2.8.1-RFP Questions_ ICE Response_08022023.docx

SOLICITATION: 70CMSW23R00000020

Attachment 5

US DEPARTMENT OF HOMELAND SECURITY Comment by Adibe, Andrea: If this is the clean version, please remove all comments after completing the final revisions.

IMMIGRATION AND CUSTOMS ENFORCEMENT

RFP QUESTIONS AND ANSWERS

Questions Deadline: July 6, 2023 Answers: August 2, 2023

1.

Question: Do any of the contract personnel positions listed in PWS Section 6 and 7 require a security clearance?

ICE Response

All positions require background checks.

2.

Question: Can the Technical Writer II and Instructional Systems Designer/Curriculum Developer positions work remotely?

ICE Response

No, all positions are required to work on Fort Moore

3.

Question: Under PWS Section 7.2 Key Personnel, the first position the Government lists is the Program Manager (Team Lead), however, in Attachment 2, Pricing Template CLIN 0001, 1001, 2001, 3001, and 4001 is listed as the Project Manager. Which name is correct Program or Project Manager?

ICE Response

Program Manager - See Revised Attachment 2 Pricing Template Comment by Adibe, Andrea: The revised price list still has Project Manager listed in Option Yr 4 , CLIN 4001. Please revise. Comment by Mehta, Mona: Corrected

4.

Question: The Pricing Template (Attachment 2) lists CLIN 0008 as “ATOC Manager – 2 per month.” This position is not listed under PWS Section 6.0 and is not described in the PWS. Can the Government please confirm that this position is required and provide related position responsibilities?

ICE Response

ATOC Manager falls under the duties of a Range Specialist position. See Revised Attachment 2 Pricing Template Comment by Adibe, Andrea: For consistency sake, please select one title for this position and update all the solicitation documents to reflect this change. Comment by Mehta, Mona: Corrected Comment by Adibe, Andrea: The "corrected" response is still not clear. Can you please revise it to state that the ATOC Manager position has been removed and replaced with the Range Specialist position?

Additionally, the removal of the ATOC manager is also mentioned on p.1 of the RFP Amendment 2.

5.

Question: In the Proposal Contents instructions FACTOR 3: Staffing Plan states, the offeror shall provide a written staffing plan that includes an organizational chart that identifies the proposed staffing levels at each site, proposed level of effort per site (hours and number of FTEs), titles, and a brief description of functional responsibilities. Can the Government please list the site, or sites referenced above?

ICE Response

Sites covered under Staffing plan are all located on Fort Moore and are as follows:

Main Administrative building: BLDG 234 Main Post (Program Manager, ISD, Tech Writer, GSA Admin Writer and warehouse support personnel) Tactical Armory: BLDG 15 Main Post (gunsmiths and parts clerks) Fiske Range and Alenko Range areas (Range Specialist)

6.

Question: Can the Government please provide the appropriate Department of Labor SCA Wage Determination sheet?

ICE Response

Service Contract Act WD # 2015-4527

7.

Question: Section 6.0 of the PWS does not list the level of effort for each Position Title. Can the Government please confirm that the quantities of each CLIN listed as “per month” under “Description” accurately reflect the desired number of FTEs per position per month?

ICE Response

See Revised Attachment 2 Pricing Template

8.

Question: No incumbent for this requirement could be identified. Can the Government provide the name of the incumbent or confirm that this is a new requirement?

ICE Response

DEA Contract# 15DDHQ19A00000002 - NTT DATA FEDERAL SERVICES, INC.

ICE Contract #70CMSW19FR0000082 - TSO Armor

9.

Question: If an incumbent exists, can the Government identify which requirements that incumbent currently provides and which requirements are new requirements?

ICE Response

The incumbent provides all the requirements listed in the PWS.

10.

Question:

In the Price Schedule template, the government has a placeholder for a rate using the symbols $XX.XX. Is this to be filled in as an hourly rate, or total per month per FTE?

ICE Response

Per Month

11.

Chart and Paf

Question: #8 in the Deliverables Chart in the RFP on page 12 notes Key Personnel resumes to be submitted with proposal. PWS, page 5, 7.2 Key Personnel states resumes are to be provided within 5 calendar days of contract award. What is the government's expectation of Key Personnel resumes?

ICE Response

Resumes are not required to be included in the proposal and will not be evaluated as part of the proposal. Resumes must be submitted NLT 5 days after award and will be reviewed as part of contract administration. Comment by Mehta, Mona: @OPLA - Is this an appropriate response?

12.

Question: Will the government consider extension of the due date to allow time to incorporate Q&A posting into their response?

ICE Response

Proposal due date has been extended to: August 11, 2023 Comment by Adibe, Andrea: Please add the new due date Comment by Mehta, Mona: Added

13.

Question: Will the government please specify the number of total pages for Volume 2. The chart states limit of 2 pages for each PP reference not to exceed 3 references. Is the total page count 6 or is there additional pages for summary and conclusion?

ICE Response

The past performance section will be limited to a total of 6 pages. (2 pages per ref)

14.

Question: Can the pricing narrative be submitted in PDF not MS Word?

ICE Response

Yes

15.

Question: Is this an existing contract or a new requirement?

ICE Response

Refer to question 8 response

16.

Question: Who is the incumbent if this is an existing requirement?

ICE Response

Refer to question 8 response

17.

Question: What is the contract number of the current contract or existing requirement? If there are multiple contracts, please provide all contract numbers.

ICE Response

Refer to question 8 response

18.

Question: Will the government extend the submission date 7 days (25 July) to allow time for the government to answer all of the questions, and industry to make all adjustments. This solicitation was released on a Federal Holiday weekend and amendment #1 was already released. This would allow adequate time for QnA and proposal submissions to be conducted, lowering the risk of errors or omissions that could hold up the procurement due to a protest.

ICE Response

Proposal due date has been extended to: August 11, 2023 Comment by Adibe, Andrea: Please add the new due date Comment by Mehta, Mona: Added

19.

Question: Under Factor 1 it states, “3 efforts similar to the PWS requirements”. Will the government please clarify the term similar, are you meaning similar in size (dollar value) and scope (same task areas) of this effort being solicited?

ICE Response

Yes, Similar in dollar value and Scope of Work effort.

20.

Question: With Corporate Experience / Past Performance as the number one factor for evaluation and is such a heavily weighted factor for award. To ensure that the bidder has the recent and relevant corporate experience / PP. Would the government require that the Prime bidder provide a minimum of 2 of the required 3 PP citations to ensure there is no possibility of ostensible subcontracting in proposing and potentially execution (as defined in 13 CFR 125.1). Comment by Mehta, Mona: @OPLA - Can you help me answer/understand this question? Comment by Adibe, Andrea: It is up to your discretion if you want to increase the past performance examples to 2 for small businesses. However, you run the risk of preventing those small businesses that don't have 2 examples from presenting an proposal. Comment by Mehta, Mona: Response was in the RFP. Comment by Adibe, Andrea: The original RFP or the revised one, if it was revised?

ICE Response

There is a 2-page limit for each past performance submitted (not to exceed 3 references)

21.

Question: On attach 2 under OY1, the CLIN / labor categories have a qty of 11 months and then a 1-month CLIN 0013 as a transition in. During the transition in period is the bidder/awardee responsible to pay the personnel or is the outgoing contractor's responsibility for all contract requirements and payments of employees during the transition? Will the government please clarify how the requirement to have all personnel onboard and onsite 15 days after start of work if that technically will still be during the transition period and outgoing contractor has all personnel and payment requirements.

ICE Response:

Incumbent will pay their personnel until Period of Performance is completed. Winning vendor will pay personnel hired on to fill positions being vacated by incumbent.

22.

Question: On attach 2 under OY4, the CLIN / labor categories have a qty of 11 months and then a 1-month CLIN 4013 as a transition out. During the transition out is the bidder/awardee for all contract requirements and payments of employees during the transition? Therefore, for this 1-month CLIN pricing it must include the entire workforce. If so, suggest the government, make the OY4 CLINs 12 months and CLIN 4013 any additional contractor costs to transition out.

ICE Response

Change all to 12 months (1st month transition in last month transition out)

Comment by Mehta, Mona: Responses answered by Privacy and Security

23.

Question: The government has implemented under FAR 52.204-21 and NIST 800-171 the requirement for contractors awarded Federal Contracts with IT Security Plan 3052.204-70 and Cybersecurity requirements to be Cybersecurity Maturity Model Certification (CMMC) compliant by having a Supplier Performance Risk System (SPRS) Level 1 rating.

We recommend, if this does remain a requirement, in order to ensure all bidders, have a Supplier Performance Risk System (SPRS) Level 1 rating a screenshot of the SPRS system is required in Volume 1.

ICE Response

A screenshot of the SPRS system is acceptable.

24.

Question: The government deliverables for e-Qip processing capability, along with Section 2.3 Background Investigations, Section 2.7 Security Management along with the ability to direct SF86 completion and collect fingerprints the contractor must have an active Secret Facility Clearance (FCL).

ICE Response

These efforts included here are not classified and do not require a clearance to collect this information.

25.

Question: Will these security, IT and background checks be waived if the bidder/awardee does not have an active Secret FCL at time of award?

We recommend if this does remain a requirement, in order to ensure all bidders, have an active Secret FCL would the government add a screenshot of the bidders National Industrial Security System (NISS) FCL verification as part of Volume 1. Otherwise, an awardee would potentially have 9-18 months (current Defense Counterintelligence and Security Agency (DCSA) processing timelines) (www.dcsa.mil) and therefore would be unable to perform these deliverables or tasks and potentially hire individuals for positions on this effort.

ICE Response

Nothing will be waived. IF this effort does lead to a classified contract, the contractor is not required to have the FCL at the start. They can work with DCSA to get the FCL, and that time frame is up to the DCSA. We (Personnel Security) would not be able to complete a DD254 or allow anyone to have access to classified material until the FCL and all paperwork is in place. Any tasks/deliverables requiring access to classified material would not be met until all requirements for the clearances are met.

*An investigation to assess the Fitness of the individual employee will take place but that level of investigation does not authorize them a clearance or access to classified material.

26.

Question: Attachment 2 makes reference and has a CLIN designated for an ATOC however the PWS section 5 & 6 make no reference to an ATOC or any tasks to be performed by an ATOC. Will the government please clarify the tasks for the ATOC in the PWS or should the ATOC be removed from the Attach 2?

ICE Response

Refer to response of question 4 Comment by Adibe, Andrea: For consistency sake, please select one title for this position and update all the solicitation documents to reflect this change. Comment by Mehta, Mona: Corrected

27.

Question: Attachment 2 has no CLIN structure for Travel however PWS section 5 states a requirement for travel by multiple people over multiple days. Will the government please clarify how to price the travel requirements by providing the exact number of trips by person and CLIN to each travel location, so it can get added into each CLIN or will the government provide a CLIN with a plug number for travel that can be modified after award?

Additionally, the Section 3 Place of Performance only has Fort Moore and no other places of performance will the government please clarify or identify the other locations.

ICE Response

See travel CLIN in revised price list

28.

Question: Attachment 2 has each CLIN as a Labor category and qty for each per month. The PWS in section 4 & 5 states that these individuals' hours of operation but it does state that all of these personnel are full time equivalents, and that each bidder needs to ensure they are bidding a complete man-year worth of hours and not providing multiple part time personnel.

If the government is satisfied with PT personnel, then as this is a fixed price contract the bidders will need to be provided itemized tasks with hours per task and subtask to allow bidders to bid the appropriate number of hours to be worked.

ICE Response

All positions will be full time positions @ 40 hours per week

29.

Question: PWS Section 7.2 Key Personnel states the Program Manager possess master’s degree in a related field Business Administration/Management. Will professional experience qualify in lieu of a master’s degree in related field of Business Administration/Management?

ICE Response

Resumes are not required to be included in the proposal and will not be evaluated as part of the proposal. Resumes must be submitted NLT 5 days after award and will be reviewed as part of contract administration. Comment by Mehta, Mona: @OPLA - Is this an appropriate response?

30.

Question: PWS Section 7.2 Key Personnel states a master’s degree in a related field Business Administration/Management is required for the Program Manager (Team Lead). This requirement restricts key personnel candidates who may have higher education and/or experience than one with a related field in Business Administration/Management. Will the government allow other master’s degree disciplines other than a related field Business Administration. Management?

ICE Response

Resumes are not required to be included in the proposal and will not be evaluated as part of the proposal. Resumes must be submitted NLT 5 days after award and will be reviewed as part of contract administration. Comment by Mehta, Mona: @OPLA - Is this an appropriate response?

31.

Question: PWS Section 7.2 Key Personnel states the Instructional Systems Designer/Curriculum Developer possess a Bachelor of Arts or Bachelor of Science in Education Curriculum Development. Will professional experience qualify in lieu of a Bachelor of Arts or Bachelor of Science in Education Curriculum Development?

ICE Response

Resumes are not required to be included in the proposal and will not be evaluated as part of the proposal. Resumes must be submitted NLT 5 days after award and will be reviewed as part of contract administration. Comment by Mehta, Mona: @OPLA - Is this an appropriate response?

32.

PWS Section 7.2.3 Key Personnel states a master’s degree in a Bachelor of Arts or Bachelor of Science in Education Curriculum Development is required for the Instructional Systems Designer/Curriculum Developer. This requirement restricts key personnel candidates who may have higher education and/or experience other than one with a Bachelor of Arts or Bachelor of Science in Education Curriculum Development. Will the government allow other bachelor’s degree disciplines other than a Bachelor of Arts or Bachelor of Science in Education Curriculum Development?

ICE Response

Resumes are not required to be included in the proposal and will not be evaluated as part of the proposal. Resumes must be submitted NLT 5 days after award and will be reviewed as part of contract administration. Comment by Mehta, Mona: @OPLA - Is this an appropriate response?

33.

Question: Is the Program Manager required to be onsite during the hours of operation?

ICE Response

Program Manager is required to be on site as they serve as contractor Supervisor.

34.

Question: Do we need or can we designate a Contract Manager?

ICE Response

This is a business decision to be made by the vendor as part of their overhead cost

35.

Question: Section 18 of the PWS states multiple plans and reports are due to the government. Will the government provide templates required for deliverables stated in the PWS?

ICE Response

Templates required for deliverables upon contract start up meeting

36.

Question: The PWS does not specifically state contractor required equipment to support daily operations. Will the contractor have to provide equipment? If so, can a list or required equipment be provided?

ICE Response

Government will provide IT equipment required for performance of government work. As well as all required PPE

37.

Question: The PWS does not specifically state contractor required equipment to support daily operations. Will the contractor have to provide equipment? If so, can a list or required equipment be provided?

ICE Response

Refer to response to question 35

38.

Question: Will the government provide office workspace for contractor personnel?

ICE Response

Yes

39.

Question: Bullet #4 in Sections 7.2.3 and 7.2.4 states “Ability to travel and spend up to 5 days a week each month at offsite SDU locations.”

Will the Government please confirm the requirement is 5 days each month at offsite SDU locations?

ICE Response

It is on an as needed basis but not to exceed 5 days a month without prior approval from COR.

40.

Section: Evaluation, 2, Factor 1: Corporate Experience - Volume 1, item ii

Question: Corporate Experience evaluation criteria item ii states: “Actual experience developing and maintaining a network of age appropriate and culturally sensitive community resources.” The PWS includes no requirement for “age appropriate and culturally sensitive community resources.”

Will the Government update the RFP to remove this language?

ICE Response

Refer to Sam.gov; amendment issued on 7/3/2023

41.

Column B, Description

Question: In Column B, Description, several of the CLINs indicate multiple quantities of personnel per month. For example, CLIN 0003 states “Technical Writer II – 2 per month.”

Will the Government please confirm that this means there is a requirement for two personnel per month in this CLIN?

ICE Response

Yes

42.

Column B, Description

Question: If the answer to Question 40 is yes, will the Government please confirm that complete pricing includes pricing for 36 personnel in the following quantities:

1 Project Manager 2 Instructional Systems Designers 2 Technical Writers 1 Logistics Specialist 1 GSA Fleet Specialist 1 Administrative Specialist 13 Parts Clerks 2 ATOC Managers 2 Range Specialists 2 AMMO Handlers 8 Gunsmiths (Level I) 1 Ballistic Engineer

ICE Response

See revised Attachment 2 - Pricing Template

43.

Recommended Contract Personnel Positions Attachment 2 Pricing Template

Question: In Attachment 2, Pricing Template, each period of contract performance includes a CLIN for ATOC Manager. However, in Attachment 1 PWS, Section 6 Recommended Contract Personnel, there is no ATOC Manager.

Will the Government please clarify?

ICE Response

See revised Attachment 2 - Pricing Template

44.

Administrative Task Support Personnel/GSA Fleet Manager Attachment 2 Pricing Template

Question: We have identified discrepancies between the labor categories provided in Attachment 2 Pricing Template and the labor categories in Attachment 1 PWS.

Will the Government provide PWS labor category descriptions using the labor categories identified in Attachment 2 Pricing Template?

ICE Response

See revised Attachment 2 - Pricing Template

45.

Attachment 1 PWS Deliverables Table

Question: The RFP deliverables table requires Key Personnel resumes to be submitted with the proposal. The PWS deliverables table requires Key Personnel resumes to be submitted five days after contract award.

Will the government confirm Key Personnel resumes are due with the proposal submission?

ICE Response

Resumes are not required to be included in the proposal and will not be evaluated as part of the proposal. Resumes must be submitted NLT 5 days after award and will be reviewed as part of contract administration. Comment by Mehta, Mona: @OPLA - Is this an appropriate response?

46.

Question: If resumes are submitted with the proposal, will the government allow them to be submitted as an attachment and therefore outside the page limit.

ICE Response

Resumes are not required to be included in the proposal and will not be evaluated as part of the proposal. Resumes must be submitted NLT 5 days after award and will be reviewed as part of contract administration. Comment by Mehta, Mona: @OPLA - Is this an appropriate response?

47.

Question: If resumes are to be included with the proposal, will the government please confirm the resumes will be part of the technical evaluation?

ICE Response

Resumes are not required to be included in the proposal and will not be evaluated as part of the proposal. Resumes must be submitted NLT 5 days after award and will be reviewed as part of contract administration. Comment by Mehta, Mona: @OPLA - Is this an appropriate response?

48.

Question: QASP makes mention of metrics for Confirm and Update Mailing Addresses, Develop Tailored Service Plans, and Maintain Court Date Records. These metrics do not align with the requirements of the PWS.

Would the government consider removing this requirement?

ICE Response

See revised Attachment 4 - QASP

49. , curricula

Question: RFP Section 6 Proposal Content directions indicate, “The offeror shall provide a written staffing plan that includes an organizational chart that identifies the proposed staffing levels at each site, proposed level of effort (hours and numbers of FTE’s), titles, and a brief description of functional responsibilities.”

However, the Government does not provide sufficient workload data for non-incumbent offerors to bid the correct number of hours or FTE’s to complete all PWS 5.2 Training Administrative Support Tasks. For example, there is no data on the number of courses to be observed, analyzed, reported and recommended upon; nor the number of lesson plans, curricula, course critiques, or other related documents to be formulated or revised. There are no approximations of the instructor team leads, stakeholders, or annual throughput of students.

Would the Government please provide the approximate size of the Training Administrative Support workload that Contractors will perform and manage, so offerors may more accurately propose the correct number of hours and FTE’s for PWS Tasks 5.2 Training Administrative Support?

ICE Response

See revised Attachment 2 - Pricing Template for required number of FTE

50.

Question: RFP Section 6 Proposal Content directions indicate, “The offeror shall provide a written staffing plan that includes an organizational chart that identifies the proposed staffing levels at each site, proposed level of effort (hours and numbers of FTE’s), titles, and a brief description of functional responsibilities.”

However, the Government does not provide sufficient workload data for non-incumbent offerors to bid the correct number of hours or FTE’s to complete all PWS 5.3 Administrative Task Support Tasks. For example, the Government has not provided the volume of files, databases, historical data, correspondence, spreadsheets, charts, or similar items to be prepared, written, analyzed, simplified, reported upon, recommended, inventoried, streamlined, or managed.

Would the Government please provide the approximate size of the Administrative Task Support workload that Contractors will perform and manage, so offerors may more accurately propose the correct number of hours and FTE’s for PWS Tasks 5.3 Administrative Task Support?

ICE Response

See revised Attachment 2 - Pricing Template for required number of FTE

51.

Question: RFP Section 6 Proposal Content directions indicate, “The offeror shall provide a written staffing plan that includes an organizational chart that identifies the proposed staffing levels at each site, proposed level of effort (hours and numbers of FTE’s), titles, and a brief description of functional responsibilities.”

However, the Government does not provide sufficient workload data for non-incumbent offerors to bid the correct number of hours or FTE’s to complete all PWS 5.4 Vehicle Fleet Management Tasks. For example, the Government does not provide the size of the fleet, specific types of vehicles, approximate mileage, or even the age of the vehicles in the fleet. There is no information on the number of vehicles that need to be ordered, mileage tracked, transported for maintenance, mileage reported, or monitored. There is no information on “Perform other duties as assigned,” as noted in PWS 5.4.10.

Would the Government please provide the size, age, and approximate mileage of the fleet, as well as other workload data, so offerors may accurately propose the correct number of hours and FTE’s for PWS Tasks 5.4 Vehicle Fleet Management?

ICE Response

See revised Attachment 2 - Pricing Template for required number of FTE

52.

Question: RFP Section 6 Proposal Content directions indicate, “The offeror shall provide a written staffing plan that includes an organizational chart that identifies the proposed staffing levels at each site, proposed level of effort (hours and numbers of FTE’s), titles, and a brief description of functional responsibilities.”

However, the Government does not provide sufficient workload data for non-incumbent offerors to bid the correct number of hours or FTE’s to complete all PWS 5.6 Armory Operations Tasks. For example, the Government does not provide the size or number of the Armory facility(ies), number and type of weapons to be maintained, repaired, tested, inventoried, or issued. There is no frequency noted for research, test plans, protocol development, evaluations of sample firearms or ammunition, ballistic testing, reports, or other management of weapons and ammunition.

Would the Government please provide the size of Armory(ies) and Armory workload data, so offerors may accurately propose the correct number of hours and FTE’s for PWS Tasks 5.6 Armory Operations?

ICE Response

See revised Attachment 2 - Pricing Template for required number of FTE

53.

Question: RFP Section 6 Proposal Content directions indicate, “The offeror shall provide a written staffing plan that includes an organizational chart that identifies the proposed staffing levels at each site, proposed level of effort (hours and numbers of FTE’s), titles, and a brief description of functional responsibilities.”

However, the Government does not provide sufficient workload data for non-incumbent offerors to bid the correct number of hours or FTE’s to complete all PWS 5.7 Range Support Operations Tasks. For example, the Government does not provide the annual throughput of students on the ranges, mandatory shooter to Range Safety Officer ratios, annual hours of Range Operations, frequency of inventories/reports/services, or the volume or description of range materials and targets to be prepared, transported, received, inventoried, serviced, reported upon, and otherwise managed.

Would the Government please provide a description of the ranges, range materials and equipment, and range workload data, so all offerors may more accurately propose the correct number of hours and FTE’s for Tasks 5.7 Range Support Operations?

ICE Response

See revised Attachment 2 - Pricing Template for required number of FTE

54.

Question: Can we update/correct the formula in Cell E68? Or will the Government provide a revised Attachment 2. Cell E 68 (option year 3 total) is grabbing the total from lines 24-36 (option year 1) as opposed to lines 56-68 Option year 3 CLINs.

ICE Response

See revised Attachment 2 - Pricing Template

55.

Question: Regarding 5.6 Armory Operations, subsection 5.6.1 on page 3 of the PWS, will the government provide a list of weapons manufacturers used by OFTP? Does the armorer require a manufacturer maintenance certification for each?

ICE Response

General weapons maintenance certification through accredited source is minimum requirement for Level 1 gunsmiths.

56.

Question: Regarding 5.6 Armory Operations, subsection 5.6.7 on page 4 of the PWS, will the contractor be responsible for providing ammunition testing equipment?

ICE Response

Government will provide testing equipment

57.

Question: Regarding 5.7 Range Support Operations, subsection 5.7.5 on page 4 of the PWS, will the government provide all the necessary equipment and materials to transport ammunition to training locations, to include the required placards?

ICE Response

Government will provide vehicles and necessary equipment to transport ammunition to training locations, to include the required placards. Contract employees shall have a valid state issued driver’s license.

58.

Question: On page 5 of the PWS, Under 7.2 Key Personnel, subsection 7.2.1 Program Manager (Team Lead), the government lists “Master’s degree in a related Business Administration/Management” as a requirement for the Program Manager position.

Will the government accept a master’s degree in another field, combined with related experience, in lieu of a Master of Business Administration or Master’s in Management?

ICE Response

Resumes are not required to be included in the proposal and will not be evaluated as part of the proposal. Resumes must be submitted NLT 5 days after award and will be reviewed as part of contract administration. Comment by Mehta, Mona: @OPLA - Is this an appropriate response?

59.

Question: Will the Government consider additional years of experience or a Program Management certification in place of a Master’s Degree?

ICE Response

Resumes are not required to be included in the proposal and will not be evaluated as part of the proposal. Resumes must be submitted NLT 5 days after award and will be reviewed as part of contract administration. Comment by Mehta, Mona: @OPLA - Is this an appropriate response?

60.

Question: What if any other training related Bachelor of Arts/Science degrees can be substituted for the Instructional Systems Designer/Curriculum Developer positions?

ICE Response

Resumes are not required to be included in the proposal and will not be evaluated as part of the proposal. Resumes must be submitted NLT 5 days after award and will be reviewed as part of contract administration. Comment by Mehta, Mona: @OPLA - Is this an appropriate response?

61.

Question: Travel to offsite locations are mentioned, however, the place of performance only lists Ft. Moore. Where are the offsite locations?

ICE Response

Fletc Gylnco, GA

Altoona Armory, Pennsylvania

62.

Question: PWS 7.2 requires some personnel to potentially travel up to 5 days per month to offsite locations. If offsite locations are over 50 miles from worksite, will the Government provide a travel CLIN?

ICE Response

See travel CLIN in revised Attachment 2 - Pricing Template

63.

Question: Who is the incumbent?

ICE Response

Refer to question 8 response

64.

Question: Under what contract number is the incumbent?

ICE Response

Refer to question 8 response

65.

Question: Will personnel conduct training or will they be responsible for development only?

ICE Response

Personnel will not conduct training; only develop POIs and other training documents

66.

Question: “5.6.10. Direct ballistic testing using conventional and unconventional firearms i and terminal ballistics.” What does the “i” reference/refer to?

ICE Response

“i” is a typo

67.

Question: What courses/materials are required to be reviewed/updated?

ICE Response

Lesson Plans, PowerPoints, student handouts, and other training documents.

68.

Question: When were the courses/materials last reviewed and updated?

ICE Response

All materials are reviewed continuously

69.

Question: RFP Pg 5, Proposal Instructions Section 6, Volume 1 Factor 1 Corporate Experience requires up to 3 past performance write ups while Factor 4 requires the Past Performance Questionnaires (Attachment 3) be submitted directly to the contracting office by our customers. However, RFP Proposal Instructions Section 2, Procurement and Volume Submission Instructions (pg 2) indicate there is a 2 page limit for each past performance reference (not to exceed 3 references). Is this 2 page limit for the PPQs submitted by our customer or is this a mistake, as there are 4 pages for the blank PPQ and usually there is no page limit for PPQs. Please clarify what is to be submitted in Volume 2, Factor 4, Past Performance.

ICE Response

There is a 2-page limit for each past performance submitted (not to exceed 3 references)

There is no page limit for Attachment 3 – Past Performance Questionnaire.

70.

Question: RFP Pg 6, Volume 2, Factor 4, Past Performance references Attachment 4 as the PPQs. PPQs are actually Attachment 3 in the documents provided by the government. Would the government correct this discrepancy?

ICE Response

Attachment 3 – Past Performance Questionnaire

71.

Question: States that all Government Furnished Property (GFP) is to be turned in. A GFP list was not provided. Can a GFP and a Government Furnished Material (GFM) list be provided?

ICE Response

IT equipment (workstations) and government PIV cards Comment by Adibe, Andrea: Is this the entire list? Also, please clarify whether IT equipment is separate from the workstations or do you mean IT equipment work stations? Comment by Adibe, Andrea: Any updates on this question?

72.

Question: Are there any GFP vehicles or only GSA vehicles provided?

ICE Response

Only GSA vehicles and government owned forklifts

73.

Question:

With regards to Factor 4 Past Performance, what information is the Government actually requesting?

ICE Response

Refer to Attachment 3 – Past Performance Questionnaire

74.

Question: What type of information is the Government requesting regarding the following:

ii. Actual experience developing and maintaining a network of age appropriate and culturally sensitive community resources?

ICE Response

Refer to Sam.gov; amendment issued on 7/3/2023

75.

Question: Will the Government allow more than three Past Performances/Corporate Experiences?

ICE Response

The government will allow/consider up to three (3) efforts similar to the PWS requirements.

76.

Question: If using a subcontractor, are more than three Past Performances/Corporate Experiences allowed?

ICE Response

The government will allow/consider up to three (3) efforts similar to the PWS requirements.

77.

Question: Are subcontractor Corporate Experience and Past Performance permissible to be used in the proposal response?

ICE Response

The role of the subcontractor on the program submitted for past performance should be clear.

78.

Question: Will the Government share the current incumbent’s name, contract number, and historic total contract value for the incumbent’s associated period of performance? If this is indeed a new requirement, will the Government confirm if the level of effort is 36 resources as listed in the pricing matrix?

ICE Response

Refer to question 8 response

79.

Question: What system or software does ICE currently use for vehicle/fleet management activities? Does ICE maintain digital logs or a maintenance request system for vehicles?

ICE Response

ICE utilizes the GSA vehicle system for tracking or fleet equipment along with manual sign out sheets for unassigned vehicles

80.

Question: If an Offeror does not have all the labor categories/position titles in the Recommended Contract Personnel Positions section on their current GSA contract, can these labor categories still be proposed in pricing? Under NAICS 611430, it is common for contractors to have ISDs and Technical Writers, but specific positions like Ammo Handler are extremely uncommon to find with a Small Business vendor under this training-focused NAICS code.

ICE Response

This is a business decision to be made by the vendor.

81.

Question: What are Offerors required to complete for “$XX.XX each” in Column B – is that asking for the total fixed price cost for that specific resource for 1 month? Can we assume a standard 160 hour month per resource?

ICE Response

40 hours per week for that resource

82.

Question: For CLIN0002 as an example, if the cost per Curriculum Developer is $10,000, then in Column E Total Proposed Price, is the Offeror expected to enter 2 per month @ $10,000 each x 11 months = $220,000?

ICE Response

Correct

83.

Question: Is the formula for the total proposed price each year supposed to be the sum of all each table on Column E? The current formula for Base year total price states Sum(E6:E7) which would be an error for the user.

ICE Response

See revised Attachment 2 - Pricing Template

84.

Question: Is CLIN0013 Transition fixed price to include the same labor mix from CLIN0001 to CLIN0012? I.e., should offerors propose a 1-month total price for the 36 FTEs expected to be staffed during the transition period?

ICE Response

See revised Attachment 2 - Pricing Template

85.

Question: Are there any ODCs for the contract? Uniforms? Equipment? How does the offeror price any travel?

ICE Response

Government does not require uniforms or equipment from vendor. Travel should be priced in accordance with government regulations and rates.

86.

Question: Is there possibility for any of the positions to be remote work, e.g. the admin specialist or technical writer? Or are all contractors expected to be on-site at Fort Moore?

ICE Response

All positions are required to be on site.

87.

Question: Can the government provide the company name(s) and contract number(s) for the incumbent contract(s) performing these services currently?

ICE Response

Refer to question 8 response

88.

Question: Factor 1, Corporate Experience ‘Offers shall describe their corporate experience by describing the following for up to three (3) efforts similar to the PWS requirements.’ Will the government allow/consider more than 3 efforts total for the submission due to the wide range of skill sets required?

ICE Response

The government will allow/consider up to three (3) efforts similar to the PWS requirements.

89.

Question: Staffing Plan – ‘…an organizational chart that identifies the proposed staffing levels at each site, proposed level of effort by site…’ The primary location is at Fiske Range Complex and required visits to ICE Campus administration building 234 at Fort Moore. Are there other sites that require staffing? If so, can the government provide the locations that require contract personnel?

ICE Response

The primary locations for contract personnel will be the ICE Campus (building 234, 15, etc.), Fiske range complex and the Advanced Training and Operations Center

90.

Question: Does the Service Contract Act (FAR 52.222-41) apply to this opportunity? If so, can the government provide the current Wage Determination and include above mention clause in the solicitation?

ICE Response

Service Contract Act WD # 2015-4527

91.

Question: Key Personnel Resumes – PWS 7.2 states within 5 calendar days of contract award. PWS 18 (Deliverables) states provide with proposal. Staffing Plan (Factor 3) is limited to 6 pages. Can the government clarify the resume requirement for key personnel?

ICE Response

Resumes are not required to be included in the proposal and will not be evaluated as part of the proposal. Resumes must be submitted NLT 5 days after award and will be reviewed as part of contract administration. Comment by Mehta, Mona: @OPLA - Is this an appropriate response?

92.

Question: Staffing Levels – the pricing template seems to indicate FTE estimates for each recommended labor category. PWS 8 states we will maintain appropriate levels to fully satisfy all requirements of the contract. Can the government provide historical workload for us to create a Basis of Estimate (BOE)? Or provide the estimated FTE count by functional area?

ICE Response

See revised Attachment 2 - Pricing Template

93.

Question: The Pricing Spreadsheet requests pricing for a Project Manager (CLIN X001) and Team Lead (CLIN X002). Key Personnel (PWS 7.2.1) indicated a Program Manager/Team Lead as the same position. Can the government clarify the requirement as a Project Manager, Program Manager and Team Lead will vary greatly in experience and responsibilities?

ICE Response

Program Manager is the Team Lead position. See revised Attachment 2 - Pricing Template

94.

Question: The Ballistic Engineer (PWS 5.6.5 thru 5.6.13) seems to be outside of the general scope of work for the contract. The functions listed are normally associated with Research and Development (R&D) contracts and include specialized equipment and training (i.e. recommend changes in design, mechanical operations, and serviceability based on extensive testing and research). Will the government consider removing this requirement from the solicitation? If not, will the government provide clarification to the education, training and certifications required to support this position?

ICE Response

Ballistics Engineer qualification requirements have been added in section 8.2.4 of the PWS

95.

Question: No historical workload information has been provided. Can the government provide statistical information to assist in establishing a baseline of support required for each recommended Labor Category? (i.e. The GSA Fleet Specialist is responsible for the vehicles assigned. How many vehicles does the fleet consist of?) Comment by Mehta, Mona: @OPLA - We are pricing by 40 hours per week not by workload. How would you want us to respond? Comment by Adibe, Andrea: Recommend stating that clearly either in hours/year or hours/week; however, you normally price FTEs. Comment by Mehta, Mona: Corrected

ICE Response

All positions are 40 hours per week.

96.

Question: Without compromising mission security, does the government anticipate the current operations to remain similar to historical levels or is there an expectation of support requirements to increase or decrease during the option periods? (i.e. Shipping and Receiving transactions have remained approximately XX per month, but projected transactions anticipate a 25% increase in the base year and 10% per each option year.) Anticipating changes to the workload and/or process improvements allows us to better staff to the appropriate levels throughout the life of the contract.

ICE Response

See revised Attachment 2 - Pricing Template

97.

Question: The “Base Plus Options” Tab asks for a unit price of a Month (MO) however, there is not a column for the “Monthly Unit Price” itself. Can the Government amend Attachment 2 to provide a Monthly Unit Price Column? This Unit Price column DOES exist in Section B of the Solicitation.

ICE Response

Provide pricing per Revised Attachment 2 Pricing Template

98.

Question:

This Table of Position Titles has 11 Positions, 1 less than that of Attachment_2_Pricing_Template. Missing Position from Section 6 is ATOC Manager.

In addition, The Pricing Template has…