70-80500-26-17238_Sole Source Determination Additional Aashtoware Safety modules.pdf.PDF

2026 Sole Source Form

STATE OF NEW MEXICO

SOLE SOURCE REQUEST AND DETERMINATION FORM

A sole source determination is not effective until the sole source request for determination has been posted for thirty (30) calendar days without Protest and subsequently approved in writing by the State Purchasing Agent. The foregoing requirement is regardless of whether the sole source request for determination has been signed by the Agency.

I. Name of Agency: Department of Transportation Agency Chief Procurement Officer: Christina Baca Telephone Number: 505-469-8800 Agency Contact for this request: Jason Coffey, Highway Safety Improvement Program Manager Email Address: Jason.coffey@dot.nm.gov

II. Name of prospective Contractor: American Association of State Highway and Transportation Officials (AASHTO)- AASHTOWare SHARE Vendor Number (must be active): 0000027341 Address of prospective Contractor:

555 12th Street, Suite 1000 Washington, DC 20004

Contact Name, Telephone Number and Email Address:

Angelique Williams 202-624-5808 awilliams@aashto.org

Amount of prospective contract before tax: $525,000 Estimated tax amount (tax is subject to change): 8.1875% Santa Fe (city) 7/1/26-6/30/26

III. Term of prospective contract: 1 year Note: Please refer to §13-1-150 for contract term limits.

If this is an amendment request to an existing contract, include current sole source posting number issued by SPD:

IV. If this is a Sole Source for new or existing IT software licensing subscription(s), Agency is required to the Sole Source online submission.

V. Agency is required to provide the detailed scope of work (or amendment) for this sole source. Scope of work must match the scope included in the services determination and

Horizons declination.

This sole source request is to add additional modules to AASHTOWare Safety. AASHTO is the only provider of AASHTOWare and the NMDOT wants to add Intersections and Alternative Design modules to our license.

VI. Provide a detailed explanation of the criteria developed and specified by the agency as necessary to perform and/or fulfill the contract and upon which the state agency reviewed available sources. (D ; Do not tailor the criteria simply to exclude other contractors if it is not rationally related to the purpose of the contract.)

AASHTOWare Safety is an advanced set of software as a service tools to allow detailed roadway safety analysis needed for the Roadway Safety Management Process (RSMP) as outlined in the Highway Safety Manual. NMDOT is required to use safety analysis tools for administration of the Highway Safety Improvement Program.

VII. Provide a detailed, sufficient explanation of the reasons, qualifications, proprietary rights or unique capabilities of the prospective contractor that makes their company the only source capable of providing the required professional service, general service, construction

NMDOT uses many of the AASHTOWare products due to the fact these products are specifically tailored to state departments of transportation needs. No other company can provide AASHTOWare, it is a proprietary product of AASHTO, the source code of which cannot be made available to other parties. There is no other vendor who can provide AASHTO Product and Service Licenses.

NMDOT currently has a license for the Segments and Trends modules of AASHTOWare Safety, as well as other AASHTOWARE modules. This sole source would allow for the use of additional modules of the tool to continue to advance safety analytics capacity.

VIII. Provide a detailed, sufficient explanation of how the professional service, general service, construction or item(s) of tangible personal property is/are unique and how this uniqueness is substantially related to the intended purpose of the contract.

The AASHTOWare Safety modules are specifically tailored to the needs of state departments of transportation. These are software as a service tools designed to help state departments of transportation meet federal performance management requirements, reporting requirements, and designed to implement the Roadway Safety Management Process from the Highway Safety Manual. AASHTO is the industry association for state departments of transportation and is focused on providing tools and leadership to assist state DOTs provide safe and efficient transportation systems.

IX.

the procurement, including procedures used by the agency to conduct a review of available sources such as researching trade publications, industry newsletters and the internet;;

contacting similar service providers; and reviewing the State Purchasing Statewide Price Agreements. Include a list of businesses contacted (do not state that no other businesses were contacted), date of contact, method of contact (telephone, mail, e-mail, other), and documentation demonstrating an explanation of why those businesses could not or would not, under any circumstances, perform the contract; or an explanation of why the agency has determined that no businesses other than the prospective contractor can perform the contract.

The maintenance process requires that the source code for AASHTO products be manipulated or upgraded. Since this software is the proprietary product of AASHTO, the source code cannot be made available to other parties. Doing so would effectively put AASHTO proprietary code in the public domain. Therefore, AASHTO is the only company that can provide software maintenance and support for their products. In no case will parties outside the New Mexico Department of Transportation be authorized to gain access to this code, except for AASHTO personnel.

Agency certifies this sole source submission complies with NMSA 1978, Sections 13-1-28 through 13-1-199, the New Mexico Administrative Code (NMAC) and Governmental Conduct Act, NMSA 1978, Sections 10-16-1 through 10-16-18.

Certified by: Date:____________________

Agency Chief Procurement Officer

Certifying Legal Sufficiency by: Date: ____________________

Agency Legal/General Counsel

Agency Approval by: Date: ____________________

Cabinet Secretary/Agency or Entity Head or Designee

APPROVED: Date:____________________

State Purchasing Agent

If this sole source is being submitted by a governmental agency or governmental entity not under the authority of the State Purchasing Agent, is not required. The signature line may be removed from this form or marked as N/A. Hard Copy Documentation for Courtesy Postings do not need to be submitted to SPD for approval.