70RDAD23Q00000021 - Request for Quotation.pdf

70RDAD23Q00000021

1. REQUEST NO.

5a. ISSUED BY

NAME

a. NAME

c. STREET ADDRESS

d. CITY

10. PLEASE FURNISH QUOTATIONS TO

THE ISSUING OFFICE IN BLOCK 5a ON

OR BEFORE CLOSE OF BUSINESS (Date)

2. DATE ISSUED 3. REQUISITION/PURCHASE REQUEST NO. 4. CERT. FOR NAT. DEF.

UNDER BDSA REG. 2

AND/OR DMS REG.1

RATING

6. DELIVERY BY (Date)

7. DELIVERY

9. DESTINATION

a. NAME OF CONSIGNEE

b. STREET ADDRESS

PAGE OF PAGES

5b. FOR INFORMATION CALL: (No collect calls)

TELEPHONE NUMBER

AREA CODE NUMBER

8. TO:

b. COMPANY

e. STATE f. ZIP CODE

c. CITY

d. STATE e. ZIP CODE

IMPORTANT: This is a request for information, and quotations furnished are not offers. If you are unable to quote, please so indicate on this form and return it to the address in Block 5a. This request does not commit the Government to pay any costs incurred in the preparation of the submission of this quotation or to contract for supplies or services. Supplies are of domestic origin unless otherwise indicated by quoter. Any representations and/or certifications attached to this Request for Quotations must be completed by the quoter.

11. SCHEDULE (Include applicable Federal, State and local taxes)

THIS RFQ

REQUEST FOR QUOTATION

(THIS IS NOT AN ORDER)

IS IS NOT A SMALL BUSINESS SET ASIDEX

12/29/2022

1 6

U.S. Dept. of Homeland Security Office of Procurement Operations Dept. Operations Acquisition Div.

DEPT OPS ACQ DIV(70RDAD)

245 Murray Lane SW, Mailstop 0115 Washington DC 20528

Department of Homeland Security

Office of Procurement Operations Mailstop 0115 301 7th Street, SW, RM 3051

Washington

DC 20528-0115

202 447-0954Akilah Bullock

01/04/2023 1300 ED

FOB DESTINATION

OTHER

(See Schedule)X

ITEM NO.

(a)

SUPPLIES/SERVICES

(b)

QUANTITY

(c)

UNIT

(d)

UNIT PRICE

(e)

AMOUNT

(f)

The purpose of this Request for Quotation (RFQ) is for the Department of Homeland Security (DHS), Office of the Chief Procurement Officer (OCPO), to obtain a facility rental for a meeting space to include lodging and meals for the 2023 OCPO Leadership Strategic Planning Retreat from January 10-13, 2023 in accordance with the attached Statement of Work.

Facility shall be within 2 hours driving distance from Washington, DC metropolitan area and within 30-45 minutes of a DHS mission site (such as a regional airport, K-9 training center, USCG base, FLETC training center, etc.).

All questions/inquiries must be submitted to the Continued ...

12. DISCOUNT FOR PROMPT PAYMENT

a. 10 CALENDAR DAYS (%) b. 20 CALENDAR DAYS (%) c. 30 CALENDAR DAYS (%) d. CALENDAR DAYS

NUMBER PERCENTAGE

NOTE: Additional provisions and representations

13. NAME AND ADDRESS OF QUOTER

b. STREET ADDRESS

c. COUNTY

d. CITY e. STATE f. ZIP CODE

14. SIGNATURE OF PERSON AUTHORIZED TO

SIGN QUOTATION

16. SIGNER

a. NAME (Type or print)

c. TITLE (Type or print)

a. NAME OF QUOTER

AREA CODE

NUMBER

15. DATE OF QUOTATION

b. TELEPHONE are are not attached

AUTHORIZED FOR LOCAL REPRODUCTION

Previous edition not usable

STANDARD FORM 18 (REV. 6-95)

Prescribed by GSA - FAR (48 CFR) 53.215-1(a)

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

NAME OF OFFEROR OR CONTRACTOR

2 6

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

70RDAD23Q00000021

Contracting Officer and Contract Specialist via email. Responses are due no later than Wednesday

January 4, 2023 at 1:00 PM EDT. The Contractor shall furnish the necessary personnel, materials, equipment, facilities and other services required to satisfy contract requirements.

0001 Audio Visual Large Meeting Room (for up to 50 3 DA participants) in accordance with Attachment #1

Statement of Work and Attachment #2 Pricing Sheet

FFP

Product/Service Code: X1AB

Product/Service Description: LEASE/RENTAL OF

CONFERENCE SPACE AND FACILITIES

0002 Two Audio Visual Breakout Rooms (to accommodate 3 DA

25 participants per room) in accordance with

Attachment #1 Statement of Work and Attachment #2

Pricing Sheet

FFP

Product/Service Code: X1AB

Product/Service Description: LEASE/RENTAL OF

CONFERENCE SPACE AND FACILITIES

0003 On-Site Meals and Lodging Accommodations (for up 3 DA to 50 participants) in accordance with Attachment

#1 Statement of Work and Attachment #2 Pricing

Sheet

FFP

Product/Service Code: X1AB

Product/Service Description: LEASE/RENTAL OF

CONFERENCE SPACE AND FACILITIES

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

Request for Quotation 70RDAD23Q00000021

PUBLIC NOTICE

DEPARTMENT OF HOMELAND SECURITY

Office of the Chief Procurement Officer

REQUEST FOR QUOTATION NO. 70RDAD23Q00000021

Leadership Strategic Planning Retreat

This is a public notice in accordance with the Federal Acquisition Regulation 5.10l(a)(2) - Methods of dissemination information. All responsible sources may submit a response which, if timely received, must be considered by the Agency.

Request for Quotation No. 70RDAD23Q00000021 closes on January 4, 2023 at 1:00 pm ET (Eastern Time).

All responses shall be in adherence to the attached Combined Synopsis/Solicitation.

Combined Synopsis/Solicitation Description:

(i) This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with the format in subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. The Government intends to award a Firm fixed Price contract under the Simplified Acquisition Procedures using FAR Part 13.

(ii) The solicitation reference number is 70RDAD23Q00000021. This requirement is issued as a Request for Quotation (RFQ).

(iii) This RFQ and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2022-08.

(iv) This solicitation is NOT set aside for small business. The associated North American Industry Classification system (NAICS) code is 531120 Meeting hall and room rental or leasing the small Business size standard is $27,599,999.00.

(v) The Contract Line Item Numbers, Items, Quantities, and Units of Measure are not applicable, see Attachment 1 - Statement of Work for detailed requirements.

(vi) The contract shall provide for Conference Space in accordance with Attachment 1.

(vii) The period of performance: January 10 – 13, 2023. The place of performance shall be the contractor's facility.

(viii) The provision at 52.212-1, Instructions to Offerors - Commercial Items (Nov. 2021) applies to this acquisition.

ADDENDUM TO 52.212-1:

Quoters must address each of the technical requirement outlined in section "viii". Quoter's submission must include the following information:

• SAM Unique Entity Identifier (UEI);

• Northern American Industrial Classification System (NAICS) Code;

• Contact Name;

• Contact Email Address;

• Contact Telephone and Fax Number;

• Complete Business Mailing Address.

Each Offeror shall submit Pricing as a separate document that shall include the format shown on Attachment 2 - Pricing Sheet. The Offeror has no page limit for their Pricing portion. The Technical portion shall be no more than ten (10) pages. No price information shall be in the Technical portion.

(ix) The provision at 52.212-2, Evaluation - Commercial Items (Nov 2021) applies to this acquisition.

This contract will be awarded on the Trade Off / Best Value basis.

Evaluation Factor 1 – Technical Capability

Quoter shall provide the facilities and associated requirements as described in Attachment 1 - Statement of Work.

Evaluation Factor 2 – Past Performance

The Quoter’s past performance will be evaluated on the basis of information contained in the Quoter’s submission and the information that the Government obtains the Contractor Performance Assessment Reporting System (CPARs) or other government information retrieval systems. The past performance evaluation will assess the Quoter’s record of providing high quality services of a similar nature in a manner that ensure maximum accuracy, cost effectiveness and overall client satisfaction. Past Performance includes relevance of experience and past performance quality.

EVALUATION AND AWARD: It is the intent of the Government to award a single Firm Fixed Price Purchase Order from this solicitation. All interested parties must quote on all items. Award will be made to the responsible quoter that presents the best value to the Government.

The Government intends to award upon the basis of initial quotations. Discussions are not anticipated;

however, the Government reserves the right to hold discussions at the sole discretion of the Contracting Officer. Quoters are therefore cautioned that each initial quotation must contain the Quoter's best quote.

Price Analysis: The Government will conduct its price analysis using one or more of the techniques listed below:

• Comparison of proposed prices received in response to the solicitation.

• Comparison of proposed prices with independent government cost estimates.

A written notice of award or acceptance of a quotation, mailed or otherwise furnished to the successful Quoter within the time for acceptance specified in the quote, shall result in a binding contract without further action by either party.

(x) FAR 52.212-3 Offeror Representations and Certifications - Commercial Items (Oct 2022), applies to this acquisition. The Quoter shall complete only paragraphs (b) of this provision if the Quoter has completed the annual representations and certification electronically via the system for Award Management (SAM) Web site access through www.sam.gov/portal. The Offeror is hereby required to complete the annual Offeror representations and certifications prior to the response due date.

(xi) The clause at 52.212-4, Contract Terms and Conditions- Commercial Items (Nov 2021) applies to this acquisition.

POC: TBD

ADDENDUM to 52.212-4

Original invoices shall be e-mailed to: invoiceMGT.consolidation@ice.dhs.gov with a courtesy copy going to the Contracting Officer Christopher Carroll at Christopher.Carroll@hq.dhs.gov and Contract Specialist Akilah Bullock at Akilah.Bullock@hq.dhs.gov.

mailto:invoiceMGT.consolidation@ice.dhs.gov mailto:Christopher.Carroll@hq.dhs.gov mailto:Akilah.Bullock@hq.dhs.gov

(xii) The clause at 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders - Commercial Items (Oct 2022), applies to this acquisition.

(xiii) Additional FAR clauses applicable to this requirement are: The clause at FAR 52.204-7 System for Award Management (Oct 2018); 52.222-3 Convict Labor (June 2003); 52.222-19 Child Labor - Cooperation with Authorities and Remedies (Jan 2022); 52.222-21, Prohibition of Segregated Facilities (Apr 2015); 52.222-26 Equal Opportunity (Sept 2016); 52.222-36 Equal Opportunity for Workers with Disabilities (Jun 2020); 52.222-50 Combating Trafficking in Persons (Nov 2021); 52.232-33 Payment by Electronic Funds Transfer - System for Award Management (Oct 2018); HSAR 3052.242-72 Contracting Officer's Technical Representative (Dec 2003)

Full text of FAR and HSAR clauses and provisions incorporated by reference can be found at www.aquisition.gov .

(xiv) Rating under the Defense Priorities and Allocations System (DPAS) – N/A.

(xv) Quotation submissions shall be submitted via e-mail to the Contracting Officer Christopher Carroll at Christopher.Carroll@hq.dhs.gov and the Contract Specialist, Akilah Bullock, at Akilah.Bullock@hq.dhs.gov. Quotation submissions are due no later than 1:00 pm Eastern Time (ET), January 4, 2023.

(xvi) Any requests for additional information or explanations concerning this document must be submitted to the Contract Specialist, Akilah Bullock at Akilah.Bullock@hq.dhs.gov and to the Contracting Officer, Christopher Carroll, at Christopher.Carroll@hq.dhs.gov . Any requests for additional information or explanations concerning this document must be received no later than 1:00 pm ET on December 30, 2022.

Attachments:

1) Attachment 1 – Statement of Work

2) Attachment 2 – Pricing Sheet http://www.aquisition.gov/ mailto:Akilah.Bullock@hq.dhs.gov mailto:Akilah.Bullock@hq.dhs.gov