Questions and Answers Final.docx

Questions and Answers for 70LGLY25RGLB00001Roleplayer Services

Note: Questions are as they were submitted.

1. Question: Is there any incumbent/recompete or this is a brand new project? If yes could you please provide us with their award number or even if the customer bought similar services in the past?

Answer: The incumbent is Ops Tech Alliance and the contract number is 70LGLY21CGLB00001.

2. Question: Found on CLIN 0004 [at Page 3 of 250 on optional Form 335] and elsewhere on x004 CLINs, provide the meaning of “JO” {not listed on Page 54, ¶ 2.2 Acronyms}.

Answer: See Amendment 0003.

3. Question: Found on Attachment 5 - GFP MFD Count [RFP Page 245], provide the meaning of “MFD” {not listed on Page 54, ¶ 2.2 Acronyms}.

Answer: See Amendment 0003.

4. Question: PWS 1.7.1 and 1.7.2 provide the requirements for the key positions PM, APM, and QC Manager, however the requirements for non-key personnel such as RPs or their supervisors or project support staff is not provided. Despite page 42 specifies Contractor must ensure that roleplayers meet the training and characteristic requirements specified in the scenario packet and are prepared prior to the start of the exercise, there is no PWS paragraphs for RPs including Supervisors, and other support tasks such as Non-Exempt Schedulers, Stock Clerk -Props, and Library Tech – Scenarios. Will requirement paragraphs be provided for these positions?

Answer: No paragraphs will be provided for Non-Exempt positions. These positions are not considered management key personnel and are at the discretion of the contractor.

5. Question: Found on RFP, Page 155: “. . . font is to be no smaller than times new roman font 11; All tables, exhibits, etc. are to be included in the six-count page limit.” Can exhibits, tables, etc. use a font lesser than font 11 point given that they are readable?

Answer: See Amendment 0003.

6. Question: The Contractor Deliverables/Submittals Table on Page 74: ¶5.12 is not in accordance with ¶s 6.1 through 6.7 and does not contain ¶6.7 Occupant Emergency Plan. Is an Occupant Emergency Plan one of the deliverable plans?

Answer: See Amendment 0003. Paragraph 6.7 has been removed from Part 6.

7. Question: Various paragraphs in the RFP such as Section E, and as an example, specifically ¶E6 (b) on Page 127 has certification checks. Will these various “{ }has { } does not have” fill-ins need to be submitted in the Phase 2 round?

Answer: As stated in paragraph E.11: Offeror’s Representations and Certifications clauses filled in or statement that all representations and certifications are listed in System for Award Management (SAM) are to be submitted with Phase 1 documentation in a Microsoft compatible format. This information will not be counted as the six (6) page limit.

8. Question: Page 148 ¶E.9(b) states: “(b) Submission of offers. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. Offers may be submitted on the SF 1449, letterhead stationery, or as otherwise specified in the solicitation.” Is this requirement applicable only to Phase 2 proposal submissions?

Answer: As stated in paragraph E.9 Addendum to FAR 52.212-1, subparagraph 1:”Paragraph b has been changed to: Submission of offers: See paragraph Proposal Submission Instructions below.”

9. Question: Page 153 and 154 state “Offeror’s Representations and Certifications clauses filled in or statement that all representations and certifications are listed in System for Award Management (SAM) are to be submitted with Phase 1 documentation in a Microsoft compatible format. This information will not be counted as the six (6) page limit.” (A) Can FLETC supply an MS Word version of the RFP PDF such that offerors can attach the SAM fill-in sections only in addition to their 6-page submission.? (B) If offerors must use the RFP PDF as a form document, do offerors need to provide a complete (all 250 pages) filled –in PDF?

Answer: The Government cannot provide a MS word version of the RFP. Offerors do not have to use the PDF version. Contractors can get any Federal Acquisition Regulation (FAR) provision/clause from acquisition.gov. Again as stated these only have to be submitted if the provision/clauses are not in your SAM registration. Also as stated in the RFQ, ‘offerors must have an active SAM registration.’

10. Question: On this FFP effort, the successful awarded contractor may need to procure unanticipated ODC items beyond those identified in the Contractor Furnished Property Part 4. These unexpected required items may be currently unavailable or purposely not listed on the list of Government furnished property (GFP) per Technical Exhibit 8. As stated in the RFP [Page 57 ¶ 3.4, the GFP listing shall not be construed as being sufficient or adequate to meet all the requirements of this contract. Offeror’s bid could be at risk for expenditures associated with unplanned and out of scope items and equipment associated with of the following list of categories:

· New or unplanned additional props, tools and improved NLTA and High Gear protective gear

· Unanticipated repairs and replacements of training support equipment and training related items

· Unplanned transportation expenses of surge requirements such as PSOTP meals and hydration fluids to surge roleplayers; driving surge roleplayers home from DMD wet labs, among other unusual situations

· Improved pest control and cleaning materials, and supplies

Given the possibility of these occurrences, will the offeror have a CLIN or invoice method to bill for justifiable unanticipated ODC expenses? Is there a specific maximum limit of ODC expenses annually?

Answer: The offeror will not have a CLIN or invoice method to bill for justifiable unanticipated ODC expenses.

11. Question: Page 155 states: Provide a narrative that clearly and concisely demonstrates the Offeror’s prior experience (either prime or subcontractor) and knowledge to successfully perform the requirements within the PWS.” Does this statement imply that a subcontractor’s prior experience would get equal (or any) evaluation credit equivalent to the Primes prior experience?

Answer: The statement does not imply anything.

12. Question: Page 52, ¶4.2 addresses contractors will maintain a database of all individual training records for contractor employees which records all training each employee has attended and the date of the training. These records are on the Government provided network within 10 days after the end of the phase in period and when changes occur. Will the government provide the historical statistics of the number of employees, dates and records of the incumbent provided training?

Answer: The training database will be provided to the awardee at time of award.

13. Question: CLIN 0001 states a Quantity of 1 and Unit of “Mo”. Since the base period is 12 months, should offeror enter a one month bid or a yearly bid?

Answer: QTY is 1, and Unit is a month, which indicates a unit price per month.

14. Question: CLIN 0003 states no Quantity or Unit and shows “1 EA” in column E. How should offerors complete column F and should the amount reflect a yearly bid?

Answer: See Amendment 0003.

15. Question: CLIN 0004 states, “This will not be priced in the contractor proposal.” What entry should an offeror provide in column F? Would “Not currently priced”, or, a Blank entry, or what type of other entry would be appropriate?

Answer: Column F should be blank.

16. Question: CLIN 0005 is titled Base Year Phase-In, however, given that the periods of performance of all Base Year CLINs is defined as 12/1/25 to 11/30/26, the Phase-In is actually before, and outside, of the Base Year. Should the CLIN be entitled Phase-In only?

Answer: See Amendment 0003.

17. Question: Will the government pay for Role Player (RP) Check In, Briefings, and Debrief necessary for the preparation and conclusion of the training scenario mission?

Answer: This pay shall be included in the contractor’s proposed rate per scenario.

18. Question: If or when Surge occurs will the offer be able provide new data and bid values of RPs and associated PM staff? Will Role Player proposed bid amounts be based on an hourly basis?

Answer: As stated in CLIN X004, the contractor will provide a proposal for the surge period of performance based on the information provided by the government.

19. Question: Is there a requirement for Lead RPs and if so, does the requirement define a ratio of Lead RPs to RPs?

Answer: Lead roleplayers is not a requirement of the solicitation/award.

20. Question: Page 43, ¶1.4.1 Period of Performance. This paragraph lists October 2205 for the Phase-In and annual periods of performance spanning November to October which is not in accordance with all CLINS presented on SF 1449/Optional Form 336. Please clarify.

Answer: See Amendment 0003.

21. Question: Page 12, ¶B.1states “Option Period 4 Total (CLINs 4001 to 4005”) which is not in accordance with all CLINS presented on the SF 1449/Optional Form 336in the schedule. Pleas clarify. Is a CLIN 4005 reserved for a Phase-out? How should offerors price the ¶B.1 Price Recap Sheet for Option Year 4?

Answer: See Amendment 0003.

22. Question: Page 62: ¶4.1 Contractor Furnished Property: What types of vehicles are acceptable for use at FLETC (such as Golf Carst, UTVs and ATVs among possibly others)?

Answer: It is the contractor’s discretion of what vehicle the contractor uses as long as it matches the requirements listed in paragraph 4.1 (i.e. capable of handling all types of terrain; be acceptable for use during all types of weather; and be able to haul and deliver props, cool vests, etc.) and matches requirements listed in other areas of the solicitation.

23. Question: Page 94: ¶9.11 Labor Relations: Do any collective bargaining agreements applicable to contractor personnel performing on this contract currently exist?

Answer: There are no collective bargaining agreements applicable to this solicitation/contract. However, service contract labor standards apply.

24. Question: Given that this is a Small Business set aside and small businesses seeking primes are having difficulty in finding eligible Primes who are qualified passing Factor 3 Past Performance whereby in a narrow 3 years span, have supported a minimum of 3 relevant RPS contracts involving some 900 to 1400 staff members, most of which are Role Players, across highly specialized RPS training contracts. Even the Incumbent apparently does not meet these requirements. Does the government have any market analysis data, or, evidence of a level competition playing field whereby sufficient competitors, with the requisite experience as defined in Factor 3, exist? Such an opportunity would permit stronger Prime/sub teaming possibilities for improved FLETC RPS support success.

Answer: Market research supports the requirements listed for past performance.

25. Question: Page 157 Factor 3: Past Performance states, “The offeror shall provide information on at least three contracts performed (as a prime contractor or subcontractor) within the last 3 years . . . Can the term Offeror in this paragraph refer to a team of contractors, or a JV, or a combined Prime and subcontractor(s)?

Answer: The offeror is the company submitting a proposal. In the first paragraph under Factor 3 and quoted in the question, refers to the offeror that is providing the proposal. The second paragraph under Factor 3 refers to teaming partners and subcontractors.

26. Question: Page 155 Phase 1 – Factor 1 Prior Experience and Page 157 [Phase 2] Factor 3 Past Performance are similar to a degree in terms of the information requested. Do the contracts cited in Phase 1 need to be the contracts recited in Phase 2. Do all of the contracts (minimum 3 for prime and minimum 2 for/if subs) need a one-for-one qualification of 4 topic areas, namely Size, Scope, Relevancy and Complexity of the RPS PWS or can some of the cited contracts match less than all of the 4 topic areas collectively, that is, size, and scope, and relevancy and complexity?

Answer: The contracts cited in Phase 1 does not have to be the contracts solicited in Phase 2. Phase 1 experience is how often something has been done. Phase 2, Past Performance, is how was it performed. The contractor should submit a past performance proposal that is in accordance with Factor 3 of the solicitation.

27. Question: Section B CLIN 0002 Scenarios and Factor 4 – Price paragraph ii – Factor 4 para ii mentions including details about overtime but there is no mention of overtime in the CLIN description or the PWS. Is the intent to manage the Roleplayers participation in scenarios so that they do not incur overtime?

Answer: The contractor’s proposal for CLIN x002 is to be all-inclusive of the requirements to perform a scenario.

28. Question: Section B CLIN 0002 Scenarios and Factor 4 – Price paragraph ii – If there is a number of overtime hours expected for Role Players, in which CLIN should that be priced?

Answer: See question 27.

29. Question: Section B CLIN 0002 Scenarios and Factor 4 Price paragraph ii Can the Government provide historical data on the amount of overtime like they did in Attachment 3 regular hours and wetlab hours?

Answer: See Amendment 0003.

30. Question: 1.9.1 Surge Workload – This paragraph appears to be incomplete, the second sentence ends with “within” and no timeframe or punctuation. Can the Government provide the rest of the information?

Answer: See Amendment 0003.

31. Question: 1.9.1 Surge Workload – How far in advance will the Government notify the contractor of upcoming surge requirement?

Answer: At least 15 days based on CLIN X0004, contractor is to provide a proposal for the surge period of performance based on the information provided by the Government.

32. Question: 1.9.1 Surge Workload – In regards to proper staffing to meet the requirements before, during and after “surge” periods, in pricing the surge task orders will the Contractor be able to price hiring additional “office staff” to support the increase in Roll Players and materials etc?

Answer: The contractor will be able to provide a proposal for all items associated with the surge period as indicated in CLIN X0004.

33. Question: 3.1 Government Furnished Space – Is there 220VAC power, a dryer vent, and water hook ups for a washer and dryer in Bldg 680 in contractor area?

Answer: No, there is not water hook up for washer and dryer in Bldg 680 contractor area.

34. Question: PWS 3.7 & Exhibit 9 – Inventory is broken into two separate lists for “props” and “uniform”. Per PWS Section 3.7, the Contractor is responsible for washing and drying of props. Does this requirement include Role Player uniforms in Exhibit 9 as well?

Answer: There are no requirements for role player uniforms. Contractor staff must have uniforms in accordance with paragraph 1.5. There is not a requirement to wash Contractor uniforms. Technical exhibit 9 “uniforms” are props and should be treated as such. See Amendment 0003.

35. Question: 4.1 Contractor Furnished Property – Understanding that no POVs are permitted to be used in any training exercises; with the exception of the WetLab, are there any other exercise sites where Role Players and unable to report for training via their POC?

Answer: Roleplayers may report to training exercise locations with privately owned vehicle (POV), but may not use POV in the training scenario.

36. Question: 4.1 Contractor Furnished Property – Are 4-wheel drive vehicles required to travel to or from any of the training areas?

Answer: See question 22 above.

37. Question: 4.7 Basic Cleaning of Office Area – The PWS states that the Government will clean the common bathrooms and break rooms of Bldg. 680 only. Then goes on to say Contractor is responsible for their occupied areas. Can the Government confirm contractor is only responsible for cleaning our occupied area in the building and around the building?

Answer: The government confirms contractor is only responsible for cleaning their occupied area and around the building as stated in paragraph 4.7.

38. Question: 4.7 Basic Cleaning of Office Area – If the Contractor is responsible for the building other than hallways and restrooms, how large of an area is the Contractor responsible for cleaning?

Answer: As stated in paragraph 3.1 of the solicitation, there is a total of 3850 sq ft.

39. Question: PWS 4.7 & 3.1 Government Furnished Space – Is the Government able to provide a floor plan or diagram of the Government Furnished Space that the Contractor is responsible for cleaning per the requirements of PWS 4.7?

Answer: Floor plan and diagram of the government furnished space are not needed to provide a proposal for this contract.

40. Question: Level Playing Field for Competition: The current solicitation requirements for prior experience and past performance appear to significantly restrict competition. Specifically, requiring multiple large contracts of similar size and scope within the last three years may unintentionally limit the pool of qualified vendors to the incumbent. Request for Consideration: Would the Government consider broadening the criteria to allow evaluation based on similarity of scope and complexity of work performed (training, scheduling, scenario management, role player support, etc.), rather than strict contract size/scale, to ensure a level playing field?

Answer: Under Paragraph Phase 1 – Factor 1 Prior Experience, the solicitation states in the first bullet point that “…similar in scope and complexity…” Phase 3 past performance states “…relevant in terms of requirements…”

41. Question: Number of Contracts (Prime vs. Subcontractor):

The solicitation requires at least three (3) contracts from the prime contractor and at least two (2) from each subcontractor/teaming partner. This structure creates a disproportionately high burden on offerors proposing teams and discourages teaming arrangements. It also undervalues relevant subcontractor past performance.

Request for Consideration: Would the Government consider revising the requirement to allow a total of three (3) contracts across the offeror’s team (prime and subcontractors combined), with subcontractor past performance counted equally to the prime’s? This would maintain rigor while promoting broader competition.

Answer: The requirements stay the same.

42. Question: Incumbent-Specific Experience:

As currently written, the experience requirements appear closely aligned to the incumbent’s unique contract portfolio, creating the perception of an advantage. This limits the ability of other qualified vendors to compete effectively.

Request for Consideration: Would the Government consider revising the evaluation language to emphasize functional relevance (training, prop/scenario management, scheduling, etc.) over alignment to the incumbent’s specific prior efforts?

Answer: The government will not revise the evaluation language. Market research, and prior contracts to the current one have shown other contractors have this experience.

43. Question: Currency of Past Performance (Three-Year Window):

The solicitation requires that all referenced contracts must have been performed within the last three (3) years. Given the magnitude of this requirement, relevant large-scale contracts may have performance dates extending beyond that window but still represent recent, highly relevant experience.

Request for Consideration: Would the Government consider extending the allowable timeframe for past performance from three (3) years to five (5) years, to ensure sufficient relevant contracts are available for evaluation?

Answer: The requirement stays the same.

44. Question: Burden on Teaming Partners: The requirement for each teaming partner or subcontractor to submit additional contracts beyond the prime’s submission effectively penalizes vendors who pursue teaming, even though teaming is often the most effective way to assemble the right expertise and resources. Request for Consideration: Would the Government consider eliminating the additional requirement for subcontractor contracts and instead allow subcontractor experience to be included as part of the three (3) total team submissions?

Answer: This requirement stays the same.

45. Question: Will the Government please clarify if an Alaska Native Corporation’s (ANC’s) use of prior experience and/or past performance from an affiliate company will or will not be allowed? PLEASE NOTE: The Government Accountability Office (GAO) permits Alaska Native Corporations to claim all the experience and work history of its affiliated corporations for the purposes of establishing performance capability in the context of a competitive acquisition. Reference: Ecompex, Inc., B-292865.4, B-292865.5, B-292865.6, June 18, 2004 (see page 5). Serco, Inc., B 406683, B-406683.2, Aug. 3, 2012. AMI-ACEPEX, Joint Venture, B-401560, Sept. 30, 2009. Specifically, GAO has ruled that an ANC bidding on a government contract may rely on the past performance of an affiliated company when the proposal makes it clear that the resources associated with the affiliated company will have meaningful involvement in the execution of the present contract.

Answer: Prior experience and Past Performance data will be evaluated in accordance with the solicitation.

46. Question: Access to FLETC Facilities by Contractor Personnel, 1) Contractor, d) Cleared Contractors. Please clarify the required facility clearance level (e.g., unclassified, Secret, Top Secret) and if a Department of Defense Form 254 (DD254) will be provided?

Please clarify the required personnel Clearance Level (e.g., Secret, Top Secret, unclassified).

Answer: FLETC is not Department of Defense, thus Form 254 is not relevant. Contractor Personnel is not required to have a security clearance level.

47. Question: Exhibit 12, Wage Determination. Wage Determination (WD) 2015-4477 Revision # 31 dated 04/30/2025 was provided with the solicitation package. However, WD 2015-4477 has been updated to revision #32 dated 07/08/2025 which included the increase of the health and welfare from $4.93 to $5.09. Please confirm which revision should be utilized for this effort.

Answer: The most recent Wage Determination (WD) will be updated at time of award.

48. Question: Period of Performance; SF1449 Block 20; B.2 and 1.4.1. The solicitation lists different dates for the contract Period of Performance listed on Pages 1, 12, and 43. Please confirm the correct Period of Performance?

Answer: See Amendment 0003.

49. Question: 1.6 Vehicle Licensed Employees. Please define the types of vehicles that will be used for contract performance. Is a Commercial Driver’s License (CDL) required, or is a different class endorsement needed?

Answer: The vehicles referenced in paragraph 1.6 is to ensure that contractor personnel operating any vehicle has a valid driver’s license. For types of vehicles, see question 22 above.

50. Question: 1.7 Key Personnel. If an employee holds a Key Personnel Position but quits without notice or is termed for cause, what would be the procedure?

Answer: See Amendment 0003.

51. Question: 5.6 Day of Exercise. The solicitation indicates that the Contractor shall sign in all roleplayers at main roleplayer office 30 minutes before each exercise to ensure that all assigned role-players are present and properly prepared as described above for their assignment. If roleplayers are assigned follow-on scenarios, the roleplayers are not required to return to the main roleplayer office to sign-in 30 minutes early for the follow-on role. Is the 30 minutes included in the training scenario?

Answer: Yes, the 30-minute early sign-in time is included in the training scenario.

52. Question: E.11 Proposal Submission Instructions, Pgs. 153-154. Offeror’s Representations and Certifications clauses filled in or statement that all representations and certifications are listed in System for Award Management (SAM) are to be submitted with Phase 1 documentation in a Microsoft compatible format. As part of our response to Phase 1, do we need to provide completed Reps and Certs or just verify that SAM.gov is current and accurate?

Answer: This is only for the Prime contractor.

53. Question: E.11 Proposal Submission Instructions, Pgs. 153-154. Offeror’s Representations and Certifications clauses filled in or statement that all representations and certifications are listed in System for Award Management (SAM) are to be submitted with Phase 1 documentation in a Microsoft compatible format. If required to provide Reps and Certs, is the requirement only for the Prime or for the Prime and any Subcontractors to submit Reps and Certs?

Answer: Requirement is only for Price contractor.

54. Question: E.11 Proposal Submission Instructions, pg 156. Factor 2 – Management Plan, Staffing, and Scheduling Approach submission is to only include a cover sheet and a narrative outlining the offerors’ approach to Management Plan, Staffing, and Scheduling as outlined in the paragraphs below. Submission is limited to 21 pages. Would the Government consider increasing the page count to 30 pages to allow sufficient space to provide all of the required information?

Answer: No, 21 pages is sufficient space to provide all of the required information.

55. Question: E.11 Proposal Submission Instructions, pg 157. If the offeror proposed teaming partner(s) or subcontractor(s) in response to this RFP, the offeror shall provide addition information on at least two (2) contracts performed by the other teaming partner(s) or subcontractor(s) (as a prime contractor or subcontractor) within the last three (3) years that is the same as or similar to this effort in terms of type, scope and complexity. Can the offeror provide more than 2 contracts from the subcontractor?

Answer: As stated in the solicitation, at least 2, so the offeror can provide additional contracts than the 2 as long as it does not exceed the page limit.

56. Question: E.11 Proposal Submission Instructions, pg 157. If the offeror proposed teaming partner(s) or subcontractor(s) in response to this RFP, the offeror shall provide addition information on at least two (2) contracts performed by the other teaming partner(s) or subcontractor(s) (as a prime contractor or subcontractor) within the last three (3) years that is the same as or similar to this effort in terms of type, scope and complexity. Are the subcontractor’s past performance in addition to the at least three past performance citations from the Prime?

Answer: Yes, as stated in the second paragraph under Factor 3: Past Performance: “ If the offeror proposed teaming partner(s) or subcontractor(s) in response to this RFP, the offeror shall provide addition information on at least two (2) contracts”

57. Question: E.11 Proposal Submission Instructions, pg 157. If the offeror proposed teaming partner(s) or subcontractor(s) in response to this RFP, the offeror shall provide addition information on at least two (2) contracts performed by the other teaming partner(s) or subcontractor(s) (as a prime contractor or subcontractor) within the last three (3) years that is the same as or similar to this effort in terms of type, scope and complexity. Would the Government consider increasing page count to 12 pages, allowing 2 pages per citation, given 3 from Prime and 3 from Subcontractor?

Answer: The page count remains the same.

58. Question: E.16 52.212-2 Evaluation, pg 160. Factor 1 is more important than Factor 2. Factor 2 is as important as Factor 3. The non-price factors (Factors 1, 2, and 3) when combined, are approximately equal to Factor 4 (Price). As ratings for Factors 1, 2, and 3 become equal, the importance of Factor 4 (Price) may increase… One award shall be made to the Offeror whose Proposal is determined to the best value to the Government after consideration of all factors as determined by an integrated assessment and trade-off analysis among non- price and price factors. The evaluation language you cited describes a Best Value Tradeoff process, not a Lowest Price Technically Acceptable (LPTA) or down-select method. Does this mean every submitted, compliant proposal is reviewed and rated against the factors?

Answer: As stated in paragraph E.16, this is a best value and can be awarded to someone other than with the lowest price. This is not a LPTA solicitation.

59. Question: E.16 52.212-2 Evaluation, pg 160. Factor 1 is more important than Factor 2. Factor 2 is as important as Factor 3. The non-price factors (Factors 1, 2, and 3) when combined, are approximately equal to Factor 4 (Price). As ratings for Factors 1, 2, and 3 become equal, the importance of Factor 4 (Price) may increase… One award shall be made to the Offeror whose Proposal is determined to the best value to the Government after consideration of all factors as determined by an integrated assessment and trade-off analysis among non- price and price factors. If not evaluation all submissions, how many total responses will the Government select from the lowest priced to determine the “best Value” rating?

Answer: All offerors that are determined responsive to the requirements will be evaluated.

60. Question: Section D – Document, Exhibits, or Attachments, PWS, Part 1, pg 44. The Contractor shall ensure all employees are free of communicable diseases. Any employee, who is (or appears to be) affected with a communicable disease; is a carrier of such disease; is afflicted with boils; infected wounds/sores; or acute respiratory infection shall not be assigned a role until such time as the employee has provided a medical release to return to work. How does the Government direct contractors to test for communicable diseases?

Answer: The government does not direct the contractor to test for communicable diseases.

61. Question: Section D – Document, Exhibits, or Attachments, PWS, Part 1, pg 64. Strip, Seal, and Apply New Wax: The Contractor shall strip, seal, and apply new wax to the floors semi-annually. When a new base coat of wax is required, the finished product shall be clean, glossy, and uniform in all areas. Is the Contractor to provide a custodian to wax floors or is a roleplayer required to strip, seal, and apply wax?

Answer: It is the contractor’s responsibility to ensure that the requirement is completed. It is at the contractor’s discretion as to how this requirement is completed.

62. Question: Wage Determination No. 2015-4477 (page 193 of 250). WD 2015-4477 Revision 31 is attached to the RFP. Will the government please update Revision 32 dated 07/08/2025?

Answer: See questions 47 above.

63. Question: PWS Section 3.5 – Government Provided Vehicles. Government owned vehicles (GOVs) are to be used for the sole purpose of conducting approved FLETC training exercises. The FLETC Transportation Motor Pool (TMP) will schedule, issue and maintain GOVs required for use in training exercises, as specified in the approved scenario packages. The GOVs are checked out by roleplayers on a per exercise basis for the scheduled time of the exercise only and shall be immediately returned to the TMP upon completion of the exercise. Only GOVs are authorized for training exercises. Does the Government provide transportation for every role player for every training event? To clarify, the contractor is not required to transport role players to/from any training scenario?

Answer: The government does not provide transportation to any training event. The contractor is not required to transport the roleplayers except for DMD Wet Lab. It is the contractor’s responsibility to ensure that the roleplayer gets to the motor pool or the site of the training exercise. It is at the contractor’s discretion as to how that gets accomplished.

64. Question: PWS Section 5.7 – Post-Performance. No scenario package shall be removed from the Center unless participating in an off- Center role. Roleplayers shall return all scenario packages to the Contractor at the end of the exercise. This is the only place where off-center roles are discussed. Are off-center roles common and could the Government provide more clarification of what off-center roles consist of?

Answer: Off-center roles are common. More information on off-center roles cannot be provided, as scenarios are law enforcement sensitive information. Scenarios will be provided at time of award.

65. Question: Phase I - Factor I - Prior Experience – pg. 155. The Offeror’s initial submission will be the Prior Experience. This submission is to only include a cover sheet and a narrative concerning experience as outlined below. Submission is limited to six (6) pages. One (1) of the six (6) pages is the cover sheet with at the minimum should include the solicitation number and contractor’s information (company name; address; point of contact; point of contact’s email address and phone number; and Unique Entity Identifier). Would the Government consider excluding the cover page from the 6 page limit?

Answer: The 6 page limit will remain the same.

66. Question: Factor 4: Price, v. Form 1444. For Form 1444, item 13.c Fringe Benefits Payment, are Bidders required to submit fringe costs based on a percentage of the hourly rate, or a dollar value? There is an impact on using a basis based on dollar vs percentage since the amount is different based on labor category listed in 13.a?

Answer: SF 1444 is a typo. This should be SF 1449. Fringe Benefits are to be estimated based off of the wage determination. See Attachment 0003.

67. Question: Attachment 3. Roleplayer Services. Are the hours shown under Total DMD WET LAB HOURS already included in the hours stated in "Total Role player Hours" column?

Answer: No, the DMD Wet Lab Hours are not included in the Total Role Player Hours.

68. Question: PWS 1.9.1 Staffing and Surge. How much notice is the Contractor provided to meet surge requirements and remain compliant? I.e. ability to surge to 550 within 1 hour notice? 60 days’ notice? Section 1.9.1 of the PWS reads: “The Government will provide information on any and all expected surges within” – and the sentence ends.

Answer: See question 31 above.

69. Question: SF 1449 CLIN X001. Since the unit is stated as "MO", please confirm the quantity should be 12 instead of 1.

Answer: Yes, qty is 12, the unit MO stands for month.

70. Question: SF 1449 CLIN X004. Can the Government provide a Basis of Estimate for this surge CLIN based on historical experience?

Answer: CLIN X0004 is not to be priced at this time, as stated on the SF 1449. Thus, a basis of estimation is not required.

71. Question: B.2 & 1.4.1 Period of Performance. Dates are different in both sections. Please confirm the correct dates.

Answer: See question 48 above.

72. Question: Sch of Supplies/Services, CLIN 002. The Government has indicated that the props are part of GFP, but want the "cleaning/repair/replace/issuance" of props to be priced in the Scenarios Fixed Price CLIN. Can the Government provide historical cost, replacement schedule (to include current condition and the last time the props were replaced), and any other pertinent information so that the contractor may properly price this CLIN?

Answer: See Attachment 2.

73. Question: Sch of Supplies/Services, CLIN 003. CLIN 0003 - Schedulers is indicated at a Quantity of 1 and a unit of each, with a note that "A task order will be issued for these services". Can the Government describe its intention for the issuance of the task order and the expected invoicing frequency (monthly, per event, etc.)?

Answer: see amendment 0003.

74. Question: Section D, 1.3 Scope. Page 42. Has the Government made an official wage determination classification for any positions?

Answer: Roleplayers have their own Wage Determination that was attached to the solicitation. All others is the contractor’s responsibility to determine the employee classification.

75. Question: Section D, 3.5 Government Provided Vehicles. Page 59. PWS States "The Contractor is not responsible for purchasing fuel or other maintenance services related to the upkeep of the GOVs. A Government provided fuel point is located at the TMP for the GOVs." Will the time a contractor employee spends refueling the vehicle be billable to the Government on this contract?

Answer: The contractor is not responsible for refueling the GOV vehicles from TMP.

76. Question: Section D, 3.7 Government Furnished Training Props. Page 60. At any time, the Contractor determines the on-hand props are becoming insufficient to meet the requirements of the various scenarios, the contractor shall purchase the required props. Are props covered as a cost reimbursable CLIN?

Answer: Props are not a cost reimbursement CLIN and should be included in the price for CLIN X002 as stated on SF 1449.

77. Question: Section D, 3.8 Government Furnished Services. Page 61. Roleplayer personnel are required to attend Government training before being scheduled to support exercises that require specialized instruction. The contractor shall maintain a list of all qualified roleplayers for specific scenarios. Is the time spent on specialized instruction billable? If so, under what CLIN?

Answer: Specialized training shall be included in the price of CLIN X002.

78. Question: Section D, 4.2 Contractor Provided Training. Page 62 The Contractor shall provide additional roleplayer orientation and training relevant to support training exercises, scenario packages, and contractual requirements. Is roleplayer orientation and training billable?

Answer: Roleplayer orientation shall be included in the price of CLIN X002.

79. Question: Section D, 5.4 Roleplayer Assignment Schedule. Page 68. Providing photographs and biographical information is accomplished by emailing the information to the point of contact listed in the scenario package. Can the Government computer be used for this submission or do we need to use the Prime's computer and internet?

Answer: The government computer can be used for this submission.

80. Question: Section D, 5.5 Prior to Exercise Date. Page 68. The Contractor shall be responsible for preparing roleplayers on the specific techniques required by certain scenario characters. For example: character demeanor, arrest techniques, etc. Is this training billable?

Answer: Specific techniques shall be included in the price of CLIN X002.

81. Question: Section D, 5.8 Support for Non-Lethal Training Ammunition (NLTA) Exercises and High Gear Exercises. Page 71. The contractor shall repair the gear with replacement parts if possible. Does the Government provide the proper tools to make repairs or is that the Contractor's responsibility?

Answer: No, the contractor must provide the tools to make repairs or provide replacement.

82. Question: Section D, 5.10 Physical Security Operation Training Program (PSOTP) Protective Services Operation Laboratory. Page 73. Roleplayers shall be prepared to purchase any required food items during the lab; up to $75.00 a day and not to exceed $150.00 for both days. Do roleplayers need to use cash or will a credit card work?

Answer: It is the contractor’s discretion on how the funds are provided (cash/credit card/debit card). However, multiple PSOTP classes could be performed at the same time, requiring different roleplayers.

83. Question: Section D, 9.2 Operation On The Facility. Page 91. The Contractor shall make contract personnel available for Government furnished safety and occupational training for an estimate of two (2) hours to four (4) hours annually per individual. Does this include all roleplayers or just immediate full time contractor staff? If it include roleplayers, how is this billed?

Answer: safety and occupational training is for Program manager, Alternate program manager, and Quality Control Manager. This is included in CLIN X001.

84. Question: Section D, 9.16 Permits. Page 95. The Contractor shall without additional expense to the Government obtain all appointments, licenses, and permits required for the prosecution of the work and for compliance with all applicable Federal, State and local laws, regulations, and codes. Can the Government provide a list of required appointments, licenses, and permits required to execute the work on the Center?

Answer: See amendment 0003.

85. Question: Section D, 9.29.2 Access to FLETC Facilities by Contractor Personnel. Page 100. What is the estimated time to complete the FLETC badging process for a new employee? Will incumbent personnel be able to "re-badge" without having to resubmit all required paperwork (basically, can they use the current paperwork when rebadging to a new company)?

Answer: The estimated time to complete the FLETC badging process for a new employee is approximately 15 – 30 days. The incumbent personnel will not be able to re-badge without submitting all required paperwork.

86. Question: Section E, Phase 1 Phase 2 timing. Page 155. Can the Government provide an approximate time frame from submission of Phase 1 to the submission date of Phase 2 Volumes? (for example 30 days, 45 days, etc.).

Answer: The government cannot provide an approximate time frame for submission of Phase 2. However, the government will provide sufficient time for the contractor to prepare their submission.

87. Question: Section E, Factor 3: Past Performance. Page 157. RFP states "Submission is limited to seven (7) pages to include the cover sheet." Can the Government clarify if this is a total of 7 pages for each Past Performance, or 7-pages in total for the entire Volume?

Answer: The 7-page limit is for the entire volume.

88. Question: Section E, Factor 4 Price, ii. Page 158. Does an indexed, conformed, or specific job classification exist for any of the potential Service Contract Act labor categories on the current contract?

Answer: see question 74 above.

89. Question: Section E, Factor 4 Price, ii. Page 158. The Government indicates that 2080 hours should be used for costing. Is the Government requiring that direct labor hours for an FTE would be equal to 2080 for build up purposes, or should the contractor use a 2080 man year minus the typical fringe time (holidays, vacation, sick, etc.) which usually equates to approximately 1872 depending on contractor specific fringe policies?

Answer: 2080 hours is a full-time employee to the government. However, if the contractor chooses to use 1872, they may but must indicate in the proposal that is the FTE hours.

90. Question: Section E, Factor 4 Price, ii. Page 158. In order to provide full transparency and ensure accurate cost reporting, would the Government be open to incorporating an ODC CLIN to account for ancillary performance-related expenses?

Answer: The government cannot incorporate an ODC CLIN.

91. Question: Exhibit 8. Page 170. Exhibit 8 notes Government Copier. Is the copier connected to the Gov computers so that one can print from the computer or is it just a stand-alone copier with no internet connectivity?

Answer: Yes, the copier is connected to the government computers.

92. Question: What is the estimated award date for this contract?

Answer: October 31, 2025. This is an estimate.

93. Question: What is the estimated date for Phase 1 notification?

Answer: There is no Phase 1 notification. Notification of Phase 2 cannot be estimated at this time.

94. Question: Can the Government clarify whether the role player services must include language/cultural role players, or if only general OPFOR support is required?

Answer: Specific scenarios require language and cultural role players.

95. Question: Will student or instructor feedback be formally collected and used to evaluate role player performance? Are there any qualitative standards (e.g., realism, consistency, professionalism) that role players must meet beyond being present and prepared? Is there a performance review process for individual role players, and if so, how is it documented and used?

Answer: Student and instructor feedback is informal and given to the roleplayer and/or COR to help improve roleplayer performance. There is not standard performance review for roleplayers.

96. Question: Can the Government clarify the expected timeline for actual deployment of surge personnel following proposal submission and approval, especially in cases of unplanned or emergency surges?

Answer: see question 32.

97. Question: Will training schedules be provided in advance (e.g., quarterly/annually), and how much lead time will be guaranteed for role player tasking?

Answer: See paragraph 5.3 Roleplayer Work Order.

98. Question: CLIN 0002 states “Roleplayer services to provide all supervisor, materials, labor, personnel, and props to provide realistic law enforcement training as outlined in the scenario listed in the monthly work order in accordance with paragraphs 5.1, 5.2, 5.5, 5.6, 5.7, 5.8, 5.9, and 5.10. To include but not limited to roleplayer training; props cleaning/repair/replace/issuance; person(s) that meet the training and characteristic requirements of the scenario; PSOTP meals; driving roleplayers home from DMD wetlabs; etc. A task order will be issued per period of performance for these services.” Will each of these be issued as a separate CLIN per period of performance? Or does this need to be priced as an all-inclusive cost?

Answer: This needs to be priced as an all-inclusive cost. As indicated in CLIN X002, there will be one (1) task order issued for this CLIN per the contract’s period of performance.

99. Question: Page 1-12; SF 1449 CLINS & Page 250 Attch 8. Is it the Government’s intention for all Offerors to use Attachment 8 for consistent pricing for applicable CLINS listed in SF 1449?

Answer: No, attachment 8 is provided as historical data.

100. Question: Page 1-12; SF 1449 CLINS & Attch 3. Is it the Government’s intention for all Offerors to use Attachment 3 for consistent pricing for applicable CLINS listed in SF 1449 and to be used repeatedly per year with price increase (%) applied per year?

Answer: Historical Data is being provided for the contractor to consider when pricing, but should not be all-inclusive. It is at the contractor’s discretion to use and/or apply a percentage increase per year.

101. Question: Page 155 & 160; Phase 1 – Factor 1 – Prior Experience. Because prime contractors assume full responsibility for program management, staffing, scheduling, quality control, and risk, their experience is far more predictive of successful contract performance than a subcontractor role where those responsibilities are limited. Will the Government give greater evaluation weight to Offerors who have successfully managed contracts of similar magnitude and scope as the prime contractor, as opposed to those who only participated as a subcontractor?

Answer: The Government is not applying weight to evaluation factors. As stated in the solicitation confidence ratings will be used.

102. Question: Page 155 & 160; Phase 1 – Factor 1 – Prior Experience. The PWS requires a comprehensive blend of services—training, scheduling, scenario management, prop management, surge response—that together ensure mission success. Experience with only a fraction of these services does not demonstrate capability to manage the full requirement. When determining whether prior contracts are “similar in scope and complexity,” will the Government consider only contracts that required the full range of roleplayer services described in the PWS, or will partial service efforts be considered relevant?

Answer: As stated in addendum to FAR 52.212-2 Factor 1 Prior Experience, the government will assess prior experience of the proposed Offeror in providing Role Player Services in which training scenarios were being applied to the magnitude of FLETC historical data, to measure the likelihood of success in performing the solicitation’s requirements.

103. Question: Page 155 & 160; Phase 1 – Factor 1 – Prior Experience. This requirement is unique in its scale, often demanding 400–550 roleplayers daily across 50–70 exercises. Experience managing smaller roleplayer pools or fewer exercises does not provide an adequate benchmark for readiness at FLETC’s operational tempo. For experience to be considered similar in magnitude, will the Government require evidence of managing roleplayer support at this scale, and if so, how will the Government validate that Offerors have managed comparable workload levels?

Answer: No evidence is required.

104. Question: Page 155 & 160; Phase 1 – Factor 1 – Prior Experience. Recency is most meaningful when it reflects experience with current training environments, staffing challenges, and regulatory requirements. Contracts that ended more than three years ago may no longer demonstrate the skills necessary to support today’s operational needs. Will the Government confirm whether contracts that began more than three years ago but continued into the last three years are acceptable, or must the entire performance period fall within the three-year window?

Answer: As stated under Phase 1, Factor 1 Prior Experience, bullet point 1, reference contracts that have been performed within the past three years. If a contract is currently being performed, it is within the past three years.

105. Question: Page 155 & 160; Phase 1 – Factor 1 – Prior Experience. Federal law enforcement and DoD training environments demand higher standards of compliance, security, and accountability than commercial roleplayer work. Commercial projects may not replicate the rigor or oversight required here. Will the Government consider only federal contracts as relevant past performance, or will commercial roleplayer/training contracts also be evaluated as similar in scope and complexity?

Answer: As stated in Factor 3, past performance, the contractor shall include those contracts entered into by the federal government, agencies of state and local government, and commercial customers.

106. Question: Page 155 & 160; Phase 1 – Factor 1 – Prior Experience. Documented past performance, such as CPARS evaluations, task orders, or official government records, offers verifiable proof of scope and magnitude, while self-certification provides no assurance of accuracy.