6A3C89A3-2AA0-455E-BDCD-B4330487148B.pdf

INVITATION FOR BID (SERVICE):

PROJECT NAME: FRAN RYAN UTILITY ENCLOSURE

DEPARTMENT NAME: RECREATION & PARKS

DIRECTOR: BERNITA A. REESE

DATE BIDS DUE: 9/16/2026

TIME BIDS DUE: 2:00 PM Local Time

BIDDER INFORMATION

BUSINESS NAME: _________________________________________

Updated: 6/4/25

ADVERTISEMENT FOR BIDS

INTRODUCTION

The City of Columbus is accepting Bids for the Fran Ryan Utility Enclosure for which consists of a custom backflow prevention assembly eclosure and other such work as may be necessary to complete the contract, in accordance with the scope of services set forth in this Invitation for Bid

(IFB).

This IFB contains the following sections:

Advertisement for Bids - This section provides a brief overview of the project and Bidding process. Return this section with your Bid.

Scope of Services – This section describes the work to be performed and requirements for performing the work.

All materials submitted in response to this advertisement will become part of the awarded contract; will become the property of the city; will not be returned; and will be considered public records subject to disclosure as contemplated by Ohio Revised Code Section 149.43. All materials received will be open to the public once the sealed Bids are publicly opened and/or read.

WHERE & WHEN TO SUBMIT BID

Bids will be received by the City of Columbus, Department of Recreation & Parks, Building Maintenance Section, until September 16th, 2026 at 2:00 pm local time. The bid should be emailed to Chad Karg at cckarg@columbus.gov with the subject stating, “Fran Ryan Utility Enclosure Bid – Company Name”.

BID CANCELLATIONS AND REJECTIONS

The Director of Recreation & Parks may cancel the IFB, reject any or all Bids in whole or in part when it is in the best interest of the city, waive technicalities, hold Bids for a period of 180 days after the Bid opening, and/or advertise for new Bids, without liability to the city.

PRE-BID CONFERENCE

There will be no pre-bid conference.

EXAMINATION OF CONTRACT DOCUMENTS AND WORK SITE

The Bidder is expected to conduct a reasonable Project site investigation of the proposed Work and examine carefully the IFB, and all other documents furnished or referenced by the City in the Bid Documents, before submitting a Bid. The Contractor’s reasonable site investigation shall also include (1) review of these documents (but this is not substitute for Bidder’s own investigation, interpretation, or judgment), and (2) investigation of the Project site, borrow sites, site access, hauling routes and all other locations related to the performance of the Work. The City reserves the right to direct that the Contractor perform a mandatory site inspection. The Bidder shall, and as and to the extent necessary, also make additional investigations of the Project site and existing and subsurface conditions as it deems necessary prior to submitting the Bid. The Bidder must obtain approval of the City prior to conducting any boring or subsurface exploration testing that may disturb existing field conditions.

Submitting the Bid is an affirmative statement that the Bidder has made a reasonable investigation of the proposed Work, the Project site, and the IFB and is satisfied as to the character, quality, quantities and conditions to be encountered in performing all Work and as to the requirements of the IFB.

The Bidder’s investigation and examination shall be at the Bidder's expense and at no cost to the City. Any physical variance at the Project site from that indicated by the IFB, discovered by the Bidder during any investigation or examination conducted by the Bidder shall be called to the attention of the City in writing prior to submitting a Bid. No claims of ignorance of any requirements of the IFB or of any available data shall be accepted as a basis for any Claim for any extra compensation, extra work, or extension of time.

QUESTIONS

Questions regarding the IFB should be submitted to Chad Karg, City of Columbus, Maintenance Section, via email cckarg@columbus.gov prior to September 11th, 2026 at 2:00 pm local time.

The City or its representative will not be bound by any oral interpretations which are not reduced to writing and included in addenda. Any interpretations of questions so raised, which -in the opinion of the city or its representative require interpretations, will be issued by addenda and posted on: https://columbusvendorservices.powerappsportals.com/

RESPONSIBLE WAGE

Contractor shall pay a responsible wage to all employees directly performing the work specified in this contract. The responsible wage is $20.00 per hour as noted in City Code 329.18(b)(11).

HEALTH INSURANCE BENEFIT

Contractor shall provide an adequate and affordable health insurance benefit to its employees.

The benefit must be provided as part of an overall compensation plan and the benefit cannot be limited to a specific project. The health insurance benefit is "adequate and affordable" if it meets both the minimum value and affordability requirements established in rules promulgated pursuant to Public Law 111-148, The Patient Protection and Affordable Care Act or a successor to that law. The benefit must otherwise meet the requirements of a "bona fide" fringe benefit, as defined in 29 CFR 4.171 or a successor to that section. An employer may provide a health insurance benefit through the Small Business Health Options Program, pursuant to Public Law 111-148, so long as it otherwise meets the criteria of this definition.

CONTRACT COMPLIANCE REQUIREMENTS

The City of Columbus encourages the participation of city certified minority and female business enterprises. While participation of and/or partnering with city certified minority and female owned businesses is not a condition of Bid award, it is strongly encouraged.

Bidders will be given seven (7) business days after the Bid submittal date to update expired contract compliance information for renewal of numbers or to initially apply for a number. If said information has not been updated within 7 business days from the Bid submittal date, the Bid may be deemed non-responsive and may no longer be considered. All contractors and subcontractors who are party to a contract as defined in Columbus City Codes must hold valid contract compliance certification numbers before the contract is executed. The City is not responsible for notifying Bidders of expired contract compliance numbers after Bid submission.

This information is gathered and monitored by the Office of Diversity and Inclusion (ODI). Please contact ODI for assistance with identifying potential Minority contractors. Information on contract compliance certification is available at https://www.columbus.gov/Government/Mayors- Office/Office-of-Diversity-and-Inclusion

City of Columbus Office of Diversity and Inclusion 1111 East Broad Street, Suite 203 Columbus, Ohio 43205

(614) 645 –4764 MBE/FBE Certification and Contract Compliance

BID SHEET

For

Fran Ryan Utility Enclosure

EACH RESPONSIVE BIDDER SHALL INSERT, IN THE SPACE PROVIDED, THE INFORMATION REQUESTED BELOW.

Notice To Bidders: Base Bid or Item Bids may be awarded as separate contracts. Alternates will be awarded as part of the base bid and will be awarded based on available funds.

Please see additional sheets for description and specifications.

BASE BID:

All work related to the custom utility enclosure for the Fran Ryan Center per specifications:

ALTERNATE:

Expedited delivery of base bid enclosure per specifications by October 30, 2026: $__________________

Company Name:______________________________________________________________

Contact Name:________________________________________________________________

Address:______________________________________________________________________

Phone Number: ________________________________________________________________

Email Address: _________________________________________________________________

Contract Compliance #:______________________________________________________

Scope of Work

Hot Box® Sectionalized Aluminum

Backflow prevention assembly enclosure specifications

Columbus Recreation and Parks Department is accepting bids for one (1) sectionalized aluminum enclosure HB10E-DS Dual Aluminum - Insulated - 87W X 172L X 85H and two (2) HotBox heaters.

This solicitation is for the following custom equipment:

One (1) sectionalized aluminum enclosure:

A. Sectionalized enclosures are factory assembled with tongue and grooved sections that slide together and are then secured to the concrete pad with the supplied anchor pads and wedge anchors.

B. Access panels have a four-point locking system with pad lockable handle and are completely removable.

C. Drain ports are sized for full port backflow discharge and are designed for a one-way operation allowing backflow discharge but not allowing wind, debris and small animals to enter the enclosure.

D. Standard enclosures shall be designed to support a minimum vertical load of 100lb/sf.

E. Standard enclosure HB10E-DS Dual Aluminum - Insulated - 87W X 172L X 85H shall be designed support wind speeds up to 80mph.

MATERIALS OF FABRICATION:

A. Aluminum sheeting shall be 3003 aluminum (.050/18 gauge), stucco embossed finish and shall meet ASTM

B209. Stucco embossed finish reduces the glare and helps hide any surface scratches or imperfections received in the field.

B. Bracing shall be 6063-T52 aluminum and shall meet ASTM B221

C. No wood or particle board used in the construction of any Hot Box product.

D. Anchor pads shall be galvanized steel. 3/8-16 unc x 2 ¾ long zinc plated wedge anchors are supplied.

E. Insulation shall be approximately 1.5" unicellular, non-wicking, polyisocyanate foam sprayed in place that forms a monolithic bond between the aluminum bracing and aluminum sheeting.

F. The Insulation shall have the following properties:

• R-Value 10

• Dimensional Stability less than 2% linear change

• Compressive Strength 51psi

• Flame point 325 degrees

• Water absorption .037psf

• Porosity 91%

Two (2) HotBox heaters:

Features:

Better Freeze Protection - Heater is thermostatically controlled to maintain an interior temperature of 40 degrees F to protect equipment from external temperatures as low as -30 degrees F in accordance with ASSE 1060 1.2.2.1.

Better Performance and Safety - Wall-mounted design elevates heater above discharge point.

Fast and Easy Installation - 6' power cord and plug.

Quiet Operation - Factor lubricated 100 cfm fan.

Current: Wattage - Heater 1500 W

Dimensions:

Weight 12 lb.

Height 5 in Width 5 in Length 20 in Dimensions 20 in x 5 in x 5 in General Description - Heater 120V single phase heater w/ thermostat & fan

UPC 662037210649

Material Steel

Delivery:

1. All products are needed prior to freezing temperatures for the Winter 2026/2027 season. This is estimated to be November 20th, 2026.

2. Alternate – Please provide a price for the expedited delivery of all products delivered to the address below by Friday October 30, 2026.

3. Product to be delivered to:

Columbus Recreation & Parks Warehouse Attn: Chad Karg 1533 Alum Industrial Drive Columbus, Ohio 43209