance and details regarding the areas of concern identified during the building's historic feature evaluation/inventory to aid offerors in determining responsibility and assessing risk when developing their pricing?

The State Historicial Preservation has reviewed and approved the SOW / system design as is.

Any changes shall be submitted for SHPO approval. No further information is available.

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7 RFP A.3,

E.2.6, E.2.7

34, 35 of

Paragraph E.2.6 is missing and paragraph E.2.7 begins in the middle of a sentence. Please provide the missing content.

Please see revised SOW Section provided with Amendment 0002.

8 RFP A.3, F.1.2 22, 48 of

The paragraph states that any work that could alter the building’s historic fabric, character, or appearance, both on the interior and exterior shall first be approved in writing by the GSA’s Historic Preservation Office/Historic Preservation Specialist and the Colorado State Historic Preservation Office (SHPO) before any actions are to take place. 1) How long will it take for these two organizations to review and approve proposed work requests?

2) Are the review/approval times for these organizations included in the 60 business day performance period for concerns that arise after receipt of notice to proceed?

1) The SOW as is has already been approved.

Any change requests could take up to 60 business days. 2) The 60 business day performance period is for the installation of product only.

9 RFP E.6.3 39 of 116 Paragraph requires replacing or repairing failed equipment, component, or parts during the warranty period within 24 hours. Please clarify 1) when the 24 hour time period starts (i.e. tech arrival onsite, government notification to contractor, receipt of parts, etc.) and 2) whether the time period is business hours.

1) Government notification to contractor. 2) The time period is clock hours, not business hours.

10 RFP E.6.3 39 of 116 Paragraph requires replacing or repairing failed equipment, components, or parts within 24 hours during the warranty period. Please clarify whether the Government will maintain onsite spare parts to support this requirement. If not, please indicate what the Government considers to be critical spare parts that the Contractor must maintain.

1) No. 2) Please read the revised SOW, Section E, sub-section E.6.3 provided with Amendment 0002.

11 RFP B.2.1,

E.6.7, E.9.c.5, Section J, 23, 40, 43 63 of

Para. B.2.1 specifies installing a standalone system. Other locations in the SOW reference remote access and firewalls for external connections along with requirements for system accreditation. Please confirm that the system will operate on a closed restricted network.

This is a stand alone system.

12 RFP J. 62 of 116 Paragraph refences compliance with DHS MD 4300A, DHS Sensitive Systems Handbook, Information Technology Security Program, version 12, November 15, 2016 with attachments. The version listed on the DHS website is dated November 15, 2015. Please confirm that the version dated 2015 is the intended document.

Please see revised SOW, Section, provided with Amendment 0002.

13 RFP E.10. -

E.12.8, J. - J.3.1

43, 44, 62, 63 of

The SOW makes several references to system security, configuration, network settings, and accreditation .

Responsibilities between FPS/DHS and the Contractor seem to conflict in several areas (i.e. E.10-E.12.8, J.1.2, J.2.1, J.3.1). Please clarify:

1. Is the Risk Management Framework (RMF) accreditation for the system going to be handled entirely by

DHS?

2) If no, please clearly identify the portions of the RMF process that will be the Contractor's responsibility.

2. If the Government is requiring the Contractor to perform portions of the RMF process, is the Government requiring a full package, or will it follow the CICSCX Assess-Only process?

4) If the Contractor is required to perform portions of the RMF process, what is the system categorization?

3. If RMF is being handled entirely by DHS/FPS, will the Government require the Contractor to develop and submit RMF artifacts (e.g. network and data flow diagrams, SCAP scans, HW/SW list, etc.)?

These specifications, E.10-E.12.8, J.1.2, J.2.1, J.3.1 do not apply to this solicitation. Please see revised SOW provided with Amendment 0002.

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14 RFP

Attachment G

89, 91 of

Attachment G submission requirements conflict with those contained in RFP Instructions to Offerors.

Attachment G submission (first block under the line says there will be two submissions. One submission shall contain all three parts ... Part I, Part III, and Part IV. Instructions to Offerors 3 (under NOTE) requires one submission consisting of Parts I - IV. Please clarify conflicting requirements.

Please read revised SOW, Section F, sub-section F.2.8,provided with Amendment 0002.