Combined_Synopsis_Solicitation_-_tracked_changes.pdf

COMBINED SYNOPSIS SOLICITATION

INSTRUCTIONS TO OFFERORS

70CMSW18R00000005

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in the Federal Acquisition Regulation (FAR) Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

Solicitation 70CMSW18R00000005 is hereby issued as a Request for Proposal (RFP). The RFP and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2005-95, January 19, 2017. This is an unrestricted solicitation with full and open competition. The associated North American Industrial Classification System (NAICS) code for this procurement is 332992, Ammunition Manufacturing. This acquisition is NOT a small business set-aside. Offerors will provide their pricing in the Pricing Schedule located in (Attachment 4).

The award(s) will be Indefinite Delivery-Indefinite Quantity (IDIQ) contract(s) whereby firm-fixed-price (FFP) delivery orders will be issued. If the Government decides that it is advantageous to make multiple awards, then those awards will be made to the offerors that present the best value to the Government.

MULTI-AGENCY CONTRACT (MAC): ICE shall permit DHS (to include its components), U.S. Department of Defense (DoD) and any U.S. federal law enforcement or national security agencies including those in the continental U.S., Alaska, Hawaii, Guam, the Northern Marianna Islands, Puerto Rico, and the U.S. Virgin Islands to purchase any, and all contracted items after written request to and subsequent approval by the ICE Contracting Officer (CO) and Contracting Officer’s Representative (COR).

REQUIREMENT: The total requirement is to provide up to 62,500,000.00 rounds of 9mm Luger Readily Identifiable Training Ammunition (RITA) for the base and four option years in accordance with Attachment 1, Statement of Work. These 62,500,000.00 rounds serve as the ceiling amount with the Surge Option of 18,500.000.00 of ammo allowed to be ordered for the entire period of performance.

PERIOD OF PERFORMANCE: The full ordering period of performance will be a one 12-month base period plus four one-year option periods (60 months).

FIRST ORDER: The Government will guarantee a total of 50,00010,000 rounds for the type of ammunition selected as part of the first Delivery Order. This guarantee applies to one (1) Delivery Order only for the duration of the full period of performance.

DELIVERY TERMS: Delivery is free-on-board (FOB) Destination to numerous DHS component locations within the Continental United States (CONUS) and its territories including Alaska, Hawaii, Guam, the Northern Marianna Islands, Puerto Rico, and the U.S. Virgin Islands in accordance with the Statement of Work (Refer to Attachment 1). Specific delivery destination will be specified at the delivery order level.

SCHEDULE: Offerors shall complete Attachment 4, Price Schedule, and return it with Volume III, Price. First Article Test (FAT) and Lot Acceptance Test (LAT) samples are Not Separately Priced (NSP) but are Sub contract line item numbers (SubCLINs) and are to be provided at no cost to the Government. The offeror shall provide the unit price as well as the extended price for the base year and each option year using no more than two decimal places.

MINIMUM AND MAXIMUM THRESHOLDS: The contract or contracts for 9mm RITA awarded under this solicitation will have a minimum of 10,000 rounds and a maximum of 62,500,000.00 plus 18,500,000.00 rounds for the Surge Option.

QUESTIONS: Questions concerning the Request for Proposal (RFP) shall be submitted via e-mail, no later than Monday, July 30, 2018 at 12:00 p.m. Eastern Standard Time (EST) to Muharrem.Sayan@ice.dhs.gov, and CC Ian.Somppi@ice.dhs.gov. Offerors shall cite the attachment number, section, paragraph, and page number of the document that their question pertains to. Answers will be provided to all prospective offerors, giving regard to the proper protection of proprietary information. U.S. Immigration and Customs Enforcement (ICE) recommends that offerors ensure questions are written to enable a clear understanding as to the offeror’s issues or concerns. Statements expressing opinions, sentiments or conjectures are not considered valid inquiries or comments for this purpose and will not receive a response from

ICE.

ADDENDUM TO 52.212-1:

52.212-1 Instructions to Offerors – Commercial Items (Jan 2017) and addendum are incorporated into this solicitation with the following insert under (c): The offeror agrees to hold the prices in its offer firm for 120 calendar days from the date specified for receipt of offers.

GENERAL PROPOSAL PREPARATION INSTRUCTIONS

Proposals shall be received no later than Friday August 24, 2018 at 4:00 p.m. EST to Muharrem Sayan by e-mail at Muharrem.Sayan@ice.dhs.gov, and CC Ian .Somppi@ice.dhs.gov, to be considered for award. Please refer to FAR 52.212-1 titled “Instructions to Offerors- Commercial Items (Jan 2017),” its addendum, above, Attachment 1, titled “Ordering Procedures”, the remainder of this combined synopsis/solicitation, as well as other relevant FAR Clauses, Provisions, HSAR Clauses, and Terms and Conditions, for additional submission instructional and evaluation procedures.

A hard copy of Volume I ONLY and an electronic copy (on a compact disc (CD)) of the proposal shall be included with the qualification samples and delivered to:

U.S. Immigration and Customs Enforcement, Armory Operations Attn: Solicitation 70CMSW18R00000005 320 East Chestnut Avenue Altoona, PA 16601 mailto:Muharrem.Sayan@ice.dhs.gov mailto:Ian.Somppi@ice.dhs.gov mailto:Muharrem.Sayan@ice.dhs.gov mailto:Ian%20.Somppi@ice.dhs.gov mailto:Ian%20.Somppi@ice.dhs.gov

Additionally, a hard copy of Volumes I, II, and III and an electronic copy (on a compact disc (CD)) of the proposal shall be submitted to:

U.S. Immigration and Customs Enforcement (ICE) Office of Acquisition Management (OAQ) Attn: Ian Somppi/Muharrem Sayan 801 I Street, NW, Suite 800 Mail Stop Code 5750 Washington, DC 20536

(Note: Do NOT include qualification samples with submission to the Office of Acquisition Management address)

In order to meet the due date and time specified in this solicitation for submission to the Office of Acquisition Management, Offerors will need to take the following steps:

--Submit proposal via a delivery service that utilizes a tracking mechanism (e.g., FedEx, UPS, etc.);

--Ensure the Mail Stop Code 5750 is included in the address label;

--Send the tracking number ahead of time to the Consolidated Remote Delivery Site (CRDS) at info@crdsmail.com so that they can flag it on the loading dock to expedite delivery to the Contracting Officer; cc: the Contract Specialist; and

--Send the signed receipt for accepting the package to the designated Contract Specialist to establish the delivery date/time to the Government.

All electronic proposals shall be provided in MS Word Version 2010 or later and/or Excel Version 2010 or later. Facsimile proposals are not permitted and will be disregarded if received.

The proposal shall clearly demonstrate the offeror’s understanding of the overall and specific requirements of the Statements of Work, and convey their capabilities for transferring their understanding into accomplishments for performing the orders placed against the contract.

Information requested herein shall be furnished in writing and in compliance with the instructions. The information requested and the manner of submittal is essential to permit prompt evaluation of all proposals on a fair and uniform basis. Simple statements of compliance without the detailed description of how compliance will be met may be considered insufficient evidence that the proposed supplies can technically meet the requirements of this RFP.

Accordingly, any proposal in which material information are provided may be considered non-responsive.

mailto:info@crdsmail.com

PROPOSAL PREPARATION COST

The Government will not pay costs incurred by any offeror in the preparation and submission of a proposal in response to this RFP. The Contracting Officer is the only person who can legally obligate the Government for the expenditure of public funds regarding this procurement.

PROPOSAL CONTENT AND SUBMISSION INSTRUCTIONS

Proposal Content

Offerors are cautioned to review the RFP and ensure that the proposal submitted is fully responsive and complies with all requirements of the RFP. Each proposal shall clearly demonstrate that the offeror understands the overall and specific technical requirements of the Statement of Work. The offeror shall provide the requested past performance and pricing information as specified in this solicitation. Failure to address all requirements of the RFP in the proposal may result in the proposal being removed from consideration for award by the Government. Clarity and completeness of the proposal is of the utmost importance. The proposal shall be written in a practical, clear and concise manner. It shall use quantitative terms whenever possible and shall avoid qualitative adjectives to the maximum extent possible.

Proposals shall be legible, single-space, type-written (single-side), in a type size not smaller than an eleven (11) point font, on paper not larger than eight-and-one-half-by-eleven inches.

Amendments: Any changes to a proposal made by an Offeror after its initial submission shall be submitted following the same instructions in this section for the appropriate volume to the address specified herein. Changes shall be described in summary format and the changes/replacement pages shall be clearly identifiable. Changes from the original page shall be indicated on the outside margin by vertical lines adjacent to the change. The Offerors shall include the date of the amendment at the bottom of the changed pages.

Subcontracting Plan: There is no page limitation for this submission. Offerors, applicable to large businesses only, shall submit a subcontracting plan in accordance with FAR Clause 52.219- 9 Small Business Subcontract Plan Alternate II (Jan 2017). Attachment 5, Sample Subcontracting Plan, is provided as guidance.

Volume I – Technical

This section shall be limited to five (5) pages, in addition to the documentation required in the Statement of Work which does not count against the five (5) pages (see SOW Required Documents below). Within the five (5) pages of Volume I, the offeror shall describe the technical approach to providing the ammunition identified in the Statement of Work. The technical approach should include:

Technical Performance Acceptability: The offerors shall provide a qualification sample of 8,000 rounds of ammunition, at no cost to the government, as a part of the proposal. This sample of ammunition will undergo qualification testing to ensure that it meets or exceeds the standards as stated in the Statement of Work. All ammunition submitted for acceptance shall comply with all requirements listed in the Statement of Work. Office of Firearms and Tactical Programs (OFTP) will perform the qualification testing on all ammunition submitted. All samples shall be submitted to:

U.S. Immigration and Customs Enforcement, Armory Operations Attn: Solicitation 70CMSW18R00000005 320 East Chestnut Avenue Altoona, PA 16601

The samples shall be received no later than the date and time the proposals are due. Offerors shall include a hard copy of their Volume I – Technical proposal with the samples.

SOW Required Documents: Documentation identified in Attachment 1, paragraph 3.5 is required to be provided with solicitation and ammunition sample only. Failure to provide any required documents may result in the proposal being removed from consideration for award by the Government.

Volume II – Past Performance Information

This section shall be limited to 3 pages total. The offeror shall submit their demonstrated record, within the past three (3) years as confirmed by references (Federal, State, local government, and/or private), of past performance, including quality of services, compliance with Statements of Work, contract management, and customer satisfaction.

The offeror shall identity three (3) ongoing or successfully completed projects performed by the offeror or its Subcontractors that demonstrate recent and relevant past performance. Recent is defined as within the last three (3) years from the date proposals are due. Relevant is defined as work similar in scope, complexity, magnitude, and financial impact to client to the work identified in the Statement of Work.

For ongoing projects, at least 50 percent of the contract funding for the period of performance shall have been expended by the date of submission of the proposal.

Please include the following information:

a) Project Title,

b) Description of the Project,

c) Contract/Delivery Order Number,

d) Contract/Delivery Order Amount,

e) Government Agency/Organization,

f) Contracting Officer’s Representative (COR) name, address, phone number and email address,

g) Contracting Officer’s name, address, telephone number and email address, and

h) Current Status, (e.g. completed and/or in progress, start and estimated completion date).

A past performance questionnaire is provided as Attachment 3, Contractor Provided Letter Requesting Past Performance Evaluation. The offeror shall forward this questionnaire to each of the references provided and request the response be submitted directly to the address specified for receipt of responses by the due date of the solicitation.

The Government reserves the right to access and consider past performance information from other sources.

Volume III – Pricing

There is no page limitation for this section. The offeror shall complete a copy of Attachment 4, Price Schedule and may submit a list of quantity price breaks for each item. The offeror shall prepare a price proposal that contains all information necessary to allow for a comprehensive evaluation of the prices proposed by the offeror. This includes completing an estimated total price for each CLIN based on the provided estimates. Pricing shall be valid for 120 calendar days after the date that proposals are due.

The Government will evaluate price proposals for award purposes by adding the total price for all options to the price for the base requirement. Evaluation of options does not obligate the Government to exercise the options.

The Government will validate that the information provided in other parts of the proposal is consistent with the information provided in the price proposal. Any inconsistencies will be noted and may adversely affect the proposal evaluation.

Prices will be incorporated into the contract as firm fixed prices and are not subject to changes through adjustments.

BASIS FOR AWARD:

In accordance with the RFP, trade-off analysis of both technical considerations and price would be used to determine the best overall value to the Government and would consist of a comparative analysis of evaluated strengths, weaknesses, and risks, which would be traded off against the price factor. Only one ammunition sample of each type for which the offeror is submitting a proposal shall be submitted for solicitation testing and considered for contract award. The Government will award a contract(s) to the responsible offeror(s) submitting an overall proposal that is determined most advantageous to the Government, price and non-price factors considered in accordance with FAR Provision 52.212-2 titled “Evaluation – Commercial Items (Oct 2014)”. Award will be made to the offeror(s) whose proposal meets or exceeds the Government’s requirements and represents the best value to the Government.

A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

AWARD SELECTION:

The following evaluation factors listed in descending order of importance will be used in the source selection process:

1. Technical Capability

2. Past Performance

3. Price

Relative Importance of Evaluation Factors

The evaluation factors are stated in descending order of importance. Factors 1 and 2 are referred to as non-price factors. Non-price factors (when combined) are significantly more important than Price. As the non-price evaluation factors approach equality, price becomes more important in making the award determination. If two or more proposals are determined not to have any substantial technical differences (i.e. are technically equivalent), award may be made to the lower priced proposal. It should be noted that award may be made to other than the lowest priced proposal if the Government determines that a price premium is warranted due to technical merit. The Government may also award to other than the highest technically rated proposal, if the Government determines that a price premium is not warranted.

If the Government decides that it is advantageous to make multiple awards, then those awards will be made to the offerors that present the best value to the Government. Awardees will then be awarded competitive delivery orders in accordance with FAR Part 16.505 (b), Orders under multiple award contracts.

Multiple Awards (if applicable):

Evaluation of Delivery Orders (DO):

If the Government awards a multiple award IDIQ contract, the Contracting Officer will provide a fair opportunity to be considered when issuing individual delivery orders exceeding the micro purchase threshold. Exact ordering procedures will be determined for each requirement and conducted in accordance with FAR 16.505(b). Criteria used for the selection of individual Delivery Orders will be based on, at a minimum: Meeting the specified delivery time and location; Providing the specified ammunition that was selected in their award; and, Price.

The Government will make award of each Delivery Order exceeding the micro purchase threshold to the offeror whose quotation is the lowest price technically acceptable (LPTA). Awardees are encouraged to include discounts.

Evaluation Criteria for Technical Capability

The Technical Factor assesses the technical capability of the offeror to provide the ammunition required by the Statement of Work or exceeding the requirements of the Statement of Work which provide for minimum and maximum thresholds. Points are based on the offeror’s evaluated capability to meet and exceed the minimum thresholds, while not exceeding maximum thresholds, identified in the Statement of Work. Some technical evaluation performance characteristics are weighted more heavily than others. Additionally several factors which are conducive to a scoring range are to be evaluated on a pass/fail basis.

Offerors will be evaluated in the areas of basic compliance and major requirements (velocity, precision grouping, , function). An overall rating will be assigned based on the test results and basic requirement compliance as outlined in Table I of the SOW.

The following adjectival rating will be used to evaluate the overall Technical Capability:

Rating Symbol Definition Outstanding O The offeror demonstrates its ability to provide ammunition that significantly exceeds the standards listed in the Statement of Work without any failures.

Very Good V The offeror demonstrates its ability to provide ammunition that exceeds the standards listed in the Statement of Work without any failures.

Acceptable A The offeror demonstrates its ability to provide ammunition that meets the minimum standards listed in the Statement of Work without any failures.

Unacceptable U The offeror failed to meet the minimum standards listed in the Statement of Work and one or more failures exist. The proposal is not eligible for award.

Definition:

Failure- A failure is defined as any “FAIL” grade received for any of the Government’s “PASS/FAIL” tests outlined in the SOW. One (1) failure constitutes an Unacceptable rating for Technical Capability.

Evaluation Criteria for Past Performance

The Government will evaluate the relevance and quality of the offeror’s past performance based on the past performance references provided in the offeror’s submission and/or other information obtained from references provided by the offeror. The Government may also use other relevant past performance information obtained from other sources known to the Government in its evaluation. The Government reserves the right to perform customer surveys only for those contracts that are deemed by the Government to be most relevant to this procurement. An offeror without a record of past performance or for whom information on relevant past performance is not available will be evaluated as neutral. The past performance evaluation will assess the offeror’s record of providing quality ammunition that ensures the Statement of Work requirements were met.

Rating Definitions for Past Performance

Rating Symbol Definition Neutral N No past performance available for evaluation. The offeror has asserted that is has no directly related or similar relevant past performance experience. The offeror receives no merit for this factor.

Outstanding O Based on the offeror’s record of past performance, no issues, concerns, or risks are associated with receiving acceptable ammunition in a timely manner. Past performance surveys and offeror’s experiences indicate that the offeror appears to be capable of meeting the delivery requirements.

Acceptable A Based on the offeror’s record of past performance, few issues, concerns, or risks are associated with receiving acceptable ammunition in a timely manner. Past performance surveys and offeror’s experiences indicate that the offeror appears to be capable of meeting the delivery requirements.

Unacceptable U The offeror’s record of past performance indicates it will be unable to deliver acceptable ammunition in a timely manner.

Evaluation Criteria for Pricing

The Government will evaluate price proposals for award purposes by adding the total price for the estimated quantities in all CLINs (to include the SURGE CLINs and options) in Attachment 5- Pricing Schedule, to reach a total estimated evaluated price. Evaluation of options does not obligate the Government to exercise the options.

The Government will validate that the information provided in other parts of the proposal is consistent with the information provided in the price proposal. Any inconsistencies will be noted and may adversely affect the proposal evaluation.

OTHER CONSIDERATIONS:

Teaming Arrangements

Offerors are free to enter into teaming arrangements with other firms. The prime contractor in any award made under this solicitation shall be responsible for the actions or omissions of any of his/her subcontractors.

Exchanges with Offerors

The Government intends to award without discussions. However, the Contracting Officer reserves the right to hold discussions if required. Accordingly, each initial proposal should be submitted on the most favorable price and technical terms that the offeror can submit to the Government.

List of Attachments

The following attachments are incorporated to this combined synopsis/solicitation:

Attachment 1 – Statement of Work for 9mm RITA Attachment 2 – FAR Clauses, Provisions, HSAR Clauses, and Terms and Conditions Attachment 3 – Contract Provided Letter Requesting Past Performance Evaluation Attachment 4 – Pricing Schedule Attachment 5 – Sample Subcontracting Plan Attachment 6 – Ordering Procedures