7-_26-03_Ham892326B_Appendix_I_.pdf
PDF 1 MB Posted
- Attached to
- Ham892326B 26-03 (Hamilton)
- Solicitation number
- 009_RFB_WRBWL_BY26-03
- Issued by
- Hancock County, Iowa
About this file
This document is a collection of construction and administration forms for the Ham892326B Nutrient Reduction Wetland Project, a state contract issued by the Iowa Department of Agriculture and Land Stewardship, Division of Soil Conservation and Water Quality. The project involves construction of a nutrient reduction wetland in Hamilton County, Iowa, encompassing selective clearing, excavation, grading, reinforced concrete pipe (RCP) installation, high-density polyethylene (HDPE) dual wall pipe installation, tied concrete block mat installation, concrete manhole construction, and seeding across approximately 21,135 cubic yards of earthwork, 2,645 linear feet of RCP, 1,579 linear feet of HDPE dual wall pipe, 2,350 square feet of tied concrete block mat, two concrete manholes, and 2.9 acres of seeding. Sealed bids were due by 3:00 PM on May 20, 2026, with the public bid opening held the same day via Microsoft Teams. A pre-bid conference was scheduled for April 20, 2026, at Williams Public Library in Williamsport, Iowa. The successful bidder receives a Notice of Award and must submit a Performance Bond, Construction Progress Schedule, and Certificate of Insurance within fourteen calendar days. Construction must commence by the scheduled Construction Start Date but not before the mandatory Preconstruction Conference. All construction work except seeding must be completed by December 31, 2026, with structure seeding due by May 15, 2027, and buffer seeding due by June 30, 2027.
The contract documents include forms for Notice of Award, Notice to Proceed, Construction Progress Schedules, Applications for Payment, Change Order Requests, Construction Contract Amendments, and Sales Tax Exemption Certificates. All contractors must be registered with the Iowa Department of Inspections, Appeals & Licensing and furnish a Performance/Payment Bond equal to one hundred percent of the contract price. Bidders were required to submit a bid bond equal to ten percent of the bid amount. The successful contractor is authorized to purchase construction materials tax-free pursuant to Iowa Code Sections 422.42 and 422.47. The estimated construction cost range is between $250,000 and $350,000. Technical questions were to be directed to Brandon Short, P.E. of Bolton & Menk, with a deadline of 3:00 PM on May 1, 2026, copied to Tracy Blocker at the Division of Soil Conservation and Water Quality. No specific set-aside designations or restrictions limiting bidder eligibility based on disadvantaged enterprise status are referenced in the procurement materials.
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APPENDIX I
CONSTRUCTION & ADMINISTRATION FORMS
Ham892326B Nutrient Reduction Wetland Project DOCUMENT LL Bid No. 26-03 NOTICE-OF-AWARD
LL-1
April 14, 2026
Contractor name and address
Delivery via email: Contractor Email
RE: NOTICE-OF-AWARD – Ham892326B Nutrient Reduction Wetland Project, Contract 26-03
Dear _______________________________, This is to notify you that the Division of Soil Conservation and Water Quality has determined __________________ is the successful bidder for the Ham892326B Nutrient Reduction Wetland Project.
Award is being made for the base bid of $____________.
In accordance with Item #9 of the Instructions to Bidders, Document BB, you have fourteen (14) calendar days from the date of receipt of this notice to obtain the Performance Bond (Document NN), submit your Construction Progress Schedule (Document JJ) for review, and execute the Contract (Document DD). In addition, the Division must be provided with a Certificate of Insurance pursuant to the General Conditions, Insurance and Related Provisions (Document FF, Part 6-01).
Please note that Iowa Code Section 91C.7, requires that all construction contractors awarded a contract to perform work for the state or an agency of the state must be registered with the Iowa Department of Inspections, Appeals & Licensing. The Division of Soil Conservation and Water Quality cannot execute a contract with your firm unless you provide proof of this registration. Be sure to fill in the Department of Inspections, Appeals & Licensing registration number blank on the Contract (Document DD).
Enclosed are the Contract (Document DD), Construction Progress Schedule form (Document JJ), and the Performance Bond (Document NN). Please complete, sign and return scanned electronic copies along with completed Performance Bond. In addition, we must have the Certificate of Insurance pursuant to the General Conditions and/or Special Conditions.
Congratulations on being the successful bidder. We look forward to working with your company on this project. If you have any questions, please contact Tracy Blocker, (515) 344-6279.
Sincerely, Jake Hansen, Chief Water Resources Bureau Division of Soil Conservation and Water Quality
JH/tab Enclosures
CC:
Ham892326B Nutrient Reduction Wetland Project DOCUMENT MM Bid No. 26-03 NOTICE- TO-PROCEED
MM-1
April 14, 2026
Contractor name and address
Delivery via email: Contractor Email
RE: NOTICE-TO-PROCEED – Ham892326B Nutrient Reduction Wetland Project, Contract 26-03
Dear____________________________, The Division of Soil Conservation and Water Quality received the signed construction Contract (Document DD), the completed Performance Bond (Document NN), and the Certificate of Insurance from your company. These documents were found to be in order and the Division executed this contract with __________ dated xx/xx/xxxx. A scanned copy of the executed Contract and Performance Bond are enclosed.
The Division has accepted the Construction Progress Schedule (Document JJ) included here, with a Construction Start Date of xx/xx/xxxx. A Preconstruction Conference, as required in Item 13 of the Instructions to Bidders (Document BB), must be held within seven (7) days prior to the Construction Start Date established in the Construction Progress Schedule, or earlier if mutually agreed. No work may commence on site prior to the Preconstruction Conference. If the Construction Start Date requires adjustment, that needs to be communicated to the Engineer and Division in a timely manner so as to facilitate scheduling of the Preconstruction Conference.
In accordance with the Contract _____________________ must commence work under this contract for the Ham892326B Nutrient Reduction Wetland Project on or before the Construction Start Date scheduled in the Construction Progress Schedule, but not before the Preconstruction Conference. You have until December 31, 2026 to complete all of the work except for seeding, and until 05/15/2027 to complete the structure seeding and 06/30/2027 to complete buffer seeding.
Also attached is a scanned copy of the Iowa Construction Sales Tax Exempt Certificate and Authorization Letter for this project. Pursuant to Iowa Code Section 423.2(80), this allows you to purchase materials tax free for use on this project. Please read the information provided in the authorization letter. You are authorized with this Notice-to-Proceed to purchase necessary materials for this project and request reimbursement for those items that are stored prior to the Construction Start Date.
If you have any questions, please contact Tracy Blocker, (515) 344-6279.
Sincerely, Jake Hansen, Chief Water Resources Bureau Division of Soil Conservation and Water Quality
JH/tab Attachments
CC:
Ham892326B Nutrient Reduction Wetland Project DOCUMENT JJ Bid No. 26-03 CONSTRUCTION PROGRESS SCHEDULE
JJ-1
STATE OF IOWA
DIVISION OF SOIL CONSERVATION AND WATER QUALITY
CONSTRUCTION PROGRESS SCHEDULE
Project ID: Ham892326B Date: _______________________________
Contractor: ___________________________________________________________________________________
Contract End Dates:
All Construction Work Except Seeding: December 31, 2026 Seeding: Structure 05/15/2027 Seeding: Buffer 06/30/2027
Scheduled Dates:
Anticipated Construction Start Date:
Preconstruction Conference Date Range*:
*Preconstruction Conference must be held prior to Construction Start Date, by no more than seven (7) days
Estimated Completion Date of All Work Except Seeding:
Final Walkthrough should be held prior to Contract End Date for all construction work except seeding
Major Construction Work Item(s) Order of Work Estimated Duration of Work
Site Preparation
Drain Tile Investigation
Earthwork
Topsoil Placement
Concrete Manhole Structures
Flexamat or approved equal
New Tile Installation
Riprap
Seeding
Dates established in this schedule may be adjusted as described in Document FF, Paragraph 3-21.
Ham892326B Nutrient Reduction Wetland Project DOCUMENT JJ Bid No. 26-03 CONSTRUCTION PROGRESS SCHEDULE
JJ-2
FOR THE CONTRACTOR
(Company Representative)
(Date)
(Name of Company)
(Address of Company)
(City, State, Zip code
FOR THE DIVISION
Sara Smith, Water Resources Bureau Division of Soil Conservation and Water Quality
Accepted
Adjustment Requested
If adjustment is requested, describe below:
END OF DOCUMENT JJ
Ham892326B Nutrient Reduction Wetland Project DOCUMENT SS Bid No. 26-03 APPLICATION AND CERTIFICATE FOR PAYMENT
SS-1
Ham892326B Nutrient Reduction Wetland Project DOCUMENT SS Bid No. 26-03 APPLICATION AND CERTIFICATE FOR PAYMENT
SS-2
Ham892326B Nutrient Reduction Wetland Project DOCUMENT HH Bid No. 26-03 CHANGE ORDER REQUEST
HH-1
STATE OF IOWA
CHANGE ORDER REQUEST
Change Order Request No.
Project ID: Ham892326B Date:
Name of Project: Ham892326B
Location of Project: Hamilton County
Name of Contractor:
Architect/Engineer: Bolton & Menk, Brandon Short P.E.
Contract Plan and Detail Reference:
Change Order Request Drawing No. and Date:
Contract Specification Reference:
Description of Change:
BREAKDOWN OF CHANGE ORDER COST BY BID ITEM:
Item # Description Adjustment Quantity Unit Cost
Total Cost Adjustment
TOTAL $
BREAKDOWN OF CONTRACT COST:
Original Project Contract Amount: $ 0.00 Approved Contract Amendments No. through $ 0.00 Pending Recommended Change Order Requests through $ 0.00 Approved Change Order Requests No. through $ 0.00 This Amendment Request: $ 0.00 Resulting Total Recommended Amount: $ 0.00
Reason for Contract Change:
Ham892326B Nutrient Reduction Wetland Project DOCUMENT HH Bid No. 26-03 CHANGE ORDER REQUEST
HH-2
Change Requested by:
(Signature) (Date)
CONTRACTOR APPROVAL
By:
(Company) (Signature)
(Address) (Date)
IDALS PROJECT REPRESENTATIVE RECOMMENDATIONS
Concur Recommend Rejection (Attach Explanation)
IDALS Project Representative:
(Signature) (Date)
DIVISION OF SOIL CONSERVATION AND WATER QUALITY AUTHORIZATION
Change Order required due to:
Immediate authorization to proceed granted: Yes No
APPROVED: DENIED:
Susan Kozak, Director Susan Kozak, Director Division of Soil Conservation and Water Quality Division of Soil Conservation and Water Quality Iowa Department of Agriculture Iowa Department of Agriculture and Land Stewardship and Land Stewardship
(Date) (Date)
END OF DOCUMENT HH
Ham892326B Nutrient Reduction Wetland Project DOCUMENT II Bid No. 26-03 CONSTRUCTION CONTRACT AMENDMENT
II-1
State of Iowa Iowa Department of Agriculture and Land Stewardship
Ham892326B Nutrient Reduction Wetland Project Construction Contract Amendment
THIS AMENDMENT, made this ______ day of ___________________________, 20____, by and between the State of Iowa, acting through:
Iowa Department of Agriculture and Land Stewardship
Division of Soil Conservation and Water Quality hereinafter called the DIVISION, and
(Name of Company)
(Address)
(City, State, Zip) hereinafter called the CONTRACTOR.
WITNESSETH: That the DIVISION and the CONTRACTOR mutually agree to amend the agreement made the _____day of __________, 20_____, for the Hamilton County Nutrient Reduction Wetland Project (Ham892326B – Bid No. 26-03) in this Amendment Number _________ as described below:
Description of Amendment:
Contract Plan Sheet(s) and Detail Reference(s):
Amendment No._______ Drawing No. and Date:
Contract Specification Reference(s):
Reason for Revision of Contract Completion Date(s):
Original Contract Completion Date for All Work Except Seeding: December 31, 2026 Current Completion Date for All Work Except Seeding:
Revised Completion Date for All Work Except Seeding, This Amendment:
Original Contract Completion Date for Seeding-Structure 05/15/2027 Current Completion Date for Seeding-Structure Revised Completion Date for Seeding-Structure, Original Contract Completion Date for Seeding-Buffer 06/30/2027 Current Completion Date for Seeding-Buffer Revised Completion Date for Seeding-Buffer, Ham892326B Nutrient Reduction Wetland Project DOCUMENT II Bid No. 26-03 CONSTRUCTION CONTRACT AMENDMENT
II-2
BREAKDOWN OF AMENDMENT CONTRACT COST BY BID ITEM:
Item # Description
Quantity Unit Cost
Total Cost
TOTAL $
BREAKDOWN OF CONTRACT COST:
Original Project Contract Amount: $ 0.00 Approved Contract Amendments No. through $ 0.00 Pending Recommended Change Order Requests through $ 0.00 Approved Change Order Requests No. through $ 0.00 This Amendment Request: $ 0.00 Resulting Total Recommended Amount: $ 0.00
IN WITNESS WHEREOF, the parties hereto have executed this Amendment, in the day and year first above mentioned.
FOR THE DIVISION FOR THE CONTRACTOR
Grant D. Menke, Deputy Secretary Iowa Department of Agriculture and Land Stewardship
(Company Representative)
(Date) (Date)
(Name of Company)
(Address of Company)
(City, State, Zip Code)
CONSENT FROM SURETY
Seal if by a corporation
(Surety Representative)
(Name of Surety)
END OF DOCUMENT II
Ham892326B Nutrient Reduction Wetland Project DOCUMENT QQ Bid No. 26-03 SALES TAX EXEMPTION CERTIFICATE
IOWA
Department of Revenue www.state.ia.us/tax
Designated Exempt Entity Iowa Construction Sales Tax Exemption Certificate
This document may be completed by a designated exempt entity and given to their contractor and/or subcontractor along with an authorization letter. Seller: Keep this certificate in your files. Contractor/Exempt Entity: Keep a copy of this certificate for your records. Do not send this to the Department of Revenue
Designated Exempt Entity Division of Soil Conservation and Water Quality Iowa Department of Agriculture and Land Stewardship Address 1 1305 East Walnut Street Address 2
City Des Moines
State
IA
Zip Code 50319
Construction Project Name Ham892326B Nutrient Reduction Wetland Project Construction Project Number (if used) Job No. 26-03
General Contractor or Subcontractor Name Sample Address 1 123 Construction Ave Address 2 City Dig City
State
IA
Zip Code 55555
Description of contract/subcontract (please print/type clearly)
Construction of Nutrient Reduction Wetland.
The named contractor may purchase building materials used in the contract, exempt from sales tax. This exemption does NOT apply to materials, equipment and supplies consumed by the contractor or subcontractor.
Designated Exempt Entity Authorized Agent ._____________________________________ Date: _____________
Authorization Letter From Division of Soil Conservation and Water Quality - Agriculture and Land Stewardship
Pursuant to Iowa Code Sections: 422.42 (16) & (17), and 422.47 (5), you are authorized to purchase construction materials tax free for the contract specified above.
The exemption certificate (or a copy of the certificate) may be provided to the suppliers of your construction materials and will authorize them to sell you the materials exempt from Iowa sales tax and any applicable local option sales tax and school infrastructure local option sales tax. Complete information on qualifying materials can be found at www.state.ia.us/tax, the Department of Revenue (IDR) website.
It is your responsibility to have records identifying the materials purchased and verifying they were used on this contract. Any materials purchased tax-free and not used on the construction project are subject to sales and applicable local option taxes. Should this occur, the tax must be paid directly by you to IDR in the same calendar quarter the project is completed. E-mail the department at: idrf@idrf.state.ia.us if you have questions on this requirement.
Contractors should be aware that use of the certificate to claim exemption from tax for items not used on this project or that do not qualify for exemption could result in civil or criminal penalties.
31-013 (12/10/02)
END OF DOCUMENT QQ
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