70287_1.pdf

City Of Chicago Solicitation #70287,1

BRANDON JOHNSON SHARLA ROBERTS

MAYOR CHIEF PROCUREMENT OFFICER

Specification Number: 1271795B Type of Funding: CITY Title: 1271795B: Lignite Coal Based Powdered Activated Carbon

Commodities Solicitation #70287,1 (BID)

Spec 1271795B: Lignite Coal Based Powdered Activated Carbon

Specification Number:1271795B

Required for use by: DEPARTMENT OF WATER MANAGEMENT

Bid/Proposal Submittal Date and Time: 11:00 AM Central Time, 20-NOV-2026

Deadline for Questions: 11:00 AM Central Time, 30-SEP-2026 Buyer: POLK-STAMPS, MELANIE Email Address: Melanie.Polk-Stamps@cityofchicago.org Phone Number: 312-744-4912 Pre-Solicitation Conference Date and Time: 11:00 AM Central Time, 23-SEP-2026 Pre-Solicitation Conference Location: City Hall Department of Procurement Services 121 N. LaSalle, 8th

Floor Room 806 Conference Room B Site Visit Date & Time: N/A Site Visit Location: N/A

Please submit your response to:

http://www.cityofchicago.org/eProcurement iSupplier vendor portal registration is required.

Allow 3 business days to complete registration.

Specification Number: 1271795B Page 2 Type of Funding: CITY Title: 1271795B: Lignite Coal Based Powdered Activated Carbon

Table of Contents

1 Header Information

1.1 General Information

1.2 Terms

1.3 Requirements

1.4 Attachments

1.5 Response Rules

2 Price Schedule

2.1 Line Information

2.2 Line Details

2.2.1 Line 1

Specification Number: 1271795B Page 3 Type of Funding: CITY Title: 1271795B: Lignite Coal Based Powdered Activated Carbon

1 Header Information

1.1 General Information

Title 1271795B: Lignite Coal Based Powdered Activated Carbon

Description Spec 1271795B: Lignite Coal Based Powdered Activated Carbon Amendment Date 13-OCT-2026 10:35:02

Amendment Description

Addendum No. 1 - Extend Bid Opening Date - November 20, 2026

Preview Date 14-SEP-2026 11:00:00 Open Date 14-SEP-2026 11:00:00 Close Date 11:00 AM Central

Time, 20-NOV-2026 Award Date Not Specified

Time Zone Central Time Buyer POLK-STAMPS, MELANIE Quote Style Sealed Email Melanie.Polk-

Stamps@cityofchicago.org Event Commodities Outcome Blanket Purchase Agreement

Note Bid must be received in the City of Chicago's iSupplier eProcurement system no later than the date and time above.

Execute and submit one (1) complete original bid package.

Bid package must be complete and returned in its entirely.

All signatures to be sworn to before a Notary Public.

Bids will be read publicly.

1.2 Terms

Effective Start Date Not Specified Effective End Date Not Specified

Ship-To Address 088-1005 DEPT OF

WTR

1000 E OHIO

STREET

Chicago, IL 60611 United States

Bill-To Address 088-1005 DEPT OF WTR

1000 E OHIO STREET

Chicago, IL 60611 United States

Payment Terms IMMEDIATE Carrier FOB CITY OF CHICAGO Freight Terms Paid

Total Agreement Amount (USD)

Not Specified Minimum Release Amount (USD)

Not Specified

1.3 Requirements

<B>KEY SOLICITATION PARAMETERS</B>

CITY BUSINESS PREFERENCE: YES

Type No Response Required

LOCAL MANUFACTURE PREFERENCE: YES

Type No Response Required

ALTERNATIVE FUEL VEHICLE PREFERENCE: YES

Type No Response Required

CONTRACT SPECIFIC GOALS: NO STATED GOALS

Type No Response Required

FUNDING SOURCE: CITY

Type No Response Required

FUND NUMBER: 026-0200-088-2020-0342-220342

Specification Number: 1271795B Page 4 Type of Funding: CITY Title: 1271795B: Lignite Coal Based Powdered Activated Carbon

<B>KEY SOLICITATION PARAMETERS</B>

Type No Response Required

DPS UNIT: GOODS & SERVICES

Type No Response Required

EXHIBITS: YES

Type No Response Required Value Type Numeric Value only

CONTRACT TERM: 36 MONTHS (3 YEARS) WITH OPTIONAL TWENTY-FOUR MONTHS (2

YEARS) EXTENSION

Type No Response Required

PRE-BID/PRE-PROPOSAL CONFERENCE: IN PERSON, CITY HALL DEPARTMENT OF

PROCUREMENT SERVICES

Type No Response Required

<B>BIDDER EXCEPTIONS</B>

Any deviations from or exceptions to any provisions or requirements of the bidding documents, including but not limited to the specifications of the goods and/or services to be provided, must be noted here or in an attachment, with the exact nature of the change outlined in sufficient detail, and as provided in the contract terms and conditions "Trade Names and Substitutions," as applicable. Bidder must provide the reason for which deviations were made. Failure of a bidder to comply with the terms of this paragraph may be cause for rejection of its bid.

Type Optional Provide your answer below

Enter the EDS number from your EDS Certificate and attach the certificate.

Value Type Numeric Value only Provide your answer below

<B>COMMODITIES/WORK

SERVICES/HEAVY EQUIPMENT/SMALL

ORDERS/CONSTRUCTION/JOC

CHECKLIST</B>

This is a checklist of all supporting documents that must be attached to your bid response. Attach all documents specified below. After attaching, click "YES" to indicate that the attachment was completed.

- Proposal Page completed, signed and notarized - (ALL)

Specification Number: 1271795B Page 5 Type of Funding: CITY Title: 1271795B: Lignite Coal Based Powdered Activated Carbon

<B>COMMODITIES/WORK

SERVICES/HEAVY EQUIPMENT/SMALL

ORDERS/CONSTRUCTION/JOC

CHECKLIST</B>

Circle one from the response values below:

YES

NO

- Proposal To Be Completed By a Corporation - (ALL)

Circle one from the response values below:

YES

NO

- Proposal To Be Completed By a Partnership - (ALL)

Circle one from the response values below:

YES

NO

- Proposal To Be Completed By a Joint Venture - (ALL)

Circle one from the response values below:

YES

NO

- Proposal To Be Completed By a Sole Proprietor - (ALL)

Circle one from the response values below:

YES

NO

- Bid Execution Page - (ALL)

Circle one from the response values below:

YES

NO

- Request for a reduction or waiver of MBE/WBE goals - (ALL)

Circle one from the response values below:

YES

NO

- Certificate of Filing of Economic Disclosure Statement and Affidavit (EDS) - (ALL)

Circle one from the response values below:

YES

NO

- Certificate of Insurance

Circle one from the response values below:

YES

NO

BID INCENTIVE / PREFERENCE AFFIDAVIT(S)

Type No Response Required

- Local Manufacture Affidavit - (ALL)

Circle one from the response values below:

YES

Specification Number: 1271795B Page 6 Type of Funding: CITY Title: 1271795B: Lignite Coal Based Powdered Activated Carbon

<B>COMMODITIES/WORK

SERVICES/HEAVY EQUIPMENT/SMALL

ORDERS/CONSTRUCTION/JOC

CHECKLIST</B>

NO

- Chicago Business Affidavit - (ALL)

Circle one from the response values below:

YES

NO

- Small Business/Veterans Preference Joint Venture - (ALL)

Circle one from the response values below:

YES

NO

- Alternatively Powered Vehicles affidavit - (ALL)

Circle one from the response values below:

YES

NO

- Copy of current Registration for Authority to Deal in Vehicles issued by the Illinois Secretary of State (Vehicle/Heavy Equipment)

Circle one from the response values below:

YES

NO

- Evidence validating the Contractor’s current status of authorized dealer or distributor of the manufacturer of the proposed vehicles and/or parts (Vehicle/Heavy Equipment)

Circle one from the response values below:

YES

NO

- Literature / Data (i.e. Manufacturer's published literature for the proposed vehicle) (if required) (Vehicle/Heavy Equipment)

Circle one from the response values below:

YES

NO

- Manuals, Certificates, Applications(if required)

Circle one from the response values below:

YES

NO

- Bidder Contact Information - (ALL)

Circle one from the response values below:

YES

NO

- Bidder qualifications and/or certifications, permits, licenses, vehicle stickers, etc. (if required)

Circle one from the response values below:

YES

NO

M/WBE DOCUMENTS

Specification Number: 1271795B Page 7 Type of Funding: CITY Title: 1271795B: Lignite Coal Based Powdered Activated Carbon

<B>COMMODITIES/WORK

SERVICES/HEAVY EQUIPMENT/SMALL

ORDERS/CONSTRUCTION/JOC

CHECKLIST</B>

- Schedule B - MBE/WBE Affidavit of Joint Venture - (ALL)

Circle one from the response values below:

YES

NO

- Schedule C-1 - – MBE/WBE Letter of Intent To Perform As a Subcontractor or Supplier - (ALL)

Circle one from the response values below:

YES

NO

-Schedule D-1 - Compliance Plan Regarding MBE and WBE Utilization - (ALL)

Circle one from the response values below:

YES

NO

- Request for Full or Partial Waiver - (ALL)

Circle one from the response values below:

YES

NO

- Letters of Certification for all M/WBE’s - (ALL)

Circle one from the response values below:

YES

NO

TARGET MARKET MBE/WBE COMPLIANCE PLAN

Type No Response Required

- Current Letter of Certification from the City of Chicago or Cook County for Bidder and any other MBE/WBE participant(s)

Circle one from the response values below:

YES

NO

- Schedule B-2 - (Joint Venture)

Circle one from the response values below:

YES

NO

- Schedule C-2

Circle one from the response values below:

YES

NO

- Schedule D-2

Circle one from the response values below:

YES

NO

SMALL BUSINESS ENTERPRISE (SBE) DOCUMENTS

Specification Number: 1271795B Page 8 Type of Funding: CITY Title: 1271795B: Lignite Coal Based Powdered Activated Carbon

<B>COMMODITIES/WORK

SERVICES/HEAVY EQUIPMENT/SMALL

ORDERS/CONSTRUCTION/JOC

CHECKLIST</B>

Type No Response Required

- Schedule B-6 - Affidavit of SBE Joint Venture

Circle one from the response values below:

No Yes

- Schedule C-6-P - Letter of Intent to Perform as a Prime Contractor

Circle one from the response values below:

No Yes

- Schedule C-6-S - Letter of Intent to Perform as a Supplier or Subcontractor

Circle one from the response values below:

No Yes

- Schedule D-6 - Affidavit of Prime Contractor SBI-2 Compliance Plan

Circle one from the response values below:

No Yes

- Letters of Certification for all SBE's

Circle one from the response values below:

No Yes

MID-SIZED BUSINESS (MSB) ENTERPRISE DOCUMENTS

Type No Response Required

- Schedule B-7- Affidavit of MSB Joint Venture

Provide your answer below

- Schedule C-7-P - Mid-Sized Business Enterprise (MSB) Letter of Intent to Perform as Prime Contractor

Provide your answer below

- Schedule C-7-S Mid-Sized Business Enterprise (MSB) Letter of Intent to Perform as Subcontractor or Supplier

Provide your answer below

Specification Number: 1271795B Page 9 Type of Funding: CITY Title: 1271795B: Lignite Coal Based Powdered Activated Carbon

<B>COMMODITIES/WORK

SERVICES/HEAVY EQUIPMENT/SMALL

ORDERS/CONSTRUCTION/JOC

CHECKLIST</B>

- Schedule D-7 - Affidavit of Prime Contractor Regarding Mid-Sized Business Initiative Compliance Plan

Provide your answer below

- AFFIDAVIT OF MID-SIZED BUSINESS STATUS

Provide your answer below

NON BID LINE REQUIREMENT (GROUPS)

Type No Response Required

- If you are not bidding a specific line(s) within a Group, enter a price of $0.0000000001 into the unit price field of the bid line(s). Please comply with other solicitation provisions, if any, requiring bidding of all lines in order for your bid to be considered responsive.

Type No Response Required

1.4 Attachments

Name Data Type Description Attachment 001: Addendum No. 1

File Attachment 001: Addendum No. 1

Attachment 01: Scope of Work and Detailed Specification

File ATTACHMENT 01: SOLICITATION

1.5 Response Rules

Solicitation is restricted to invited suppliers Suppliers are allowed to view other suppliers' contract terms, notes and attachments Suppliers are allowed to respond to selected lines X Suppliers are allowed to provide multiple responses Buyer may close the solicitation before the Close Date Buyer may manually extend the solicitation while it is open

Specification Number: 1271795B Page 10 Type of Funding: CITY Title: 1271795B: Lignite Coal Based Powdered Activated Carbon

2 Price Schedule

2.1 Line Information

Display Rank As No indicator displayed

Ranking Price Only Cost Factors None

Line Item, Rev / Job

Target Quantity

Unit Unit Price Amount

1 ACTIVATED

CARBON,

POWDERED,

LIGNITE COAL

BASED, FOR USE IN

WATER - BULK IN

TRUCKLOTS

8850862

6,990 Ton

2.2 Line Details

2.2.1 Line 1 ACTIVATED CARBON, POWDERED, LIGNITE COAL BASED, FOR USE IN

WATER - BULK IN TRUCKLOTS

Category 88508. Start Price (USD) Not Specified Shopping Category Not Specified Target Price (USD) Not Specified Minimum Release

Amount (USD) Not Specified

Estimated Total Amount (USD)

Not Specified

ADDENDUM NO. 1 /SPECIFICATION NO.1271795B

V. 12.14.24

October 15, 2026

ADDENDUM NO. 1

FOR

Lignite Coal Based Powdered Activated Carbon

SPECIFICATION NO. 1271795B RFQ 70287,1

For which bids are scheduled to open in the Bid & Bond Room 103, City Hall, 121 N. LaSalle Street Chicago, Illinois 60602, at 11:00 a.m., on October 14, 2026.

The following additions, changes and revisions are incorporated into the above-referenced Specification (the "Contract Documents") as noted. All other provisions and requirements as originally set forth, except as amended by previous addenda, remain in full force and are binding.

Any additional work required by this Addendum shall conform to the applicable provisions of the original Contract Documents. Any and all addenda must be acknowledged by the vendor electronically or on the Execution Page by Addendum number. Failure on behalf of the vendor may be cause for rejection of bid.

BIDDERS MUST ACKNOWLEDGE RECEIPT OF THIS ADDENDUM

ELECTRONICALLY OR IN THE SPACE PROVIDED ON THE BID EXECUTION PAGE

SECTION 1. NOTICE OF REVISIONS/CHANGES/CLARIFICATIONS

REVISION DESCRIPTIONS

1.

The Bid Opening Date has been postponed to November 20, 2026. For which Bids will be opened in the Department of Procurement Services, Bid & Bond Room, Room 103, City Hall, 121 N. LaSalle Street, Chicago, Illinois, 60602, at 11:00 a.m., Central Time.

ALL REVISIONS INSCRIBED HEREIN WILL BE INCORPORATED INTO THE BID

SPECIFICATION PER ADDENDUM NO. 1

END OF ADDENDUM NO. 1

CITY OF CHICAGO SHARLA D. ROBERTS

DEPARTMENT OF PROCUREMENT SERVICES CHIEF PROCUREMENT OFFICER

Lignite Coal Based Powdered Activated Carbon, Department of Water Management Specification Number 1271795B

Commodities Form Contract 3.30.2022

Table of Contents i

Table of Contents

BID SUBMITTAL CHECKLIST

Article 1. Requirements for Bidding and Instructions to Bidders

1.1. The Bid Documents

1.2. Obtaining the Bid Documents

1.3. Clarifications and Addenda

1.4. Examination of the Bid Documents and Work Site

1.5. Pre-Bid Conference

1.6. Questions Regarding the Bid Documents; Bidder Inquiry Deadline

1.7. Exceptions

1.8. Taxes Included in Bid Prices

1.9. Bid Prices Must Incorporate All Costs

1.10. Completion of the Bid Documents

1.11. Conflicts of Interest

1.12. Technical Difficulties

1.13. Required Forms and Fees

1.13.1. Certificate of Filing for Online EDS

1.13.2. MBE/WBE and VBE Programs

1.13.3. Bid Deposits and Bid Bonds

1.13.4. Performance and Payment Bonds

1.13.5. Contractor's Financial Statement

1.13.6. Other Required Forms and Documents

1.14. Trade Names and Substitutions

1.15. Authorized Dealer/Distributor

1.16. Estimated Quantities

1.17. Submission of Bids

1.17.1. Date, Time, and Place

1.17.2. Transparency Website; Trade Secrets

1.18. Withdrawal of Bids

1.19. Bid Opening

1.20. Effective Term of Bid

1.21. Evaluation of Bids

1.21.1. Determination of Responsiveness

1.21.1.1. Must Bid All Line Items

1.21.1.2. Mathematical Calculations

1.21.1.3. Unbalanced Bids

1.21.1.4. Cash Billing Terms

1.21.2. Determination of Responsibility

1.21.2.1. Bidder Debts or Defaults

1.21.2.2. Competency of Bidder

1.22. Rejection of Bids and Waiver of Informalities

1.23. Statutory Adjustments to the Bid

1.23.1. City-based Businesses (Chicago Business Preference)

1.23.2. Locally Manufactured Goods

1.23.3. Alternatively Powered Vehicles Bid Incentive

1.23.3.1. Definitions for Alternatively Powered Vehicles Bid Incentive

1.23.3.2. Eligibility for Alternatively Powered Vehicles Bid Incentive

Table of Contents ii

1.23.4. Bid Incentives for Veteran-Owned Business Enterprise and Eligible Joint Ventures

1.23.4.1. Definitions

1.23.4.2. Bid Incentive

1.23.5. Business Enterprises Owned By People With Disabilities (BEPD) Commitment

1.23.5.1. Policy and Terms

1.23.5.2. Definitions

1.23.5.3. Commitments

1.23.5.4. Records and Reports

1.23.6. Mentoring Program Bid Preference (MCC 2-92-535)

1.23.7. Child Support Arrearage

1.23.8. Bid Incentive to Encourage Diverse Management and Workforce (MCC 2-92-407)

1.23.9. Bid Incentive to Encourage MBE/WBE Utilization on No Stated Goals Contracts

1.23.10. MacBride Principles Ordinance

1.24. Consideration of Bids

1.25. Bid Protests

1.26. Award of Contract; Notice of Award

1.27. Title VI Solicitation Notice

1.28. Policy Prohibiting Sexual Harassment (MCC 2-92-612)

1.29. Policy Regarding Non-Disclosure of Salary History (MCC 2-92-385)

Article 2. Incorporation of Exhibits Article 3. Standard Terms And Conditions

3.1. General Provisions

3.1.1. Definitions

3.1.2. Interpretation of Contract

3.1.2.1. Order of Precedence

3.1.2.2. Interpretation and Rules

3.1.2.3. Severability

3.1.2.4. Entire Contract

3.1.3. Subcontracting and Assignment

3.1.3.1. No Assignment of Contract

3.1.3.2. Subcontracts

3.1.3.3. No Pledging or Assignment of Contract Funds Without City Approval

3.1.3.4. City’s Right to Assign

3.1.3.5. Assigns

3.1.4. Contract Governance

3.1.4.1. Governing Law and Jurisdiction

3.1.4.2. Consent to Service of Process

3.1.4.3. Cooperation by Parties and between Contractors

3.1.4.4. No Third Party Beneficiaries

3.1.4.5. Independent Contractor

3.1.4.6. Authority

3.1.4.7. Joint and Several Liability

3.1.4.8. Notices

3.1.4.9. Amendments

3.1.4.10. No Waiver of Legal Rights

3.1.4.11. Non-appropriation of Funds

3.1.4.12. Participation By Other Government Agencies

Table of Contents iii

3.1.5. Confidentiality

3.1.6. Indemnity

3.1.7. Non-Liability of Public Officials

3.1.8. Contract Extension For Continuity of Services

3.2. Compensation Provisions

3.2.1. Ordering, Invoices, and Payment

3.2.1.1. Purchase Orders

3.2.1.2. Invoices

3.2.1.3. Payment

3.2.1.4. Electronic Ordering and Invoices

3.2.1.5. City Right to Offset

3.2.1.6. Records

3.2.1.7. Audits

3.2.1.7.1. City’s Right to Conduct Audits

3.2.1.7.2. Recovery for Over-Billing

3.2.2. Subcontractor Payment Reports

3.2.3. Prompt Payment to Subcontractors

3.2.3.1. Incorporation of Prompt Payment Language in Subcontracts

3.2.3.2. Payment to Subcontractors Within Seven Days

3.2.3.2.1. Reporting Failures to Promptly Pay

3.2.3.2.2. Whistleblower Protection

3.2.3.3. Liquidated Damages for Failure to Promptly Pay

3.2.3.4. Action by the City

3.2.3.5. Direct Payment to Subcontractors By City

3.2.4. General Price Reduction – Automatic Eligibility for General Price Reductions

3.3. Compliance With All Laws

3.3.1. General

3.3.2. Certification of Compliance with Laws

3.3.3. Federal Affirmative Action

3.3.4. Civil Rights Act of 1964, Title VI, Compliance With Nondiscrimination Requirements

3.3.4.1. Title VI List of Pertinent Non-Discrimination Acts and Authorities

3.3.4.2. Compliance with Nondiscrimination Requirements

3.3.5. Other Non-Discrimination Requirements

3.3.5.1. Illinois Human Rights Act

3.3.5.1.1. Generally

3.3.5.1.2. State of Illinois Duties of Public Contractors (44 Ill. Admin. Code 750 et seq.)

3.3.5.1.3. State of Illinois Equal Employment Opportunity Clause

3.3.5.2. Chicago Human Rights Ordinance MCC Ch. 6-10 (formerly Ch. 2-160)

3.3.5.3. City of Chicago Equal Employment Opportunity Goals MCC 2-92-390

3.3.5.4. Business Enterprises Owned by People With Disabilities (BEPD)

3.3.6. Wages

3.3.7. Economic Disclosure Statement and Affidavit and Appendix A ("EDS")

3.3.7.1. Business Relationships With Elected Officials MCC Sect. 2-156-030(b)

3.3.7.2. MCC 1-23 and 720 ILCS 5/33E Bribery, Debts, and Debarment Certification

3.3.7.3. Federal Terrorist (No-Business) List

3.3.7.4. Governmental Ethics Ordinance 2-156

3.3.7.5. Lobbyists

Table of Contents iv

3.3.8. Restrictions on Business Dealings

3.3.8.1. Prohibited Interests in City Contracts

3.3.8.2. Conflicts of Interest

3.3.8.3. Prohibition on Certain Contributions, Mayoral Executive Order 2011-4

3.3.9. Debts Owed to the City; Anti-Scofflaw, MCC Sect. 2-92-380

3.3.10. Other City Ordinances and Policies

3.3.10.1. False Statements

3.3.10.2. MacBride Principles Ordinance, MCC Sect. 2-92-580

3.3.10.3. City Hiring Plan Prohibitions

3.3.10.4. Inspector General

3.3.10.5. Duty to Report Corrupt Activity

3.3.10.6. Electronic Mail Communication

3.3.10.7. Participation By Other Local Government Agencies

3.3.10.8. Policy Prohibiting Sexual Harassment (MCC 2-92-612)

3.3.10.9. Policy on Non-Disclosure of Salary History (MCC 2-92-385)

3.3.10.10. Business Diversity Program Reporting

3.3.10.10.1. Policy

3.3.10.10.2. Definitions

3.3.10.10.3. Business Diversity Program Reports

3.3.10.10.4. Applicability

3.3.11. Compliance with Environmental Laws and Related Matters

3.3.11.1. Definitions

3.3.11.2. Joint Ventures

3.3.11.3. Compliance With Environmental Laws

3.3.11.4. Costs

3.3.11.5. Proof of Noncompliance; Authority; Cure

3.3.11.6. Copies of Notices and Reports; Related Matters

3.3.11.7. Requests for Documents and Information

3.3.11.8. Environmental Claims and Related Matters

3.3.11.9. Preference for Recycled Materials

3.3.11.10. No Waste Disposal in Public Way MCC 11-4-1600(E)

3.4. Contract Disputes

3.4.1. Procedure for Bringing Disputes to the Department

3.4.2. Procedure for Bringing Disputes before the CPO

3.5. Events of Default and Termination

3.5.1. Events of Default

3.5.2. Cure or Default Notice

3.5.3. Remedies

3.5.4. Non-Exclusivity of Remedies

3.5.5. City Reservation of Rights

3.5.6. Early Termination

3.6. Department-specific Requirements

3.6.1. Department of Aviation Standard Requirements

3.6.1.1. Confidentiality of Airport Security Data

3.6.1.2. Aviation Security

3.6.1.3. Airport Security Badges

3.6.1.4. General Requirements Regarding Airport Operations

Table of Contents v

3.6.1.4.1. Priority of Airport Operations

3.6.1.4.2. Interruption of Airport Operations

3.6.1.4.3. Safeguarding of Airport Property and Operations

3.6.1.4.4. Work on the Airfield

3.6.1.4.5. Parking Restrictions

3.6.1.5. General Civil Rights Provision

3.6.1.6. Firearms and Other Weapons Prohibited

3.6.2. Emergency Management and Communications (OEMC) Security Requirements

3.6.2.1. Identification of Workers and Vehicles

3.6.2.2. Access to Facilities

3.6.2.3. Security Badges and Vehicle Permits

3.6.2.4. Gates and Fences

3.6.2.5. Hazardous or Illegal Materials

3.6.3. Chicago Police Department Security Requirements

3.6.4. Department of Water Management ("DOWM") Security Requirements

3.6.4.1. Identification of Workers and Vehicles

3.6.4.2. Access to Facilities

3.6.4.3. Security Badges and Vehicle Permits

3.6.4.4. Gates and Fences

3.6.4.5. Hazardous or Illegal Materials

Article 4. Terms for SUPPLY Contracts

4.1. Blanket Releases / Purchase Orders

4.2. Delivery and Acceptance

4.2.1. Delivery

4.2.2. Inspection and Defects

4.2.3. Shipment errors

4.2.4. Acceptance

4.3. Submission of Invoices

4.4. Unspecified Items

4.5. Quality, Source, Substitution, and Labeling

4.5.1. Quality

4.5.2. Source

4.5.3. Substitution

4.5.4. Testing Laboratory Labels

4.6. Manufacturer's Warranty & Product Information

4.7. Contractor's Warranties

Article 5. Scope of Work and Detailed Specifications

5.1. General

5.2. Basis of Award

5.3. No Stated Goals for MBE/WBE Participation

5.4. No Stated Goals for VBE Participation

5.5. Illinois Prevailing Wage Act

5.6. Technical Requirements

5.6.1. Bid Line 1- Activated Carbon, Powdered, Lignite Coal Based, For Use In Water - Bulk In Trucklots 65

5.6.2. Lignite Coal Based Powdered Activated Coal Material

5.6.3. Physical Requirements

Table of Contents vi

5.6.3.1. Moisture

5.6.3.2. Ash Content

5.6.3.3. Particle-Size Distribution

5.6.3.4. Carbon Structure

5.6.4. Additional Absorptive Capacities

5.6.4.1. Iodine Number

5.6.4.2. Tannin Value

5.6.4.3. Impurities

5.6.5. Testing / Samples

5.6.5.1. Pre-Award Sampling

5.6.5.2. Post Award Sampling and Testing

5.6.5.3. Method of Testing

5.6.6. Inventory/Lead Time

5.6.7. Standard Lignite Coal Based Powdered Activated Carbon

5.6.8. Back Orders

5.6.9. Mis-shipments/ Defective Merchandise

5.7. Funding

5.8. Contract Term

5.8.1. Initial Term

5.8.2. Contract Extension Option

5.9. Authorized Dealer

5.10. Price Adjustment (PPI)

5.11. Safety Enhancing Vehicle Equipment Contracting (MCC 2-92-597)

5.11.1. Definitions

5.11.2. Safety Enhancing Requirements

5.11.3. Compliance

5.11.4. Annual Waiver Requests

5.11.5. Costs

5.11.6. Enforcement

Article 6. Special Conditions Regarding Minority Business Enterprise Commitment, Women Business Enterprise Commitment, and veteran-owned business enterprise commitment For Commodities or Services 72

6.1. Policy and Terms

6.2. Definitions

6.3. Joint Ventures

6.4. Counting MBE/WBE and VBE Participation Toward the Contract Specific Goals

6.5. Reductions to or Waiver of MBE, WBE, and VBE Goals

6.5.1. Direct Participation

6.5.2. Assist Agency Participation in wavier/reduction requests

6.5.3. Impracticability

6.6. Procedure to Determine Bid Compliance

6.7. Reporting Requirements During the Term of the Contract

6.8. Changes to Compliance Plans

6.8.1. Permissible Basis for Change Required

6.8.2. Procedure for Requesting Approval

6.9. Non-Compliance and Damages

6.10. Arbitration

Table of Contents vii

6.11. Equal Employment Opportunity

6.12. Attachments and Schedules

Attachment B - Sample Format for Requesting Assist Agency Comments on Bidder’s Request for Reduction or Waiver of MBE/WBE/VBE Goals Schedule B – Affidavit of MBE/WBE/VBE Joint Venture Schedule C-1: Letter of Intent From MBE/WBE To Perform As Subcontractor, Supplier and/or Consultant Schedule D-1: Affidavit of Implementation of MBE/WBE Goals and Participation Plan

SCHEDULE C-V

Article 7. Insurance Requirements (DWM-088-GENERAL COMMODITIES)

7.1. INSURANCE REQUIRED FROM CONTRACTOR

7.1.1. Workers’ Compensation and Employer’s Liability (Primary and Umbrella)

7.1.2. Commercial General Liability

7.1.3. Automobile Liability

7.1.4. Umbrella or Excess

7.1.5. Valuable Papers (when applicable)

7.1.6. Blanket Crime (when applicable)

7.1.7. Garage Liability (when applicable)

7.1.8. Property (when applicable)

7.1.9. Builders Risk (when applicable)

7.1.10. Miscellaneous Medical Professional Liability (when applicable)

7.1.11. Railroad Protective Liability (when applicable)

7.1.12. Marine Protection & Indemnity (when applicable)

7.2. ADDITIONAL REQUIREMENTS

Article 8. Economic Disclosure Statement and Affidavit (EDS)

8.1. Online EDS Filing Required Prior To Bid Opening

8.2. Online EDS Web Link

8.3. Online EDS Number

8.4. Online EDS Certification of Filing

8.5. Preparation Checklist for Registration

8.6. Preparation Checklist for EDS Submission

8.7. EDS Frequently Asked Questions

Article 9. Proposal Pages Article 10. Bidder Contact Information City-Based Business Affidavit Local Manufacturing Affidavit Eligible Business For Bid Incentive For Alternatively Powered Vehicles Affidavit Veteran-Owned Business Enterprise And Eligible Joint Ventures Affidavit Bidder's Commitment To Utilize Business Enterprises Owned By People With Disabilities (BEPD) Mentoring Program Bid Preference Affidavit Diverse Management and Workforce Bid Incentives Affidavit

BIDDERS COMMITMENT TO UTILIZE MBE/WBE FIRMS ON NO STATED GOALS CONTRACT

ARTICLE 11. Execution And Acceptance Pages

11.1. Bid Execution By a Corporation

11.2. Bid Execution By A Joint Venture

11.3. Bid Execution By A Partnership

11.4. Bid Execution By a Sole Proprietor

Table of Contents viii

11.5. Bid Acceptance by City

EXHIBITS

Exhibit 1: Example Insurance Certificate of Coverage Exhibit 2: SEXUAL HARASSMENT POLICY AFFIDAVIT (SECTION 2-92-612)

EXHIBIT 3: MYCOI

EXHIBIT 4: DIVERSE MANAGEMENT WORKSHEET AFFIDAVIT IN EXCEL

City-Funded: Requirements for Bidding and Instructions for Bidders (non-construction) 03.29.2022 1

BID SUBMITTAL CHECKLIST

Missing Information, Documents, and/or Bonds May Invalidate Your Bid.

To help ensure that you are submitting a complete bid, place an "X" next to each item below after completing and incorporating the item into your bid package. Write “N/A” if an item does not apply to your bid.

1. _____ Bid Submittal Checklist

2. _____ Insurance Certificate of Coverage

3. _____ MBE/WBE Compliance Plan

a. _____ Schedule B – Affidavit of Joint Venture MBE/WBE – (only if bidder is a joint venture)

b. _____ Schedule C-1: Letter(s) of Intent from MBE/WBE to Perform as Sub-contractor, Supplier and/or Consultant (if applicable).

c. _____ Schedule D-1: Affidavit of MBE/WBE Goal Implementation Plan (if applicable).

d. _____ Request for a reduction or waiver of MBE/WBE goals (if applicable)

4. _____ Certificate of Filing of Economic Disclosure Statement and Affidavit (EDS)

5. _____ Bid incentive/preference affidavit(s): Chicago Business, Local Manufacture, Alternatively Powered Vehicles, Veteran-Owned Small Local Business or Eligible Joint Venture, Utilization of Veteran-Owned Subcontractors, Mentoring Program, Commitment Regarding BEPD, and/or Diverse Management and Workforce (if applicable)

6. _____ Proposal Page(s) (Schedule of Prices)

7. _____ Bid Execution Page

8. _____ Bid Deposit (if required)

9. _____ Sexual Harassment Policy Affidavit

10. _____ Evidence, such as a recommendation or invoice from another water plant, that the item to be furnished has been commercially available through that manufacturer to the trade for a period of not less than one (1) year in accordance with the requirements of the Scope of Work and Detailed Specifications.

11. _____ Documentation demonstrating bidder is the manufacturer, authorize dealer, or authorized distributor of the Lignite Coal Based Powdered Activated Carbon.

12. _____ If bidder is not the manufacturer of the coal proposed, proof of ability to transfer product warranties to the City of Chicago.

NOTE: Each page requiring a signature must be signed by the person with proper authority and sworn before a Notary Public where noted.

NOTE: Each Bidder must acknowledge the receipt of a full set of Bid Documents and any and all Addenda at the top of the Bid Execution Page.

City-Funded: Requirements for Bidding and Instructions for Bidders (non-construction) 03.29.2022 2

ARTICLE 1. REQUIREMENTS FOR BIDDING AND INSTRUCTIONS TO BIDDERS

Read this carefully before preparing your bid.

1.1. The Bid Documents

This is an eProcurement Bid. Bids are to be submitted through the City’s “iSupplier” system, the City’s eProcurement computer system for electronic bidding and providing Contractors with access to contract, ordering and payment information for their City contracts.

The Bid Documents means all the documents issued by the Chief Procurement Officer, or referenced by the Chief Procurement Officer as being available in the iSupplier system and incorporated by such reference, in connection with an invitation for bids or proposals and include the various components of the solicitation which include the Cover Page, Legal Advertisement Notice, these Contract Terms and Conditions, the Detailed Specifications, Plans and Drawings (if any), Insurance Requirements, and all other attachments as listed in the iSupplier Header Information, “Attachments” section, and any and all Clarifications and Addenda issued by the City. Bid Proposal Pages, Requirements for Bidding and Instructions for bidding and the following provisions apply to this bid. Upon the award and execution of a contract pursuant to the Bid Documents, the Bid Documents become the Contract Documents.

1.2. Obtaining the Bid Documents

Bidders are solely responsible for obtaining all Bid Documents, including Clarifications and Addenda.

Documents may be downloaded from the Department of Procurement Services (“DPS”) website at the following URL:

http://www.cityofchicago.org/eProcurement

Click on “Current Bids”

In order to receive notice of clarifications and addenda, Bidders be registered for and log-in to iSupplier, search for the solicitation number, open the solicitation for review, accept the disclaimer. This will sign Bidders up for notifications.

Bid Document Holders are listed on the Bid & Bond Room Opportunity Take Out List. The Opportunity Take Our List is public information and is posted to the DPS web site at www.cityofchicago.org/TOL. To find Opportunity Take Out lists go to “Get Started Online” and search by the specification number.

1.3. Clarifications and Addenda

The City will send an email notification to suppliers who have indicated intent in a Bid that an addendum or clarification has been issued. The Clarifications and Addenda incorporated into the electronic bid document available at the following URL:

https://www.cityofchchicago.org/eProcurement

Suppliers that have indicated interest in a Bid will receive email notification that an addendum or clarification has been issued. There may be multiple Clarifications and Addenda. Failure to obtain Clarifications and/or Addenda, for whatever cause, will not relieve a Bidder from the obligation to bid accordingly to and comply with any changed or additional terms and conditions contained in the Clarifications and Addenda.

Electronic Acknowledgement of Clarifications and/or Addenda is mandatory to submit an electronic Bid. Any harm to the bidder resulting from failure to obtain all necessary documents, for whatever cause, will not be valid grounds for a protest against award(s) made under this bid Solicitation.

1.4. Examination of the Bid Documents and Work Site

Bidders are required to carefully examine all of the Bid Documents before completing the forms and submitting a Bid. If the specification calls for work to be performed onsite, Bidders are also required to inspect the site of the work to be performed, and familiarize itself with the conditions at the site that will affect the work.

http://www.cityofchicago.org/eProcurement http://www.cityofchicago.org/TOL https://www.cityofchchicago.org/eProcurement

City-Funded: Requirements for Bidding and Instructions for Bidders (non-construction) 03.29.2022 3

A Bidder that is awarded a contract will be solely responsible for all costs arising from and associated with that Bidder’s (i) failure to comply with the requirements of the Bid Documents, including, without limitation, this requirement to inspect the Bid Documents and site of the work, and (ii) failure to include any costs or expense attributable to site conditions that could have reasonably been discovered through a site inspection or examination of the Bid Documents.

1.5. Pre-Bid Conference

The City will hold a Pre-Bid Conference at City Hall 121 N. LaSalle Street Room 806 Conference Room B at 11:00 a.m. Central Time on September 23, 2026. All parties interested in responding to this Specification are encouraged to attend however it is non-mandatory to attend in person.

All interested Attendees are encouraged to register in advance of the Pre-Bid Conference. Attendees should send an e-mail to melanie.polk-stamps.@cityofchicago.org.

E-mail Subject line must read: Specification No. Lignite Coal Based Powdered Activated Carbon

The City will answer questions and clarify the terms of the Specification at the Pre-Bid Conference. The City may respond both to questions posed on the day of the conference and to questions sent via online discussion in iSupplier prior to the conference.

Anything stated at this Pre-Bid Conference is not intended to change the solicitation document. Any changes will be in writing in the form of an Addendum issued by the Department of Procurement Services.

1.6. Questions Regarding the Bid Documents; Bidder Inquiry Deadline All inquiries regarding the Bid Documents or procurement process must be directed to the Procurement Specialist/Senior Procurement Specialist via online discussion in iSupplier or via the address listed on the front cover of the Bid Documents.

The Bidder Inquiry Deadline is listed on the front cover of the Bid Documents under “Deadline for Questions.” Inquiries received after the Bidder Inquiry Deadline will not be answered except at the discretion of the Chief Procurement Officer.

Bidders may only rely on written answers in a Clarification or in an Addendum duly issued by the Chief Procurement Officer. Bidders cannot rely on oral or informal responses; such answers will not be binding upon the City.

1.7. Exceptions

Any deviations from or exceptions to any provisions or requirements of the Bidding documents, including but not limited to the specifications of the goods and/or services to be provided, must be noted on the Proposal Page(s) or attached thereto, with the exact nature of the change outlined in sufficient detail, and as provided below under “Trade Names and Substitutions,” as applicable. Bidder must provide the reason for which deviations were made. Failure of a Bidder to comply with the terms of this paragraph may be cause for rejection of its Bid.

If a Bidder takes exception to or deviates from any provision or requirement, the Chief Procurement Officer shall reject the Bid as non-responsive in the event that the Chief Procurement Officer, in his or her sole opinion, determines such exception(s) or deviations to be material.

1.8. Taxes Included in Bid Prices

With few exceptions, materials purchased by the City of Chicago are not subject to the Federal Excise Tax.

The Illinois Retailers’ Occupation Tax, Use Tax, and Municipal Retailers’ Occupation Tax do not apply to materials or services purchased by the City of Chicago.

Bidders shall include all other applicable federal, state and local taxes, direct or indirect, in their Bid Prices.

1.9. Bid Prices Must Incorporate All Costs

Bid pricing must incorporate any/all peripheral costs including, but not limited to the costs of products/services, delivery/transportation charges, training, materials, labor, insurance, applicable taxes, warranty, overhead and profit, etc. that are required by the Bid Documents.

mailto:melanie.polk-stamps.@cityofchicago.org

City-Funded: Requirements for Bidding and Instructions for Bidders (non-construction) 03.29.2022 4

1.10. Completion of the Bid Documents

Bids for this Specification must be submitted electronically through iSupplier. Each Bidder must complete all of the forms listed on the Bid Submittal Checklist (with the exception of the Proposal Pages) in the Requirements section and scan and upload them as attachments to the electronic bid submission via iSupplier. Bidders may not change any of the Bid Documents. Any changes made by a Bidder to the Bid Documents may result in rejection of the Bid, and will not be binding upon the City.

Bidders must submit their pricing electronically by filling out bid lines in the electronic Price Schedule in the iSupplier system.

Bidders must use the Bid Execution Page that is appropriate for their form of business organization (e.g. sole proprietorship, corporation, partnership, or joint venture). The individual(s) that sign the Bid Execution Page on behalf of the Bidder, by their signature, represents and warrants to the City that such individual is authorized to execute bids and contracts on behalf of the Bidder, and that the Bidder agrees and shall be bound to all of the terms and conditions of the Bid Documents and, upon execution by the City, the Contract Documents, Signatures must be sworn before a Notary Public. The form must be printed, signed, notarized and scanned then uploaded as an attachment to the electronic bid submission.

1.11. Conflicts of Interest

If any Bidder (or any partner in a joint venture or partnership or any member of the limited liability company if the Bidder is a joint venture, partnership, LLP, or LLC) has assisted the City in the preparation of these Bidding Documents such that provision of such assistance would give Bidder an unfair advantage or otherwise impair the integrity of the procurement process, or if Bidder has an organizational conflict of interest that might compromise Bidder’s ability to perform the contract, that Bidder may be disqualified from bidding. If applicable, Bidder must provide a statement and information disclosing its participation with respect to the Bid Documents and/or potential organizational conflicts of interest.

1.12. Technical Difficulties

The bidder is solely responsible for ensuring timely submission of their electronic solicitation response.

Failure to allow adequate time prior to the Bid Opening to complete and submit a response to a solicitation, particularly in the event technical support assistance is required, places the bidder and their response at risk of not being accepted on time. The bidder is advised that the iSupplier system requires acknowledgement of a disclaimer and an electronic signature before a solicitation response is accepted. The bidder is further advised that the iSupplier system checks for the completion of system-required fields before allowing the bidder to electronically sign and submit their response electronically. Bidders who wait until nearly the time of Bid Opening may not be allowed to sign and submit their document due to missing required fields.

Should the bidder encounter technical difficulty with their bid submission, the bidder must contact the City’s eProcurement Help Desk at 312-744-HELP or customersupport@cityofchicago.org, Monday through Friday, 8:30 a.m. to 4:30 p.m., excluding City holidays.

1.13. Required Forms and Fees

1.13.1. Certificate of Filing for Online EDS

Bidders must complete an online EDS prior to the bid due date. A Bidder who does not file an electronic EDS prior to the bid due date may be found non-responsive and its bid rejected. If you are unable to complete the EDS online and print a Certificate of Filing prior to the response due date, the City will accept a paper EDS provided written justification is provided explaining the Bidders good faith efforts to complete it before the response due date and the reasons why it could not be completed. Refer to the Instructions for Completing Economic Disclosure Statement and Affidavit On-Line.

1.13.2. MBE/WBE and VBE Programs

The goals for MBE, WBE, and VBE participation are set forth in the Special Conditions Regarding Minority Business Enterprise Commitment, Women Business Enterprise Commitment, and Veteran-Owned Business Enterprise Commitment (“M/W/VBE Special Conditions”). The rules, regulations, and forms for achieving these goals are set forth in M/W/VBE Special Conditions.

City-Funded: Requirements for Bidding and Instructions for Bidders (non-construction) 03.29.2022 5

• Schedule B: Affidavit of Joint Venture (if applicable) If applicable, complete and submit this form if a non-certified firm has formed a joint venture with one or more MBE/WBE or VBE certified firms (as applicable) to submit a Bid.

Such Affidavit should be signed by the appropriate Joint Venture members and notarized.

• MBE/WBE Letter of Intent to Perform as a Subcontractor, Supplier, or Consultant (Schedule C, C-1, C-2, or C-3 as specified in M/W/VBE Special Conditions.)

If applicable, include a completed Letter of Intent from each certified MBE or WBE that will perform as a Subcontractor, Supplier and/or Consultant. Such letter(s) must be signed and notarized.

• Affidavit of Prime Contractor Regarding MBE/WBE Utilization Compliance Plan (Schedule D, D-1, D-2, or D-3 as specified in M/WBE Special Conditions.)

If applicable, include the Bidder’s Affidavit of MBE/WBE Goal Implementation Plan. This Affidavit must be signed and notarized.

• VBE Letter of Intent to Perform as a Subcontractor, Supplier, or Consultant (Schedule C-V, C-V-1, C-V-2, or C-V-3 as specified in the M/W/VBE Special Conditions.)

If applicable, include a completed Letter of Intent from each certified VBE that will perform as a Subcontractor, Supplier and/or Consultant. Such letter(s) must be signed and notarized.

• Affidavit of Prime Contractor Regarding VBE Utilization Compliance Plan (Schedule D-V, D-V-1, D-V-2, or D-V-3 as specified in the M/W/VBE Special Conditions.)

If applicable, include the Bidder’s Affidavit of VBE Goal Implementation Plan. This Affidavit must be signed and notarized.

• Request for a Reduction or Waiver of the MBE/WBE/VBE Goals If applicable, after making good faith efforts, the Bidder is unable to provide a plan for the utilization of MBE, WBE, and VBE firms that will achieve compliance with the MBE/WBE/VBE goals, the Bidder must, as required by the M/W/VBE Special Conditions, submit a request for whole or partial waiver of the goals with its Bid. Any waiver request must include documentation as required by the M/W/VBE Special Conditions including but not limited to notification to an assist agency.

1.13.3. Bid Deposits and Bid Bonds

If a bid deposit is required, it will be indicated on the front cover of the Bid Documents.

When submitting an electronic bid, scan and upload a copy of your bid deposit with your submittal documents. The 1st and 2nd apparent low bidders will be required to deliver their original and properly executed bid deposit to the Bid and Bond Room within two business days following the Bid Opening.

Date.

1.13.4. Performance and Payment Bonds

If a performance and payment bond is required, failure to provide the required bond within the required time period when requested will result in rejection of the bid and forfeit of the bid deposit, if a deposit was required. The forfeiture shall not limit any other City remedies against the Bidder. Performance and payment bonds must be in the form specified by the City, a specimen of which will be attached to the Bid Documents as an exhibit or available from the Bid & Bond Room.

MCC Section 2-92-040 requires that the surety be listed as a certified surety in the current edition of U.S.

Treasury Department Circular 570 and have an underwriting limitation in that publication in an amount greater than the amount bid. Circular 570 is available at www.fms.treas.gov/c570. Co-sureties may be

City-Funded: Requirements for Bidding and Instructions for Bidders (non-construction) 03.29.2022 6 accepted in the sole discretion of the CPO, but each co-security must individually meet the requirement.

Reinsurance may not be used to achieve a sufficient underwriting limitation.

If a performance and payment bond is required to be provided prior to contract award, it will be indicated on the front cover of the Bid Documents.

1.13.5. Contractor's Financial Statement

If requested by the Chief Procurement Officer, Bidder must file a "Contractor's Statement of Experience and Financial Condition" dated not earlier than the end of Bidder's last fiscal year period. The "Contractor's Statement of Experience and Financial Condition" will be kept on file as a representative statement for one year. The "Contractor's Statement of Experience and Financial Condition" forms are available in the Bid & Bond Room, City Hall Room 103, Chicago, IL 60602, or may be downloaded at https://www.chicago.gov/dam/city/depts/dps/ContractAdministration/StandardFormsAgreements/cont ractorsstatementexperiencefinancialcondition.pdf. Failure to provide a "Contractor's Statement of Experience and Financial Condition" if requested may be cause for rejection of the Bid.

1.13.6. Other Required Forms and Documents

Other forms required to be provided with the Bid include:

• Insurance Certificate of Coverage

• Sexual Harassment Policy Affidavit

• Economic Disclosure Statement and Affidavit (“EDS”)

• DBE or MBE/WBE compliance forms as applicable

• Proposal Page(s) (Schedule of Prices)

• Bid Execution Page

1.14. Trade Names and Substitutions

Reference to a specific manufacturer or trade name in this solicitation is intended to be descriptive (but not restrictive) and to indicate to prospective bidders those product(s) that have been deemed by the City to be satisfactory. The Bidder must, if awarded the Contract, provide the product(s) specified, unless equivalent alternatives have been proposed as described below and found acceptable to the Chief Procurement Officer.

A Bidder that chooses to respond to this solicitation for bids with alternate product(s) from those specified in the solicitation, must identify such alternate items with its Bid with a detailed explanation and documentation in support of how the alternate items proposed by the Bidder can perform as well as or better than those specified. Unless an alternate item is so identified, it is understood that the Bidder proposes, and will be required to provide, the specific item described in the specifications. No substitution of specified items will be allowed thereafter except as otherwise provided for in the specifications.

Documentation in support of alternate items includes:

1) Complete data substantiating compliance of proposed alternate items with requirements stated in the solicitation, including:

a) Product identification, including manufacturer's name and address.

b) Manufacturer's literature identifying:

i) Product description

ii) Reference standards

iii) Performance and test data

c) Samples, as applicable

d) Name and address of similar projects on which the product has been used, and date of usage.

2) Itemized comparison of the proposed alternate item with product or service specified; listing of significant variations.

City-Funded: Requirements for Bidding and Instructions for Bidders (non-construction) 03.29.2022 7

A Bidder warrants and represents that in making a formal request for substitution with alternate items that:

1) The proposed alternate item is equivalent to or superior in all respects to the product specified, and

2) The same warranties and guarantees will be provided for the alternate item as for the product specified.

The CPO may, in his or her sole discretion, accept an alternate item for a specified item, provided the alternate item so bid is, in the CPO’s sole opinion, the equivalent of the item specified in the solicitation. An alternate item that the CPO determines not to be equivalent to the specified item shall render the bid non-responsive and the CPO shall reject the bid.

1.15. Authorized Dealer/Distributor

For bids involving the furnishing of equipment or other goods that are subject to manufacturer warranties that require sale or installation by authorized dealers or distributors, the Contractor must be the manufacturer or an authorized dealer/distributor of the proposed manufacturer and be capable of providing genuine parts, assemblies and/or accessories as supplied by the manufacturer. Further, the Contractor must be capable of furnishing original product warranty and manufacturers related services such as product information, product recall notices, etc. The Bid Documents will typically ask the Bidder to certify that it is an authorized dealer/distributor when this requirement is applicable. The Bidder's compliance with these requirements will be determined by the CPO, whose decision will be binding.

1.16. Estimated Quantities

Unless explicitly stated to the contrary in the Scope of Work, Detailed Specifications, or Proposal pages, any quantities shown on the Proposal Pages represent estimated usage and as such are for bid canvassing purposes only.