7 - STATEMENT OF WORK.pdf

Federal Bureau Of Prisons Federal Correctional Complex - Coleman

REPLACE AUTOMATIC TRANSFER SWITCH (ATS) CONTROLS

USP 1

United States Department of Justice

Federal Bureau of Prisons - Southeast Recional Office

~ ACCEP ED

0 ACCEP- ED AS O ED

D ACCEP- eD As o - eD - RESUBM

D REJECTED

SBU (Sensitive But Unclassified)

REPLACE AUTOMATIC TRANSFER SWITCH (ATS) CONTROLS - USP 1

A. BACKGROUND

FCC Coleman, located at 846 NE 54th Terrace, Coleman, Florida, 33521 is in need of a Programmable Logic Controller (PLC) based Automatic Transfer Switch (ATS) replacement. The current PLC based ATS located at the USP 1 Remote Utility Builing (RUB) , is no longer functioning as designed. The PLC system that currently controls the stand-by Caterpillar diesel generator (Model #35128) is not detecting the loss of utility power and initiating the sequence of events to transfer the institution load from Utility to Generator, through the breakers, as designed.

All components function if the process is conducted manually.

B. SCOPE OF WORK

Demo

1. Remove existing PLC components. All disassembly shall be conducted in such a manner to preserve the operational function and integrity of the functioning components and ease re installation of new parts and equipment such as labeling communication wire terminations, power terminations, etc.

2. All removed components will be retained by FCC Coleman.

Installation of New Parts

1. Contractor will provide all tools, parts, materials, equipment, incidentals, programming, testing , reports and labor to design, build and install a fully operational PLC based automatic transfer switch as specified herein.

2. All parts, components and programming will meet the generator manufacturer's approval and specifications. The PLC shall communicate over existing Ethernet, with existing PLC infrastructure, currently Allen-Bradley Control Logix and Allen-Bradley Panelview). Written and verifiable manufacturer's approval will be required and shall be provided to the COR with submittals.

3. Technician(s) shall be factory trained by the generator manufacturer (Caterpillar) specifically for the type of service being provided (PLC design, programming and installation). Written and verifiable documentation of current manufacturer training for on-site technician(s) shall be provided to the COR at time of award.

4. Work performed shall comply with all industry standards and codes for this application .

5. All components will be procured and tested by the contractor prior to arrival and installation at

FCC Coleman.

6. Generator engine shall be tuned for synchronization and load control.

C. SPECIFICATIONS

Complete Loss of Utility Sequence: PLC shall produce the following normal operating function when the utility source is lost:

1. Initiate an adjustable time delay of .5 - 10 seconds.

2. Upon expiration of the time delay, initiate an automatic start sequence.

3. Once the generator has reached operating voltage, frequency, and kilowatt capacity, open the main utility breaker, open the main distribution switchgear feeder circuit breakers (Loops 1, 2 and 4) and then connect the generator to the bus. Programming must include a safety interlock to prevent both Utility and Generator breakers from being closed at the same time.

REPLACE AUTOMATIC TRANSFER SWITCH (ATS) CONTROLS- USP 1

4. At this time, the standby system shall be capable of assuming bus load. Close the main distribution feeder circuit breakers, one at a time in order of highest to lowest priority, until entire load is energized. Priority sequence shall be as follows:

a. Priority #1 :

b. Priority #2:

c. Priority #3:

Radial Feeders for the Central Plant (excluding HVAC chillers and associated pumps) and waste water building. Assigned to "Loop #4" Special Housing Unit and Health Services. Assigned to "Loop #1 ".

General Housing Units 1-6. Assigned to "Loop #2".

5. Upon restoration of normal utility service, and after an adjustable period of time (0-60 minutes) , the engine generator system shall provide a transition back to the utility source by:

a. Open the generator breaker.

b. Open Loops 1, 2 and 4.

c. Close the utility feeder circuit breaker.

d. Close Loops 1, 2 and 4.

6. After the load has been transferred back to the utility source, continue to run the engine generator at no load for an adjustable cool down period of 0-56 minutes before complete shutdown.

Software & Licensing

• A copy and license of all programming and interface software will be provided to FCC

Coleman.

• A copy of logic program and associated TAG files shall be provided to FCC Coleman.

Training

• Contractor will provide on-site training for system operation for FBOP staff assigned to this area.

Testing

1. Simulated testing is prohibited. The use of portable or stationary electronic devices such as desktop computers, laptops, tablets, smartphones or the like, shall be strictly prohibited.

2. Acceptance testing will consist of a utility outage coordinated through the utility provider

(SECO Energy), isolated to the USP 1 Remote Utility Building . This must be coordinated through the COR at least two (2) days in advance. This will be performed no less than 3 consecutive times with successful results to verify system operation. Acceptance testing will be witnessed and verified by the Contracting Officer, Facility Manager, COR and Powerhouse Foreman.

3. Any errors or malfunctions will be addressed and corrected prior to the contractor departing.

4. A load bank is available for testing as needed , prior to acceptance testing .

5. Any components or equipment damaged during testing due to an error on the contractors part, shall be repaired at the contractor's expense.

Submittals - Shop Drawings:

• Contractor shall provide three (3) submittal manuals and one (1) electronic copy.

• Two (2) printed copies of the O&M manual shall be provided by the contractor as well as one (1) electronic copy. Include a parts list showing the manufacturers' names and part numbers for the complete installation.

• Contractor shall provide one (1) set of as-built drawings in PDF format for project record .

All parts are to be NEW.

D. CONTRACTOR SECURITY/ WORKING REGULATIONS:

Escorts:

Contractors will be escorted by BOP staff while on-site.

Work Hours:

Work hours for the contractor are 6:30 AM - 3:30 PM, Monday - Friday, excluding weekends and federal holidays. Consideration for an in processing and out processing time of approximately 20 to 30 minutes each way should be taken. Any work required to be completed at any other time than noted above must be requested in writing to the COR five (5) working days prior to the start of the work. In the event of any equipment being de-energized other than that which is isolated for the scope of work above, should be safe and re-energized prior to the conclusion of the work day and verified by institution staff.

Delivery of Materials:

All construction materials/equipment required for work on this project is required to be processed by the Contractor and coordinated with the institution COR for temporary storage.

Any construction related deliveries which are directly shipped to the contractor can be received between the hours of 7:00 a.m. to 12:00 p.m., Monday through Friday, excluding Federal Holidays. At no point will a Bureau of Prisons (BOP) staff member receive or sign for a delivery.

Under no circumstances will FCC Coleman or its staff be responsible for the acceptance of any Contractor or company deliveries. The contractor shall be responsible for providing their own means of loading and unloading contractor material or equipment.

The contractor shall not use the institution entry/driveway for the loading, unloading, or storage of any materials and equipment. The contractor will not impede/block the driveway at any time during or after the work shift.

E. Storage of Materials and Equipment:

All construction materials/tools shall be stored in a designated area mutually agreed upon between the COR and the contractor. The storage area will be a secure lockable gang box or similar, size to be determined by the contractor and the COR. If required, the contractor shall provide a securable, single point access storage container, such as a Job or Gang Box that will be left in the agreed upon storage area for the duration of the project. Size of the storage container will be determined by the contractor and the COR. The container will be secured using a padlock protocol with two locks to secure it. One shall be a contractor lock and the other lock provided by the institution. If necessary, a heavy duty chain provided by the contractor may be used to facilitate the locking requirement. All materials and equipment stored within the container will be maintained in a safe an orderly fashion

All tools will be inventoried on a provided form while entering and exiting the institution to ensure accurate accountability. Allow 20 to 30 minutes depending on the volume of tools and equipment to be processed.

Materials cannot be stored at a height that would create a fall hazard.

All contractor owned extension cords that will be used during the project, regardless of length, shall be in good condition with no broken outer insulation. Extension cords are considered a "high risk" tool having a Federal Bureau of Prisons' tool classification of Double A. All contractor owned extension cords used for this project will be required to exit the institution at the end of every work cycle for the duration of the project.

All contractor owned ladders approved for use within the institution, regardless of the size, shall be stored in a pre-determined area and secured to a stationary fixture with a heavy link chain and lock, which would prevent removal.

Any heavy equipment, if left on-site, shall be stored at the Power House of the institution and rendered unusable at the conclusion of each day by at a minimum of two steps (i.e. battery cut off switch with removable key and ignition key removed).

F. Security Clearance/Contractor Badges:

The contractor shall provide the COR with all the necessary security clearance documents for all contractors and subcontractor employees accessing the institution and be security cleared for badging within 10 working days of receiving the Notice to Proceed, if applicable. Security clearance documents will only be accepted from the prime contractor. If submitted by a sub contractor, they will be rejected . It is the prime contractor's responsibility to review security clearance submissions to ensure they are complete and accurate.

In the event a contractor or subcontractor employee cannot pass the security clearance process, it will be the contractor's responsibility to provide another candidate. By law, the BOP cannot, and will not, release any information to the contractor concerning the nature of why a contractor's or subcontractor's employee was not able to pass the security clearance process.

If applicable, all contractors/subcontractors working at FCC Coleman will be issued and required to wear a picture ID/contractor badge provided by the institution. For security reasons, the badge will be worn in a visible manner as directed by the COR.

The COR (or designee) will verify that all contractors and subcontractor employees are approved to be onsite at the beginning of each work day.

G. Safety and Personal Protective Equipment:

All contractors and employees shall have and wear the requ ired personal protective equipment (PPE) prescribed by industry standards at all times while on the job site. It is the responsibility of the contractor to provide all PPE equipment. If applicable, all ladders regardless of the size shall be stored, and secured to a stationary fixture with a chain and lock in a predetermined area, in a way that they cannot be removed . If ladders are required , immediately consult with the COR to ensure that he or she can make timely notification to appropriate institution staff. If applicable, all extension cords regardless of length shall be in good condition with no broken outer insulation and will be secured in a locked construction gang box. Should a system require Lock-out/Tag out, the system will be required to have both Contractor and FCC Coleman locks on the isolation point to prevent shock. All Lock-out/Tag-out procedures will be in compliance with the institution Lock-out program.

H. Additional Considerations:

1. Contractors will NOT be allowed to bring cell phones, cameras or two way pagers into the secure confines of a FCC Coleman institution. The Facilities Department maintains a digital camera that will be utilized by BOP staff to document the project work. The Contractor may request copies of these documentation photos for record keeping .

2. Contractor will be permitted to wear jeans in the institution, however, green, khaki , orange or camouflage color clothing of any type will NOT be allowed. Shorts are also not permitted.

The clothes will be proper and suitable for the services that are being provided.

3. Meals will be consumed at the work site. Contractor shall ensure they have everything they need for their meals upon arrival.

4. Federal smoking policy on Federal property states that smoking is only allowed in outdoor designated areas (to include "vaping"). Th is policy will be strictly enforced.

5. COVID-19 Global Pandemic - All contractor's and sub-contractor's personnel are required to complete a medical screening each day they come onto FCC Coleman property. As of the date of th is Scope of Work, the medical screening consists of two medical questions and a temperature reading . More intense medical screenings may be imposed at a future date, which cannot be known as of this date. Any personnel that fail the medical screening currently in effect will not be allowed on the property to work for that day. The decision of the screening staff is final and not open for discussion or exceptions. Furthermore, should a contractor begin to develop typical symptoms related to COVID-19 during the work day, they must immediately inform the escorting FBOP staff. The contractor will be assessed by FBOP Medical staff. If the FBOP Medical staff determine the contractor is highly likely to be infected with COVID-19, they will immediately be escorted from the property. That contractor will not be allowed back on the property for a minimum of 15 calendar days. The decision of the Medical staff is final and not open for discussion or exceptions. Protecting our staff, inmates, and preventing the introduction of COVID-19 into FCC Coleman is our top priority. As this is a fluid situation with regular changes, more intense medical screenings and/or restrictions may be imposed at a future date, based on guidance from the Center for Disease Control (CDC), the World Health Organization (WHO), and/or the Central Office of the Federal

Bureau of Prisons. Any future medical required Personal Protective Equipment (PPE), as with current non-pandemic related PPE, will be the responsibility of the Contractor to provide for their staff, ensure their staff have adequate PPE and required training , and to maintain required documentation as required by OSHA, CDC, or any other Authority Having Jurisdiction (AHJ). Contractors will be required to wear a two-ply face mask whenever they are within six feet (6') of another person while working.