70-U6900-26-CP342_081026 White Stone-Vyne Medical SS UNMH.pdf.PDF
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- Solicitation number
- 70-U6900-26-CP342
- Issued by
- New Mexico
About this file
This is a UNM Proposed Sole Source Purchase Form submitted by the University of New Mexico Health System (UNMH) for the procurement of call recording, efax management, and patient communication tracking services. The request was submitted on August 7, 2026, by Drew Kexel, Director of IT Department Patient Financial Services, for a five-year term with the proposed vendor White Stone Group/Vyne Medical. The services are essential to hospital processes for managing prior authorizations and general communication with third parties. No specific response dates, bidder conferences, or site visits are referenced in the documentation.
The annual contract value is $86,933.20, for a total five-year contract value of $434,666. The proposed vendor, Vyne Medical, is located at 6510 Telecom Dr., Suite 300, Indianapolis, Indiana 46278. The sole source justification is based on the renewal of support, maintenance, and subscription for the existing Vyne software suite currently installed and operational throughout the hospital, which requires ongoing maintenance to ensure current security standards and patches protect patient data. The vendor's system directly interfaces with the hospital's fax system and indexes patient records for quick retrieval during legal actions or other special circumstances. UNMH purchasing approved the sole source procurement on August 7, 2026, following the completion of due diligence that found no competing products available in the marketplace.
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Text version
UNM Proposed Sole Source Form – Rev 04/07/2021
Proposed Sole Source Purchase Form Pursuant to New Mexico Procurement law, the UNM Purchasing Department will post your completed form on the UNM Sunshine
Portal and the State of New Mexico Procurement website for 30 days prior to purchase of the goods/services.
I. GENERAL INFORMATION. PLEASE PROVIDE THE FOLLOWING:
Date of Request 8/7/2026 Requisition Number (If Applicable) Request Submitted by: Drew Kexel Title Director of IT
Department Patient Financial Services Email jkexel@salud.unm.edu Phone 505-925-4736 Proposed Vendor White Stone Group/Vyne Medical Amount $86933.20/year
Vendor Address Vyne Medical 6510 Telecom Dr., Ste 300 Indianapolis, IN 46278
Term of Purchase
5 years
Buyer Team - See Commodity list at http://purchase.unm.edu/department-information/comm-code-listing.pdf Gary Prososki
Provide a basic description of goods/services to be provided:
Call recording, efax management, patient communication tracking
Why is this purchase needed?
Essential to the Hospital processes managing Prior Authorizations and general communication to 3rd parties the Hospital does business with.
II. BASIS FOR SOLE SOURCE PROCUREMENT. CHOOSE APPLICABLE BOX(ES) AND
PROVIDE ADDITIONAL INFORMATION, AS REQUESTED:
☐ Proprietary item, technology or service only available from the proposed vendor. (Check box and describe proprietary component) http://purchase.unm.edu/department-information/comm-code-listing.pdf http://purchase.unm.edu/department-information/comm-code-listing.pdf
☐ Compatibility requirement with existing item, technology or service. (Check box and describe compatibility requirement)
☒ Renewal of support/maintenance/subscription of software, technology or other intellectual property. (Check box and describe)
The current suite from Vyne is currently installed and used by various areas of the Hospital. Maintenance is required to ensure the latest security standards/patches are in place to secure the patient data contained in the system.
☐ Other Basis for Sole Source: Please describe below:
III. SUPPLEMENTAL DETAILS. PLEASE PROVIDE ADDITIONAL INFORMATION AS
REQUESTED BELOW:
Describe in detail the unique capabilities of the proposed vendor’s goods/service and/or personnel performing the work and why this constitutes the only source. Focus on what is unique about the goods/service and why no other vendor could meet your needs.
This system directly interfaces with the Health System fax system to provide the extra features it has for faxing.
Additionally, it indexes the patient records it interacts with so that employees can quickly locate information any and all information for that patient when it is needed for legal action or other special circumstances.
Describe the due diligence made to locate other possible sources including communications with other universities, communications with similar providers, web searches, yellow page searches, review of advertisements and trade publications, etc.
We are unaware of any competing products at this time.
List the other vendors who were contacted. Please describe the specs/qualifications/criteria that the other vendors were unable to satisfy.
None.
Approved: _________________________________________________ Date: ___________________________
Approved: _________________________________________________ Date: ___________________________
(must be signed by UNMH Purchasing)
Jeffrey Gilmore (Aug 7, 2026 12:26:43 MDT) https://secure.na2.echosign.com/verifier?tx=CBJCHBCAABAADzAeGFefAbd0aF8Qx4NTh4DebWUYo7cs
Sole Source Justification Form - revised 4.7.21
CURRENT W SIG (5)
Final Audit Report 2026-08-07
Created: 2026-08-07
By: Gary Prososki (gprososki@salud.unm.edu)
Status: Signed
Transaction ID: CBJCHBCAABAADzAeGFefAbd0aF8Qx4NTh4DebWUYo7cs
"Sole Source Justification Form - revised 4.7.21 CURRENT W S IG (5)" History
Document created by Gary Prososki (gprososki@salud.unm.edu) 2026-08-07 - 6:01:43 PM GMT- IP address: 63.147.148.40
Document emailed to Jeffrey Gilmore (jcgilmore@salud.unm.edu) for signature
2026-08-07 - 6:02:25 PM GMT
Email viewed by Jeffrey Gilmore (jcgilmore@salud.unm.edu) 2026-08-07 - 6:26:02 PM GMT- IP address: 104.47.58.254
Document e-signed by Jeffrey Gilmore (jcgilmore@salud.unm.edu) Signature Date: 2026-08-07 - 6:26:43 PM GMT - Time Source: server- IP address: 206.192.168.13 - Signature Appearance Selected: DRAW
Agreement completed.
2026-08-07 - 6:26:43 PM GMT
| 2026-08-07T18:26:46+0000 | |
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