7-20260422120853 JACKSON.pdf

Jackson- Design Build HVAC Replacement for Fire Dept Page 1 of 11

DESIGN-BUILD BID PACKAGE

Jackson Fire Department – HVAC Replacement Project

Jackson, MS

Publication Dates: April 30, 2026, and May 7, 2026.

Bid Opening Date: June 2, 2026, at 3:30 PM

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ADVERTISEMENT FOR BIDS

CITY OF JACKSON

ADVERTISEMENT FOR BIDS

NOTICE is hereby given that the City of Jackson will receive written sealed bids until the hour of 3:30 PM on Tuesday, June 2, 2026, at the Municipal Clerk’s Office for the furnishing of all labor, materials, and equipment necessary for the construction of the following project:

Bid Documents are available for viewing and obtaining at the following site: www.jacksonmsbids.com.

Documents are non-refundable and must be obtained through the website.

The project consists of providing design-build services for the replacement, installation, and startup of

HVAC systems at multiple fire stations in Jackson, MS.

A mandatory Pre-Bid Meeting will be held on May 12, 2026, at 10:00 a.m. at the Central Fire Station, located at 555 S West St, Jackson, MS 39201.

The City of Jackson hereby notifies all bidders that it will affirmatively insure that in any contract entered into pursuant to this advertisement, minority business enterprises/woman business enterprises will be afforded full opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, or national origin in consideration for an award.

The award will be made to the contractor with the best-value evaluation, and the City of Jackson reserves the right to reject any and all bids.

Monica Oliver, Purchasing Manager

Publication Dates: April 30, 2026, and May 7, 2026.

Bid Opening Date: June 2, 2026 http://www.jacksonmsbids.com/

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City of Jackson, Mississippi

1. PROJECT OVERVIEW

The City of Jackson is soliciting sealed bids from qualified HVAC contractors to provide design-build services for the replacement, installation, and startup of HVAC systems at multiple fire stations.

The intent of this project is to procure a complete, fully functional, and code-compliant HVAC solution.

The awarded contractor shall be responsible for system design, equipment selection, installation, commissioning, and final performance.

2. PROJECT LOCATIONS & BASE SCOPE

Station 11 (3860 Terry Rd, Jackson, MS 39212) A. Install (2) 5-ton condensers (replacement for stolen units)

B. Reconnect to existing line sets and electrical

Station 15 (4943 Clinton Blvd, Jackson, MS 39209) A. Demo existing 3.5-ton HVAC system

B. Rebuild return deck

C. Install new 3.5-ton system

Station 17 (1941 Canton Mart Rd, Jackson, MS 39211) A. Demo existing 5-ton HVAC system

B. Install new 5-ton system

Station 22 (1590 Lakeshore Dr, Jackson, MS 39213) A. Install new 3-ton HVAC system for sleeping quarters

Station 23 (2640 Raymond Rd, Jackson, MS 39212) A. Demo existing system

B. Install new 7.5-ton HVAC system

C. Rebuild decks as required

Station 24 (1240 Wiggins Rd, Jackson, MS 39209) A. Demo existing 3-ton HVAC system

B. Install new 3-ton system

C. Rebuild equipment deck as required

D. Reconnect to existing ductwork, gas, and flue

NOTE: Tonnages listed are preliminary and must be verified.

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3. DESIGN-BUILD RESPONSIBILITIES

The contractor shall assume full responsibility for design and performance of all HVAC systems included in this project.

Responsibilities include:

A. All design calculations, drawings, specifications, and submittals shall be prepared by or under the direct supervisory control of a Professional Engineer (PE) licensed in the State of Mississippi.

Sealed drawings and documents shall be provided as required by Miss. Code Ann. § 73-13 et seq.

and for permit approval.

B. System sizing verification (Manual J or equivalent)

C. Ductwork evaluation and required modifications

D. Electrical load verification

E. Gas supply and venting compliance

F. Identification of deficiencies in existing infrastructure

G. Inclusion of all required modifications to provide a complete system

H. Minor structural/electrical modifications needed for code-compliant installation are included

(major upgrades remain excluded per Sections 12)

The contractor shall include all work required for a complete and operational system.

Unforeseen concealed conditions may be eligible for change order upon Owner approval.

4. EQUIPMENT AND PERFORMANCE REQUIREMENTS

A. Acceptable manufacturer: Trane or approved equal

B. Minimum Efficiency:

o SEER2: 14.3 minimum (or current DOE/Mississippi energy code requirement, whichever is higher) o EER2: As applicable

C. Refrigerant: R-454B

D. Contractor shall comply with all manufacturer requirements and current Mississippi-adopted codes (2024 IMC/IBC/IFC, ASHRAE 15/34) for A2L refrigerants, including charge limits, leak detection (where applicable), piping protection, shaft ventilation (if required), and safety measures.

E. All equipment shall be new

F. Properly matched systems required (indoor/outdoor compatibility)

Controls:

A. Programmable commercial-grade thermostats required

B. Lockable or tamper-resistant preferred

C. Consistency across all stations required

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5. INSTALLATION REQUIREMENTS

Contractor shall include all labor, materials, and equipment necessary for:

A. Demolition and removal of existing systems

B. Installation of new HVAC equipment

C. Duct modifications and repairs as required

D. Electrical connections and upgrades as required

E. Gas piping modifications as required

F. Flue and venting modifications as required

G. Equipment supports, curbs, and decking repairs

H. Refrigerant piping and line set replacement if needed

I. System evacuation (minimum 500 microns)

J. Charging with manufacturer-recommended refrigerant

K. Startup and commissioning

L. All systems shall be installed per manufacturer specifications

M. All penetrations shall be properly sealed and weatherproofed

6. PERFORMANCE REQUIREMENTS

A. Systems shall operate per manufacturer specifications

B. Proper airflow and balance required

C. No excessive noise or vibration

D. Maintain appropriate temperature control for occupied spaces

7. COMMISSIONING AND CLOSEOUT REQUIREMENTS

Contractor shall provide:

A. Startup reports for all equipment

B. Air balance report (CFM verification)

C. Refrigerant charge documentation

D. Warranty registration confirmation

E. Final as-built documentation

8. WARRANTY

A. Minimum 1-year labor warranty

B. Manufacturer standard equipment warranty

C. Contractor responsible for warranty coordination

9. PERMITS & CODE COMPLIANCE

Contractor shall:

A. Contractor shall obtain all required permits (mechanical, electrical, building, etc.) and coordinate all inspections and testing with the Authority Having Jurisdiction

B. Comply with all local, state, and federal codes

C. Coordinate inspections

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10. BID REQUIREMENTS

Bidders shall provide:

A. Lump sum price for entire project

B. Equipment submittals

C. Project schedule

D. List of assumptions and exclusions

E. Confirmation of design-build responsibility

11. SITE VISIT

A mandatory Pre-Bid Meeting will be held on May 12, 2026, at 10:00 a.m. at the Central Fire

Station, located at 555 S West St, Jackson, MS 39201. Contractors shall verify all existing conditions prior to bidding.

Failure to verify site conditions shall not relieve contractor of responsibility to provide a complete installation.

12. EXCLUSIONS (UNLESS INCLUDED BY CONTRACTOR)

A. Structural modifications beyond minor deck repairs

B. Major electrical service upgrades

C. Contractor shall immediately notify the Owner of any suspected asbestos, hazardous materials, or concealed conditions requiring abatement. Abatement, if required, shall be performed by the

Owner or under a separate contract

13. PAYMENT TERMS

A. Monthly progress payments based on percentage complete

B. 10% retainage withheld until final completion

C. Final payment issued upon:

o Substantial completion o Delivery of all closeout documents o Owner acceptance

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14. OPERATIONAL REQUIREMENTS

A. Fire stations must remain operational at all times

B. Coordinate work to minimize downtime

C. Temporary cooling must be provided if systems are offline for extended periods

15. ELECTRICAL SCOPE REQUIREMENTS

A. Contractor responsible for all branch circuit work and connections

B. Minor panel modifications included

C. Major service upgrades (utility-side or main service) excluded unless added via change order

16. EVALUATION CRITERIA

A. Price

B. Contractor experience

C. Completeness of proposal

D. Ability to meet schedule

17. GENERAL NOTES

A. This is a design-build project; contractor is responsible for final system performance

B. Any discrepancies shall be brought to the Owner prior to bid submission

C. Contractor shall coordinate all work to minimize disruption to fire station operations

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18. BID FORM

BASE BID

Total Lump Sum Price for Complete Project: $__________________________________

ADD/DEDUCT ALTERNATES (if applicable)

1. Replace all existing line sets instead of reuse: Add/Deduct: $_____________________

2. Full duct replacement at any station (per station): Add: $_____________________

UNIT PRICE TABLE

The following unit prices shall be used for additions or deletions to the contract scope:

Description Unit Price

Ductwork (Supply/Return) Per Linear Foot $

Flexible Duct Per Linear Foot $

Electrical Circuit (Dedicated) Each $

Gas Line Per Linear Foot $

Refrigerant Line Set Replacement Per Linear Foot $

Roof Curb Replacement Each $

Equipment Crane Per Lift $

Deck/Platform Rebuild Each $

Thermostat Replacement Each $

Unit prices shall include all labor, materials, overhead, and profit.

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CONTRACTOR ACKNOWLEDGEMENT

The undersigned acknowledges that this is a design-build project and that all systems shall be complete, operational, and code-compliant.

BIDDER INFORMATION

Company Name:

Company Representative:

Title:

Business Address:

Street:

City: State: Zip:

Phone: Email:

Certificate of Responsibility #: _______________________________________

Signature of Bidder:

Date:

BIDDER ACKNOWLEDGES receipt of the following ADDENDA:

NUMBER: ________ DATE:

NUMBER: DATE:

NUMBER: DATE:

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19. LIQUIDATED DAMAGES

Time is of the essence for this project due to the critical nature of fire station operations.

Sealed drawings and documents shall be provided no later than 30 days after bid award.

Substantial completion shall be achieved within 90 calendar days after approval of Sealed Drawings and

Construction Documents. Failure to achieve substantial completion within the agreed timeframe will result in liquidated damages.

Liquidated damages shall be assessed at a rate of: $500 per calendar day for each day beyond the contract completion date until substantial completion is achieved.

This amount represents a reasonable estimate of damages to the Owner and is not a penalty.

20. SUBSTANTIAL COMPLETION DEFINITION

Substantial completion is defined as:

A. All HVAC systems installed and operational

B. Systems achieving required temperature control

C. All inspections passed

D. Only minor punch list items remaining

21. BONDING & INSURANCE REQUIREMENTS

A. Bid Bond: 5% of total bid

B. Performance Bond: 100% of contract value

C. Payment Bond: 100% of contract value

Minimum Insurance Requirements:

A. General Liability: $1,000,000 per occurrence

B. Workers Compensation: Statutory limits

C. Auto Liability: $1,000,000

22. CONTRACT TERMS AND FORM

A. Contractor must be licensed in the State of Mississippi

B. Contractor must comply with all applicable Mississippi public procurement laws

C. E-Verify compliance required

D. No work shall begin until Notice to Proceed is issued

E. The contract shall be executed using AIA standard form documents, specifically AIA A141

(Design-Build Agreement) and associated general conditions, as modified by the Owner.

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23. INSTRUCTIONS TO BIDDERS

A. Bidders shall review all documents thoroughly

B. Bidders are responsible for site verification

C. All questions shall be submitted in writing prior to bid deadline

D. Bids shall remain valid for 60 days

E. Owner reserves the right to reject any or all bids

24. PRE-BID CHECKLIST (REQUIRED WITH BID)

The following items must be included:

☐ Completed Bid Form

☐ Equipment Submittals

☐ Project Schedule

☐ Unit Price Table Completed

☐ List of Assumptions/Exclusions

☐ Proof of Licensing

☐ Verification of MSBOC Certificate of Responsibility (COR)

☐ Insurance Certificate

☐ Bid Bond

Incomplete bids may be rejected.

25. BID EVALUATION SCORING

Criteria Weight

Price 50%

Experience & Qualifications 20%

Completeness of Proposal 15%

Schedule 15%

Lowest bid may not necessarily be awarded the contract.

END OF DOCUMENT