Attachment_2_Statement_of_Work.pdf

RFP: 70FB70-18-R-00000017 v2.3 (2.7.2018) SOW: Generator Purchase – 400kW Below

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Statement of Work (SOW)

Generator Purchase – December 2017 – 400kW Below Department of Homeland Security (DHS)

Federal Emergency Management Agency (FEMA)

Contents

PART 1: GENERAL

1.1 BACKGROUND

1.2 SCOPE

1.3 GENERAL

PART 2: CONTRACTOR DELIVERABLES

2.1 PRODUCTS

2.2 QUALITY

2.3 INSPECTION/ACCEPTANCE

2.4 DELIVERY LOCATION AND SCHEDULE

2.4.1 Delivery Location

2.4.2 Delivery Schedule

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PART 1: GENERAL

1.1 BACKGROUND

The Department of Homeland Security (DHS) – Federal Emergency Management Agency (FEMA) maintains a fleet of generators located at both the CONUS and OCONUS locations, in order to support emergency response operations. The current fleet makeup is as identified below:

Site Required to Maintain 400kW Below

Inventory (Deployed)

DC Atlanta 120 85 DC Frederick 120 108

DC Fort Worth 120 24 DC Moffett 120 54

DC Caribbean 90 81 Totals: 570 352

1.2 SCOPE

In wake of Hurricane Maria response efforts, FEMA is procuring Generator Sets to support Disaster Relief Operations in order to protect against, respond to, recover from, or mitigate against threatened or actual major or catastrophic disasters and emergencies both natural and man-made, including acts of terror. This specific requirement is for DC Frederick, DC Atlanta, DC Caribbean, DC Fort Worth and DC Moffett, which maintain their respective generator fleets to support emergency response operations; and would fill shortfalls at each location within their fleet due to the lifecycle of generators. This specific requirement is for generators that are 400kW and below in size – specific sizes and QTY are listed in Section 2.1 below.

1.3 GENERAL

The contractor will provide primary and alternate (if applicable) Point-of Contact person(s) who will have the authority to commit the company, as required to execute the Purchase Order. The contractor(s) will furnish all professional, technical and clerical services as well as materials, equipment and facilities to meet the stated specifications and project requirements defined in this Statement of Work (SOW).

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PART 2: CONTRACTOR DELIVERABLES

2.1 PRODUCTS

The contractor shall provide generators with all necessary fuel tanks and fuel lines (with proper connections and appurtenances as identified in the generator specifications Attachment 3_Generator Criteria as specified in the purchase order. For this particular acquisition, generator purchase will be for the following sizes (FEMA has an acceptable minimum and maximum kilowatts (kW) range for each size, listed in the specifications, Attachment

3) and quantity to the designated location:

Description Location kW/Gal Size (tank) QTY UI Description Location kW/Gal Size (tank) QTY UI Generator: 15-35kW (15-60kW range) DC Atlanta 20kW 15 EA Generator: 15-35kW (15-60kW range) DC Frederick 20kW 20 EA Generator: 35-60kW (15-60kW range) DC Atlanta 56kW 15 EA Generator: 35-60kW (15-60kW range) DC Frederick 56kW 20 EA Generator: 61-100kW DC Atlanta 100kW 22 EA Generator: 61-100kW DC Frederick 100kW 24 EA Generator: 101-200kW DC Atlanta 176kW 21 EA Generator: 101-200kW DC Frederick 176kW 28 EA Generator: 201-300kW (Low Range) DC Atlanta 240kW 6 EA Generator: 201-300kW (Low Range) DC Frederick 240kW 8 EA Generator: 301-400kW (High Range) DC Atlanta 320kW 6 EA Generator: 301-400kW (High Range) DC Frederick 320kW 8 EA External Tank (15-100kW generator range) DC Atlanta 258 gal 37 EA External Tank (15-100kW generator range) DC Frederick 258 gal 44 EA External Tank (101-200kW generator range) DC Atlanta 552 gal 21 EA External Tank (101-200kW generator range) DC Frederick 552 gal 28 EA External Tank (201-400kW generator range) DC Atlanta 793 gal 12 EA External Tank (201-400kW generator range) DC Frederick 793 gal 16 EA

85 108 70 88

155 196

Generator Total:

External Tank Total:

Generator + Tank Total:

Generator Total:

External Tank Total:

Generator + Tank Total:

GENERATOR + EXTERNAL TANKS: DC ATLANTA GENERATOR + EXTERNAL TANKS: DC FREDERICK

Description Location kW/Gal Size (tank) QTY UI Description Location kW/Gal Size (tank) QTY UI Generator: 15-35kW (15-60kW range) DC Moffett 20kW 10 EA Generator: 15-35kW (15-60kW range) DC Caribbean 20kW 15 EA Generator: 35-60kW (15-60kW range) DC Moffett 56kW 10 EA Generator: 35-60kW (15-60kW range) DC Caribbean 56kW 15 EA Generator: 61-100kW DC Moffett 100kW 12 EA Generator: 61-100kW DC Caribbean 100kW 18 EA Generator: 101-200kW DC Moffett 176kW 14 EA Generator: 101-200kW DC Caribbean 176kW 21 EA Generator: 201-300kW (Low Range) DC Moffett 240kW 4 EA Generator: 201-300kW (Low Range) DC Caribbean 240kW 6 EA Generator: 301-400kW (High Range) DC Moffett 320kW 4 EA Generator: 301-400kW (High Range) DC Caribbean 320kW 6 EA External Tank (15-100kW generator range) DC Moffett 258 gal 22 EA External Tank (15-100kW generator range) DC Caribbean 258 gal 33 EA External Tank (101-200kW generator range) DC Moffett 552 gal 14 EA External Tank (101-200kW generator range) DC Caribbean 552 gal 21 EA External Tank (201-400kW generator range) DC Moffett 793 gal 8 EA External Tank (201-400kW generator range) DC Caribbean 793 gal 12 EA

54 81 44 66 98 147

Generator Total:

External Tank Total:

Generator + Tank Total:

Generator Total:

External Tank Total:

Generator + Tank Total:

GENERATOR + EXTERNAL TANKS: DC MOFFETT GENERATOR + EXTERNAL TANKS: DC CARIBBEAN

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Above information provides a detail listing of the REQUIRED FEMA SPECIFICATIONS established for this requirement. Below are some of the specifications required for the FEMA Generators:

- Rated for prime power

- Generators will be Tier 4 FINAL emission compliant and meet all EPA regulations; require Ultra

Low Sulfur Diesel Fluid (ULSDF) – meeting California Emissions requirements

- Integrally-mounted automated load bank system:

o 20kW units (QTY 60 of 352 being solicited) do NOT require this technical specification o 56kW Units and above (QTY 292 of 352 being solicited) DO require this technical specification o Technical specification:

Units (25kW and above) will contain an integrally – mounted automated load bank system able to apply resistive load up to 40% during periods of low temperature/load conditions. WILL have the capability to constantly monitor, sense and manage exhaust temperature with automatic shut-off for periods of high load conditions o Will have indicator light incorporated into the unit to indicate when load bank system is turned ON (“dummy light”)

- Units for this solicitation will be SKID MOUNTED

- FUEL Tank requirement:

o 20kW units will have an internal belly tank – MUST be UL 142 double wall with 24 hour capacity o Generators (25kW and above) will have 24 hour EXTERNAL fuel tank UL 142 double wall required External tank must meet the gallon requirement as stated in the specifications Equipped with an external tank gauge that connects to the generator control panel External basin equipped with liquid level sensor for leakage into basin – link to generator Will be double stackable with fuel / triple stackable when empty for storage/transportation capability Will include lockable integral cabinet which secures fuel and equipment; MUST have the ability to fuel the generator while locked Will include 25ft of fuel line (w/ H4 connectors) between external tank and generator

- Only sealed gel type OR absorbed glass matt (AGM) batteries will be accepted

Description Location kW/Gal Size (tank) QTY UI Generator: 15-35kW (15-60kW range) DC Fort Worth 20kW 0 EA Generator: 35-60kW (15-60kW range) DC Fort Worth 56kW 0 EA Generator: 61-100kW DC Fort Worth 100kW 24 EA Generator: 101-200kW DC Fort Worth 176kW 0 EA Generator: 201-300kW (Low Range) DC Fort Worth 240kW 0 EA Generator Total: 352 Generator: 301-400kW (High Range) DC Fort Worth 320kW 0 EA External Tank Total: 292 External Tank (15-100kW generator range) DC Fort Worth 258 gal 24 EA External Tank (101-200kW generator range) DC Fort Worth 552 gal 0 EA External Tank (201-400kW generator range) DC Fort Worth 793 gal 0 EA

Generator Total:

External Tank Total:

Generator + Tank Total:

GENERATOR + EXTERNAL TANKS: DC FORT WORTH

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- Include an hour meter, manufacture maintenance and operation manuals o Engine ANALOG hour meter (12v or 24v unit depending) must be integrated into control panel AND must match digital hour meter

- Capacity plates and a unique 6 digit identification number

- Will contain Diesel Engine Fluid (DEF) Tank

As part of this requirement, for diagnostic and troubleshooting purposes, the vendor will provide any hardware and/or software, manuals or other documentation (digital or hard copy), to include all diagnostic codes, that will enable FEMA mechanics to perform all diagnostic’s available for the generator(s).

Additionally, as part of this requirement, the vendor will provide one on-site training session at each Distribution Center for 2 FEMA Mechanics on operational guidance with regards to the equipment. This includes how to switch/set the output voltages and phase configurations on the generator and voltage regulators. Training will occur AFTER the delivery of ALL units to that given location; no later than 30 days after receipt of generators.

Training date and time are TBD dependent on generator delivery timeline; to be agreed upon by the contractor and the Government.

2.2 QUALITY

Equipment furnished under this purchase order will be new, of good quality, in safe operating condition and will comply with all applicable standards and safety regulations including but not limited to Environmental Protection Agency (EPA) regulations. All safety devices will be fully functional; to include all manual and automatic emergency shut-off mechanisms. All safety guards, warning labels, and safety related instruction labels will be properly affixed at all times.

2.3 INSPECTION/ACCEPTANCE

Government inspection and acceptance will be at destination. The Government reserves the right to conduct source inspection if deemed necessary by the Contracting Officer (CO). For all orders, the contractor will obtain Proof of Delivery (P.O.D.) including the time of delivery, full delivery address; and the name and signature of the person who accepted the shipment. The contractor will provide a customer representative/technician at the delivery location to ensure generators are operational before final acceptance at destination by the Government.

2.4 DELIVERY LOCATION AND SCHEDULE

2.4.1 Delivery Location

The Government will require delivery to the following Distribution Centers (DCs) as required. The quantities of both generators and external tanks are identified above in section 2.1. Below are the addresses of each delivery location:

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Distribution Center Address City / State Zip Code DC Frederick 4420 Buckeystown Pike Frederick, MD 21704 DC Atlanta 3780 Southside Industrial Parkway Atlanta, GA 30354 DC Fort Worth 501 W. Felix Street Fort Worth, TX 76115 DC Moffett Field NASA Ames Research Center /

Bldg. 144, Door #7 Moffett Field, CA 94035

DC Caribbean San Juan Industrial Park / Road 1 Km 25.1, Quebrada Arenas Ward

Caguas, PR 00725

Hours of Performance: Work hours depend on local business practices and time zones. The vendor will schedule all delivery activities with the appropriate delivery point of contact after award (to be provided after award by the Project Officer).

Delivery is to include door to door transportation as well as any additional requirements for the labor and downloading of the generators/shipping containers.

2.4.2 Delivery Schedule

Generators:

NLT: 120 days after award.

Training:

NLT: 30 days from receipt of ALL generators at individual location