022-1_Contract+Summary+-+Temporary.docx

ND STATE CONTRACT INFORMATION

CONTRACT INTRODUCTION

This contract is for:

· Desktops (including various operating systems, zero clients, thin clients, all in ones, workstations and ruggedized equipment)

· Laptops (including various operating systems, notebooks, ultrabook, mobile thin clients, chromebooks, netbooks, and ruggedized equipment)

· Tablets (including various operating systems and ruggedized equipment)

· Servers and Server Appliances (including embedded networking components such as those found in blade chassis systems)

· Storage (Storage Area Network, Network Attached Storage)

· Printers/multi-function printers and scanners * See note below

· Related Peripherals from the categories above and defined as any hardware product that can be attached to, added within or networked with personal computers, servers and storage. Peripherals extend the functionality of a computer without modifying the core components of the system. Examples of peripherals/accessories/options include, but are not limited to: monitors, audiovisual equipment, instructional equipment, cabling, modems, etc.

***Additional vendors are planned to be added in the future.

IT REVIEW

Consult NDIT to determine if IT Review is required.

CONTRACTOR INFORMATION

Check the State contract website for the contractor and contract administrator information.

COOPERATIVE PURCHASING

This contract is a cooperative purchasing contract established pursuant to N.D.C.C § 54-44.4-13, may be used by all state agencies, institutions under the jurisdiction of the State Board of Higher Education, other government entities (including counties, cities, townships, public primary and secondary educational entities, governmental boards and commissions), nonprofit entities established on behalf of public entities, tribal agencies, transportation providers under N.D.C.C § 39-04.2, and the International Peace Garden.

ORDERING INFORMATION

This is a MANDATORY contract for state agencies for all the purchase of desktops, laptops, tablets, servers, and storage (Note- iPads can also be purchased under state contract 915). Peripherals and printers may be purchased outside of this contract; however, the procurement process must be followed.

Below are the categories each contractor is authorized to provide through this contract:

Non-Windows OS Category 3:

Servers & Storage

Apple

X

HP Enterprise

X

Lenovo Global Technology

X

X

You can reach out to the sales contact, a reseller found in the attachments or on the listed website on the contract listing developed specifically for this agreement or most vendors allow you the ability to place the order via the website (some websites to be listed soon). You can find the sales contact and the vendor website listed on the contract listing.

All of the Participating Addendums allow for purchases from vendors authorized resellers. Some vendors offer two types:

· Reseller agent – they provide pre and post-sales support, PO is made out to main vendor (ie HP Inc.)

· Fulfillment subcontractor – receives the order, handles all order tracking and escalations, offers pre-and post-sales support and invoices the agency directly Reference the following contract and PA number when placing an order via a sales rep and when placing a purchase order. (Reference both the Master Contact # and State PA #):

If business needs cannot be met by this contract offering, agencies must request a waiver using the Term Contract Exception Request form, available on the State Procurement Office website.

*Note - two different state contracts offer printers/multi-functional devices: Computer Equipment #022 and Copiers, Multifunctional Devices #131.

**Note - some tablets and ipads can also be purchased under the state contract Cell Phones – Wireless Equipment #915; however, they require a data plan. If these two contracts do not meet your needs, you will need to request an exception using the Term Contract Exception Request form noted above.

SOFTWARE: This contract is for the purchase of hardware. If your purchase of the hardware includes any software, NDIT will need to review the software. Depending on the software being purchased, there are some product specific terms that may need to be negotiated between the purchasing entity and the contractor. If your intended purchase of these products is less than $1,000 per item, N.D.C.C. § 32-12.2-15 includes a provision that allows agencies to purchase routine or standardized products that cost less than $1,000 containing terms in shrink wrap documents, third-party end user license, or click-through agreements that are not consistent with limitation of liability laws after consultation with the Attorney General and the Office of Management and Budget Risk Management. NDIT review would still be required in this situation.

THIRD-PARTY HARDWARE: If purchasing third-party hardware from one of the contractors, the purchasing agency must review the terms and conditions of the third-party product. If your intended purchase of these products is less than $1,000 per item, N.D.C.C. § 32-12.2-15 includes a provision that allows agencies to purchase routine or standardized products that cost less than $1,000 containing terms in shrink wrap documents, third-party end user license, or click-through agreements that are not consistent with limitation of liability laws after consultation with the Attorney General and the Office of Management and Budget Risk Management. NDIT review would still be required in this situation.

LIMITS FOR PURCHASES: The dollar limits identified below are based on a SINGLE computer configuration (combination of hardware and software components that make up the total functioning system.) This is NOT a restriction on the purchase of multiple configurations (e.g. an entity could purchase 10 laptops @ $10,000 for a total purchase price of $100,000).

ITEM CONFIGURATION*

LEASING/RENTALS: State Agencies are excluded from equipment leasing and rentals.

Equipment leasing and rentals are available through HP Inc. and Lenovo only for all institutions under the jurisdiction of the State Board of Higher Education, other government entities (including counties, cities, townships, public primary and secondary educational entities, governmental boards and commissions), nonprofit entities established on behalf of public entities, tribal agencies, transportation providers under N.D.C.C § 39-04.2, and the International Peace Garden.

PRINTERS

If you are purchasing any of the following, you must have obtained advanced written approval via the Contract Exemption Request from the Contract Administrator. Non-state agencies are not subject to this provision.

· Convenience Black and White Copiers with Speed in Impressions per Minute (IPM) 90 or greater

· Convenience Hybrid Copiers with Speed in Impressions per Minute (IPM) 50 or greater

· Any Production Black and White Copiers

· Any Wide Format Copiers

· Any Color Production Copiers

· Toner/Fusers/Transfer Kits/Other Consumables – while they are offered under this contract, state agencies need to purchase from state contract 010. If you find a lower price on this HP site, ask the vendor under 010 if they will price match.

NDIT Managed Print Services NDIT is shifting agencies to Managed Print Services (MPS) with Hewlett Packard (HP). Agencies can enroll their devices. The intent is to have most agencies that receive End User Computer & Collaborate Services (Desktop Support) from NDIT integrated by July 1, 2023.

The project will allow HP to manage the printer fleet. Items managed by the vendor will be printers, ink, toner, maintenance, repairs and customer support. Each participating agency will be individually billed directly from HP for cost per page to print. Ink cartridges in the supply closet will be a thing of the past as the vendor will see real time data letting them know when to ship needed supply to agency.

It does not include high capacity print jobs, which is the responsibility of Central Duplicating.

More communication about this new MPS from ITD can be found here: https://www.ndit.nd.gov/services/infrastructure/managed-print-services

PURCHASING CARD

Payments may be made via a State or political subdivision “Purchasing Card” with no additional charge.

PAYMENTS

Payments are due within 30 days. The vendor can assess overdue account charges after 45 days.

DELIVERY

All prices included the shipping cost and are F.O.B. Destination. Additional delivery charges are not allowed for back orders.

INSEPCTION

You have to 30 days to inspect your shipment before automatic acceptance.

BULK PRICING

Vendors may offer additional discounts for bulk purchases. Contact the vendor representative for details.

HP INC. EMPLOYEE PURCHASE PROGRAM

HP Inc. offers an Employee Purchase Program (EPP) for state and local government employees. For more information about the program and how to use it, review the HP Inc. Employee Purchase Program flyer in the attachments section of the state contract listing. You will find the website to view the offerings on the state contract listing under the websites section.

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