Sections_L_M.pdf

SECTION L – INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS

L.1. Inquiries/Questions Concerning the Solicitation

All questions concerning this solicitation must be addressed in writing by e-mail to GARY.R.ROBERTSON@cbp.dhs.gov no later than August 27, 2018 at 3:00 p.m. Eastern Time. No phone calls will be accepted.

L.2. Exclusion of Quotes and Pre‐Award Communications with Offerors

At any time prior to award, including upon receipt of quotes, the Government may exclude a quote from further consideration for reasons such as (but not limited to) non-compliance with instructions related to this solicitation. The Government need not notify an Offeror that its quote has been excluded from further consideration nor need it provide the Offeror with a pre-award debriefing. However, the Offeror will be provided post-award notification and if requested, a written debrief of the basis for the award decision.

After receipt of quotes, the Government will conduct an evaluation. The Government reserves the right to evaluate quotes and issue one or more contract(s) without communications with Offerors. However, during the evaluation process, the Government may, solely at its discretion, communicate with an Offeror for clarification purposes only.

L.3. Proposal Due Date

All offers must be provided in electronic format. The offer due date is August 31, 2018 at 5:00 p.m. Eastern Time, and shall be submitted to GARY.R.ROBERTSON@cbp.dhs.gov.

L.4. Proposal Response

Offerors shall ensure that the solicitation number 70B01C18Q00000237 is included in the subject line of their e-mail response. Failure to do so may cause an offer not to be considered.

It is the responsibility of the Offeror to ensure that their offer is received on time as identified in paragraph L.3 above.

L.5. Proposal Volumes

Each Offeror’s Proposal submitted in response to this solicitation shall be prepared as three (3) electronic volumes:

Volume 1 – Technical Proposal

Volume 2 – Past Performance

Volume 3 – Price Proposal

L.6. Proposal Format

The Offeror’s Proposal shall conform to the following:

Files shall be formatted to print on 8.5 x 11-inch paper.

Single-spaced typed lines, including figures and glossaries.

1-inch margins.

Times New Roman font, in no smaller than 12-point for text.

Times New Roman font, 10-point for spreadsheets and any font size for graphics as long as they are legible.

Submission format: PDF, Microsoft Word and/or Excel (Note: Price tables shall be submitted in Excel format).

All Proposal pages must be numbered.

L.7. Page Limits

L.7.1. Volume 1 – Technical Proposal is limited to eight (8) pages.

The Offeror’s proposal to satisfy the Technical Capability requirements shall not exceed eight

(8) 8.5 by 11-inch pages.

Pages beyond this number will not be read or evaluated. NOTE: Cover pages, executive summaries/cover letters, and tables of content do not count toward the page limit.

L.7.2. Volume 2 – Past Performance submissions shall not exceed three (3) pages. Past Performance Questionnaires received will not be counted against these three (3) pages.

L.7.3. Volume 3 – Price Proposal has no page limitation (Note: Price tables shall be submitted in Microsoft Excel format).

L.8. Preparation of Volume 1 – Technical Proposal

This volume must not contain any reference to price.

The Technical Proposal shall be prepared in such a manner as to enable the Government reviewers to conduct a thorough evaluation and arrive at a determination of the Proposal which provides the best value to the Government.

The Technical Proposal shall be specific, detailed, and complete to clearly and fully demonstrate that the Offeror has a thorough understanding of the requirements set forth in the solicitation. A mere restatement of the requirements will not suffice.

The Technical Proposal shall address the Technical Capability requirements in Section C of this solicitation. Specifically, the Offeror shall describe its technical approach for the following:

Provide Hurricane Readiness Capability (C.5.1)

Provide Non-Hurricane Readiness Capability (Optional Task) (C.5.2)

Provide Hurricane Fuel Supply and Dispensing Services (C.5.3)

Provide Non-Hurricane Fuel Supply and Dispensing Services (Optional Task) (C.5.4).

L.9. Preparation of Volume 2 – Past Performance

The Offeror shall provide at least three past performance examples of performing on contracts that are ongoing or have been completed within the past three (3) years. This information shall demonstrate the ability to perform work similar in size, scope and complexity as described in the Statement of Work. The evaluation will consider no more than three past performance examples.

The Offeror shall include the following for each past performance:

Name of the customer

Address of the customer

Dates of services

Dollar value of the contract

Location(s) where services were provided

Summary of services provided

Amount of fuel (diesel, unleaded gasoline) provided

Customer point of contact (include phone number and email address).

In addition, each client reference identified shall submit a completed Past Performance Questionnaire (see attachment). The Offeror’s references must submit their completed Past Performance Questionnaires to GARY.R.ROBERTSON@cbp.dhs.gov by the Proposal due date and time. Past Performance Questionnaires that are received from client references after the Proposal due date and time may not be considered; however, CBP reserves the right to accept and consider late Past Performance Questionnaires if determined to be in the best interest of the Government.

L.10. Preparation of Volume 3 – Price Proposal

Offerors shall propose pricing to provide emergency fuel and delivery services in accordance with the requirements in the Statement of Work. Offerors may propose applicable contract line item numbers (CLINS) and associated subcontract line item numbers (SLINS) for their proposed solution. Offerors shall also provide a detailed estimate including a basis of estimate (BOE) with pricing assumptions.

L.10.1 Pricing

Offerors shall include the following in the Price Proposal:

All management, supervision, personnel, supplies, materiel, equipment and fees necessary to provide fuel, in a retail manner (dispensing), to ground vehicles, facilities, generators, and miscellaneous equipment.

Cost to guarantee emergency fuel supply and dispensing services during hurricane season for CBP locations in the Southeast U.S. and the Caribbean.

Service for the base period and the option period for all tasks including optional tasks. It shall also include the total proposed price (the sum of the base and option period).

All tasks including optional tasks in Section 5.0 of the SOW listed below.

o Provide Hurricane Readiness Capability (SOW Section C.5.1).

o Provide Non-Hurricane Readiness Capability (Optional) (SOW Section C.5.2). .

o Provide Hurricane Fuel Supply and Dispensing Services (SOW Section C.5.3) o Provide Non-Hurricane Fuel Supply and Dispensing Services (Optional) (SOW Section C.5.4).

Note, optional tasks may be exercised at the discretion of the Government at the Offeror’s proposed prices.

Estimated total monthly fuel consumption rates to service CBP locations are presented in the table below.

Table 1. Estimated Monthly Fuel Consumption Rates

Fuel Estimated Monthly Consumption (Gallons)

Unleaded 17,500

Diesel (mobile) 25,000

Diesel (non-mobile) 10,000

Total 52,500

Price fuel as a pass-through cost.

Miscellaneous charges above and beyond the cost of fuel service including but not limited to delivery charges, fuel surcharges, Government fees, service fees, travel, security etc.

Indicate any tasks or costs that are not separately priced.

The table below summarizes requirements from the SOW that shall be used as a basis for the Offerors proposed price structure. It is not intended to dictate, drive or limit the Offeror’s solution but only serves as a guide for the Offeror’s price proposal. Offerors are encouraged to propose pricing that will offer the Government the best value solution. Offerors shall also provide a detailed estimate including a BOE with pricing assumptions.

Table 2. Pricing Table

CLINS/SLINS Description Period of Performance

0001 Provide Hurricane Readiness Capability (SOW Section 5.1) 9/16/18 – 11/30/18 (2.5 mos.)

6/1/19 – 9/15/19 (3.5 mos.)

(Optional Task)

Provide Non-Hurricane Readiness Capability (Optional) (SOW Section 5.2)

12/1/18 – 5/31/19 (6 mos.)

0003 Provide Hurricane Fuel Supply and Dispensing Services (SOW Section 5.3)

9/16/18 – 11/30/18 (2.5 mos.)

6/1/19 – 9/15/19 (3.5 mos.)

(Optional Task)

Provide Non-Hurricane Fuel Supply and Dispensing Services (Optional) (SOW Section 5.4)

12/1/18 – 5/31/19 (6 mos.)

1001 Provide Hurricane Readiness Capability (SOW Section 5.1) 9/16/19 – 11/30/19 (2.5 mos.)

6/1/19 – 9/15/19 (3.5 mos.)

(Optional Task)

Provide Non-Hurricane Readiness Capability (Optional) (SOW Section 5.2)

12/1/19 – 5/31/20 (6 mos.)

1003 Provide Hurricane Fuel Supply and Dispensing Services (SOW Section 5.3)

9/16/20 – 11/30/20 (2.5 mos.)

6/1/19 – 9/15/19 (3.5 mos.)

(Optional Task)

Provide Non-Hurricane Fuel Supply and Dispensing Services (Optional) (SOW Section 5.4)

12/1/19 – 5/31/20 (6 mos.)

L.10.2 Administrative Items

Volume 3 shall also contain the following administrative items:

Written acknowledgement of all solicitation amendments in a cover letter

Representations and certifications in accordance with set-aside requirements. Offerors are to include a completed copy of the provision at FAR 52.212-s, Offeror Representations and Certifications – Commercial Items.

Clear identification of the Offeror’s DUNS number.

SECTION M – EVALUATION FACTORS FOR AWARD

CBP intends to award one or more contracts resulting from this solicitation to the responsible Offeror(s) whose offer conforming to the solicitation will be most advantageous to CBP, price and other factors considered. The following factors, listed in descending order of importance, shall be used to evaluate offers:

Factor 1: Technical capability

Factor 2: Past performance

Factor 3: Price

Factor 1, Technical capability, is the most important factor.

Factor 2, Past Performance, is the second most important factor.

Factor 3, Price, is the least important factor.

Factors 1 and 2, when combined, are more important than Factor 3, Price.

M.1.0 Evaluation Factor 1 – Technical Capability

Mere restatement of the requirements or statements from the Offeror that the offer is compliant with the solicitation without containing a description of the approaches, techniques, solutions, and/or processes proposed to satisfy the technical requirements, will be grounds for CBP to assign a very low rating for those criteria. Generally speaking, "generic" information may rate lower than information "well-tailored" to the CBP requirement. The Government will evaluate the extent to which the Offerors’ proposed approach demonstrates an understanding and meets all specifications and requirements of each task identified in the Statement of Work (Sections C.5.1 through C.5.7). As part of this evaluation, risk will be assessed. Risk is the degree to which an offeror’s approach to achieving the technical factor may involve risk of disruption of schedule, increase in cost, degradation of performance, the need for increased Government oversight, and/or the likelihood of unsuccessful contract performance.

Government will then, based on criteria stated herein, assign a Confidence Level presented in the table below.

Table 1. Technical Capability Confidence Levels

Rating Definition

High Confidence The Government has high confidence that the Offeror understands the requirement, proposes a sound approach, and will be successful in performing the contract..

Some Confidence

The Government has some confidence that the Offeror understands the requirement, proposes a sound approach, and will be successful in performing the contract.

No Confidence The Government has no confidence that the Offeror understands the requirement, proposes a sound approach, or will be successful in performing the contract.

Table 2. Technical Capability Risk Ratings

M.2.0 Evaluation Factor 2 – Past Performance

Past Performance will be evaluated and assigned a single level of confidence based on two aspects:

1. Offerors’ stated past performance will be evaluated to determine the relevance of recent completed contracts of similar size, scope, and complexity to the solicitation requirements.

2. Past Performance Questionnaires will be evaluated based responses submitted by previous Government or Municipal customer entities. These past performance examples will be evaluated based on their scores as well as whether or not the work was of similar size, scope, and complexity.

The Government will then, based on criteria stated herein, assign a Confidence Level presented in the table below.

Table 3. Past Performance Confidence Levels

Rating Definition

High Confidence Based on the Offeror’s past performance record, CBP has a high expectation that the Offeror will successfully perform the required effort.

Some Confidence Based on the Offeror’s past performance record, CBP has an expectation that the Offeror will successfully perform the required effort.

No Confidence Based on the Offeror's past performance record, CBP has no expectation that the Offeror will be able to successfully perform the required effort.

Unknown Confidence (Neutral)

No past performance record is available, or the Offeror’s past performance record is so sparse or is determined to be not relevant to the requirements set forth in this RFP that no meaningful confidence assessment rating can be reasonably assigned.

CBP reserves the right to consider past-performance information not included or mentioned in an Offerors’ proposal, including information on contracts not submitted, mentioned in an Offerors’ proposal, or by any other sources available to the Government.

If a lack of past performance history exists or it is determined to be not relevant, CBP will rate the proposal with Neutral Confidence.

M.3.0 Evaluation Factor 3 – Price

While price will not be assigned a rating during the evaluation, the Government will evaluate to determine price reasonableness and make an overall best value determination. In conducting the price evaluation, CBP will evaluate only the information contained in the Offeror’s Price Proposal (and, if requested, submitted supporting information). Offerors’ are encouraged to provide their best prices as CBP reserves the right to award without discussions. Any quote with pricing determined not fair and reasonable may be determined unacceptable. A Price Proposal found to be unrealistically low or unrealistically high may be considered to reflect a lack of understanding of the requirements. Offerors are cautioned that unreasonably high or unrealistically low proposed prices may be grounds for eliminating a Proposal from consideration for award.

M.4.0 Basis for Award

CBP intends to award one or more contracts on a best value basis to the Offeror(s) that are determined to be the most advantageous to the CBP, price and other factors considered. Offerors are cautioned that an award may not necessarily be made to the lowest priced Offeror. However, if non-price factors are evaluated as comparatively equal between two or more Offerors, price may become a determining factor.