70-36100-26-06717_OBAE-DoIT-Sole_Source_SFY27_Esri.pdf.PDF

2026 Sole Source Form

STATE OF NEW MEXICO

SOLE SOURCE REQUEST AND DETERMINATION FORM

A sole source determination is not effective until the sole source request for determination has been posted for thirty (30) calendar days without Protest and subsequently approved in writing by the State Purchasing Agent. The foregoing requirement is regardless of whether the sole source request for determination has been signed by the Agency.

I. Name of Agency: Office of Broadband Access and Expansion Agency Chief Procurement Officer: Christella Armijo Telephone Number: 505-795-3917 Agency Contact for this request: Natalie Runyan Email Address natalie.runyan@connect.nm.gov

II. Name of prospective Contractor: Environmental Systems Research Institute (Esri)

SHARE Vendor Number (must be active): 0000056064 Address of prospective Contractor: 380 New York Street, Redlands CA 92373-8100

Contact Name, Telephone Number and Email Address: Tim Triplett, Account Manager, State and Local Government Amount of prospective contract before tax: $48,980.00 Estimated tax amount (tax is subject to change): $1,864.69

III. Term of prospective contract: one year

Note: Please refer to §13-1-150 for contract term limits.

If this is an amendment request to an existing contract, include current sole source posting number issued by SPD: n/a

IV. If this is a Sole Source for new or existing IT software licensing subscription(s), Agency is required to upload the Contractor’s draft Service Level Agreement (SLA) with the Sole Source online submission.

Attached, as cited in page 3 of quote, are the Esri standard terms and conditions that govern the items purchased. There are no supplemental terms for New Mexico.

V. Agency is required to provide the detailed scope of work (or amendment) for this sole source. Scope of work must match the scope included in the services determination and Horizons declination.

Licenses and Maintenance for Commercial Off the Shelf (COTS) geographic information system software that meets complex data, analysis, security, and interoperability requirements.

Docusign Envelope ID: AE75BEB6-EEE0-8638-8333-0A275925F56F

ArcGIS Online Professional Plus User Type Annual Subscription (Desktop Migration) (commercial 165537) ArcGIS Online Creator User Type Annual Subscription (Desktop Migration) (commercial 153148) ArcGIS Online Creator User Type Annual Subscription ArcGIS Hub Premium ArcGIS Online Community Annual Subscription ArcGIS Enterprise Advanced Up to Four Cores Maintenance ArcGIS Enterprise Advanced Up to Four Cores Staging Server Maintenance ArcGIS Online Professional Plus (formerly Advanced) User Type Annual Subscription ArcGIS Developer Bundle Annual Subscription

VI. Provide a detailed explanation of the criteria developed and specified by the agency as necessary to perform and/or fulfill the contract and upon which the state agency reviewed available sources. (Do not use “technical jargon;” use plain English. Do not tailor the criteria simply to exclude other contractors if it is not rationally related to the purpose of the contract.)

These licenses are for the proprietary software that comprises the geographic information system (GIS) upon which OBAE depends for land-based analysis of data that is core to our mission. This COTS software is the standard used across state government which ensures interoperability, dependability, and functionality. This purchase includes software, maintenance, and term licensing that runs on OBAE’s servers, desktops, and web clients.

VII. Provide a detailed, sufficient explanation of the reasons, qualifications, proprietary rights or unique capabilities of the prospective contractor that makes their company the only source capable of providing the required professional service, general service, construction or item(s) of tangible personal property. (Please do not state the source is the “best” source or the “least costly” source. Those factors do not justify a “sole source.”)

Esri is the established industry leader in COTS for full-service GIS software. The software provides robust data creation and analysis capabilities, a well-developed security model for multi-user editing and web hosting, and content managed in high-precision formats that are widely interoperable and stable. There is at least one somewhat comparable open-source alternative which cannot be dependably deployed in a state government environment.

VIII. Provide a detailed, sufficient explanation of how the professional service, general service, construction or item(s) of tangible personal property is/are unique and how this uniqueness is substantially related to the intended purpose of the contract.

The Esri enterprise server and geodatabase capabilities are unique and are used daily by over twenty users at OBAE for managing and analyzing large, secure datasets related to broadband infrastructure decision support. The combined web map publication, app hosting, and analysis platform as a COTS solution is unique and is used by OBAE staff internally and public users to conduct business upon which OBAE’s grant programs depend. OBAE has invested four years into design and implementation as well as customization of the Esri COTS products.

IX. Provide a narrative description of the agency’s due diligence in determining the basis for the procurement, including procedures used by the agency to conduct a review of available sources such as researching trade publications, industry newsletters and the internet;;

contacting similar service providers; and reviewing the State Purchasing Divisions’ Statewide Price Agreements. Include a list of businesses contacted (do not state that no other businesses were contacted), date of contact, method of contact (telephone, mail, e-mail, other), and documentation demonstrating an explanation of why those businesses could not or would not, under any circumstances, perform the contract; or an explanation of why the agency has determined that no businesses other than the prospective contractor can perform the contract.

The State of NM usually has a statewide price agreement in place to facilitate agency purchases from Esri, but that RFP expired in February 2026 and has not yet been renewed. OBAE is contributing technical expertise in collaboration with DoIT to get this RFP published and a statewide price agreement in place as soon as possible.

Further, OBAE is coordinating with State Purchasing and Esri to find other instruments (GSA, NASPO, TX, AZ) onto which the state could contract, but so far none are suitable or available. Because OBAE’s current maintenance expires on 9/30/2026, we must pursue the sole source until another price agreement is in place.

Agency certifies this sole source submission complies with NMSA 1978, Sections 13-1-28 through 13-1-199, the New Mexico Administrative Code (NMAC) and Governmental Conduct Act, NMSA 1978, Sections 10-16-1 through 10-16-18.

Certified by: Date:____________________

Agency Chief Procurement Officer

Certifying Legal Sufficiency by: Date: ____________________

Agency Legal/General Counsel

9/17/2026

9/17/2026

Agency Approval by: Date: ____________________

Cabinet Secretary/Agency or Entity Head or Designee

APPROVED: Date:____________________

State Purchasing Agent

If this sole source is being submitted by a governmental agency or governmental entity not under the authority of the State Purchasing Agent, the State Purchasing Agent’s signature is not required. The signature line may be removed from this form or marked as N/A. Hard Copy Documentation for Courtesy Postings do not need to be submitted to SPD for approval.

9/18/2026

I. Name of Agency: Office of Broadband Access and Expansion